HomeMy WebLinkAboutContracts & Agreements_206-2023FIRST AMENDMENT TO AGREEMENT TO PERFORM NON-PROFESSIONAL
SERVICES
This first amendment ("First Amendment") to the agreement for wastewater bio-solids
hauling and disposal services ("Agreement"), dated I3`h day of September, 2022, by and between
the City of Redlands, a municipal corporation and a general law city ("City"), and Synagro-WWT,
Inc., a Maryland corporation ("Consultant"), is made and entered into this 7th day of November,
2023.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement,
specifically to update the scope of services and payments to contractor of the Agreement.
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby
acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. Section 5.1 of the Agreement, entitled "Payments to Contractor," is hereby
amended to read as follows:
5.1 The compensation for Contractor's performance of the Services shall not exceed the
amount of Three Hundred Fifty Thousand Dollars ($350,000) for the Services provided during the
Initial Term. Should this Agreement be renewed, the compensation for Contractor's performance
for the Services shall not exceed the amount of Four Hundred Twenty Thousand Dollars
($420,000) for the first Extended Term; and Four Hundred Twenty Thousand Dollars ($420,000)
for the second Extended Term, bringing the total possible amount of compensation to a not -to -
exceed amount of One Million One Hundred Ninety Thousand Dollars ($1,190,000). For the Initial
Term and each Extended Term, City shall pay Contractor on a time and materials basis up to the
not to not -to -exceed amount in accordance with the rates speci0ed in Exhibit "C," titled "Price
and Fee Bid" which is attached hereto and incorporated herein by reference.
Section 2. Exhibit "A" entitled "Scope of Services" and as described in Article 1.1 and
made part of the First Amendment is hereby replaced with a new Exhibit "A", which is attached
and incorporated herein and into the Agreement by this reference.
Section 3. Exhibit "C" entitled "Price and Fee Bid" and as described in Article 5.1 and
made part of the First Amendment is hereby replaced with a new Exhibit "C", which is attached
and incorporated herein and into the Agreement by this reference.
Section 4. All other provisions of the Agreement shallremain unchanged by this First
Amendment and in effect.
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IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective
as of November 7, 2023.
CITY O . ' EDLA
Eddie Tejeda, Mayor
ATTEST:
Donaldson, City Clerk
Synagro-WWT,
By:
Rhyleeta an, Contract Administration Manager
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EXHIBIT "A"
SCOPE OF SERVICES
• Schedule: The contractor must supply a tractor (goat/mule) and trailer every day of
the week. City staff will coordinate with contractor as to real time needs, if needed.
Hauling of bio-solids is only to be scheduled Sunday -Saturday 06:OOAM-12:00PM,
Note* this includes all holidays. If Contractor -faces any challenges meeting the
schedule, the Contractor must notify the Wastewater Treatment Plant one (1) hour in
advance.
• Address: 1950 Nevada St. Redlands, CA 92374
• Removal of municipal wastewater bin -solids from a Class I Sludge Management Facility
which have been physically treated by methods that include de -gritting, thickening, anaerobic
digestion, and dewatering by way of centrifuge. The estimated annual amount of bio-solids to
be removed from site is 5,600 dry metric tons with an average percent solid of 25% or less at
the time of hauling.
• Contractor must provide the tractor (goat/mule)/trailer that fits under a loading bay
platform structure measuring 112 inches high and 224 inches wide. This is
accomplished by the contractor delivering one empty trailer and taking the full trailer.
Tractor (goat/mule) must stay onsite and provided by Contractor.
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LOADING BAY
• Contractor shall provide adequate personnel who are appropriately licensed, certified, and
trained to perform the work outlined in the Scope of Services.
• Transportation of bio-solids shall follow all applicable regulations for waste hauling and
equipment used shall be appropriately licensed and permitted.
+ A chronologically numbered load ticket shall be provided to City staff for each load of bio-
solids removed from the site at the time of removal and shall be documented accordingly upon
submittal of invoice.
• Each load hauled off -site shall be weighted by a weigh station that maintains the appropriate
certifications for weights and measures and provides the contractor with a valid weight ticket.
The weight ticket shall be documented accordingly upon submittal of invoice.
• Pricing shall include all charges associated with the Scope of Service including, but not
limited to, personnel, tipping fees, weights and measures, equipment, and costs associated with
equipment including insurance, fuel, mileage, and supplies.
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• While on City property all work shall be performed in a safe manner, using the appropriate
personal protective equipment and in accordance with the City's safety practices, OSHA, and
job specific contractor requirements.
• Disposal and further treatment of bio-solids shall be managed in a manner consistent with all
applicable rules and regulations for bio-solids management including Environmental
Protection Agency 40 CFR 503.
• Contractor shall provide an annual notification by January 15th of each year summarizing
quality of bio-solids removed, disposal and treatment methods, and analysis performed.
• Contractor shall notify the City within 30 days of discovery of any violation of related bio-
solids regulations and 90 days in advance of any changes to disposal location and/or disposal
and treatment methods.
• Contractor shall properly mitigate any spills involving the City's municipal bio-solids that
occur prior to destination, Contractor shall provide the City written notification within 30 days
of the event and submit any manifest or bill of lading related to the spill within 90 days of the
event,
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EXHIBIT "C"
Price and Fee Bid
Item
Description
Price
Per Ton, Per
Load
Price shall include, but not limited to, hauling, disposal, permits,
fees, fuel surcharges, and any other fees associated with the
removal and hauling of sludge from the City of Redlands
Wastewater Treatment Facility
$ 75.05
TOTAL SUM BID
(Items 1)
$ 75.05
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