HomeMy WebLinkAbout2024_02_06 - RegularMINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on February 6, 2024 at 5:00 P.M.
Present:
Staff:
Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Jenna Guzman -Lowery, Council Member
Mario Saucedo, Council Member
Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne Donaldson, City Clerk; Phillip Doolittle, City
Treasurer; Janice McConnell, Assistant City Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information
Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik, Development Services Director; John Harris,
Municipal Utilities and Engineering Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Robert J. Meteau Jr., HR/Risk
Management Director
Mayor Tejeda called the meeting to order and explained that comments could be presented in -person, via Zoom, via cell phone or landline. He
offered the public an opportunity to provide comment on any item on the agenda for the closed session.
PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)
(City Attorney Garcia)
Two Cases:
a. California Department of Housing and Community Development v. Shangri-la Industries, LLC, et al., Los Angeles Superior Court, Case
No. 24STCV00629
b. City of Redlands v. Coyote Aviation, Inc., San Bernardino Superior Court, Case No. LLTVA2200544
Conference with real property negotiators - Government Code §54956.8
(Assistant City Manager Boatman)
Property: APN 0292-063-38-0000; (former Goodnight Inn)
Agency Negotiators: Charles M. Duggan, Jr., City Manager; Chris Boatman, Assistant City Manager
Negotiating Party: Andrew Meyers Abdul-Wahab; 1675 Industrial Park, LP.
Under Negotiation: Terms of payment and price for possible purchase of property by the City.
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Council Member Guzman -Lowery. The Civil Air Patrol Color Guard presented the
colors and lead the Pledge of Allegiance to the American flag.
CLOSED SESSION REPORT
City Attorney Garcia announced that no reportable action was taken during the closed session.
PRESENTATIONS
Redlands Pet Adoption
Animal Services Supervisor Jodi Kroeger and Kennel Attendant Hailey Stuck introduced "Owen Wilson", an eleven -week-old male German
Shepherd mix who is available for adoption, along with forty-three other dogs at the Redlands Animal Shelter. Ms. Kroeger informed the Council
there had been three -hundred and four dogs and one -hundred and seventy-six cats adopted in 2023.
Black History Month Proclamation
Council Member Davis presented Black History Month proclamations to Jina Imani and Josiah Bruny, while Council Member Saucedo presented
proclamations to Joe Richardson, and Pastors Dr. Jackie Green and Anthony Green. All the Council Members showed their support while declaring
February as Black History Month, and it was noted that Ken Ford and Dawn Wright were unable to attend tonight's meeting.
Recognition of Eagle Scout Achievement
Council Member Saucedo presented a Certificate of Recognition to Esteban Matute for Eagle Scout ranking and acknowledged his great achievement.
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PUBLIC COMMENT
Heavv Rains and Brandin. - Dennis Bell thanked staff for keeping the City safe during the last few days of heavy rainfall. He was disappointed with
the survey questions being used to create new branding for Redlands, and he thought they were overly simplistic.
Air Quality - Julia Lenhardt, a climate scientist, said that the Inland Empire held the record of having the worst ozone pollution in the country, and
she urged the Council to take a more proactive approach to the problem. Her action items included planting more trees and stop building warehouses.
CONSENT CALENDAR
Minutes
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously approved, by
roll call vote, the regular meeting minutes of January 16, 2024, and the special meeting minutes of January 16, 2024.
Vote: 5 - 0 Passed
Black History Month Proclamation
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously approved, by
roll call vote, the issuance of a Proclamation declaring the month of February to be Black History Month in the City of Redlands.
Vote: 5 - 0 Passed
Amending SCAG JPA Agreement
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously approved, by
roll call vote, Amendment No. 4 to the San Bernardino Associated Governments Joint Powers Authority Agreement; and approved the incremental
increase in member dues to $50,139.
Vote: 5 - 0 Passed
Resolution No. 8524 Destruction of Certain Public Records
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously adopted, by roll
call vote, Resolution No. 8524 approving the destruction of certain public records in the City Manager's Office.
Vote: 5 - 0 Passed
Teamsters Local 1932 Side Letter
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously approved, by
roll call vote, the Side Letter of Agreement between the City and Teamsters Local 1932 modifying language in Article 27 of the Memorandum of
Understanding to clarify sick leave benefits at the time of retirement.
Vote: 5 - 0 Passed
2021 Homeland Security Grant Program Funding Award
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously approved, by
roll call vote, to accept the 2021 Homeland Security Grant Program Funding award in the amount of $18,679 for the purchase of portable radios; and
authorized an additional appropriation for the same amount.
Vote: 5 - 0 Passed
Police Dept Collision Writing Process - CAD Interface
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously approved, by
roll call vote, the sole source purchases of the Collision Report Writer application from Crossroads Software in the amount of $39,900, and the
Spillman Crossroads Accident Computer Aided Dispatch (CAD) Interface from Motorola Solutions in the amount of $37,612.23 for a total cost of
$77,512.23.
Vote: 5 - 0 Passed
Provision of Temporary Shelter Beds for the Homeless
Staff requested this item be pulled from the agenda and it will be presented to the Council for consideration at a future meeting.
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Laboratory Equipment Purchase
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously approved, by
roll call vote, a $51,684.08 sole source purchase from Thermo Fisher Scientific, LLC for laboratory equipment.
Vote: 5 - 0 Passed
Wastewater Control Building Remodel Project Agreement
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously determined, by
roll call vote, that approval of the Non -Professional Services Agreement with R&J Construction LLC is exempt from environmental review pursuant
to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; and approved a Non -Professional Services
Agreement with R&J Construction LLC, in an amount not to exceed $70,000 for the Wastewater Control Building Remodel Project.
Vote: 5 - 0 Passed
California St and Redlands Blvd Intersection Widening Project
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously determined, by
roll call vote, that approval of the Cooperative Agreement with the San Bernardino County Flood Control District and the Second Amendment to the
Professional Services Agreement with CASC Engineering and Consulting, Inc. are exempt from environmental review pursuant to Section
15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act; approved the Cooperative Agreement with the San
Bernardino County Flood Control District; and approved the Second Amendment to the Professional Services Agreement with CASC Engineering
and Consulting, Inc. for the California Street and Redlands Boulevard Intersection Widening Project to extend the project completion to December
31, 2024, and increase the agreement amount by $162,415.
Vote: 5 - 0 Passed
D8 Dozer Equiument Rental Agreement
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously determined, by
roll call vote, that approval of the rental agreement is exempt from the California Environmental Quality Act (CEQA) pursuant to Section
15061(b)(3) of the CEQA Guidelines; and approved the equipment lease with C5 Equipment Rentals for the 5-month rental of a D8 Dozer in the
amount of $90,000, and approved a sole source purchase order.
Vote: 5 - 0 Passed
Sylvan Park BMX Pump Track Project Agreement
Assistant City Manager Boatman introduced a Professional Services Agreement with Community Works Design Group for the design of the City's
Sylvan Park BMX Pump Track project for an amount not to exceed $99,279. Over the past several years, the Parks and Recreation Commission
(PRC) has considered many potential projects and has developed a project priority list. The Commission determined that the addition of a BMX
pump track at Sylvan Park, adjacent to the skate park, was their top priority project and on March 9, 2023, the Commission voted to recommend
proceeding with design and allocating funds from the Nevada Palmetto Grove fund to fund the project. The recommendation was considered by
City Council and on June 6, 2023, Council directed staff to solicit proposals for the design of a BMX Pump Track at Sylvan Park.
As public comment, Dennis Bell voiced concerns about staying within the budget, and he compared it to the over -budget skatepark project. Andy
Hoder stated he thought this item should not have been on the Consent Calendar and said it deserved more attention and discussion. He added, he
too, was worried about costs and urged the Council to conduct a cost/benefit study before approving the consulting agreement tonight. Assistant
City Manager Boatman clarified the BMX Pump Track will be a completely separate facility from the skatepark. It will complement the skate park
and provide an additional amenity and allow the City to utilize an underdeveloped portion of Sylvan Park just east of the current skatepark.
Council Members requested staff provide the PRC's project priority list but, for the most part, were supportive of the BMX Pump Track.
On motion of Council Member Jenna Guzman -Lowery, seconded by Mayor Eddie Tejeda, the City Council unanimously determined, by roll call
vote, that approval of a Professional Services Agreement with Community Works Design Group for the design of the City's Sylvan Park BMX Pump
Track project is exempt from environmental review pursuant to Section 15301 of the State's Guidelines Implementing the California Environmental
Quality Act; approved an additional appropriation in the amount of $99,279 from the General Fund Public Benefit Parks and Recreation set aside;
and approved the Professional Services Agreement with Community Works Design Group for the design of the City's Sylvan Park BMX Pump
Track project for an amount not to exceed $99,279.
Vote: 5 - 0 Passed
Civil Air Patrol Facility Use Agreement
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously approved, by
roll call vote, the Facility Use Agreement with Civil Air Patrol, Redlands Cadet Squadron 411 at the Redlands Municipal Airport for a period of 5
years.
Vote: 5 - 0 Passed
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AARP Foundation FacilijUse Agreement
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously determined, by
roll call vote, that approval of the Facility Use Agreement with the AARP Foundation is exempt from environmental review pursuant to Section
15061 (b)(3) of the State's guidelines implementing the California Environmental Quality Act, and approved the Facility Use Agreement with the
AARP Foundation for use of the Community Center and Joslyn Senior Center to provide tax assistance and a driver safety program to senior citizens.
Vote: 5 - 0 Passed
COMMUNICATIONS
Airport Advisory Board Annual Renort
The Airport Advisory Board Annual Report was pulled from the agenda and will be presented to the Council at a future meeting.
Street Tree Committee Annual Report
Chairperson Christine Sedmack provided the Annual Report of the Street Tree Committee, touching on various accomplishments and activities of
the Committee over the past year. These included the planting of 80 parkway trees on Riverview Drive in conjunction with Arbor Day, continued
education materials included within the City's monthly utility bills, recommendations made to City staff on tree maintenance policies and procedures
for tree removals, and the initiation of door hangers as a way to educate and alert homeowners and businesses concerning parkway trees. STC set
goals to revise and update the City's Street Tree Policy and Protection Guidelines Manual, work with City leadership to increase the budget for
street tree trimming, conduct arbor Day programs, continue education and outreach, and to improve the tree pruning cycles to reduce the interval
between trimmings. Mayor Tejeda thanked Ms. Sedmack and all the commissioners for their passion and dedication to serve the City.
2024 League of California Cities Mayors and Council Members Academy Report
Council Member Saucedo attended the League of California Cities New Mayors and Council Member Academy held January 24-26, 2024, in
Monterey. He reported on the organization's mission and goals and briefly described the intensive three-day conference. He highlighted the
Leagues' various advocacy committees working to protect local agencies. He found the experience to be useful and informative.
Bicycle Rideshare Program
Facilities and Community Services Senior Manager Don Craw explained that at the direction of the City Council, staff performed surveys and
conducted research on a few jurisdictions with a bike sharing program to obtain feedback on the implementation of similar programs within our
city. The cities surveyed included Rialto, Riverside, Oakland and West Hollywood. Overall, the programs were positive and share similar goals that
are intended to provide an affordable and convenient mode of travel for both residents and visitors. He highlighted meaningful data on each of the
cities and concluded that 1) Community feedback has been favorable, underscoring their positive impact on urban well-being, connectivity, and
environmental benefits; 2) Most programs involved some form of grant funding; 3) Programs employed diverse implementation strategies,
including pilot projects and surveys, guided by community input on station placement and bike availability; 4) Docked systems were praised for
promoting orderly use by requiring bikes to be returned to specific stations, while dock -less systems were appreciated for designated parking areas;
5) Challenges such as theft and vandalism were noted, yet these issues are common to all bike -share models.
As public comment, Cameron Heggi stated he was employed by DropMobility, the company that is currently working with the City of Rialto,
supporting their pilot program. He encouraged the Council to pursue the project, and he offered that Redlands already had an established bike
culture in the community, had nice, wide roads and reasonable speed limits. Andy Hoder thought the four cities presented did not represent
Redlands well. He pointed out that from his own research, he discovered that these types of programs were not performing as expected, and he
suggested more research was necessary. Council Members did raise questions but, overall, were pleased the project was moving forward and
thanked staff for their concise and informative report. The Council were in agreement and recommended staff explore grant funding opportunities or
partnerships and issue an RFP to enter into an agreement with a private company for a pilot program or short -termed agreement.
NEW BUSINESS
2024-2025 CDBG Program Proposed Projects
Mayor Pro Tem Barich and Council Member Guzman -Lowery recused themselves from this item due to a source of income with Citrus Counseling
Services. Tricia Munoz, of Development Services, presented staffs recommendation for FY 2024-2025 Community Development Block Grant
Program (CDBG) proposed project listing. Staff recommended funding the City CIP for the Redlands Senior Community Center Rehabilitation
Project which includes a kitchen renovation comprised of installation of energy -efficient kitchen appliances, LED lighting upgrades and a flooring
overhaul in the amount of $287,703.53. This includes $3,683.53 in unprogrammed funds from prior years allocations. The Center is also a cooling
center, serves senior meals and this project will address compliance with the Americans with Disabilities Act requirements. Staff is also
recommending six awards in the amount of $7,500, which meets the minimum funding award threshold, and one in the amount of $5,121 to Citrus
Counseling Services as their funding request was only $5,364. Their services are eligible, align with the funding priorities of the City Council as
well as with the CDBG National Objectives.
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On motion of Council Member Denise Davis, seconded by Council Member Mario Saucedo, the City Council approved, by roll call vote, to direct
staff to prepare the 2024-2025 Community Development Block Grant Program Cooperating City of Recommended Projects Form using the
recommendation in this report and submit it to the County of San Bernardino Community Development and Housing Division prior to the February
13, 2024, deadline.
Vote: 3 - 0 Passed
Other: Mayor Pro Tempore Paul Barich (RECUSE)
Council Member Jenna Guzman -Lowery (RECUSE)
Contract Award 2023 Street Resurfacine Project
Municipal Utilities and Engineering Director Harris summarized the Public Work Contract with Matich Corporation for the Pavement Management
Program (PMP) 2023 Street Resurfacing Project (Project). The Project includes resurfacing approximately twenty-five lane miles of streets,
selective replacement of curb and gutter, and striping replacement. All known utility agencies operating within the City have been contacted
to coordinate construction activities within the Project limits. The Fiscal Year 23/24 PARIS Project budget includes $4,000,000 for this project and
approval of the Matich contract requires an additional appropriation of $381,606 from the PARIS Fund unassigned balance. The Project is
scheduled to be completed within one hundred ten working days after the date of issuance of a Notice to Proceed to the Contractor.
On motion of Council Member Jenna Guzman -Lowery, seconded by Council Member Mario Saucedo, the City Council unanimously determined, by
roll call vote, that approval of the contract and construction of the PMP 2023 Street Resurfacing Project is categorically exempt from environmental
review in accordance with Section 15301 of the State's guidelines implementing the California Environmental Quality Act; approved the
PMP 2023 Street Resurfacing Project Plans and Specifications, awarded a Public Work Contract to Matich Corporation for an amount not -to -exceed
$4,381,606; and approved a $381,606 additional appropriation from the PARIS Fund.
Vote: 5 - 0 Passed
PO Modification Vehicle Lease and Maintenance Program
Assistant City Manager Boatman explained the need for a purchase order modification with Enterprise FM Trust for a vehicle lease and
maintenance program for an amount not to exceed $1,878,305. During the 2023-24 Fiscal Year, more vehicles have become available, with a total
of 72 vehicles scheduled to be delivered prior to June 2024. A purchase order modification is required to account for the lease, maintenance, and
down payment amounts related to vehicles available for lease. He added the list of authorized signers requires updating for the Enterprise Fleet
Management Program to include City Manager Duggan, Jr., Assistant City Manager Chris Boatman and Facilities and Community Services
Director Tabitha Crocker.
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Jenna Guzman -Lowery, the City Council unanimously approved, by
roll call vote, a purchase order modification with Enterprise FM Trust for a vehicle lease and maintenance program for an amount not to exceed
$1,878,305; and approved the list of authorized signers for the Enterprise Fleet Management Program.
Vote: 5 - 0 Passed
Assignment and Assumption Agreement Onsite Fleet Maintenance
Assistant City Manager Boatman reviewed the Assignment and Assumption Agreement between the City of Redlands, Southern California Fleet
Services, Inc., and SVT Fleet, LLC, for Onsite Fleet Maintenance and Repair Services. So Cal Fleet notified the City that So Cal Fleet will be
entering into an asset purchase agreement with SVT Fleet, LLC, a subsidiary of Velocity Vehicle Group, for the sale of Southern California Fleet
Services / Fleet -Line Truck and Equipment Repair's assets, including the Agreement with the City of Redlands. The attached Assignment and
Assumption agreement is an official request for the City to consent to Southern California Fleet Services Fleet -Line Truck and Equipment Repair to
transfer the Agreement to SVT Fleet, LLC.
On motion of Council Member Jenna Guzman -Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously determined, by
roll call vote, that approval of the Assignment and Assumption Agreement between the City of Redlands, Southern California Fleet Services, Inc.,
and SVT Fleet, LLC is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines;
and approved the Assignment and Assumption Agreement between the City of Redlands, Southern California Fleet Services, Inc., and SVT Fleet,
LLC, for Onsite Fleet Maintenance and Repair Services.
Vote: 5 - 0 Passed
Resolution No. 8547 Heavy -Duty Truck Repair Parts
Assistant City Manager Boatman provided details of Resolution No. 8547, amending Resolution No. 8331 and rescinding Resolution No. 8496, to
approve the First Amendment to the Agreement with P & S Truck Center for heavy-duty truck repair parts, increasing the total compensation to an
amount not -to -exceed $147,854. Furthermore, he discussed the Second Amendment to the Agreement with Ken Grody Ford for Ford Original
Equipment Manufacturer (OEM) parts and repair services, increasing the total compensation to an amount not -to -exceed $524,242. As public
comment, Bruce Laycook questioned why there was such a dramatic increase from when this item was first approved in July 2023. Assistant City
Manager Boatman stated that funding for these services was included in the Equipment Maintenance Division's budget for Fiscal Year 2023-24 as
approved by the City Council. Costs associated with any future renewal terms of the agreement will be included in subsequent budget requests
prepared by the Department.
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On motion of Council Member Jenna Guzman -Lowery, seconded by Mayor Pro Tempore Paul Barich, the City Council unanimously determined, by
roll call vote, that the adoption of Resolution No. 8547 is exempt from environmental review pursuant to Section 15061 (b)(3) of the State's
guidelines implementing the California Environmental Quality Act; adopted Resolution No. 8547, amending Resolution No. 8331 and rescinding
Resolution No. 8496, to approve the First Amendment to the Agreement with P & S Truck Center for heavy-duty truck repair parts, increasing the
total compensation to an amount not -to -exceed $147,854; and approved a Second Amendment to the Agreement with Ken Grody Ford for Ford
Original Equipment Manufacturer (OEM) parts and repair services, increasing the total compensation to an amount not -to -exceed $524,242.
Vote: 5 - 0 Passed
Contract Award Citrus Center Building Roof Repairs Proiect
Assistant City Manager Boatman presented information related to the Public Work Contract with Superior Roofing Systems, Inc. for an amount
not -to -exceed $260,925 for the Citrus Center Building Roof Repairs Project. City staff is actively working with Miller Architectural Corporation on
the architectural plans and specifications to renovate the future home of City Hall, including structural retrofit of the building, updates to
mechanical, electrical and plumbing systems, construction to accommodate the City departmental staff, and renovation of the roof. After reviewing
the existing condition of the roof, staff determined that it was in the best interest of the City to address the leaks resulting from recent storms ahead
of project schedule.
On motion of Council Member Jenna Guzman -Lowery, seconded by Council Member Denise Davis, the City Council unanimously determined, by
roll call vote, that approval of a Public Work Contract with Superior Roofing Systems, Inc. for the Citrus Center Building Roof Repairs Project is
exempt from environmental review pursuant to Section 15301(d) of the State's guidelines implementing the California Environmental Quality
Act; approved an award of a Public Work Contract to Superior Roofing Systems, Inc. in the amount of $260,925 for the Citrus Center Building Roof
Repairs Project; and approved an additional appropriation in the amount of $287,017.
Vote: 5 - 0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Mayor Teieda attended an ANCA presentation held in December, participated in the Disaster Council and Planning Commission meetings and was
honored to attend an event hosted by Redlands Sacred Heart School as they recognized the community's public servants. He met with owners of a
proposed northside hotel development and participated in the Lincoln Pilgrimage event.
Mayor Pro Tem Barich participated in the Lincoln Pilgrimage event.
Council Member Davis enjoyed the 4th annual Black History Art Show at the Artlands, and she met with the Climate Policy Council.
Council Member Guzman-Lowery met with residents of Cypress Circle to discuss their concerns regarding trees and lighting and, on February 3,
attended a program hosted by the American Association of University Women regarding Architecture and Advocacy.
Council Member Saucedo reminded everyone the Community Day of Service was scheduled for Saturday, March 9, 2024, and encouraged people to
sign up on the City's website.
ADJOURNMENT
There being no further action required the meeting adjourned at 7:44 P.M. The next regular meeting of the City of Redlands City Council will be
held on February 20, 2024.
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