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HomeMy WebLinkAbout8524RESOLUTION NO. 8524 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on February 20, 2007, which established regulations governing the retention and disposition of records; and WHEREAS, in accordance with the requirements of Resolution No. 6576, the Office of the City Manager has submitted an application for the destruction of certain public records which are described in Exhibit "A" to this Resolution; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as follows: Section 1. That the application for the destruction of public records as described in Exhibit "A" is hereby approved. ADOPTED, SIGNED, AND APPROVED this 6th day o ebrua Eddie Tejeda, Mayor Attest: e Donaldson, City Clerk 1 I:\Resolutions\Res 8500-8599\8524 Destruction of Certain Public Records.docx-ms I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was adopted by the City Council at a regular meeting thereof held on the 6tb day of February, 2024 by the following vote: AYES: Councilmembers Barich, Davis, Guzman -Lowery, Saucedo; Mayor Tejeda NOES: None ABSENT: None ABSTAINED: None e Donaldson, City Clerk 2 I:\Resolutions\Res 8500-8599\8524 Destruction of Certain Public Records.docx-ms EXHIBIT "A" Request to Destroy Public Records Requesting Department Office of the City Manager Request Date: 2/6/2024 Requester's name and job title Jennifer Macias, Management Analyst Requester's si atur k gp i ram., w c C� J APPROVED BY: Department Head: Janice McConnel Assistant City Manager Department Head Signature: Nitxt u.4 V _ Description of Records BOX 1 1994 Downtown Redlands Specific Plan No. 45 City of Redlands and Redlands Redevelopment Agency -COPY 1998 Civic Center/Mid-Town Programing Effort Report. Mayor and Council's City Center task force. 2000-2002 Agenda Items/ Requests for Council Action relating to Sports Park. 2001 Initial study /mitigated negative declaration and environmental assessment. Mission Zanja Creek flood control improvements. Redlands, California. Oct.1995 1995 City of Redlands General plan -COPY Aug.1995 1995 General plan Update. City of Redlands- COPY Jan.1995 Summary of Water Facilities. Master plan and Capital improvement program for City of Redlands water system report -COPY 2002-2003 Division of Transportation Planning environmental justice. Planning Grant application. City of Redlands. Redlands Heritage linear park and trail. Nov.2005 Application for designation as preserve America Community for the City of Redlands, California. Oct.1995 City of Redlands General Plan -COPY No date (after 2001) The City of Redlands Police Department Facility/Building Deficiency Report. No date Wireless Communication Tower Map BOX 2 No date Photos of downtown San Luis Obispo No date Employment Opportunity Flyer -Natural Resources Administrator 5/6/2005 Email to Jon Harrison re: zoning 5/2/2006 Email to Jon Harrison re: May 2, 2006 agenda item E9 7/5/2006 Email to Jon Harrison re: Tri-City Center 7/5/2006 Email to Jon Harrison re: Parking Structure 1 6/29/2006 Thank you letter to Jon Harrison 8/25/05 Letter from Cherrill Doty regarding San Timoteo Canyon property. 9/6/05 Redevelopment Agency agenda item F.1.a. 1990 Master Plan for Bikeway System in the City of Redlands. DRAFT. 2001 Memo regarding Status of Measure 0 Funds 2004 Memo to Mayor Peppier to John Davidson re City Park information. 2004 City of Redlands Recreation Commission. List of recommended repairs and improvements to City park and recreation facilities. 2005 Facilities Improvements at Community Field and Park. Redlands Baseball/Softball for Youth Inc. 1997 Old Pasadena Redevelopment project. 2005 City of Redlands, Land Conservation Funding Options DRAFT. 2002,2006, 2008,2009 Agenda for meetings of the City Council and the Board of Directors of the Redevelopment Agency of the City of Redlands with attachments. 2004 Tentative tract No.17265, 15469, 16361, 2005 City of Redlands Community Development Department, Planning Division. Socio Economics Cost Benefit Study. Tract No.17265,16465,16627. 2008 City Council Briefing Redlands Corridor Alternatives Analysis/Environmental Assessment (AA/EA) Study project overview. 2008 Development opportunities in the City of Redlands for GreentoneTec Solarindustrie GmbH and for Solution Solartechnic GmbH. 1999 Redlands General plan Figure 4.5. COPY 2002 Agenda Downtown Redlands Urban Design workshop. 1996 Selected Observation on Redlands Citrus and Open space. 1999 Downtown Specific Plan No.46 (2 copy) 1976 Redevelopment Plan. Redlands Redevelopment project as amended. No date Hotel proposal for Redlands, CA, not approved by Marriot International, Inc. 2005 City of Redlands, Tentative tract No.16465 and 16627 with mitigation monitoring and reporting program 2002 Downtown Parking Structures Feasibility Study 2006 Single Audit report on Federal Awards 2006 Basic Financial Statements and required supplementary information. 2009 California Department of Public Health. Save drinking water state revolving fund project funding for City of Redlands, project No.361-0037-004. 2006 Wave, Maximizing Water assets. 2009 Upper Santa Ana River WashLand management Agenda 2006-2005 Redlands City Municipal Airport Compatibility Map. 2006 Proposed Powerline Grove Map 2006 Proposed zone Change No.416 Map 2006 Municipal Utilities department development requirements conditional use permit No.884 Map 2006 Ordinance No.2628-COPY 2006 Ordinance No.2629-COPY 2006 Interoffice memo SB County Board of Supervisors Hampton Heights 2 1987 Memo re General Obligation Bonds — Open Space 2005 Excerpt from minutes to the Airport, Advisory Board Meeting, Dec.7,2005, Includes: Attachment I Exhibits 1-5 (California Airport Land use planning handbook), Attachment P, Attachment Q, Attachment R No date Welcome to Redlands (CD) 2005 Public Policies to make Great Communities Happen. No date Map Conceptual Grading plan No.2232 1/28/2003 Letter from Point Center Finance to City Council Re the Covington Development 2003 Map Redlands Sports park No date Map Redlands Big League Dreams 2002 Holiday Inn Prototype 2002 Redlands Commerce Center Building E 1760 Marigold Street, Redlands, CA 92374 2002 Redlands Chamber of Commerce Letter 2002 Resolution No.6007-COPY 2002 Interoffice memorandum from John Davidson to Jeff Shaw "Priority of Projects" 2002 Response to Notice of Preparation of the RUSD. 1999 Preserving Your Community's Heritage pamphlet. The National Park Service, the National conference of State historic reservation's officers. 2001 Preservation in the Northside — Lugonia District, letter. 2001-2002 Tri-County Conservation League along Santa -Ana No date City of Colton Action on signs 1999 Trail guidelines and standards 2003 City of Redlands Trails Map 2003 Letter: Regulations for use of Redlands Mall Parking Facilities 2003 Request for proposal form City of Hollywood, Florida 2002 Market Analysis of Consumer Behavior in the City of Redlands 1999 City of Redlands Sign Code -COPY 2002 Interoffice Memo -City of Riverside Planning re CLG Requirements 2001 Redlands Mall of America LLC, Letter: Proposed Omnitrans Transit Center. 2000 Letter from Janet Hansen, City of Riverside, Re: Certified Local Government Program -Annual Report. 2002-2003 Incoming letters from: Redlands Chamber of Commerce, Redlands Police Department, Wallender, others. 2002 Redlands Citrus Associates, Applicant : Western Realco. 2003 Map Big League dreams sports park 127 E. State Street Redlands, 92373 2002 Property profile: Redlands: 409 Orange street, 21 W. Stuart Ave., 205 W. Stuart Ave., 31 W. Stuart Ave. 1976 Lease agreement. 2002 Community Development Department, Budget presentation. 3 2001 Letter from City of Redlands Finance Department, The National Arbor Day 2002 Agenda Resolution 6043-COPY No date Redlands Mall map 2002 Federal Register Vo1.67 No. 91 Notices 2002 Correspondence ( requests, letters, agendas) for Jon Harrison 2002 Downtown Redlands -Bridge Team 2002 University of Redlands Market Study for proposed Hotel No date An initiative measure to be submitted directly to the voters notice of intent to circulate petition 2000 Liveable -Mixed Use Alternative East Valley Corridor Specific Plan 2000 Agenda City of Redlands planning meeting, March 14,2000 2002 Redlands Business Survey, June 18, 2002 for Redlands City Council, June Yamamoto, Crafton Hills College 2002 City of Redlands, Community Facilities District No.2001-1 2003 Gold line Refreshing transportation BOX 3 2009-2011 Fiscal year budget 2009/2010 and 2010/2011 (Notes, Correspondence, Reports) 2000 The Redlands 2000 Committee (Brochure, 2 Copies) 1991 Redlands 2000 Status Report April 1991 1990 Redlands 2000 Status Report September 1990 05/22/2014 Agenda Item No.9 from Board of Directors Meeting 5/22/2014 - Discussion Calendar. Orange County Fire Authority Organization Study 12/03/2005 Sports Park Groundbreaking (Notes, Correspondence, Reports) 2008-2015 Memorandum Requesting City Manager's signature for Certificate of Acceptance, Contracts, and Subdivision Improvement Agreements. 10/23/2006- 04/05/2007 City Manager File Re: Sam J Ricardo (Statement of Economic Interest, Personnel Action Form, Employment Agreement, Timesheet, Resume) 10/15/2008 ESRI Letter requesting environmental review of land W. Redlands Blvd. between Texas and New York St. 05/01/2009 Employment Agreement between Larry Burgess and A.K. Smiley Library 2006 Smothers Appraisal, Appraisal for property located at 301 W. Palm Ave 06/25/2006, 06/26/2006 Mace Fund — Checks (2) (COPY) 2009-2010 CM Assignment / Service request log (2009), including City Council meeting notes (2010), Request for City Council action from Dennis Bell (Feb. 28,2010) 2007-2008 Air Support Unit (ASU) Program Summary, Financial Notes, Reports 2005-2006 City of Redlands Natural Resource Planning and Management Support Services Program prep.by University of Redlands, Center for Environmental Studies, Purchase order, Notes, Request for City Council Action, Agreement to Furnish Consultant Services. 7/22/2008 Strategic Projects for Immediate Downtown Improvements(draft) 2008-2009 City Manager's Briefing Agenda with City Council members 4 2004 Transportation Planning Grant Application Cover Sheet, Project summary for the East Valley Citrus Heritage Linear and trail, Resolution No.6330 ( 2 copies) 2006 City Manager File Re: Steven H. Dukett (Offer of employment, Professional Biography, Acceptance of offer) 1991-1995 City Manager Agreement File: 2000 • Request for Council action, Re: Amendment to Employment 2002-2005 agreements and Contract Amendments 2007-2008 • Amendment to Employment Contract (DRAFT) • Amendments to Employment Agreement -Daniel J. McHugh (Copy) • Memorandum of Understanding between City of Redlands and Redlands Association of Management Employees (07/01/2004- 06/30/2009) • City Council Agendas containing items regarding employment agreement amendments • Employment agreement between City of Redlands and N. Enrique Martinez • Employment Agreement between City of Redlands and John Davidson • Correspondence Re: Employment Agreement with City of Redlands to John Davidson • Interim City Manager Employment Agreement- Larry E. Burges, • IAFF Local 1354 and City of Redlands Re: (Out -of -class pay) Letter to City Attorney date 02/25/2002 • Agreement between City of Redlands and Renee V. Mayne, Labor Management Success • Fax Coversheet dated 12/3/2002 • Employment agreement between City of Redlands and Gary M. Luebbers date 08/05/1997 (Copy) • Fax Coversheet dated 5/22/1997 regarding Request for Changes to Employment Agreement • Amendment to Employment Agreement — Gary M. Luebbers (2 Copies) • Consulting Agreement between City of Redlands and Project Management Facilitators dated 04/23/1991 • General and Special Release and Settlement Agreement between City of Redlands and Bonnie J. Johnson dated 03/18/2003 • Memorandum Re: City Council Agendas 08/01/2008 1999-2020 Airport Advisory Board (List of Members, contact information, and addresses for term members, 1999-2020) 2001-2009 Business and Economic Development Advisory Commission (List of Members, contact information and addresses for term members, 2001-2009) 2010-2014 Citizen Financial Advisory Committee (List of Members, contact information, and addresses for term members, 2010-2014) 5 1996-2016 Citrus Preservation Commission (List of Members, contact information and addresses for term members,1996-2016) 1994-2015 Cultural Art Commission (List of Members, contact information and addresses for term members, 1994-2015) 1986-2015 Historic and Scenic Preservation Commission (List of Members, contact information and addresses for term members, 2001-2009) 2000-2011 Housing Commission (List of Members, contact information and addresses for term members, 2000-2011) 1996-2018 Human Relations Commission (List of Members, contact info and address for term in period 1996-2018) 1994-2020 Public Works Infrastructure Committee AdHoc /Municipal Utilities/Public Work Commission (List of Members, contact information, and addresses for term, 1994-2020) 2004, 2006 Open space Ad Hoc Committee (List of Members, contact information and addresses) 1993-2017 Parks and Recreation Advisory Commission (List of Members, contact information and addresses for term members, 1993-2017) 2005 Parolee/Group Home Focus Group Notes 1993-2015 Internal Planning Commission/ Planning Commission (List of Members, contact information, and addresses for term members, 1993-2015) 2006-2011 Relocation Appeal Board (List of Members, contact information, and addresses for term members, 2006-2011) 1999-2015 Street Tree Committee (List of Members, contact information, and addresses for term members, 2001-2009) 1994-2013 Traffic and Parking Commission (List of Members, contact information and address for term members, 1994-2013) 1999-2007 Trails Committee (List of Members, contact information and addresses for term members, 1999-2007) Application of Appointed Commission members for Traffic and Parking 2012-2016 Commission 2018 Application of Appointed Commission Student members for Traffic and Parking and Human Relations, and Planning Commission 2012-2017 Application of Appointed Commission members for Street Tree Committee 2010, Application of Appointed Commission members from Planning 2013-2014, Commission 2017 2012-2013, Application of Appointed Commission members from Parks and Recreation 2016-2017 Commission 2012-2014, Application of Appointed Commission members from Municipal Utilities / 2016-2017 Public Works Commission 2014, 2016, Application of Appointed Commission members from A.K. Smiley Public 2017 Library Board of Trustee 6 2012,2014, 2017 Application of Appointed Commission members from Human Relations Commission 2013-2017 Application of Appointed Commission members from Cultural Arts Commission 2013-2017 Application of Appointed Commission members from Citrus Preservation Commission 2013-2017 Application of Appointed Commission members from Airport Advisory Board 2011, 2014-2015, 2017 Application of Appointed Commission members from Historic and Scenic Preservation Commission 2012-2019 Declined Applications for Commission members from: • Traffic and Parking Commission • Street Tree Committee • Planning Commission • Parks and Recreation Commission • Municipal Utilities / Public Works Commission • Measure T Oversight Committee • A.K. Smiley Public Library Board of Trustee • Human Relations Commission • Cultural Arts Commission • Citrus Preservation Commission • Airport Advisory Board • Historic and Scenic Preservation Commission • Utility Advisory Committee for Water and Wastewater Utilities Rate Study Location of Records: Office of the City Manager, 300 E. State Street Suite 690 Number or quantity of Records to be destroyed: 3 BOXES This request is to destroy the: • Original and duplicates Dates of each record or inclusive dates of each record series: From: 1976, and from 1990 to 2020 This request is approved by City Council on: February 6, 2024 Eddie Tejeda Mayor of City of Redlands 7 ATTEST: ie Donaldson, City Clerk And approvedby the City Attorney on: to M. Abich Garcia City Attorney 1I3o 1 2024 NOTE: Attach the department head Certification to this request when submitting for approval 8