HomeMy WebLinkAboutAgree-RHA Landscape Architects PlannersAGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for parks master plan development services ("Agreement") is made and
entered in this 31d day of October, 2023 ("Effective Date"), by and between the City of Redlands,
a municipal corporation ("City") and RHA Landscape Architects -Planners, Inc., a California
corporation ("Consultant"). City and Consultant are sometimes individually referred to herein as
a "Party" and, together, as the "Parties." In consideration of the mutual promises contained herein,
City and Consultant agree as follows:
ARTICLE 1 — ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide parks master plan development services for City
(the "Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit "A,"
titled "Scope of Services," which is attached hereto and incorporated herein by this
reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the
performance of this Agreement including, but not limited to, any applicable State
prevailing wage laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3.1 City designates Donald Craw, as City's representative with respect to performance of the
Services, and such person shall have the authority to transmit instructions, receive
information, interpret and define City's policies and decisions with respect to performance
of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in
accordance with the schedule set forth in Exhibit "A," titled "Scope of Services," which is
attached hereto and incorporated herein by reference.
4.2 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to City, consistent with City
Council -adopted policy for the same. It shall be the obligation of Consultant to obtain a
copy of such policy from City staff.
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ARTICLE 5 — PAYMENTS TO CONSULTANT
5.1 Compensation:
Total compensation for the Consultant's performance of the Services shall not exceed the
amount of Two Hundred and Forty-eight Thousand Eight Hundred and Ninety Dollars
($248,890). City shall pay Consultant on a time and materials basis up to the not to exceed
amount in accordance with Exhibit "B," titled Fee Schedule" which is attached hereto and
incorporated herein by reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during
the preceding month. Consultant's invoices shall include a brief description of the Services
performed, the dates the Services were performed, the number of hours spent and by whom,
and a description of reimbursable expenses related to the Services. City shall pay
Consultant no later than thirty (30) days after receipt and approval by City of Consultant's
invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return
receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or
(iv) on the date sent by facsimile or electronic mail transmission (including PDF), if
confirmed with a copy sent contemporaneously by first class, certified, registered or
express mail; in each case properly posted and fully prepaid to the appropriate address set
forth below, or such other address as a Party may provide notice in accordance with this
section:
CITY:
City Clerk
City of Redlands
35 Cajon Street
P.O. Box 3005 (mailing)
Redlands, CA 92373
jdonaldson@cityofredlands.org
Phone: (909) 798-7531
CONSULTANT:
Doug Grove, President
RHA Landscape Architects -Planners, Inc.
6840 Indiana Avenue, Ste. 100
Riverside, CA 92506
dougg@rhala.com
Phone: 951-781-1930
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Consultant for the duration of its performance of the Services. Consultant shall not perform
any Services unless and until the required insurance listed below is obtained by Consultant.
Consultant shall provide City with certificates of insurance and endorsements evidencing
such insurance prior to commencement of the Services. Insurance policies shall include a
provision prohibiting cancellation or modification of the policy except upon thirty (30)
days prior written notice to City.
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A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Consultant is self -insured or exempt from the workers' compensation laws of
the State of California. Consultant shall execute and provide City with Exhibit "C,"
titled "Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million
Dollars ($2,000,000) aggregate, for public liability, property damage and personal
injury is required. City shall be named as an additional insured and such insurance shall
be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the
term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim
made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and property
damage liability. This coverage shall include all Consultant owned vehicles used in
connection with Consultant's provision of the Services, hired and non -owned vehicles,
and employee non -ownership vehicles. City shall be named as an additional insured
and such insurance shall be primary and non-contributing to any insurance or self-
insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services
without the prior written consent of City. In the event of mutual agreement by the
Parties to assign or subcontract a portion of the Services, Consultant shall add such
assignee or subcontractor as an additional insured to the insurance policies required
hereby and provide City with the insurance endorsements prior to any Services being
performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed
officials, employees and agents from and against any and all claims, losses or liability,
including attorneys' fees, arising from injury or death to persons or damage to property
occasioned by any negligent act or omission by, or the willful misconduct of, Consultant,
or its officers, employees and agents in performing the Services.
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ARTICLE 7 — CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any
real property that may be the subject of this Agreement or any other source of income,
interest in real property or investment that would be affected in any manner or degree by
the performance of Consultant's Services. Consultant further covenants and represents that
in the performance of its duties hereunder, no person having any such interest shall perform
any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially the
same duties for City that would otherwise be performed by an individual holding a
position specified in City's Conflict of Interest Code under Government Code
section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant
shall complete and file a Fair Political Practices Commission Form 700, Statement of
Economic Interests, with the City Clerk's office pursuant to the written instructions
provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing Party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-
house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, result in City's immediate termination of this Agreement.
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8.3 Consultant is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor any its agents shall
have control over the conduct of Consultant or Consultant's employees, except as herein
set forth. Consultant shall supply all necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Consultant are for its account only,
and in no event shall Consultant or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind
City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than five (5) days prior written notice to Consultant of City's intent to terminate. If this
Agreement is terminated by City, an adjustment to Consultant's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Consultant at the time of termination may be adjusted to the extent
of any additional costs to City occasioned by any default by Consultant. Upon receipt of a
termination notice, Consultant shall immediately discontinue its provision of the Services
and, within five (5) days of the date of the termination notice, deliver or otherwise make
available to City, copies (in both hard copy and electronic form, where applicable) of
project related data, design calculations, drawings, specifications, reports, estimates,
summaries and such other information and materials as may have been accumulated by
Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis
for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant
pursuant to this Agreement. Such books shall be available at reasonable times for
examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained herein,
and any prior negotiations, written proposals or verbal agreements relating to such matters
are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City and
Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California, without regard to its conflicts of laws provisions. The Parties agree that
all actions or proceedings arising in connection with this Agreement shall be tried and
litigated only in the state courts located in San Bernardino County, California, and the
federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement
is declared invalid, void or unenforceable by a court of competent jurisdiction, the same
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shall be deemed severable from the remainder of this Agreement and shall not affect,
impair or invalidate the remaining sentences, clauses, paragraphs or sections contained
herein, unless to do so would deprive a Party of a material benefit of its bargain under this
Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have
signed in confirmation of this Agreement.
CITY OF ' ►. DS
By:
ddie Tejeda, Mayor.
ATTEST:
nne Donaldson, City Clerk
RHA Landscape Architects -Planners, Inc.
By: Z 6'Ztesident
"-
Doug
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EXHIBIT "A"
SCOPE OF SERVICES
3.1.1 FACILITATE THE MASTER PLAN PRfCESS
Our team is committed to lead and partner
with you on the entire plan process. \\
operate in a collaborative manner with
ongoing communication and a transparent
process. This will include:
I. Initial Kickoff Meeting
2. Bi-monthly project status meetings
3. Shared folders for collaborative
work
4. Regular milestone presentations for
key findings
5. Communication with Advisory Committee and Council / Commissions, as appropriali
3.1.2 REVIEW EXISTING DOCUMENTATION
We, will review and familiarise ourselves with all background information and context provided by stuff.
This may include, but is not limited to the following:
• 2022 Strategic Plan
• Capital Improvement Program Budget
• Fee Schedules
• City Council Coals
• Planning Projects & Specific Plans
• Other relevant background information
3.1.3 DEVELOP COMMUNITY OUTREACH / EDUCATION STRATEGY
The Consulting Team will work with the City to develop a comprehensive approach that is inclusive and
innovative to promote the Plan, increase awareness, obtain input and, thus, create community buy -in. We
will assist the City with creative ideas for marketing strategies that stall` can implement to maximize greater
community awareness and engagement.
A. Public Engagement/Advocacy Strategy -- The Consulting Team with our internal and partner
outreach experts will collaborate with staff to develop a comprehensive, multilingual, in -person and
digital outreach and advocacy plan. The goal will be to ensure a fully transparent process and one where
we engage the community where they are to ensure anyone who wants to participate in the planning
process has an opportunity to do so.
B. Project Storytelling — We believe in the power of storytelling and will help craft a brand identity and
story for the Master Plan that the staff and community can advocate and support.
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C. Develop Stakeholder List - Ensuring a representative stakeholder mix is critical to the plan process.
We will work with the City to identify key stakeholders and user groups that should be involved in the
process.
3.1.4 DEVELOP COMMUNITY DEMOGRAPHICS & TRENDS
To develop a plan, it is essential to understand what the population and the trends for the future are. The
Consulting Team will utilize the City of Redlands's projections and supplement using US Census
information and census tract data from Environmental Systems Research Institute, Inc. (ESRI), the largest
research and development organization dedicated to Geographical Information Systems (GIS) and
specializing in population projections and market trends.
This will help identify the demographic makeup of the population being served, their recreation preferences,
future changes in the demographics and participation trends. Ultimately, these are foundational data sets to
help the city plan for a future based on population shifts, and what recreation trends are occurring.
The analysis uses US 2020 Census information, 2023 (estimates) and future projections for characteristics
including age. income, race / ethnicity, gender, health metrics etc.
The ESRi Information will be supplemented by Sports & Fitness Industry Association's (SFIA) 2022 Study
of Sports, Fitness and Leisure Participation, ESRI local market potential, and outdoor recreation trends
from the Outdoor Foundation and Tree Equity analysis from American Forests.
In addition, our team will also conduct a Leadership Roadmap to Inclusion workshop for senior team
members to ensure the Department leadership understands the principles and elements of inclusion and for
each team member to identify their specific action steps as the plan is developed.
3.1.6 INVENTORY & ASSESS EXISTING PARKS, FACILITIES, TRAILS, & OPEN SPACE
The Consulting Team will compile a comprehensive inventory of all City parks and the facilities
including year built and acreage. This will include confirmation of the location and .iie of existing parks
and amenities, and functionality,
accessibility, condition, comfort, and
convenience. The analysis will list each
location's amenities, its current condition,
and estimated age. The Consulting Team
will provide qualitative evaluation of
amenities per park report (e.g., equal
balance of amenities in each park) and
develop a set of prioritized
recommendations for improvements
needed within existing parks. To begin. a
park tour will be performed with Cite
staff to assess and confirm the inventory
and existing conditions. We will also review and ensure alignment ith other City of Redlands plans to
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ensure synergies and interconneciivity between the various planning documents. The Consulting Team
will provide a graphic and written site assessment of existing parks in the City.
Our team utilizes ArcGIS Online along with our High Accuracy GNSS Receiver to document all
amenities in each park. This data %will he provided to the city for use in future planning.
• Locations - Update City Plan
• Size and boundary
• Use - Neighborhood or Regional
• History - Provided by City (history and past renovations)
• Current condition
• Parks - Inventory of all park and recreational amenities (playgrounds, playfields, ball courts,
restrooms, parking capacity, etc.).
• Constraints - Identify the constraint that minimizes the parks'/facilities' ability to he maximized.
• Opportunities - Identify opportunities to expand or enhance recreational opportunities.
• Potential revenue sources - Identify areas of potential revenue from parks and recreation facilities,
including any City easements.
• Evaluate opportunities to increase sustainability practices such as reducing turf. energy, and water
consumption, etc.
Our team will also prepare a cursory evaluation of the four building facilities. We anticipate receiving
floor plans of each facility from the city that will be used to add evaluation notes and recommendations.
This study does not include a detailed analysis of the building materials, systems, etc. if this level of
detail is needed we will discuss additional fees necessary to provide the level of study that is desired.
3.1.7 ANALYSIS OF PROGRAMS & SERVICES
Recreation programs, events, and services are the key tools to bringing the community together,
activating facilities and determining future spaces, be it parks or recreation facilities / complexes.
As the Department seeks to serve the Redlands community in the best way possible, this assessment
reviews how well the offerings arc aligned with community values, user demographics. program trends.
underscrved needs and envisions what future service delivery would look like.
Using staff input. existing data, and nationwide program trends, this process will provide strategies and
recommendations for program offerings that are innovative and inclusive.
The eventual goal of this process is to help identify the unmet programmatic needs of the diverse
community that the Department serves and the gaps in services currently, offered that may be best fulfilled
by other service providers.
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3.1.10 CONDUCT PUBLIC OUTREACH & ENGAGEMENT
The community's input and their values shape our approach towards envisioning the future. We believe
that the individuals impacted by the plan need to help shape what the plan includes. To that end, we will
ensure the most robust public; outreach approach shaped by the Public Engagement / Advocacy Outreach
plan developed in the initial phase of the plan.
Specific tasks include but are not limited to:
A. Key Leadership / Focus Group / Stakeholder Interviews -- "I'he Consulting Team will engage
stakeholders, key leaders and staff interviews and discussions through a combination of individual /
small group discussions in person and online. We propose to conduct at least 24 interviews over a 2-
day period to help identify priorities, unmet needs, and their vision for the future. The list of potential
interviewees will be determined based on discussion with City staff and should include, but is not
limited to:
• City Elected Officials
• City Staff
• Commissions
• Diverse Community Groups
• Key Business I.eaders
• Key Partners
• Local school officials
• Faith based groups
• Users and non -users of the system
• Senior Groups
• Veterans
• Youth Groups
• Youth Sports organizations
B. Multi-lingual Outreach — Our team includes native speakers of multiple languages. and will work
with other local experts to ensure a truly inclusive environment where language access is not a harrier
to participation.
C. Public Workshops — These meetings are open
to all and will he held in spaces to maximize
community participation. These meetings will
seek community feedback on parks, programs,
events, and other needs in multiple ways and
provide education on the Master Plan process
and its importance to the community.
11 e propose to conduct eight (8) public
workshops.
Seek Input:
• Tiro (2) initial in -person workshops
with Spanish Language Interpreters
• Two (2) virtual workshops — with
Spanish Language Interpretation /
Closed Captioning to share the Master Plan's story
the future.
and obtain initial feedback and ideas for
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Share Findings and Draft Recommendations:
• Two (2) in -person workshops — with Spanish language Interpreters
• Two (2) virtual workshops with Spanish language Interpretation / Closed Captioning
Each workshop will have options for live polling through the meeting platform or our digital tools to
share input and sec results in real time.
D. Youth / Teen Engagement — The Consulting Team will specifically engage youth through an online
survey or meeting w ith Youth / Teen Advisory groups. These surveys and meetings will ensure the
future generations in Redlands are involved in shaping their future.
E. Multi-lingual Statistically -Valid Survey — l he Consulting 'team will work with ETC Institute to
perform a random, scientifically valid community ide household survey to quantify knowledge,
need, unmet need, priorities and support for system improvements that include facility, programming„
and the park needs of the City. The sir%ey will be administered by a combination of a mail/phone,
will have options for respondents to answer in
multiple languages besides English (as determined
by the City staff) and will have a minimum sample
size of400 completed sure� s at a 95% level of
confidence and a confidence interval of +/- 4.9%. It
will be developed in collaboration with the City
staff and is anticipated that 3-4 drafts of the survey
will be needed lilr the final draft.
E fC Institute will ensure that the survey results will
be statistically represent Redlands residents and that
the results are statistically significant based on the
C'ity's population.
011. Parks and Recreation Facilities That Are
Most Important to Respondent Households
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i4% 10.4 30% 4d+.
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The mailed survey will include a cover letter (on City letterhead) that explains the importance of the
survey, encourages participation, and includes an online link to complete the survey. All mailed
surveys, including the cover letter, will he printed by ETC Institute. All attempts to contact respondents
will be tracked to accurately calculate the number and rates for refusals, ineligible contact information,
eligible contact information, and completed interviews.
F. Bi-Lingual Electronic Survey — The Consulting learn will also create a bilingual online survey
administered in English and Spanish through www .survcymonkey.com. This survey will be promoted
through the Project website and the City's website and promotional mediums to maximize outreach
and response rates. These surveys would provide complementary insights to the input obtained from
the other public engagement sources and help compare findings from the statistically valid survey.
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G. Multi-lingual ADA Accessible Digital Platform - The Consulting Team will develop a customized
multilingual, ADA Accessible digital
platform that includes a project
vebsite. live streaming of meetings,
social media engagement and location -
based feedback. This will also share
all project updates and milestones to
ensure a transparent and collaborative
process to engage the entire
community, especially ones that may
not participate in meetings. Examples
can be viewed at www.BetterParksBetterBroward.com.
www.chinocreatescommunity,eom . and www.MySBParks.com
This multi-lingual website is key to reaching out to a younger millennial and Gen Z audience that may
not traditionally show up at public meetings or respond to surreys.
3.1.11 ASSESS NEEDS & LEVELS OF SERVICE
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The in-depth assessment and input collection during the discovery phase will help determine true
community priorities and demand / unmet needs. Using information from the community input and the
statistically valid survey. the Consulting team will determine the existing Levels of Service for
• Access - Assesses an overall 10 min walk access to a park and travel distances to parks and
individual facilities such as playgrounds. athletic held,, recreation centers, etc.
• Acreage - Measures acreage in a ratio to the community's population (acres per 1,000).
• Amenities- Measures facility capacity in a ratio to the community's population and comparing
against a standard or guideline.
Based on community input, trends. NRPA and CPRS guidelines. staff input and our professional
experience, we will develop a recommended Levels of Service standards that will influence strategies for
parkland acquisition. park and trail development and enhancement and recreation facilities and
programming.
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3.1.12 DEVELOP EQUITY MAPPING & GAP ANALYSIS
The Consulting Team will utilize geographic information
systems to develop maps that show the service area covered by
each park type or amenity types.
This presents an objective tool to determine equity of access ;uui
determine true gaps and overlaps.
This will help the City staff take appropriate steps to build,
acquire, expand, or di\ est offerings and ultimately maximize
access to parks, trails. recreation amenities and facilities in an
equitable manner.
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3.1.13 CREATE MISSION, VISION, VALUES, GOALS, & OBJECTIVES
The Consulting Team will conduct a Visioning Workshop with staliand participants to co -create the core
values and vision for the future. This will include
• Review top priorities needs
• View levels of service and equity of access
• Compare benchmark findings
• Determine Core Values and Guiding Principles
• Establish / update Department's Vision and Mission
• Share vision and strategies for
o Culture and historic preser atiun
o Equity and Inclusion
o Environmental Stewardship and Fire Safety
o Financial Sustainability
o Parks and Trails
o Programs and Eivents
o Marketing and Storytelling
The outcome of this process will he a vision, key goals and strategies tbr the Department to plan for
implementation. The Consulting team will facilitate the process with support from City staff to ensure
maximum buy -in and co -creation of the vision.
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3.1.14 DEVELOP PRIORITIES
We will utilize priority investment ratings from the community survey to provide recommendations and
phasing for additions. renovation, redevelopments. replacements. decommissioiiing, maintenance, and
improvements of existing and proposed parks.
playgrounds, shelters. sport courts. parking
lots, etc. based on research and needs.
A list of all implementation projects including
proposed improvements and renovations will
he provided alone with identifying amenities
that should and should not be replaced.
Information from this assessment ill he used
to develop the Le\ els of Service standards and
influence the Capital improvement Plan for the
master plan.
Top Priorities for Investment for Facilities/Amenities
Based on the Priority Investment Rating
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3.1.15 PREPARE CAPITAL IMPROVEMENT PLAN
We will prepare a detailed Capital Improvement Plan (CIP) that will identify all proposed improvement
recommendations with associated costs.
The CIP will be a multi -page t.xcel document that will address improvement costs. funding needs. funding
sources, priorities, and phasing.
3.1.17 DEVELOP FUNDING & REVENUE STRATEGIES
The Consulting Team will assess existing funding sources and prov ide creative California based finding
strategies for acquisition. development. maintenance. and operations. These will he reviewed with staff to
determine funding and revenue strategies that are viable and open to implementation.
3.1.21 DEVELOP DRAFT MASTER PLAN
Upon completion and review of the implementation priorities, funding and timelines, the Consulting "Team
will compile all information into a draft Master Plan document for the staff's re\ iew. Based on statT
feedback, the Consulting "Team will update the draft plan and then submit for City-wide review and
pr@scntutions,
3.1.22 PRESENT DRAFT MASTER PLAN
The Consulting 'Team will present the draft Master Plan to the Community, Staff, Project Steering
Committee. City Manager and others, as determined by staff to ensure buy -in for the Plan's vision and
recommendations, and final acceptance by the City Council.
It is envisioned that these presentations will be completed in a hybrid in -person, and virtual lurmat.
3.1.23 DEVELOP & PRESENT FINAL MASTER PLAN
The Consulting Team will develop and present the final Master Plan based on feedback from the various
groups and present to the City Council for final approval. The Consulting team \\ ill also develop a separate
executive summary of the Master Plan report and all documents will be made a\ailahle in digital format
through the project website as well as shared with the staff in pdf copies and print, as required.
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EXHIBIT "B"
FEE SCHEDULE
TASK
RHA Landscape Architects -
Planners, Inc.
Next Practice Partners
Pax
TOTAL
$200
$175
$135
$200
$175
$150
$100
5250
FACILITATE MASTER PLAN PROCESS
7
6
24
8
5 3,650
Kick-off Meeting
Project Management and Progress Reporting
24
16
8
5 9,400
Subtotal Hours
31
6
-
40
16
-
-
-
93
Subtotal Dollars
$ 6,200
$ 1,050
$ -
$ 8,000
$ 2,800
S •
$ -
$ -
$ 18,050
.Y TOTAL
$7,250
$10
800
$0
EXISTING CONDITIONS ANALYSIS
8
8
8
$ 4,400
Review Existing Documentation
Develop Community Outreach / Education Strategy
2
8
5 2,000
Develop Community Demographics and Trends
8
24
32
$ 9,000
Inventory and Assess Existing Parks, Facilities, Trails, and Open Space
10
260
60
5 52,100
Analysis of Programs and Services
2
12
40
16
5 11,400
Subtotal Hours
14
8
260
36
72
-
48
60
498
Subtotal Dollars
TOTAL
$ 2,800
$ 1,400
5 35,100
5 7,200
$ 12,600
5 •
$ 4,800
$ 15,000
$ 78.900
$39,300
524 600
$15,000
PUBLIC OUTREACH AND ENGAGEMENT
Key Leadership / Focus Group / Stakeholder Interviews
16
16
8
5 7.800
Multi Lingual Outreach
12
12
$ 3,600
Public Workshops (8)
32
24
16
S 14,000
Youth / leen Engagement
3
16
8
$ 4,600
Mule lingual Statistically -Valid Survey
4
8
160
5 18,400
BI Lingual Electronic Survey
18
40
5 7,150
Multi lingual ADA Accessible Digital Platform
130
5 13,000
Subtotal Hours
55
-
-
76
42
-
350
-
523
Subtotal Dollars
$ 11,000
$ -
5 -
5 15,200
$ 7,350
S -
$ 35.000
5 -
$ 68,550
TOTAL
511,000
557 550
So
RHA Landscape Architects -
Next Practice Partners
P8x
TOTAL
5200
5175
$135
5200
5175
$150
5100
5250
LEVEL OF SERVICE AND CAPITAL IMPROVEMENT PLAN
8
24
48
5 11,200
Assess Needs and Levels of Service
Develop Equity Mapping and Gap Analysis
1
4
32
24
$ 3,2 Y:
Create Vision, Mission, Values and Objectives
6
20
24
$ •_.
Develop Priorities
6
16
16
Prepare Capital Improvement Plan
45
6
$ 9,810
Develop Funding and Revenue Strategies
4
4
4
24
24
5 8.740
Subtotal Hours
72
-
10
68
48
48
96
•
342
Subtotal Dollars
$ 14,400
5 -
$ 1,350
5 13,600
$ 8,400
$ 7,200
$ 9,600
5 -
$ 54,550
, 7 0Cu
TOTAL
DRAFT AND FINAL MASTER PLAN
Develop Draft Master Plan
18
515,750
$38
800
50
12
16
Present Draft Master Plan
18
16
16
8,400
Develop and Present Final Master Plan
18
24
16
16
12,840
Subtotal Hours
54
-
24
44
16
-
32
-
170
Subtotal Dollars
5 10,800
$ •
$ 3,240
5 8,800
5 2,800
$ -
5 3,200
$ •
$ 28,840
TOTAL
514,odo
514 800
$0
TOTAL HOURS
226
14 294
264 194 48 _ 526
60
1.626
TOTAL FEES‘'S 45,200
$ 2,450 $ 39,690
$ 52,800 $ 33,950 $ 7,200 $ 52,600
$ 15,000
TOTAL DOLLARS
S87,340
5146,550
515,000
$ 248 890
15
I:\cmo\Agreements\RHA Landscape Architects -Planners Inc Agreement FY22-0263-docx-ms
EXHIBIT "C"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the
following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
X I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and I will comply with such provisions before
commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code §1861).
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such that
I become subject to the workers' compensation laws of California, immediately I shall provide the
City with a certificate of consent to self -insure, or a certification of workers' compensation
insurance.
I certify under penalty of perjury under the laws of the State of California that the information and
representations made in this certificate are true and correct.
Digitally signed by
Doug Groves Doug Grove, President
By: Pre$idenl Date:2023.09.21
16:17:11 -07'00'
Doug Grove, President
RHA Landscape Architects -Planners, Inc.
Date:
9.21.23
16
I:\cmo\Agreements\RHA Landscape Architects -Planners Inc Agreement FY22-0263.docx-ms