HomeMy WebLinkAbout8547RESOLUTION NO. 8547
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
AMENDING RESOLUTION NO 8331 and RESCINDING 8496 TO AMEND
NON-PROFESSIONAL SERVICES AGREEMENTS WITH P & S TRUCK
CENTER AND KEN GRODY REDLANDS, LLC, WITH THE CITY'S
FACILITIES AND COMMUNITY SERVICES DEPARTMENT
WHEREAS, the Facilities and Community Services Department regularly purchases a variety
of supplies and services from to support City operations pursuant to bids for products and services in
accordance with the Redlands Municipal Code; and
WHEREAS, on June 21, 2022, the City Council of the City of Redlands approved Resolution
No. 8331 approving various agreements and annual purchase orders for the City's Facilities and
Community Services Department for Fiscal Year 2022-23; and
WHEREAS, on July 5, 2023 the City Council of the City of Redlands approved Resolution
No. 8496 amending Resolution No. 8331 and approving an agreement amendment and annual
purchase order modification with Ken Grody Redlands, LLC, for Fiscal Year 2022-23; and
WHEREAS, there is a need to amend the purchase order and Non -Professional Services
Agreement with Ken Grody Redlands, LLC dated June 21, 2022 due to increased vehicle repairs; and
WHEREAS, there is a need to amend the purchase order and Non -Professional Services
Agreement with P & S Truck Center dated June 21, 2022 due to increased vehicle repairs;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
REDLANDS AS FOLLOWS:
Section 1. Section 12 of Resolution No. 8331 is hereby amended to read as follows:
"Section 12. The City Council hereby approves an agreement with P & S Truck Center for
Heavy Duty Truck repair parts in an amount not to exceed $29,854.40 for the initial term, $59,000
for the first Extended Term; and $59,000 for the second Extended Term, bringing the total an amount
not to exceed $147,854.40."
Section 2. The City Council hereby approves the First Amendment to the Non -
Professional Services Agreement with P & S Truck Center, attached hereto and incorporated by
reference herein as Exhibit "A".
Section 3. Section 8 of Resolution No. 8331 is hereby amended to read as follows:
"Section 8. The City Council hereby approves an agreement with Ken Grody Redlands, LLC
for Ford OEM parts and repairs in an amount not to exceed $128,242 for the initial term, $198,000
for the first Extended Term; and $198,000 for the second Extended Term, bringing the total an amount
not to exceed $524,242."
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Section 4. The City Council hereby approves the Second Amendment to the Non -
Professional Services Agreement with Ken Grody Redlands, LLC, attached hereto and incorporated
by reference herein as Exhibit "B".
Section 5. The City Council hereby rescinds Resolution No. 8496 Amending Resolution
No. 8331 to Amend a Single/Sole Source Purchase Order and Non -Professional Services with Ken
Grody Ford Redlands, LLC for the City's Facilities and Community Services Department for fiscal
year 2022-23.
ADOPTED, SIGNED, AND APPROVED this 6th day of February 2024.
ddie Tejeda, Mayor
ATTEST:
e Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution
was duly adopted by the City Council at a regular meeting thereof held on the 6th day of February
2024, by the following vote:
AYES: Councilmembers Barich, Davis, Guzman -Lowery, Saucedo; Mayor Tejeda
NOES: None
ABSENT: None
ABSTAINED: None
e Donaldson, City Clerk
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EXHIBIT A
FIRST AMENDMENT TO AGREEMENT WITH
P & S TRUCK CENTER
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FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This First Amendment ("First Amendment") to the agreement for repair parts for heavy-
duty trucks ("Agreement"), dated June 21, 2022, by and between the City of Redlands, a municipal
corporation, and a general law city ("City"), and P & S Truck Supply, Inc. a California corporation
dba P & S Truck Center ("Contractor"), is made and entered into this 6th day of February, 2024.
RECITALS
WHEREAS, it is the desire of the City and Contractor to amend their existing Agreement,
specifically the payments to Contractor;
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby
acknowledged City and Contractor agree as follows:
AGREEMENT
Section 1. Section 5.1 of the Agreement, under Article 5 entitled "Payments to Contractor,"
is hereby amended to read as follows:
Compensation: The compensation for Contractor's performance of the Services shall not
exceed the amount of twenty-nine thousand eight hundred fifty-four dollars and forty cents
($29,854.40) for the Services provided during the Initial Term. Should this Agreement be renewed,
the compensation for Contractor's performance for the Services shall not exceed the amount of
fifty nine thousand dollars ($59,000) for the first Extended Term; and fifty nine thousand dollars
($59,000) for the second Extended Term, bringing the total possible amount of compensation to a
not -to -exceed amount of one hundred forty seven thousand eight hundred fifty-four thousand
dollars and forty cents ($147,854.40). For the Initial Term and each Extended Term, City shall pay
Contractor on a time and materials basis up to the not to not -to -exceed amount in accordance with
the rates specified in Exhibit "B," titled "Fee Schedule," which is attached hereto and incorporated
herein by reference.
Section 2. All other provisions of the Agreement shall remain unchanged by this First
Amendment and in effect.
IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of
February 6, 2024.
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CITY OF REDLANDS P & S TRUCK CENTER
By:
Eddie Tejeda, Mayor Mary McKee, Owner
ATTEST:
Jeanne Donaldson, City Clerk
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EXHIBIT B
SECOND AMENDMENT TO AGREEMENT WITH
KEN GRODY REDLANDS, LLC
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SECOND AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This Second Amendment ("Second Amendment") to the agreement for Ford original
equipment manufacturer parts and repair services ("Agreement"), dated June 21, 2022, by and
between the City of Redlands, a municipal corporation, and a general law city ("City"), and Ken
Grody Redlands, LLC, a California limited liability company ("Contractor"), is made and entered
into this 6th day of February, 2024.
RECITALS
WHEREAS, it is the desire of the City and Contractor to amend their existing Agreement,
specifically the payments to Contractor;
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby
acknowledged City and Contractor agree as follows:
AGREEMENT
Section 1. Section 5.1 under Article 5 of the Agreement, entitled "Payments to Contractor,"
is hereby amended to read as follows:
Compensation: The compensation for Contractor' s performance of the Services shall not
exceed the amount of one hundred twenty-eight thousand two hundred forty-two dollars
($128,242) for the Services provided during the Initial Term. Should this Agreement be renewed,
the compensation for Contractor's performance for the Services shall not exceed the amount of
one hundred ninety eight thousand dollars ($198,000) for the first Extended Term; and one hundred
ninety-eight thousand dollars ($198,000) for the second Extended Term, bringing the total possible
amount of compensation to a not -to -exceed amount of five hundred twenty four thousand two
hundred forty-two dollars ($524,242). For the Initial Tenn and each Extended Term, City shall
pay Contractor on a time and materials basis up to the not to not -to -exceed amount in accordance
with the rates specified in Exhibit "B," titled "Fee Schedule," which is attached hereto and
incorporated herein by reference.
Section 2. All other provisions of the Agreement shall remain unchanged by this Second
Amendment and in effect.
IN WITNESS WHEREOF, the parties have executed this Second Amendment, to be effective as
of February 6, 2024.
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CITY OF REDLANDS KEN GRODY REDLANDS, LLC
By:
Eddie Tejeda, Mayor Trever DeSherlia, Parts & Service Director
ATTEST:
Jeanne Donaldson, City Clerk
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