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Home My WebLink AboutContracts & Agreements_247-2023PROGRAM SUPPLEMENT NO. 00000A361 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO 08-5083S21 Adv. Project ID Date: November 27, 2023 0824000088 Location: 08-SBD-O-RDL Project Number: HSIPSL-5083(030) E.A. Number: Locode: 5083 This Program Supplement, effective 11/3/2023, hereby adopts and incorporates into the Administering Agency -State Agreement No. 08-5083S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 07/13/2021 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. 7698 approved by the ADMINISTERING AGENCY on Dec. 20, 2016 (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: Varioius signailized intersections citywide. TYPE OF WORK: Signal Synchronization LENGTH: 0.0(MILES) Estimated Cost State Funds Matching Funds $135,000.00 STATE $121,500.00 LOCAL $13,500.00 OTHER $0.00 By Title Date Attest STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementation Division of Local Assistance Date 12/26/2023 I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date 11/27/2023 $121,500.00 Program Supplement 08--508-A361- SERIAL Page 1 of 3 08-SBD-O-RDL HSIPSL-5083(030) SPECIAL COVENANTS OR REMARKS 1. A. This PROJECT has received STATE funds from Highway Safety Improvement Program (HSIP). The ADMINISTERING AGENCY agrees to administer the PROJECT in accordance with the Highway Safety Improvement Program (HSIP) Guidelines, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT. B. The STATE funds for this PROJECT may be provided under one or more phases, which are Preliminary Engineering (PE), Right -of -Way (R/W) and Construction (Con). A phase -specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the phase identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per phase. Unless otherwise determined, the effective date of the phase -specific allocation will constitute the start of reimbursable expenditures for the phase. The STATE funds available for reimbursement will be limited to the amount allocated by the STATE for the phase. C. At the time of the first fund allocation approval for the Project, this PROGRAM SUPPLEMENT, a STATE -approved Allocation Letter and STATE Finance Letter are prepared to allow reimbursement of eligible PROJECT expenditures for the phase allocated. D. STATE and ADMINISTERING AGENCY agree that any additional fund allocations made after the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized in the first fund allocation approval or for a new phase, will be encumbered on this PROJECT by use of a STATE -approved Allocation Letter and a STATE Finance Letter and are subject to the terms and conditions thereof. E. This PROJECT is subject to the delivery requirements enacted by the HSIP guidelines. The delivery requirements may be accessed at: https://dot.ca.gov/programs/local-assistance/fed- and-state-prog rams/highway-safety-improvement-program/delivery-requ irements-status- approved-projects. F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase. G. The ADMINISTERING AGENCY shall invoice STATE for PE, R/W and CON costs no later than 180 days after the end of expenditure the phase. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor, prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and Program Supplement 08--508-A361- SERIAL Page 2 of 3 08-SBD-O-RDL HSIPSL-5083(030) SPECIAL COVENANTS OR REMARKS payment. H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM provisions. I. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects). J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to provide the STATE, upon request, with the information related to the PROJECT for the purpose of project evaluation or other purposes. K. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the State. Any changes to the approved PROJECT scope without the prior expressed approval of the State are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement. Program Supplement 08--508-A361- SERIAL Page 3 of 3 RESOLUTION NO, 7698 RESOLUTION OF THE CITY COUNCIL OF THE CITY REDLANDS, STATE OF CALIFORNIA, AUTHORIZING THE MAYOR, OR ANY COUNCIL MEMBER, TO EXECUTE STATE TRANSPORTATION PROGRAM DOCUMENTS REQUIRED FOR HIGHWAY PROJECT GRANT FUNDING AND RESCINDING RESOLUTION NO. 6934 WHEREAS, the City of Redlands (the "City") is eligible to receive State and/or Federal funding for certain transportation projects through the California Department of Transportation; and WHE.REAS, Master Agreements, Program Supplement Agreements, Fund Exchange Agreements, Fund Transfer Agreements and Right -of -Way Certifications with the California Department of Transportation must be executed by an authorized City representative before such funds can be obtained and expended by the City; and WHEREAS, the city Council of the City wishes to authorize the Mayor or any Council Member to execute all Master Agreements, Program Supplement Agreements, Fund Exchange Agreements, Fund Transfer Agreements and Right -of -Way Certifications and any - amendments thereto, with the California 'Department of Transportation; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands. State of California, as follows: Section I. The City Council of the City of Redlands hereby authorizes the Redlands Mayor or any Redlands City Council Member to approve, execute documents required to receive funding for various transportation projects, including but not limited to right-of-way certifications on behalf of the City. Such documents, when duly executed by the Mayor or any Redlands City Council Member shall be binding upon the City. Section 2. Resolution No. 6934 of the City Council of the City of Redlands is hereby rescinded. ADOPTED, SIGNED AND APPROVED this 20111day of December, 2016. ATTEST: ie Donaldson, City Clerk I:\cclerk\Resolutions\Res 7600-7699\7698 Authorize Mayor to execute Federal Aid documents.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was adopted by the City Council at a regular meeting thereof held on the 20th clay of December, 2016 by the following vote: AYES: Councilmembers Harrison, Gilbreath, Barich, Tejeda; Mayor Foster NOES: None ABSTAIN: None ABSENT: None eai le Dona dson, City Clerk