HomeMy WebLinkAboutContracts & Agreements_256-2023AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of professional environmental consulting services related
to the updating the City's Climate Action Plan ("Agreement") is made and entered in this 19th day
of December, 2023 ("Effective Date"), by and between the City of Redlands, a municipal
corporation ("City") and Dyett & Bhatia, Urban and Regional Planners, a California corporation
("Consultant"). City and Consultant are sometimes individually referred to herein as a "Party" and,
together, as the "Parties." In consideration of the mutual promises contained herein, City and
Consultant agree as follows:
ARTICLE 1 — ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide professional environmental consulting services
updating the City's Climate Action Plan services for City (the "Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit "A,"
titled "Scope of Services," which is attached hereto and incorporated herein by this
reference.
2.2 Consultant shall comply with applicable federal, state, and local laws and regulations in
the performance of this Agreement including, but not limited to, any applicable State
prevailing wage laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3.1 City designates Brian Desatnik, Development Services Department Director, as City's
representative with respect to performance of the Services, and such person shall have the
authority to transmit instructions, receive information, interpret, and define City's policies
and decisions with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in
accordance with the schedule set forth in Exhibit "B," titled "Project Schedule," which is
attached hereto and incorporated herein by reference.
4.2 Consultant shall complete the Services by December 31, 2024, unless the Services are
terminated earlier as provided for herein.
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4.3 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to City, consistent with City
Council -adopted policy for the same. It shall be the obligation of Consultant to obtain a
copy of such policy from City staff.
ARTICLE 5 — PAYMENTS TO CONSULTANT
5.1 Compensation:
Total compensation for Consultant's performance of the Services shall not exceed the
amount of one hundred twenty-nine thousand eight hundred dollars ($129,800). City shall
pay Consultant on a time and materials basis up to the not to exceed amount in accordance
with Exhibit "C," titled "Budget" which is attached hereto and incorporated herein by
reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during
the preceding month. Consultant's invoices shall include a brief description of the Services
performed, the dates the Services were performed, the number of hours spent and by whom,
and a description of reimbursable expenses related to the Services. City shall pay
Consultant no later than thirty (30) days after receipt and approval by City of Consultant's
invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return
receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or
(iv) on the date sent by facsimile or electronic mail transmission (including PDF), if
confirmed with a copy sent contemporaneously by first class, certified, registered or
express mail; in each case properly posted and fully prepaid to the appropriate address set
forth below, or such other address as a Party may provide notice in accordance with this
section:
CITY:
Brian Desatnik
Development Services Director
City of Redlands
35 Cajon Street, Suite 20
P.O. Box 3005 (mailing)
Redlands, CA 92373
bdesatnik@cityofredlands.org
Phone: (909) 798-7555
CONSULTANT:
Rajeev Bhatia
President
Dyett & Bhatia,
Urban and Regional Planners
4001 Howe Street
Oakland, CA 94611
raj eev@dyettandbhatia.com
Phone: (415) 956-4300
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ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Consultant for the duration of its performance of the Services. Consultant shall not perform
any Services unless and until the required insurance listed below is obtained by Consultant.
Consultant shall provide City with certificates of insurance and endorsements evidencing
such insurance prior to commencement of the Services. Insurance policies shall include a
provision prohibiting cancellation or modification of the policy except upon thirty (30)
days prior written notice to City.
A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Consultant is self -insured or exempt from the workers' compensation laws of
the State of California. Consultant shall execute and provide City with Exhibit "D,"
titled "Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million
Dollars ($2,000,000) aggregate, for public liability, property damage and personal
injury is required. City shall be named as an additional insured and such insurance shall
be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the
term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim
made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and property
damage liability. This coverage shall include all Consultant owned vehicles used in
connection with Consultant's provision of the Services, hired and non -owned vehicles,
and employee non -ownership vehicles. City shall be named as an additional insured
and such insurance shall be primary and non-contributing to any insurance or self-
insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services
without the prior written consent of City. In the event of mutual agreement by the
Parties to assign or subcontract a portion of the Services, Consultant shall add such
assignee or subcontractor as an additional insured to the insurance policies required
hereby and provide City with the insurance endorsements prior to any Services being
performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify, and hold harmless City and its elected and appointed
officials, employees, and agents from and against any and all claims, losses or liability,
including attorneys' fees, arising from injury or death to persons or damage to property
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occasioned by any negligent act or omission by, or the willful misconduct of, Consultant,
or its officers, employees and agents in performing the Services.
ARTICLE 7 — CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any
real property that may be the subject of this Agreement or any other source of income,
interest in real property or investment that would be affected in any manner or degree by
the performance of Consultant's Services. Consultant further covenants and represents that
in the performance of its duties hereunder, no person having any such interest shall perform
any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially the
same duties for City that would otherwise be performed by an individual holding a
position specified in City's Conflict of Interest Code under Government Code
section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant
shall complete and file a Fair Political Practices Commission Form 700, Statement of
Economic Interests, with the City Clerk's office pursuant to the written instructions
provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing Party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-
house counsel by a Party.
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8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, result in City's immediate termination of this Agreement.
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor any its agents shall
have control over the conduct of Consultant or Consultant's employees, except as herein
set forth. Consultant shall supply all necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Consultant are for its account only,
and in no event shall Consultant or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind
City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than five (5) days prior written notice to Consultant of City's intent to terminate. If this
Agreement is terminated by City, an adjustment to Consultant's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Consultant at the time of termination may be adjusted to the extent
of any additional costs to City occasioned by any default by Consultant. Upon receipt of a
termination notice, Consultant shall immediately discontinue its provision of the Services
and, within five (5) days of the date of the termination notice, deliver or otherwise make
available to City, copies (in both hard copy and electronic form, where applicable) of
project related data, design calculations, drawings, specifications, reports, estimates,
summaries and such other information and materials as may have been accumulated by
Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis
for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant
pursuant to this Agreement. Such books shall be available at reasonable times for
examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained herein,
and any prior negotiations, written proposals or verbal agreements relating to such matters
are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City and
Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California, without regard to its conflicts of laws provisions. The Parties agree that
all actions or proceedings arising in connection with this Agreement shall be tried and
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litigated only in the state courts located in San Bernardino County, California, and the
federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement
is declared invalid, void or unenforceable by a court of competent jurisdiction, the same
shall be deemed severable from the remainder of this Agreement and shall not affect,
impair or invalidate the remaining sentences, clauses, paragraphs or sections contained
herein, unless to do so would deprive a Party of a material benefit of its bargain under this
Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have
signed in confirmation of this Agreement.
CITY OF RE
DYETT & BHATIA,
URBAN AND REGIONAL PLANNERS
By: By:
Eddie Tejeda, Mayor
ATTEST:
Donaldson, City Clerk
Rajeev'Bhatia, President
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EXHIBIT "A"
SCOPE OF SERVICES
Redlands Climate Action Plan Update
SCOPE OF WORK
This section outlines the proposed work program for the Redlands CAP Update. The CAP
will be designed to meet the latest State requirements and guidelines. The program is
organized into four tasks in two phases: The first phase is an evaluation of progress that sets
up for the second phase, which would involve updates to the CAP. The sequence of work
products, community meeting/survey, and Planning Commission and City Council meetings
are also incorporated in the scope. Each task is followed by a table summary of deliverable
formats and content.
Initials in parentheses identify the lead firm for each sub -task:
• D&B: Dyett & Bhatia, Urban and Regional Planners. D&B will lead the overall effort and
community outreach.
• F&P: Fehr and Peers, Transportation Planners. F&P will provide vehicle miles traveled,
transportation emission factors, and other transportation -related model inputs for
existing and future conditions. F&P worked with D&B on the City's General Plan and the
CAP in a similar role.
Phase I: Project Initiation, GHG Inventory Update, and Target
Setting
TASK I: PROJECT INITIATION
A. Conduct a Kickoff Meeting with City Staff (D&B). D&B will conduct a kickoff meeting
with City staff to discuss their ideas for the project and identify key issues and
opportunities. Roles and responsibilities will be clarified, and communication protocols
will be established. Agreement will be pursued on the scope of emissions activities to
include in the CAP, key assumptions to be used in forecasts and targets, and parties
responsible for providing needed emissions data.
B. Review Background Information (D&B). D&B will review the current 2017 Climate
Action Plan, the 2035 General Plan, San Bernardino Council of Governments' (SBCOG's)
San Bernardino County Regional Greenhouse Gas Reduction Plan (2021), 2022 CARB
Scoping Plan, and other related documents and recent planning efforts. D&B will work
with City staff to identify and collect updated data (electricity and natural gas
consumption, water use, wastewater generation, and solid waste generation) to quantify
existing GHG emissions.
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C. Ongoing Project Management (D&B). D&B will conduct ongoing coordination with
staff, as needed, in the form of emails and monthly check -in audio/video calls or meetings
to discuss project status, key milestones, and any constraints or limitations encountered
while completing the work. D&B will also prepare monthly progress reports to provide
updates on project status and identify any potential risks to the scope or budget.
Meeting
Products
Project Kickoff Meeting
Monthly Progress Reports
TASK 2: GHG INVENTORY UPDATE AND PROGRESS REPORT
A. Prepare Baseline Community GHG Inventory (D&B). D&B will develop the 2022 (or
the most recent year for which complete data is available) community inventory,
consistent with the latest guidance from ICLEI — Local Governments for Sustainability
(ICLEI) U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas
Emissions (2019). A unified set of socioeconomic data (population, jobs by industry, and
households by type) is required to support inventory development; D&B will work with
City staff to collect the requisite information, including the technical inputs described
below, and establish these baseline numbers.
The community inventory will be compiled by emissions sector, using information from
the City and other utility providers like Southern California Edison as well as regional
agencies like the South Coast Air Quality Management District, the San Bernardino
Council of Governments (SBCOG), and San Bernardino County Transportation
Authority (SBCTA). Transportation sector emissions will be based on communitywide
vehicle miles traveled (VMT) estimates provided by F&P (see Task 2B).
B. Transportation Modeling (F&P). F&P will estimate and forecast VMT associated with
residents, workers, students, visitors, etc. engaged in activities occurring within the City
of Redlands using the San Bernardino Transportation Analysis Model (SBTAM) for
current conditions, 2030 and 2045. The SBTAM+ (currently under development for the
2024 regional transportation plan) will be utilized if available when the project begins.
Prior to preparing the VMT estimates, F&P will review and confirm land use and
transportation system inputs to the "off -the -shelf" SBTAM for Redlands with D&B and
City staff; this scope does not include land use modifications or new model runs.
The VMT will be calculated using the "RTAC" origin/destination methodology that
tracks all trips to/from Redlands and assigns 100% of II, 50% of IXXI, and 0% of XX
trips to the City. The VMT data will be provided for both passenger vehicles and trucks
and provided by speed bin to assist with conversion into GHG emissions (see sub -task
C); F&P will prepare a memo including tables summarizing the VMT data and will
provide a brief description on the methodology used to calculate the VMT.
C. Develop Updated GHG Forecasts (D&B). Building on Tasks 2A and 2B, D&B will
adjust the business -as -usual (BAU) forecasts of emissions by sector for 2030 and 2045
based on the anticipated citywide population and employment growth as projected from
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the 2035 General Plan and transportation projections from F&P. The adjusted forecasts
will also consider foreseeable regulatory changes at the federal, state, and local level,
including SB X7-7 (water conservation), SB 100 (carbon -free electricity), Advanced
Clean Cars Program, Renewables Portfolio Standard, and California Code of Regulations
Title 24 CALGreen).
D. Updated GHG Inventory and Reduction Progress Report (D&B). D&B will prepare
a Progress Report that synthesizes background information from Task 1 B and the findings
and recommendations from Tasks 2A through 2C. The report will provide an assessment
of Redland's trajectory toward GHG reduction targets established in the 2017 CAP and
identify need for additional GHG reduction.
E. Present Report to Decision -Makers (D&B). D&B will present the Progress Report at
one meeting of the City Council and review additional reductions likely needed to comply
with the new State targets. Presentation to the Planning Commission could also be done
by building in an additional meeting.
Meetings
Products
Updated GHG Inventory
GHG Reduction Progress Report
Phase II: Climate Action Plan Strategy, Draft and Final Documents,
and Environmental Review
TASK 3: CLIMATE ACTION PLAN STRATEGY
A "- Confirm GHG Reduction Targets (D&B). The current (2017) CAP establishes GHG
emission reduction targets for 2030 (40 percent below 1990 levels per EO B-30-15) and
for 2035 (linearly derived from 80 percent below 1990 levels by 2050 per EO S-3-05 for
the General Plan horizon year). D&B will prepare and confirm with staff updated targets
that align with the latest State requirements, including AB 1279 and EO B-55-18 to
achieve carbon neutrality no later than 2045, which correspond to 85 percent below 1990
levels. Unlike the previous (2017) Scoping Plan, the 2022 Scoping Plan does not explicitly
recommend efficiency metrics to demonstrate that local governments comply with these
statewide targets. D&B will work with staff to develop GHG Reduction Targets that meet
State requirements based on a review of latest State and regional guidance.
B. Stakeholder Meetings (D&B). D&B will conduct up to two Zoom meetings with
stakeholder groups to gather input and ideas from stakeholders and build a collaborative
relationship for future CAP implementation. D&B will work with City staff to identify
and reach out to stakeholders, such as staff from relevant City departments and other
agencies, partner organizations and neighboring jurisdictions, and utility service
providers.
C. Community Sustainability and Resiliency Planning Workshops (D&B). D&B will
conduct two workshops one in person and one on Zoom —covering the same
materials, to provide community members attendance flexibility. The workshops will
introduce the project, present findings from the GHG Inventory Progress Report (Task
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1D), provide an opportunity to hear the community's goals and priorities for
sustainability and resiliency, and vet initial ideas for candidate strategies (to be
developed in Task 3C). Activities may include interactive polls, gamification, and other
visualizations to help explain technical concepts and explore potential actions with the
public. Results of the workshops will be summarized in a memorandum.
D. Develop Candidate Strategies (D&B). Once GHG reduction targets have been
confirmed, D&B will conduct a gap analysis to determine the amount of local reductions
that would be required to meet the targets. D&B will compile and evaluate candidate GHG
mitigation measures, including those from the current 2017 CAP, and other existing City
policies, recent environmental impact reports (EIRs) and CAPs from other cities, and best
practices throughout California. It is assumed that the City would provide any relevant
data, as available. to quantify reductions from existing City programs. The range of
programs will address:
• Energy efficiency and conservation
• Increased use of alternative energies in transportation and buildings (such as
building insulation and solar energy)
• Waste prevention, reduction, and diversion
• Education and motivation
The updated CAP would reflect General Plan policies related to land use density and mix
and strategies to enhance alternative transportation (pedestrian, bicycle, and transit) and
identify any additional opportunities for improvement as feasible. In addition to
programs that may result in GHG reduction from new development, strategies to reduce
emissions from existing development will also be explored. The list of potential/
candidate programs will be submitted to City staff for approval prior to further
evaluation.
E. Evaluate GHG Reduction Measures (D&B). Using the screened list of potential
programs provided by the City, D&B will work with City staff to evaluate each program
against:
• Degree of local jurisdictional control
• Ease of implementation and enforcement, roughly estimated (low, moderate, high)
• Private and City cost of implementation, roughly estimated (low, moderate, high)
• Co -benefits of the measure, such as cost savings or air quality benefits
It is assumed that about 15 to 20 measures would be evaluated in detail. As part of the
co- benefits analysis, D&B will consider financial feasibility of GHG reduction measures
such as by identifying federal, state, local, and other potential funding sources (e.g.,
eligible projects and programs, funding amounts, and schedules for application and award
of funds) and implementation mechanisms linked to specific GHG reduction programs
and projects to be included in the CAP.
D&B will deliver a summary of methodology and a matrix with each potential measure
and its reduction potential toward each established reduction target year. D&B will confirm
that the sum of these reductions can reach the targets confirmed by the City in Task 3A. If
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the sum does not reach the target, then D&B will select additional mitigation measures
from the original program mix (Task 3D) or other sources to be evaluated by D&B for
GHG reduction potential until the citywide target can be met.
F. Online Community Survey on Climate Action Strategies (D&B). D&B will conduct
an online survey using Survey Monkey to help develop and select GHG reduction
strategies so that they maximize co -benefits and reflect community priorities. City staff
will advertise the survey on social media, translate the survey in Spanish, and collate
Spanish open-ended question responses; D&B will coordinate with City staff in these
efforts.
G. Outline Preferred Strategy (D&B). D&B and City staff will work together to select a
suite of feasible mitigation measures and a related implementation program.
• Determine Program Mix. D&B will prepare a matrix/brief memo recommending a
set of mitigation measures, based on the program evaluations and final emissions
reduction target. City staff will review the evaluations and recommendations and
determine which measures to recommend for adoption. The program mix selected
will need to be able to feasibly achieve the selected target(s). This program mix
selection will occur at a single time without multiple iterations.
• Set Implementation Strategy. City staff and D&B will work together to determine an
implementation strategy for the City's selected mitigation program mix. Factors to
consider will include required and optional measures, City actions vs. private actions,
and measures that may only be triggered by certain conditions (project size, type,
etc.).
Selection of the preferred approach will be led by the City with D&B participating in
up to two conference calls. The selected program mix will be combined with the
preferred approach into a working Preferred Strategy document that will evolve into
the Draft CAP.
H. Planning Commission Study Session on Preferred CAP Strategy (D&B). Emission
reductions targets and any needed strategies will be reviewed with the Planning
Commission. A list of potential strategies for future and likely emission reduction
ranges from them will be included.
Meetings
Products
Stakeholder Meetings (up to 2)
Community Workshops (2 — one in -person
and one on Zoom)
Planning Commission Study Session
Online Community Survey and Summary Memo
List of Candidate CAP Strategies
Preferred CAP Strategy
TASK 4: DRAFT AND FINAL CLIMATE ACTION PLAN AND ENVIRONMENTAL
REVIEW
A. Administrative Draft Climate Action Plan (D&B). D&B will prepare an Administrative
Draft CAP, using the materials and strategies developed Tasks 2 and 3. The CAP will
include:
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• Purpose and goals described in public -friendly terms, with an emphasis on
articulating expected community benefits of implementing the CAP;
• An overview of global climate change and GHGs, including State and federal policies and
regulatory actions;
• A summary of the City's GHG emissions inventory and reduction target(s);
• A comprehensive, citywide strategy to manage and reduce future GHG emissions,
including targets;
• The roster of GHG emission reduction measures, each including estimated reduction impact
and other evaluative factors;
• An implementation and monitoring program, with clear thresholds and methods of
compliance established; and
• Recommendations for administration, timeline/phasing, and prioritization of next steps.
B. Public Review Draft Climate Action Plan (D&B). Comments from the City on the
Administrative Draft will be provided as one consolidated set. D&B will then produce
a Public Review Draft.
C. CEQA Negative Declaration (D&B). Climate Action Plans are subject to CEQA
review. Because the CAP is likely to result in environmental benefits, a Negative
Declaration should likely suffice, and is included in our scope. This review will be
program level, and will not cover project -specific impacts, such as changes to
infrastructure or site -specific improvements that may be undertaken subsequent to CAP
adoption.
D. Public Hearings (D&B). D&B will conduct public review and successfully take the Draft
CAP and related environmental documentation through the public hearing process. Our
scope assumes one meeting each with the Planning Commission and the City Council. We
will closely coordinate with City staff prior to the hearings to ensure that our presentations
respond to specific questions and issues likely to be encountered during the hearings.
E. Adopted Climate Action Plan (D&B). Following public review by the City Council,
documents will be revised to incorporate specific text and diagram changes made by the
City Council at adoption, if any.
Meetings
Products
Planning Commission Hearing
City Council Hearing
Draft and Adopted Climate Action Plan
CEQA Negative Declaration
MEETINGS SUMMARY
Planning Commission/City Council
3
Stakeholder Meetings
Up to 2
Community Workshops
2
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EXHIBIT "B"
PROJECT SCHEDULE
The table below shows the anticipated sequence and timing of tasks, showing completion of updated
inventory and Progress Report in three months from project initiation, and one year from start to
updated CAP adoption.
Task/Product
Anticipated Time Frame
Project Initiation and Kick -Off
January 2024
GHG Inventory Progress Report
January - March 2024
GHG Reduction Candidate Strategies
March - April 2024
Community Workshop and Survey
May 2024
Preferred CAP Strategy
May - July 2024
Planning Commission Study Session
July 2024
Admin Draft Climate Action Plan
July - September 2024
Public Review Draft Climate Action Plan
October 2024
CEQA Negative Declaration
October 2024
Public Hearings and Adoption
October -December 2024
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EXHIBIT "C"
BUDGET
The proposed budget is $129,800, broken down as follows. This budget covers all
personnel and direct costs for Dyett & Bhatia and Fehr and Peers.
Task
Sub-Task/Product
Budg
et
1: Project Initiation
Project Initiation, Kick -Off, and
Background Information Review
$1,500
Ongoing Project Management and
Coordination
$3,000
Task 1 Subtotal
$4,500
2: GHG Inventory
Update and Progress
Report
Transportation Modeling
$15,000
Baseline Community GHG Inventory,
Updated Business As Usual GHG
Forecasts, and GHG Progress Report
$22,000
Decision -Maker Meeting
Preparation and Presentation
$1,000
Task 2 Subtotal
$38,000
3: Climate Action
Plan Strategy
GHG Reduction Targets, Candidate
Strategies, and GHG Reduction
Measures Evaluation
$12,000
Stakeholder Meetings
$1,500
Community Workshop (2; one-
person, one Zoom)
$3,500
Online Survey
$7,000
Preferred CAP Strategy
$6,000
Task 3 Subtotal
$30,000
4: Draft and Final
CAP and
Environmental
Review
Draft CAP
$35,000
CEQA Negative Declaration
$8,000
Public Hearings and Final CAP
$2,500
Task 4 Subtotal
$45,500
TOTAL
$118, 000
Additional Meetings and Printing Allowance
$11,800
GRAND TOTAL
$129,800
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EXHIBIT "D "
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the
following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and I will comply with such provisions before
commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code §1861).
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such that
I become subject to the workers' compensation laws of California, immediately I shall provide the
City with a certificate of consent to self -insure, or a certification of workers' compensation
insurance.
I certify under penalty of perjury under the laws of the State of California that the information and
representations made in this certificate are true and correct.
DYETT & BHATIA, URBAN AND REGIONAL PLANNERS
By: �-047i s� Date: / 2/ S/2 oZ
Rajeev Bhatia, President
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