HomeMy WebLinkAboutContracts & Agreements_126-2020NPS-2.1 (2/26/20)
AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
FOR EQUIPMENT AND SUPPLIES
This agreement for the provision of fuel site Designated Operator, maintenance, and
repair services ("Agreement") is made and entered in this 16th day of June, 2020 ("Effective
Date"), by and between the City of Redlands, a municipal corporation ("City") and AW
Associates, Inc.,("Contractor"). City and Contractor are sometimes individually referred to
herein as a "Party" and, together, as the "Parties," In consideration of the mutual promises
contained herein, City and Contractor agree as follows:
ARTICLE 1— ENGAGEMENT OF CONTRACTOR
1.1 Effective July 1, 2020, City hereby engages Contractor to perform fuel site Designated
Operator, maintenance, and repair services for City (the "Services").
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional Contractors in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONTRACTOR
2.1 The Services that Contractor shall perform are more particularly described in Exhibit
"A," titled "Scope of Services," which is attached hereto and incorporated herein by
reference.
2.2 Contractor shall comply with applicable federal, state and local laws and regulations in
the performance of this agreement including, but not limited to, State prevailing wage
laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor information in its possession that may assist
Contractor in performing the Services.
3.2 City designates Christopher Boatman, Facilities and Community Services Director, as
City's representative with respect to performance of the Services, and such person shall
have the authority to transmit instructions, receive information, interpret and define
City's policies and decisions with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4.1 The effective term of this Agreement shall be for a period of one (1) year from July 1,
2020 through June 30, 2021 (the "Initial Term"). The City shall have the option to
extend the Initial Term of this Agreement by two (2) additional one-year terms (each, an
"Extended Term"), on the same terms and conditions, by providing written notice to
Contractor at least thirty (30) days prior to the expiration of the Initial Term or any
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Extended Term. The Initial Term and the Extended Terms are collectively referred to
herein as the "Term" of this Agreement.
4.2 If Contractor's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to the City, consistent with
City Council adopted policy for the same. It shall be the obligation of Contractor to
obtain a copy of such policy from City staff.
ARTICLE 5 — PAYMENTS TO CONTRACTOR
5.1 The compensation for Contractor's performance of the Services shall not exceed the
amount of Sixty Four Thousand Three Hundred Thirty Dollars ($64,330) for the Services
provided during the Initial Term. Should this Agreement be extended, the compensation
for Contractor's performance for the Services shall not exceed the amount of Sixty Four
Thousand Three Hundred Thirty Dollars ($64,330) for the first Extended Term; and Sixty
Four Thousand Three Hundred Thirty Dollars ($64,330) for the second Extended Term,
bringing the total possible amount of compensation to a not -to -exceed amount of One
Hundred Ninety Two Thousand Nine Hundred Ninety Dollars ($192,990). For the Initial
Term and each Extended Term, City shall pay Contractor on a time and materials basis
up to the not to not -to -exceed amount in accordance with the rates specified in Exhibit
"B," titled "Price and Fee Information," which is attached hereto and incorporated herein
by reference.
5.2 Contractor shall submit monthly invoices to City describing the Services performed
during the preceding month. Contractor's invoices shall include a brief description of the
Services performed, the dates the Services were performed, the number of hours spent
and by whom, and a description of reimbursable expenses related to the Services. City
shall pay Contractor no later than thirty (30) days after receipt and approval by City of
Contractor's invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class registered mail, with
return receipt requested; (iii) on the actual delivery date if deposited with an overnight
courier; or (iv) on the date sent by facsimile, if confirmed with a copy sent
contemporaneously by first class, certified, registered or express mail; in each case
properly posted and fully prepaid to the appropriate address set forth below, or such other
address as a Party may provide notice in accordance with this section:
City
City Clerk
City of Redlands
35 Cajon Street
P.O. Box 3005 (mailing)
Redlands, CA 92373
jdonadlson@cityofredlands.org
(909) 798-7531
Contractor
Kathy Wilkerson, President
AW Associates, Inc.
PO Box 2903
Corona, CA 92878
Kathy@awassociatescorp.com
(951) 372-9319
(951) 346-3133
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ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Contractor for the duration of its performance of the Services. Contractor shall not
perform any Services unless and until the required insurance listed below is obtained by
Contractor. Contractor shall provide City with certificates of insurance and endorsements
evidencing such insurance prior to commencement of the Services. Insurance policies
shall include a provision prohibiting cancellation or modification of the policy except
upon thirty (30) days prior written notice to City.
A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Contractor is self -insured or exempt from the workers' compensation laws
of the State of California. Contractor shall execute and provide City with Exhibit "D,"
titled "Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two
Million Dollars ($2,000,000) aggregate, for public liability, property damage and
personal injury is required. City shall be named as an additional insured and such
insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by City.
C. Business Auto Liability coverage, with minimum Iimits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and
property damage liability. This coverage shall include all Contractor owned vehicles
used in connection with Contractor's provision of the Services, hired and non -owned
vehicles, and employee non -ownership vehicles. City shall be named as an additional
insured and such insurance shall be primary and non-contributing to any insurance or
self-insurance maintained by City.
6.2 Contractor shall defend, indemnify and hold harmless City and its elected officials,
employees and agents from and against any and all claims, losses or liability, including
attorneys' fees, arising from injury or death to persons or damage to property occasioned
by any negligent act or omission by, or the willful misconduct of, Contractor, or its
officers, employees and agents in performing the Services.
ARTICLE 7 — CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in
any real property that may be the subject of this Agreement or any other source of
income, interest in real property or investment that would be affected in any manner or
degree by the performance of Contractor's Services. Contractor further covenants and
represents that in the performance of its duties hereunder, no person having any such
interest shall perform any Services under this Agreement.
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7.2 Contractor agrees it is not a designated employee within the meaning of the Political
Reform Act because Contractor:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and, in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially the
same duties for City that would otherwise be performed by an individual holding a
position specified in City's Conflict of Interest Code under Government Code section
87302.
7.3 In the event City determines that Contractor must disclose its financial interests,
Contractor shall complete and file a Fair Political Practices Commission Form 700,
Statement of Economic Interests, with the City Clerk's office pursuant to the written
instructions provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the
use of in-house counsel by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, results in City's immediate termination of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor any of its agents
shall have control over the conduct of Contractor or Contractor's employees, except as
herein set forth. Contractor shall supply all necessary tools and instrumentalities required
to perform the Services. Assigned personnel employed by Contractor are for its account
only, and in no event shall Contractor or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Contractor
shall have no authority, express or implied, to act on behalf of City in any capacity
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whatsoever as an agent, nor shall Contractor have any authority, express or implied, to
bind City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than ten (10) days prior written notice to Contractor of City's intent to terminate. If this
Agreement is terminated by City, an adjustment to Contractor's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Contractor at the time of termination may be adjusted to the
extent of any additional costs to City occasioned by any default by Contractor. Upon
receipt of a termination notice, Contractor shall immediately discontinue its provision of
the Services and, within five (5) days of the date of the termination notice, deliver or
otherwise make available to City, copies (in both hard copy and electronic form, where
applicable) of project related data, drawings, specifications, reports, summaries and such
other information and materials as may have been accumulated by Contractor in
performing the Services. Contractor shall be compensated on a pro-rata basis for Services
completed up to the date of termination.
8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any Ionger period required by law, from the date of final payment to
Contractor pursuant to this Agreement. Such books shall be available at reasonable times
for examination by City at the office of Contractor.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City
and Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this
Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction, the same shall be deemed severable from the remainder of this Agreement
and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or
sections contained herein, unless to do so would deprive a Party of a material benefit of
its bargain under this Agreement.
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IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed
in confirmation of this Agreement.
CITY OF REDLANDS
By
AsCc\_,
Paul W. Foster, Mayor
ATTEST:
e Donaldson, City Clerk
AW ASSOCIATES, INC.
Kathy ► rson, Preside t
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EXHIBIT "A"
SCOPE OF SERVICES
Contractor shall provide Designated Underground Storage Tank (UST) Operator Services as well as
testing, maintenance and repair services for its UST/AST fuel sites.
Contractor must be a certified California UST System Operator. Services will include 30 Day
inspections, annual & triennial testing, compliance management, maintenance, and repairs as required
by Federal, State, and Local regulations pertaining to UST and AST.
City Corporate Yard - Fours of Operation:
Monday through Friday open from 6arn to 5pm.
T,ICENSE/CERTIFICATES
Contractor, Contractor's Employees and Contractor's Subcontractors shall provide copies of valid
licenses and certificates for testing and repair of Monitoring systems, Tank and Piping systems,
Dispensers, and related Equipment, including but not limited to (Veeder Root) Monitoring
Equipment, Secondary Containment (SB989), Vapor Recovery, Healy, Contractors License, and
HazWoper Certificates for each employee and/or subcontractor and their employees who may be
on the job site. These licenses and certificates shall be kept up to date and current during the entire
duration of the contract and must be presented upon request by any Federal, State, or Local
Official. No Contractor, Contractor's Employees and Contractor Subcontractors shall perform
work on Equipment for Sites that require such licenses or certificates without said
license/certificate being current and valid.
JAQUIDATED DAMAGES
Uninterrupted fuel provision at City sites is our goal Time is of the essence. If response by
contractor to the site is not within the time stated, contractor acknowledges and agrees that such
delay would seriously affect the public welfare and the operation of the City and those damages
for such delay would be impractical or extremely difficult to determine. The parties agree that the
sum of $125 per hour (for Emergency Service calls) for each hour of delay for each situation shall
be fixed as Iiquidated damages (and not as penalty or forfeiture for breach). Liquidated damages
shall apply where response is delayed beyond the time stated.
WARRANTY
Contractor shall warrant/guarantee all parts and work done hereunder against; failure due to
defective material and/or faulty workmanship from date of acceptance of the work by the City of
Redlands for a minimum of one (1) year.
State warranty period for workmanship/labor One (1) year
State warranty period for parts/equipment One (1) year
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VENDO( OTNTACT INFORMATION
Name of a person that will be the City's contact for order placement, order problems or special needs,
etc
PRIMARY CONTACT:
Contact Name:
Katie Wilkerson
Contact Direct Phone: (951) 317-7143
Contact Fax:
(951) 346-3133
Contact E-mail:
Katie@awassociatescorp.com
REPAIR & MAINTENANCE
Provide the following information listed below:
Normal Business Hours: 8 A.M. to 5 P.M.
After-hours Phone Number: (951) 313-3934
• Response by phone required within thirty (30) minutes and onsite response required within two
(2) hours of service call. Liquidated damages shall apply if response by contractor to the site is
not within the time started.
® No more than one (1) Service Technician shall be allowed per service call without prior approval
from the City.
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EXHIBIT "B"
SPECIFICATIONS
Contractor shall have valid Designated UST Operator(s) certification(s). A list of
employee names, qualifications including copies of current International Code Council
(ICC) certification(s) and expiration dates for persons conducting the Designated UST
Operator services shall be provided with the bid. The City would prefer that the
Designated Operator is also an ICC Certified UST Service Technician.
The Designated UST Operator shall provide general oversight of the UST program with
specific emphasis on regulatory compliance issues. The Designated UST Operator shall
fulfill the responsibilities set out in Title 23 of the California Code of Regulation,
Chapter 16, Statute §2715 and §2716.
REQUIREMENTS
COMMENTS
1. 30-Day Inspections- Inspections shall include,
but not be limited to the following:
la. Alarm History - For UST sites monitored with
a Veeder Root leak monitoring system, print and
review the alarm history for the past month.
lb. Alarms - Investigate all leak, liquid level,
vacuum, brine, communication, and LLD alarms -
Determine what caused the alarm and what action
was taken in response to the alarm. Confirm that
the response was appropriate. For containment -
sump liquid alarms that have occurred since the
last monthly inspection, review the service call
record. If there is no record of a visit by an ICC-
certified service technician, visually inspect the
containment sump for the presence of liquid or
debris.
Ic. Inspect Spill Containment - Check for the
presence of liquid or debris in the spill buckets. If
liquid is present, determine if the liquid is the
result of water intrusion or overfill. If necessary,
clean affected spill buckets at time of inspection.
I e. Sumps - It is the DO`s responsibility to open
and inspect every sump (including transition
sumps) during the monthly inspection. If
necessary, clean affected sumps at time of
inspection.
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REQUIREMENTS
COMMENTS
If. Leak Detection Sensors — All leak detection
sensors must be redundant and properly placed,
meaning each sensor is placed so that it is capable
of continuously detecting a leak at the earliest
possible opportunity. Sensors in UDCs and sumps
must be continuous, tamper -proof, positioned at
true vertical and located at the lowest point.
1 g. Test Overfill Alarm - Test the audible and
visual overfill alarm on systems, if equipped. Test
output relay, if applicable.
lh. Visual Site Inspection - At fueling sites,
visually inspect the hoses, breakaways and nozzles
for leaks, or seeping, and check dispensers and
card readers for external integrity. If present,
inspect aboveground piping and hoses for leaks
and seeping. At generator sites, check the day
tank, the generator, and all aboveground piping for
leaks and seeping. For any deficiencies observed,
notify Fuel Operations Program Officer/designee
immediately. Tag out affected fueling positions for
any hanging hardware issues observed.
•
1 i. Test and Maintenance Documentation - Review
documentation to confirm that all testing,
maintenance, and certifications have been
conducted within the proper time periods. This
includes a review of all California State Water
Resources Control Board, California Air
Resources Board, South Coast Air Quality
Management District and local CUPA
requirements.
lj. Training Verification - Review the Facility
New employees certified
within 30 days of hire.
Employee Training Log to verify that all Facility
Employees have been trained as required.
1k. Compile results of the monthly inspection and
suggested corrective action (where applicable) in a
typed report (with Veeder Root Alarm History
printout) on the Title 23 Appendix VIII form and
leave it on site. Also submit and electronic copy of
the inspection report and alarm history to the Fleet
Superintendent and/or City Representative.
2. FACILITY EMPLOYEE TRAINING — In
accordance with Title 23 of the California Code of
Regulation, Chapter 16, Statue §2715, provide
annual training to all existing facility employees,
and all new facility employees prior to the City
employee assuming their duties. Training shall
include, but not be limited to the following topics:
a) Best Management Practices:
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REQUIREMENTS
COMMENTS
i. Record Keeping
ii. Preventive Maintenance
iii. Delineation of Responsibility
iv. Knowing your system and the spill response
kit
iiv. Compliance with all regulations
b) The Monitoring System
i. Explanation of how the system is
monitored, is redundant, and is continual.
ii. The Monitoring Panel and how to respond
to an alarm, including, but not limited to the name
of a contact person for emergencies and
monitoring equipment alarms.
c) Spills and Overfill Response - Provide
training that covers the procedures to follow in
the event of an unauthorized release.
i. Emergency Contacts - Location of posted
contacts list.
ii. Proper Operation of the Fueling System
d) 3. SITE REPAIR NOTIFICATION - In the
In addition to Designated
Operator calling Fleet
Superintendent, our TMC will
email Fleet Superintendent with
information & updates on any
problems or concerns
discovered by D.O.
event that the Designated UST Operator discovers
a sub -standard condition at a UST site or a
situation that is non -compliant, the Designated
UST Operator shall call the Fleet Superintendent
or their representative to initiate a service call to
bring the site up to compliance.
REQUIREMENTS FOR DESIGNATED UST OPERATOR
Provide a detailed resume of the Contractor's Designated UST Operator(s) that will fulfill this contract.
As a minimum, the vendor's Designated UST Operator(s) shall have:
REQUIREMENTS
a) A current California UST System Operator
Certification.
b) At least four years of experience as a
Designated UST Operator for a major
municipality.
c) Excellent written and oral communication
skills.
d) A detailed knowledge of all CUPA and
SCAQMD documentation required for
USTs in the City of Redlands.
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REQUIREMENTS
e) A good working relationship with the Iocal
CUPA.
f) A detailed knowledge of the UST sites:
Contractor will keep a site specific
equipment information sheet for each
site.
g) Excellent references (four total) - Two
municipal customers, one industry
professional and one Redlands -area
CUPA inspector.
ADDITIONAL CONSIDERATIONS:
a) The Designated Operator also has a
California UST Service Technician
Certification.
FUEL SITE REPAIR, MAINTENANCE, TESTING AND ALARM RESPONSE
The City requires maintenance of fuel sites that includes furnishing and delivering parts,
supplies, and accessories for gasoline and diesel dispensers, UST/AST. Additional miscellaneous
items such as pumps, plumbing, tanks, nozzles and monitoring systems may also be requested.
Contractor shall have an adequate supply of replacement parts available on the service trucks.
The supplies shall include various Veeder-Root sensors (at least one of each type), Veeder-Root
probe cables, spill bucket drain valves (at least one of each type), mechanical line leak detector
and hanging hardware for a typical Gasoline and Diesel dispenser. The City lists the current
equipment in appendix A.
Contractor shall be licensed and/or certified to perform all specific tests, repairs and alarm
responses in compliance with all City, State and Federal regulatory agencies and in accordance
to Departmental needs. Contractor shall provide proof of certifications at the City's request.
Fixed quotes may be required for projects and/or repairs. Contractor shall notify Fleet
Superintendent and/or City Representative for any work that will exceed $1,000.00.
Contractor shall provide the City with their list of petroleum equipment supply vendors. Written
confirmation from the parts vendor shall be provided to the City if the contractor is unable to
obtain the parts within 48 hours. Failure to provide written confirmation could result in
liquidated damages.
Upon completion of test, Contractor shall submit an electronic copy of the test results and
printouts to Fleet Superintendent and the proper regulatory Agency. (Testing and Inspections
include but are not limited to the Sites listed on Appendix A.). The contractor is responsible for
disposing all waste generated during testing events.
REQUIREMENTS FOR DESIGNATED UST OPERATOR
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Contractor, Contractor's Employees and Contractor's Subcontractors shall abide by all of the
following requirements:
REQUIREMENTS
a) Contractor, Contractor's Employees and
Contractor's Subcontractors shall wear uniforms
with Company Name and Employee Name tag
visible and Company Vehicle must be properly
marked with Company's Name.
b) Contractor, Contractor's Employees and
Contractor's Subcontractors shall perform all
work in accordance to all City, State, and
Federal Safety Standards and Regulations.
Contractor shall obtain a copy of the City's
Safety Policies and Procedures from the City's
Risk Management Office.
c) Upon entering the Job Site, Contractor,
Contractor's Employees and Contractor's
Subcontractors shall check in with a City
Employee (in person or by phone) and document
start time on work order. Upon job completion,
Contractor shall document time completion and
have work order signed by a City Employee.
d) The Fleet Superintendent will identify the type of
service response required when the request for
service is initiated:
di) EMERGENCY RESPONSE: Phone response
with 30 minutes of the initial call. Arrival on site
within 2 hours of phone confirmation.
d2) Non -EMERGENCY RESPONSE:
Confirmation of onsite arrival the next
business day.
d3) GENERAL SERVICE REQUEST: Service
needs to be completed prior to the next
Designated Operator Inspection.
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EXHIBIT "C"
(Fee and Fee Information)
DESIGNATED OPERATOR SERVICES
Item
Num
Item Description
Estimated
Quantity
(A)
Unit of
Measure
(B)
Unit Price
(C)
Total Amount
(D)
Calculation Formula:
(A) x (C) = (D)
1
30-Day Designated UST Operator
Inspection
12
Each
$ 140.00
$ 1,680.00
2
Training Per Employee
5
EA
$ 40.00
$ 200.00
3
Meetings
12
EA
$ 200.00
$ 2,400.00
TESTING SERVICES
4
Annual AST Inspection
1
LT
$ 125.00
$ 125.00
5
Annual Monitor Certification,
Spill Bucket and Line Leak
Detector Test
3
LT
$ 500.00
$ 1,500.00
6
Annual Monitor Certification,
Spill Bucket and Line Leak
Detector RETEST
3
LT
$ 350.00
$ 1,050.00
7
Annual Vapor Recovery Test
3
LT
$ 650.00
$ 1,950.00
8
Annual Vapor Recovery Test
RETEST
3
LT
$ 350.00
$ 1,050.00
9
Secondary Containment Testing
3
LT
$ 1,300.00
$ 3,900.00
10
Secondary Containment Testing
RETEST
3
LT
$ 650.00
$ 1,950.00
MAINTENANCE AND REPAIR SERVICES
11
Maintenance and Repairs - Same
Business Day Labor Rate Straight
Time
9
HR
$ 115.00
$ 1,035.00
12
Maintenance and Repairs - Same
Business Day Labor Rate Over
Tune
9
HR
$ 135.00
$ 1,215.00
13
Maintenance and Repairs - Same
Business Day Labor Rate Double
Time
9
HR
$ 150.00
$ 1,350.00
14
Maintenance and Repairs - Same
Business Day Travel
9
HR
$ 50.00
$ 450.00
15
Maintenance and Repairs - Next
Business Day Labor Rate Straight
Time
9
HR
$ 115.00
$ 1,035.00
16
Maintenance and Repairs - Next
Business Day Labor Rate Over
Time
9
HR
$ 135.00
$ 1,215.00
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17
Maintenance and Repairs - Next
Business Day Labor Rate Double
Time
9
HR
$ 150.00
$ 1,350.00
18
Maintenance and Repairs - Next
Business Day Travel
9
HR
$ 50.00
$ 450.00
19
Maintenance and Repairs -
Emergency Calls - Minimum Time
(if any)
2
HR
$ 125.00
$ 250.00
20
Maintenance and Repairs -
Emergency Call Out charge during
regular business hours
9
HR
$ 125.00
$ 1,125.00
21
Maintenance and Repairs -
Emergency Call Out charge during
non -business hours
9
HR
$ 190.00
$ 1,710.00
22
Maintenance and Repairs -
Emergency Call Travel
2
HR
$ 62.50
$ 125.00
23
Alarm Response - Minimum time
charge
2
HR
$ 115.00
$ 230.00
24
Alarm Response - During regular
business hours
9
HR
$ 115.00
$ 1,035.00
25
Alarm Response - During non-
business hours
9
HR
$ 150.00
$ 1,350.00
26
Alarm Response - Travel
2
HR
$ 50.00
$ 100.00
SUBTOTAL: (1 - 26)
$ 29,830.00
Est'd Net
Cost of
Parts
Bidder's mark-up
percentage (ex: 10%,
15%, 25%)
TOTAL
AMOUNT
(see Note 1)
(A)
(B)
(C)
(A) x (B) +
(A) W (C)
27
*MTSC REPLACEMENT PARTS
(page 21)
$30,000
15%
$ 34,500.00
GRAND
TOTAL:
(1) TIRU
(27)
$ 64,330.00
PARTS (discount on Parts Costs)
Name of Flat Rate Manual (if applicable):
Name of Parts Price Sheet (if applicable):
Note 1: Example of Calculating the Bidder's Total Amount: The estimated net cost of Thirty
Thousand Dollars ($30,000) (A) at a Bidder's mark-up percentage 5% (B), plus the estimated net
cost (A), will result in a Total Price of Thirty One Thousand Five Hundred Dollars ($31,500) (C)
(($30,000 x 5%) +$31,500).
Note 2: The above quantities for labor and parts are estimates used for bid purposes. The
Equipment Maintenance Division will not guarantee a minimum of labor and parts for the work.
15
L:1caldjm\AgreementslAW Associates Inc Agreement NPs-2.l.doc.jn
NPS-2.1 (2/26/20)
EXHIBIT "D"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of
the following ways:
(a) By being insured against liability to pay compensation by one or more insurers
duly authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
VI am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and I will comply with such provisions
before commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code § 1861).
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall riot employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such
that I become subject to the workers' compensation laws of California, immediately I shall
provide the City with a certificate of consent to self -insure, or a certification of workers'
compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information
and representations made in this certificate are true and correct.
AW ASSOCIATES, INC.
By lt�l..�r ,r .� Date: ' 1
Kathy : rson, Presid = t
16
L:1ca\djm\Agreements\AW Associates Inc Agreement NPS-2.1.doc jn