HomeMy WebLinkAboutContracts & Agreements_53-2024SECOND AMENDMENT TO AGREEMENT TO PERFORM NON-PROFESSIONAL
FOR EQUIPMENT AND SUPPLIES
This second amendment ("Second Amendment") to the agreement for the provision of
ARPA Resident Food Assistance Program - Grocery Gift Cards ("Agreement"), dated May 17,
2022, by and between the City of Redlands, a municipal corporation ("City"), and About Food
Inc., dba Redlands Ranch Market, a California corporation ("Contractor") is made and entered into
this 19t11 day of March, 2024.
RECITALS
WHEREAS, it is the desire of the City and Contractor to amend their existing Agreement,
specifically to increase the total compensation to an amount not to exceed $3,704,400 and extend
the term of the agreement to December 31, 2026, for the provision of Round 2 ARPA Resident
Food Assistance Program - Grocery Gift Cards;
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby
acknowledged City and Contractor agree as follows:
AGREEMENT
Section 1. Article 1 of the Agreement, entitled "Engagement of Contractor," is hereby
amended to read as follows:
"1.1 City hereby engages Contractor to provide up to 1,687 gift cards on a monthly
basis to City as of the Effective Date of this Agreement through March 2024. Further, City
hereby engages Contractor to provide up to 1,400 gift cards on a monthly basis beginning April
1, 2024, through December 2026 (the "Services")."
Section 3. Article 4 of the Agreement, entitled "Performance of Services," is hereby
amended to read as follows:
"4.1 The Services shall commence immediately after the Effective Date of this
Agreement. Contractor shall perform and complete the Services in a prompt and diligent manner
in accordance with the schedule set forth in Exhibit "B," titled "Project Schedule," which is
attached hereto and incorporated herein by this reference.
The term of this Agreement shall commence on May 17, 2022, and expire on December
31, 2026, unless terminated earlier as provided herein or otherwise modified by the Parties."
Section 4. Article 5 of the Agreement, entitled "Payments to Contractor," is hereby
amended to read as follows:
"Total compensation for Contractor's performance of the Services shall not exceed the
amount of Three Million Seven Hundred Four Thousand Four Hundred dollars ($3,704,400).
City shall pay Contractor on a time and materials basis up to the note to exceed amount in
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accordance with Exhibit "C," titled "Payment Schedule," which is attached hereto and
incorporated herein by this reference."
Section 5. Exhibit "A" of the Agreement, entitled "Scope of Services," is hereby
amended as shown in Attachment "1," attached to this Second Amendment.
Section 6. Exhibit "B" of the Agreement, entitled "Project Schedule," is hereby amended
as shown in Attachment "2," attached to this Second Amendment.
Section 7. Exhibit "C" of the Agreement, entitled "Payment Schedule," is hereby
amended as shown in Attachment "3," attached to this Second Amendment.
Section 8. All other provisions of the Agreement and First Amendment shall remain
unchanged by this Second Amendment and in effect.
IN WITNESS WHEREOF, the parties have executed this Second Amendment, to be
effective as of March 19, 2024.
CITY 0
ddie Tejeda, Mayor
ATTEST:
e Donaldson, City Clerk
CONTRACTOR
By: ` C
Dave Ireland, General Manage
Redlands Ranch Market
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Attachment 1
EXHIBIT A
SCOPE OF SERVICES
A. Purpose:
According to a Resident COVID-19 Impact Survey conducted by the City, Redlands'
residents listed food assistance as one of the top 3 areas of relief that would be of greatest
benefit in aiding their recovery from the economic effects of COVID-19. The Grocery
Gift Card Program would provide relief to impacted and disproportionately impacted
households by issuing a monthly grocery gift card exclusively for the purchase of food at
Contractor's grocery retail store for a period of 12 months.
During the term of this Agreement for the ARPA Program - Grocery Gift Card Purchase
entered into between Contractor and the City, Contractor shall provide up to 1,687 gift
cards on a monthly basis to the City through March 2024. The gift cards are for exclusive
use at Contractor's grocery retail store for purchase of food items only.
During the term of this Agreement for the ARPA Program — Round 2 Grocery Gift Card
Purchase entered into between Contractor and the City, Contractor shall provide up to
1,400 gift cards on a monthly basis to the City through December 2026. The gift cards are
for exclusive use at Contractor's grocery retail store for purchase of food items only.
B. Description of services/deliverables:
The City will accept applications from eligible households and distribute the gift cards
beginning in June 2022 and will continue to accept applications until March 1, 2023. The
program will conclude with the distribution of the final monthly gift card or March 2024,
whichever is sooner.
For the ARPA Program — Round 2 Grocery Gift Card program, the City will accept
applications from eligible households and distribute the gift cards beginning in April
2024 and will continue to accept applications until December 30, 2025. The program will
conclude with the distribution of the final monthly gift card or December 2026,
whichever is sooner.
• Because the City will be accepting applications on a rolling basis from February -
December 30, 2025, the number of needed gift cards will vary each month but will
not exceed 1,400 in any given month, The Contractor must designate a window
timeframe to allow City staff to communicate the number of gift cards needed for the
following month. The Contractor MUST register on SAM.gov and provide UEI,
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DUNS or TIN # prior to commencement of services and before any payment to be
made.
The monthly services/deliverables include:
• Provide the number of requested physical gift cards to the City each month
• Gift cards must be valued at $100 each
• Ensure that participant purchases made with gift cards exclude all purchases of
tobacco and alcohol products
• Ensure that gift cards are used to purchase food only by participants
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Attachment 2
EXHIBIT B
PROJECT SCHEDULE
Participant Enrollment Period
May 2022 -
December 2025
June 2022-
December 2025
December 31,
2026 or sooner
• Eligible households receive monthly gift cards from
City program staff- provided to staff by contractor
• Program concludes when the last enrollee receives
their final (12th) gift card
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Attachment 3
EXHIBIT "C"
PAYMENT SCHEDULE
Proposed Scope of Work
Product or Outcome
The Scope of Work for this effort
encompasses the description of
services/deliverables found in Exhibit A,
Sections A-B. All Scope of Work activities
will be completed by the end of the contract
term.
•
•
•
•
Must register on SAM.gov and
provide UEI, DUNS or TIN # prior to
commencement of services and before
any payment to be made
Provide the determined number of gift
cards requested by the City each
month — not to exceed a maximum of
1,687 gift cards in any given month
Ensure that participant purchases
made with gift cards exclude all
purchases of tobacco and alcohol
products
Ensure that gift cards are used to
purchase food only by participants
X' May 2022 March 2024_
Monthly Invoicc Not To Exceed,`
x'
$168,700
ri 9 4 ettru
IVIo thl Invoice NotT Excceecl
Y�`
t$1 0 000
TOTAL NOT TO EXCEED
$3,704,400.00
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