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HomeMy WebLinkAboutContracts & Agreements_82-2024AGREEMENT TO PERFORM PROFESSIONAL SERVICES This agreement for the provision of Design and Construction Management Services for Well Drilling ("Agreement") is made and entered in this 7th day of May, 2024 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and Richard C. Slade & Associates, LLC a California limited liability company ("Consultant"). City and Consultant are sometimes individually referred to herein as a "Party" and, together, as the "Parties." In consideration of the mutual promises contained herein, City and Consultant agree as follows: ARTICLE 1 — ENGAGEMENT OF CONSULTANT 1.1 City hereby engages Consultant to provide Design and Construction Management Services for Well Drilling services for City (the "Services"). 1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services. ARTICLE 2 — SERVICES OF CONSULTANT 2.1 The Services that Consultant shall perform are more particularly described in Exhibit "A," titled "Scope of Services," which is attached hereto and incorporated herein by this reference. 2.2 Consultant shall comply with applicable federal, state, and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws. ARTICLE 3 — RESPONSIBILITIES OF CITY 3.1 City designates John R. Harris, Municipal Utilities and Engineering Department Director, as City's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City's policies and decisions with respect to performance of the Services. ARTICLE 4 — PERFORMANCE OF SERVICES 4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in accordance with the schedule set forth in Exhibit "B," titled "Project Schedule," which is attached hereto and incorporated herein by reference. 4.2 Consultant shall complete the Services by June 30, 2026, unless the Services are terminated earlier as provided for herein. I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms 4.3 If Consultant's Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council -adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff. ARTICLE 5 — PAYMENTS TO CONSULTANT 5.1 Compensation: Total compensation for the Consultant's performance of the Services shall not exceed the amount of Two Hundred Ninety Thousand Dollars ($290,000). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit "C," titled "Fee Schedule" which is attached hereto and incorporated herein by reference. 5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant's invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant's invoice. 5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section: CTTY: City Clerk City of Redlands 35 Cajon Street P.O. Box 3005 (mailing) Redlands, CA 92373 jdonaldson@cityofredlands.org Phone: (909) 798-7531 CONSULTANT: Richard C. Slade, President Richard C. Slade & Associates, LLC 14051 Burbank Blvd., Ste. 300 Sherman Oaks, CA 91401 richard.slade@rcslade.com Phone: (818) 506-0418 Fax: (818) 506-1343 ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing 2 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City. A. Workers' Compensation and Employer's Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self -insured or exempt from the workers' compensation laws of the State of California. Consultant shall execute and provide City with Exhibit "D," titled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference, prior to performance of the Services. B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City. C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made. D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant's provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self- insurance maintained by City. E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor. 6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services. 3 :\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms ARTICLE 7 — CONFLICTS OF INTEREST 7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant's Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement. 7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant: A. Does not make a governmental decision whether to: (i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof. B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302. 7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk's office pursuant to the written instructions provided by the City Clerk. ARTICLE 8 — GENERAL CONSIDERATIONS 8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in- house counsel by a Party. 8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City's immediate termination of this Agreement. 4 [:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms 8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant's employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation. 8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City's intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant's compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination. 8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant. 8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant. 8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California. 5 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms 8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement. IN WITNESS WHEREOF, duly authorized repr-..enttives of City and Consultant have signed in confirmation of this Agreement. CITY OF Bv: ddie Tejeda, Mayor ATTEST: ne Donaldson, City Clerk RICH; RD D & O 'IATES, LLC Richard C. S`lade, President 6 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms EXHIBIT "A" SCOPE OF SERVICES The following Scope of Work details the tasks that the Consultant shall complete with respect to preparing and completing the Design Services for Well Drilling. This scope of work shall be completed within the schedule period listed in Exhibit "B." Task 1 — Project Management & Kickoff Meeting Subtask 1.1 - Kick-off Meeting. The Consultant shall attend an initial, in -person Kick-off meeting with City staff and subconsulting staff. The basic purpose of this meeting shall be to discuss and review the scope and approach of the project. During this meeting, the Consultant and the City shall discuss and identify target project goals including, but not limited to, the following: • Obtain a basic understanding of the City's distribution system. The City shall provide the Consultant with an overall understanding of the City's system, including pressure areas, wells that feed certain portions of the system, wells that require treatment at this time, etc. • Discuss well production parameters and the City's expectations for the proposed well. • Identify key water quality parameter goals for a new well. • List other factors that may be applicable to wellsite consideration. At the City's discretion, this may include other factors outside of typical hydrogeologic or logistical concern, including areas of "political" concern, if any. • Discuss the available City -owned properties to include as part of the study. For the purposes of this proposal, the Consultant shall assume the City has a maximum of eight (8) candidate sites to evaluate. • Discuss project timeline goals, data submission dates, and deliverable due dates. • Set dates for future update meetings. o Subtask 1.2 — Additional Meetings and Project Management. The Consultant shall assume there will be a maximum of an additional seven (7) meetings, each of which is assumed to be virtual. The Consultant shall participate in a few of these meetings on an as -needed basis. Project management tasks shall include data management and preservation, billing preparation and support, creation of short-term schedules and upcoming work outlooks, preparation/review of meeting agendas, and various other project management related tasks. Monthly invoices shall be provided to help the City also monitor ongoing costs. The Consultant shall be committed to providing direct, timely, and succinct project management and coordination for this project. Project communications shall be primarily through email correspondence. The Consultant's project management team shall be performing the proposed work and shall not be substituted without the City's prior 7 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms approval. The Consultant's management team shall keep an updated budget and expenditures record and shall notify the City when costs exceed 80% of the budgeted amount per task. Deliverables: • Meeting Agenda • Meeting Minutes • Project Schedule Task 2 — Water Well Feasibility Study & Well Site Ranking Matrix The Consultant shall evaluate as many as eight (8) potential well sites in the subbasin; these specific sites have not yet been identified but shall be provided by the City in coordination with the Consultant. Initially, the City and the Consultant shall jointly review and discuss candidate sites to include as part of the feasibility Study and well site matrix. This determination shall be based on available properties, the general hydrogeology of the subbasin and other factors. A "Sample Assessment Ranking Matrix" shall be provided. The results of Task 2 hydrogeologic evaluation of the eight (8) potential well sites before determining which of the eight (8) sites in Bunker Hill Subbasin shall be the one upon which the subsequent Task 4 "Preliminary Design Report" is to be based. As such, Task 2 work is described below. o Subtask 2.1 — Development of Ranking/Evaluation Criteria. The Consultant shall provide hydrogeologic analysis of the data and information generated to date and collaborate with the City (via email or virtual meetings) with regard to evaluation of up to eight (8) potential well sites for the future construction of a new municipal -supply well for the City. From this assessment, the eight (8) potential sites shall be assessed based on anticipated subsurface geologic/hydrogeologic conditions and water quality constraints for further review and ranking using the evaluation criteria developed herein. The Consultant shall develop an initial list of evaluation criteria for the City. The Consultant shall attend a virtual meeting with City staff to finalize this list, following City review of the list. The information generated during this subtask shall be used to help finalize the selection of the most suitable well site for the City. Parameters to be used as criteria to select a new well location could include, but will not be limited to: • Estimated potential future well construction and performance details, including: o pumping rate o ability to meet the needs of the City's system o water quality character (including estimated nitrate, fluoride, and possible VOCS, possible PFAS, etc.) • Logistical issues, such as: o Size of site for the placement of drill rig equipment and accessories and for storage of well construction materials. 8 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms o Proximity of site to residences, schools, etc. (for noise mitigation & safety issues). o The presence of above ground and below ground utilities (e.g., electrical, water and sewer services) need to be identified. Particularly important will be a source of water for drilling operations for the drilling and reaming of the final well bore. o Distance to possible fluid discharge locations required for well development and well testing, including the distance to and capacity of a nearby storm drain, if any. o Proximity of former (or possibly still active) nearby water -supply wells owned by others; any new well location must also not be within fifty (50) feet minimum of any known former City -owned wells in the region (due, for example, to lack of a sanitary seal and to sanding conditions in those former City wells). • Regulatory concerns o Clearance for the fifty (50) feet protection (control) zone around the site (per Division of Drinking Water regulations). o Proximity to industrial areas and residences and associated sewer laterals (if a site is located in such areas). o Proximity to potentially contaminating activities (PCAs) and known contaminant plumes. o Subtask 2.2 — Well Site Reconnaissance Visits. The Consultant shall perform field reconnaissance visits to each of the maximum eight (8) potential well sites. The candidate well sites shall be arranged in order of priority, from most favorable to least favorable via a ranking matrix. Criteria used in the matrix shall be those criteria developed and approved jointly by the City in Subtask 2.1; the City shall review and approve the ranking matrix. o Subtask 2.3 — Water Well Siting Document. The Consultant shall work promptly and efficiently with the City staff to discuss the maximum eight (8) potential sites for the new well. The final location of the new well shall be selected in Task 4. Data and information obtained during the above tasks/subtasks along with review of the substantial amount of previous hydrogeologic work in the Bunker Hill Subbasin, shall be analyzed for local subsurface geologic and hydrogeologic conditions. The findings of this hydrogeologic analysis shall be presented in the Water Well Feasibility Siting document. The primary objectives of this hydrogeologic analysis are as follows: • Discuss anticipated subsurface geologic conditions. • Collect and review historical water quality data for City wells and other nearby wells. • Assess whether selecting other aquifers to be perforated in the new well might be different than those perforated in existing nearby City wells, based on the review of the historic water quality and water level data. • Estimate groundwater flow directions. • Identify the spatial extents of possible local and upgradient water quality issues, 9 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms • Identify known potential contaminating activities (PCAs). • Evaluate potential water level drawdown interference between existing nearby wells (and select other nearby municipal -supply wells owned and operated by others) and the proposed new well, and vice versa. • Assess possible flow rates from a new well relative to its location in the Bunker Hill Subbasin. • Identify logistical items at each of the maximum eight (8) potential well sites • Possible distances from each potential site to existing water transmission pipelines; nearby active or inactive (even abandoned) water wells; diameters of and distances to the City's water distribution system. • Provide a first order estimate of the cost to construct, equip, and connect a new well at each of the maximum eight (8) potential well sites, exclusive of possible water treatment and property acquisition. The Consultant shall use the specific in-house knowledge and database in the matrix to help assess the feasibility of each of the estimated eight (8) potential well sites. The different criteria to be established for the site ranking matrix shall be provided to the City in Draft form for comments before it is finalized. Thereafter, that matrix can be used to help rank each of the eight (8) potential sites across the City. Deliverables: • Draft Ranking Matrix • The document to be prepared for Task 2 shall be a detailed Technical Memorandum (TM), with attendant figures, tables, and hydrographs, to help document the work (including the ranking matrix). The TM shall provide a recommended timeline for well drilling and construction activities, including estimated timelines for Preliminary Design Report preparation, creation of Technical Specifications, and the monitoring of the drilling, design, constructing, and testing of the new well. Approximate construction costs, based on the Consultant's recent well experience on similar projects, shall also be included. Task 3 — Utilities Research The Consultant shall conduct research and obtain utility records from the City and other local utility companies regarding the locations and currently proposed locations for utilities that may impact or adversely affect the selection of a possible site for the City's new production well. 10 C\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms Task 4 — Preliminary Design Report (PDR) The Consultant shall prepare the PDR for the new well that has been ranked first of the maximum eight (8) potential well sites that were evaluated in Task 2. The site matrix criteria developed by the Consultant and approved by the City in Task 2 shall be used. This PDR is needed before the Task 5 environmental document (the IS-MND). The preliminary design criteria that the Consultant shall provide in the PDR for the new well shall include, but will not necessarily be limited to, the following: • The anticipated extent and geologic nature of water -bearing and nonwater-bearing strata beneath the final selected site. • Information of nearby City wells pertaining to production, water quality, well construction, and water levels. • Preferred drilling method and sequence of drilling operations. • A water supply source for "make-up" water needed during drilling. • Dust suppression and possible noise mitigation methods (e.g. sound attenuation) to be used, as needed. • The approximate recommended depth of the pilot hole, which shall clearly depend on the location of this final well site in the Subbasin. • Anticipated diameter(s) for the pilot hole and borehole ream(s). • Testing methods and sample analyses to be performed downhole in the pilot hole (including isolated aquifer zone testing in the open pilot hole, and types of electric logs to be performed). • Type, diameter, and wall thickness of well casing(s) recommended for use. • Recommended type and material for the casing perforations and their preliminary depth settings. • Anticipated gradations of the gravel (filter) pack. • Anticipated footage lengths for the cement seal(s), gravel pack, and possible intra-annular well seal. • Mechanical, chemical, and pumping development criteria. • Disposal options for fluids generated during well development and testing and treatment of monitoring of discharge. • Downwell surveying and testing methods following installation of the casing (alignment surveys, spinner surveys, depth -specific sampling, and pumping tests). • A listing of the permits needed during the project. • Estimated range of costs of construction and testing of the new well. Deliverables: • A Draft copy of the Preliminary Design Report shall be provided to the City staff for review. The Final PDR shall then be provided to the City. 11 I:\emo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms Task 5 — Environmental Study The Consultant shall prepare an Initial Study -Mitigated Negative Declaration (IS-MND). Once the project site is selected, the specific level of CEQA documentation shall be confirmed in consultation with the City as CEQA lead agency and may include a Categorical Exemption (e.g., Class 32 — Infill Development Projects) or an Environmental Impact Report. If an alternative CEQA approach becomes necessary, this scope and cost can be adjusted accordingly. In addition, if during the course of preliminary research and technical analysis, it is determined through the environmental review process that the project may result in significant and unavoidable environmental impacts, the City shall be notified immediately to determine the necessary course of action. The following sections describe the scope of work for each task involved in preparation of an IS-MDN and supporting technical studies. o Subtask 5.1 — Project Management and Meeting Attendance. The Consultant shall provide overall project management and coordination for Task 5 work. Within five (5) days of Notice to Proceed, the Consultant shall attend one (1), two (2) hour, in -person kickoff meeting with the City to confirm project details, review the proposed deliverable schedule for the project, share and discuss preliminary data requests, and establish a communication protocol. It is anticipated that up to two (2) additional coordination with the City shall occur to ensure regular communication and status updates. • Deliverables: Meeting agenda and minutes for one (1) kickoff meeting and up to two (2) coordination meetings. • Assumptions: o Project management shall be required over an approximately twelve (12) month period, starting at Notice to Proceed. o Subtask 5.2 — Consultation with City of Redlands on CEQA Approach. The decision on the appropriate level of CEQA documentation for the project is ultimately the responsibility of the City, as CEQA lead agency. Under this task, the Consultant shall attend one (1) virtual meeting with the City, to confirm the appropriate level of CEQA documentation. • Deliverables: Meeting agenda and minutes for one (1) consultation meeting. o Subtask 5.3 — Technical Studies. The Consultant anticipates a Cultural Resources Assessment shall be necessary to support preparation of an IS-MND for the proposed project. In addition, a Phase 1 Environmental Site Assessment (ESA) shall be included as a task in accordance with the City's request in the RFP. • Subtask 5.3.1 — Cultural Resources Assessment. The Consultant shall prepare a Cultural Resources Assessment in support of the project's CEQA documentation, which will include the following tasks: 1. California Historical Resources Information System Records Search. The Consultant shall conduct a California Historical Resources Information 12 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-rns System (CHRIS) records search of the project site and a 0.5-mile radius at the South Central Coastal Information Center (SCCIC) located at California State University, Fullerton. In addition to the resource records and reports, an examination shall be made of historical maps, the National Register of Historic Places, California Register of Historical Resources, the Built Environment Resources Directory, the Archaeological Determinations of Eligibility list, and the listing of California Historical Landmarks. 2. Native American Heritage Commission Sacred Lands File Request. On behalf of the City, the Consultant shall contact the Native American Heritage Commission (NAHC) to request a Sacred Lands File (SLF) search. No outreach to Native Americans shall be completed as part of this task, and this task does not constitute Native American consultation under Assembly Bill 52 (AB 52), which is performed by the CEQA lead agency (i.e., the City). 3. Cultural Resources Pedestrian Survey. Upon completion of the records search, the Consultant shall conduct an archaeological pedestrian survey of the project site using transects spaced at maximum intervals of fifteen (15) meters over all exposed ground surface within the project site. Transect accuracy shall be maintained through use of a hand-held global positioning system (GPS) unit. 4. Cultural Resources Letter Report. Upon completion of the tasks outlined above, the Consultants shall prepare a Cultural Resources Letter Report. The report shall summarize the methods and results of the records search and survey, as well as a review of historical topographic maps, aerial photographs, and geologic and soils maps to provide an assessment of the project site's development history and subsurface and archaeological sensitivity. The report's findings shall include recommendations for additional work or mitigation measures, if any are deemed necessary. Once reviewed and approved by the City, a copy of the final report shall be submitted to the SCCIC for their records. o Deliverables: Draft and Final Cultural Resources Assessment Letter Report o Assumptions: • Direct expenses associated with the CHRIS records search shall not exceed $1,200, and the results shall be obtained within eight (8) to ten (10) weeks of notice -to -proceed. ■ If the record search results have schedule or budget ramifications, it shall be communicated to the City in a timely manner to effectively maintain the project schedule and allow the Consultant and the City to manage project risk effectively. • The NAHAC shall provide the SLF search results within eight (8) to ten (10) weeks. ■ A map depicting the limits of the project site and permission to enter this area shall be provided at notice -to -proceed. 13 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms • The cultural resources pedestrian survey shall be completed by one (1) cultural resource specialist in one (1), eight (8) hour field day, including travel time. • No testing or excavation for cultural resources shall be conducted, and no artifacts, samples, or specimens shall becollected during the cultural resources pedestrian survey. ■ If ground visibility is limited (e.g. by landscaping) to the extent that surficial archaeological deposits cannot be observed during the pedestrian survey, additional studies may be required. ■ No cultural resources (including archaeological and historic -period build environmental resources) that require recordation, updating, or evaluation for California Register of Historical Resources eligibility shall be identified within the project site during the records search or pedestrian survey. • Due to the sensitive nature of archaeological resource information, cultural resources reports are typically considered confidential. The Consultant assumes the technical report shall be considered confidential and shall not be suitable for public review. • Subtask 5.3.2 — Phase 1 Environmental Site Assessment. The Consultant shall perform a Phase I Environmental Site Assessment (ESA) to identify potential impacts from hazardous materials and wastes associated with the project. This study shall include an examination of potential hazards associated with the existing site that may affect the proposed project. The Phase I ESA shall include a site reconnaissance, environmental database search, regulatory records review, interviews with property owners (as available) and regulatory agencies, and historical records review to identify areas of past industrial or hazardous material land uses on site or in the vicinity. Specific information regarding Cortese sites, landfills, hazardous material pipelines, per- and polyfluoroalkyl substances (PFAS), and California Geologic Energy Management Division oil well records shall be included. o Deliverables: Draft and Final Phase 1 ESA o Assumptions: ■ The site reconnaissance visit can be completed by a single staff person in three (3) hours, inclusive of travel time. • Up to four (4) on-site/adjacent/nearby release sites shall be identified during the historical records and environmental database search. • The City shall obtain and/or grant legal site access within two (2) weeks (10 business days) of notice to proceed. The City shall transmit interview questionnaires to the current site owner or a designated representative of the site owner and/or operators/occupants (as identified by the City) on behalf of the Consultant. The City shall return completed User and Owner questionnaires and provide environmental lien and title reports for 14 L\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms the Consultant's review, within two (2) weeks (10 business days) of project authorization. If documents are submitted for review after three (3) weeks (15 business days) of authorization, additional time and materials fees will apply to revise and re -review the Phase I ESA report. ■ This scope of work does not include in -person file reviews by the Consultant. o Subtask 5.4 — Initial Study -Mitigated Negative Declaration. • Subtask 5.4.1 — Administrative Draft IS-MND. The Consultant shall prepare an Administrative Draft (internal review) IS-MND for the proposed project. The Administrative Draft IS-MND shall discuss existing conditions, thresholds of significance for CEQA, methodology for impact assessments, project -specific impacts and mitigation measures, cumulative impacts, and residual impacts for the proposed project. The focus of the analysis shall be to avoid or minimize potential impacts and to propose appropriate mitigation where potential impacts may occur. The IS-MND shall incorporate the results of the technical studies prepared under Task 5.3 as well as other project studies provided by the Consultant, and additional information shall be gathered from the various online databases and other documents on file with the City and other agencies. Furthermore, the Consultant shall conduct a biological resources reconnaissance survey, a paleontological resources records search with the San Bernardino County Museum, and two (2) short-term (15-minute) noise measurements and one (1) long-term (24-hour) noise measurement to characterize existing ambient noise within the project area. o Deliverables: Draft and Final Project Description, and Administrative Draft IS-MND. o Assumptions: • Long-term operational air quality and greenhouse gas emissions shall be discussed qualitatively because anticipated project components would result in negligible long-term emissions. • The biological resources reconnaissance survey shall be completed by a single biologist in a single, eight (8) hour field day, inclusive of travel time. ■ No protected trees will be located on site, and the identification and evaluation of protected trees, pursuant to Redlands Municipal Code Chapter 12.52, by a certified arborist will not be necessary. ■ No special -status species or sensitive biological resources will be present on the project site. ■ The direct cost associated with the paleontological resources records search shall not exceed $360. No fossils shall be identified on the project site by the literature search and records review, and no paleontological field survey shall be conducted. 15 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.doex-rns • Supporting hydrogeologic analysis to provide substantial evidence in support of the findings of the IS-MND with regard to project impacts to groundwater supplies and sustainable groundwater management shall be provided by the Consultant as part of the well siting evaluation. No additional hydrogeologic analysis shall be conducted by the Consultant. ■ The transportation analysis for the IS-MND shall utilize construction traffic estimates provided by the Consultant along with standard construction traffic control measures. Additional traffic modeling shall not be conducted as part of this scope of work. • Subtask 5.4.2 - Public Review Draft IS-MND. The Consultant shall respond to comments from the City on the Administrative Draft IS-MND and incorporate revisions as needed. For the purposes of CEQA, the Consultant shall also prepare a Notice of Intent (NOI) to Adopt the MND for submittal to the San Bernardino County Clerk and State Clearinghouse, as well as a Notice of Completion and Summary Form for submittal to the State Clearinghouse. The Consultant shall also provide an electronic version (PDF) of the Public Review Draft IS-MND for posting on the City's website and with the State Clearinghouse. The Consultant shall file the NOI with the San Bernardino County Clerk and State Clearinghouse. If needed, the Consultant shall also assist in developing a mailing list for the City to use in distributing the NOI to responsible/trustee agencies and interested parties. o Deliverables: Public Review Draft IS-MND, NOI, Notice of Completion, and Summary Form o Assumptions: • The City shall be responsible for completing the public noticing procedures described in CEQA Guidelines Section 15072(b). • Subtask 5.4.3 - Responses to Comments and Final IS-MND. Upon receipt of public comments on the Draft IS-MND, the Consultant shall prepare and submit an electronic copy of the draft responses to comments for review by the City, including any added or substantially revised sections of the Draft IS-MND that may be necessary. The Final IS-MND shall also include a mitigation monitoring and reporting program (MMRP) in accordance with the City's requirements. The MMRP shall be provided in an easily digestible format. The Consultant shall provide an electronic version (PDF) of the Final IS-MND. The Consultant shall complete a Notice of Determination (NOD) form for filing with the San Bernardino County Clerk and State Clearinghouse. Following adoption of the IS-MND and project approval, the Consultant shall file the NOD with the State Clearinghouse. FIowever, because of the need for original signatures and the inclusion of filing fees, it is assumed the City will be responsible for filing the NOD with the San Bernardino County Clerk along with the required filing fees with guidance from the Consultant. 16 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms o Deliverables: Administrative Final and Final IS-MND, including Responses to Comments, MMRP, and NOD o Assumptions: ■ The City shall be responsible for filing the NOD with the San Bernardino County Clerk and for payment of the associated filing fees. • Subtask 5.4.4 — Public Hearing. If desired by the City, the Consultant shall attend one (1) public hearing for the proposed project to answer questions related to the CEQA process. o Assumptions: • No presentation materials shall be prepared by the Consultant for the public hearing. • The public hearing shall be held in -person at a location in Redlands and shall not exceed three (3) hours in length. • Subtask 5.4.5 — AB 52 Consultation Assistance. Under AB 52, the City, as CEQA lead agency, is required to begin consultation with California Native American tribes that are traditionally and culturally affiliated with the project area prior to the release of an IS-MND. the Consultant shall assist the City with consultation under AB 52 by providing the City with letter templates, checklists, and detailed instructions to facilitate meaningful consultation with interested Native American groups can be completed in accordance with AB 52. o Deliverables: AB 52 Consultation Assistance Package. o Assumptions: ■ Costs for mailings, outreach, or additional consultation by the Consultant are not included in this scope of work. • Attendance at meetings with interested tribes is not included in this scope of work. Task 6 — Plans, Technical Specifications, & Construction Cost Estimate (PS&E) o Subtask 6.1 — Technical Specifications. For this task, the Consultant shall prepare one (1) set of Technical Specifications (and appropriate bid sheets and drawings) for the drilling, development, construction, and testing of the new well. These Technical Specifications (Le., the PS&E) for the new well shall provide the technical requirements for the following well construction issues for the proposed well: • Site preparation activities (clearing, grubbing, grading). • Drilling/construction method for the well and drilling fluids control parameters and methods, along with parameters for plumbness and alignment of the pilot hole and final reamed borehole. • Types and materials for sound attenuation for noise mitigation, if necessary. • The pilot hole drilling depth. 17 L\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms • Details for performing isolated aquifer zone testing in three (3) selected zones. • Depth(s) and diameter(s) of borehole ream(s). • Casing material types, casing diameters and casing depths. • The type and size of casing perforations and lengths of such casing. • The depth(s) of possible deep cement annular sanitary seal(s) or aquifer seals. • The anticipated gravel pack gradation and depth placement. • Mechanical, chemical and pumping development criteria. • Water quality sampling and analysis for isolated aquifer zone testing and for the Final wellblend water quality samples. • NPDES permit requirements, sampling, analysis, treatment, and compliance measures. • Step drawdown test and constant rate pumping test details. • Criteria and equipment for the final dynamic and static spinner surveys and depth discrete sampling in the newly -constructed well. • Final video survey, alignment survey and completion of the wellhead. • Selection of casing materials, borehole and casing diameters, required noise mitigation measures, onsite treatment and/or disposal of drilling fluids for the construction of the proposed well and other aspects of the construction project will be specifically tailored to the final site selected for the new well. o Subtask 6,2 — Estimate of Probable Construction Costs. The Consultant shall prepare a detailed estimate for the probable cost of the drilling, construction, and testing (PS&E) of the new proposed well, exclusive of the permanent pump, the wellhead, pipelines, aboveground appurtenances, and property acquisition (if needed). Deliverables: • The PS&E, including illustrations/plans, shall include a Draft in electronic format for City review; finalization of the PS&E, after inputting possible City comments, and preparing the Consultant's independent detailed Estimate of the Probable Cost of Construction for the new well on a line -item basis. Task 7 — Drinking Water Source Assessment and Protection Document (DWSAP) The work shall consist of preparing a Drinking Water Source Assessment and Protection (DWSAP) document for the new well, in accordance with the Division of Drinking Water (DDW) requirements for well permitting. It is assumed that only a "standard" DWSAP assessment shall be required, and not require a "Process Memo 97-005" analysis for contaminated sites. The work necessary to complete the DWSAP report shall consist of the following tasks: o Subtask 7.1 - Collect and Review Data. This task shall entail conducting research and review of available data with regard to contaminant sources/plumes in the area surrounding the selected well site. In addition, the Consultant shall use water quality data collected via the final wellblend from the new well at the end of its final testing; a summary of that data shall be included in the DWSAP work. 18 I:\crno\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms o Subtask 7.2 - Data Analysis/Capture Zone. The Consultant shall conduct a basic capture zone analysis of the future pumping of the well to determine the possible impact of the pumping of the well on groundwater in the vicinity of the well site. o Subtask 7.3 - Preparation of DWSAP Report. After conducting review and analysis of the available data, the Consultant shall assess the vulnerability of the new well to currently known potential sources of contamination to determine their vulnerability ranking based on the DWSAP program. The Consultant shall include in the DWSAP report the following items: 1. An inventory of potential contaminating activities (PCAs) in the region of the well. 2. An analysis of the vulnerability of these drinking water sources to contamination. 3. Preparation of a capture zone map for the well (based on the calculation performed in Subtask 7.2). 4. Compilation of the results of the assessment and a summary for the groundwater source(s) at the site. Deliverables: • Once completed, the Consultant shall submit an electronic copy of the Draft DWSAP Report to the City for review. Following receipt of possible comments, the Consultant shall provide the City with the final DWSAP document for the new well for submittal to DDW. • The Consultant shall prepare portions of the DWSAP report that discuss treatment planning, technologies, etc. Task 8 — Pre -Bid Meeting & Permit Assistance The Consultant shall attend and provide support to the pre -bid meeting with potential drilling contractors and the City. The Consultant shall promptly provide pre -bid clarifications and/or addenda, to possible items in the Technical Specifications or Bid Sheets. The Consultant shall also assist in the review of contractor bids for well construction received by the City. Once the basic well design parameters such as depth, casing material, etc. have been established, the County drilling permit application shall be completed and submitted for processing. A preliminary technical report by the City may be required six (6) months prior to water well construction as a component of the DDW well operation permit (California Health and Safety Code (CHSC), Section 116527). The Consultant shall prepare supporting documents to assist the City in the preparation of this permit prior to the six (6) month report deadline. The Consultant shall assist in obtaining or preparing for permitting support include: • Well chlorination/data sheets • DWR Well Completion Report (WCR) • Pumping development and aquifer testing data • Chemical and bacteriological water quality analyses 19 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms • Single discharge event monitoring forms prepared for NPDES compliance (by the Contractor) The Consultant shall assist in obtaining the permits, as follows: • To drill the new well, the drilling contractor needs to apply to San Bernardino County Environmental Health Services to obtain the drilling permit. The Consultant shall provide information from the PDR to the driller to identify the final site, the drilling method, and the anticipated pilot hole depth. • The City shall have a viable NPDES permit from the local RWQCB office to allow discharges from the drilling and construction of the new well. The Consultant shall provide the City and/or the RWQCB with the timing of and the approximate durations and volumes of discharge during the drilling, zone testing, well development, and final pumping test operations for the new well. • The Consultant shall provide assistance with any possible permits from the San Bernardino County Flood Control District and/or the San Bernardino Valley Water Conservation District for the drilling, construction, and testing of the new well. As a result of the currently changing DDW practices for new wells, the Consultant shall conduct the following: o Subtask 8.1 — Attend three (3) meetings with DDW. The Consultant shall attend as many as three (3) meetings with the City and DDW: one (1) during the water well feasibility work (Task 2); one (1) during the PDR work (Task 4); and the third during the PS&E work (Task 6). Any additional in -person or virtual meetings between the Consultant and the City with DDW shall be performed by the Consultant on a time and expense basis. Task 9 — Bidding Assistance This task shall be performed immediately after the City has received the detailed bids from the responsive drilling contractors for construction of the new well. Bidding assistance shall include detailed review of each bid received and one (1) virtual meeting with the City to discuss the bids and the review of bids by RCS 20 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms Task 10 — Construction Monitoring Services o Subtask 10.1 — Pre -Construction Meeting. Following the award of construction to the drilling contractor by the City, the Consultant shall prepare for and attend the pre - construction meeting with that contractor and the City. The Consultant shall also review information provided by the contractor. At this pre -construction meeting, key items to be discussed shall be issues in the Technical Specifications and review the Contractor -proposed mobilization and scheduling of personnel and equipment to the site. Other items to be performed by the Consultant for Task 10.1 includes: respond to questions; review of Contractor submittals; review of any requests for information submitted by the Contractor; assess possible change orders during the work; and review/comment upon the project schedule submitted by the Contractor. o Subtask 10.2 — Conductor Casing and Rig Mobilization. The Consultant shall observe the installation of the conductor casing into its borehole; log the drill cuttings collected by the driller; and maintain telephone coordination with the driller during drill rig mobilization, drilling of the conductor casing, and the possible installation of sound barrier walls. Installation of the cement seal shall be observed by the San Bernardino County Division of Environmental Health Services inspector, who is to be contacted to inspect by the drilling company prior to pumping that cement seal into place. o Subtask 10.3 — Geologic Logging of Pilot Hole. During drilling, the Consultant shall be present on a part-time basis to geologically log the cuttings (formation samples) collected by the driller. The Consultant shall be available to discuss drilling conditions and the results of in -progress geologic logging with City personnel; frequent emails will also be provided. o Subtask 10.4 — Downhole Geophysical Survey Log Analysis. The Consultant shall observe and review the downhole geophysical surveys (i.e., electric logs) of the pilot borehole at the drill site. The Consultant shall review and compare data from nearby geophysical logs (and the temperature log), along with the geologic log, to help select specific depth zones for as many as three (3) isolated aquifer zone tests in the open borehole. o Subtask 10.5 — Isolated Aquifer Zone Testing (If Performed). The Consultant shall observe downhole isolated aquifer zone testing of groundwater in three (3) selected aquifers in the pilot hole at the drill site. The Consultant shall select specific depth zones on the basis of review and analysis of drill cuttings, the new E-log, other E-logs for wells and test holes drilled in the Subbasin for the City, and other subsurface data compiled by the Consultant for the Subbasin. The Consultant shall be present during the latter stages of zone development during temporary pumping with a submersible pump to collect samples for water quality testing. During pumping, the Consultant shall observe/monitor the following field parameters in each test zone: 21 I:\crno\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms • Temperature • pH • Electrical conductivity (EC) • Turbidity • Possible odors • Static water levels • Pumping water levels • Pumping rates • Calculations of possible specific capacity values The Consultant shall obtain representative groundwater samples for water quality analysis from the collected samples. o Subtask 10.6 — Final Well Design Memorandum, Monitor Borehole Ream(s) and Caliper Survey. The Consultant shall communicate in -progress findings to the City and prepare a DRAFT of the Final Construction Design Memorandum for the new well. A Draft of the Final Well Design Memorandum shall be submitted the City for review. Following receipt of any City comments, the Consultant shall prepare the Final Design Memorandum and submit it to the City and the driller. This Final Well Design Memorandum shall provide the Final recommendations for the following elements: • Casing lengths and diameters. • Type and depths of the perforations. • Perforation sizes (slot sizes). • Accessory tubing. • The type and gradation of the gravel pack, based on testing of actual samples of selected drill cuttings. • Depth of the cement seal(s) and bottom -hole seal (if needed). • Recommended depth of the test pump intake for pumping development and final well testing. Also, during this task, the Consultant shall maintain telephone communication with the driller during the final reaming of the borehole at the well site and shall make one (1) site visit to check on reaming operations. When reaming operations have been completed, the Consultant shall review the results of the caliper survey of the final reamed borehole at the well site to help verify the appropriate depths and diameters for the ream have been attained. • Deliverables: The Consultant shall provide the City with a Draft for review and then a Final Well Design Memorandum. The Memorandum, including requisite drawings, tables, and appendices, shall be provided to the City and the driller. o Subtask 10.7 — Casing, Gravel Pack and Cement Seal Installation. The Consultant shall be present on a full-time basis to monitor, record and check for Contractor compliance with 22 C\cmo\Agreements\Richard C. Slade & Associates, LLC f Y23-0070.docx-rns the final well design during the installation of the recommended well blank and perforated casing, gravel pack, and cement seal for the initial well. During casing installation, the Consultant shall spot check the slot width of the casing perforations, observe and record the lengths of the blank and perforated casing being installed, and observe and record the type and amount of gravel pack and cement being emplaced downhole. o Subtask 10.8 — Well Development (Mechanical and Chemical Methods). The Consultant shall monitor well development by mechanical and chemical methods for the new well. The Consultant shall spot check Contractor compliance with NPDES discharge requirements, and other discharge requirements as necessary. o Subtask 10.9 — Well Development (Pumping Methods). The Consultant shall be present on a part-time basis to monitor well development of pumping methods. The Consultant shall also be present during start-up of pumping development and at other occasional time intervals to spot-check the progress of this pumping development. o Subtask 10.10 — Step Drawdown Testing. Following the development of the new well by chemical/mechanical methods, the Consultant shall install a pressure transducer and monitor step drawdown testing at the new well site. o Subtask 10.11 — Constant Rate Pumping Test. The Consultant shall provide a geologist, on a part-time basis, in order to monitor water level drawdown and recovery after the final constant rate pumping test (aquifer test). Field water quality values of pH, EC, temperature, and turbidity of the well discharge shall be obtained by the Consultant during both of the pumping tests. Water samples of the final wellblend from the new well shall be collected near the end of the constant rate test and delivered to a UWCD-approved laboratory for water quality analysis. At the end of aquifer testing, the Consultant shall require the Contractor to perform a "dynamic" flow meter (spinner) survey of the well to help identify the current flow regime of the various perforated zones in the new well. In addition, the Consultant shall be present to collect depth -specific samples and a complete suite of Title 22 analysis, and the drilling Contractor will transport and have the samples analyzed at a State -Certified testing laboratory (which shall be required by the Technical Specifications). o Subtask 10.12 — Casing Alignment Testing, Video Survey, Static Spinner Survey, and Well Disinfection. The Consultant shall be present to observe a gyroscopic survey for the alignment/plumbness testing of the well casing, a video survey, and a static spinner survey. o Subtask 10.13 — Recommended Pumping Rate and Pump Depth Setting Memorandum. Based on the step drawdown and constant rate pumping test data, the Consultant shall promptly provide a Memorandum to discuss static and pumping water levels, and the current specific capacity for the new well. The Memorandum shall also provide 23 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms recommendations to the City for the final operational pumping rate and pump depth setting for the permanent pump; these parameters shall include factors for anticipated declines in specific capacity over time and anticipated seasonal variations in water levels. • Deliverables: The Consultant shall provide the City with a Draft for review and then a Final Recommended Pumping Rate and Pump Depth Setting Memorandum for a new permanent pump for the well. The memorandum, including all drawings, tables, and appendices, shall be provided to the City. o Subtask 10.14 — Preparation of Summary of Well Construction Operations Report. A Summary of Well Construction Operations Report shall be prepared to help document the drilling, construction, testing activities, and materials used during the construction. This report shall include the following items: • A basic chronology of well construction and testing. • Description of earth materials encountered during drilling, including a copy of the geologic log. • Copies of all geophysical logs, including caliper and spinner surveys. • Results of sieve analysis, including plots of grain size curves. • Table of well construction materials and depths. • As -built well design drawings. • Field water quality results, water levels and discharge rates during zone testing and constant rate discharge tests. • Analytical reports showing water quality results for isolated aquifer zone testing and the final wellblend sample. • Well development logs from the drilling contractor. • Pumping test data for the step drawdown test, constant rate test and water level recovery measurements. • Analysis of pumping test data, including well performance and plots of drawdown relationships as a function of flow rate and time. • Evaluation of the spinner log data and depth specific water quality sampling under pumping conditions. • Plumbness and alignment data. • Other pertinent data relating to materials used. • Conclusions and recommendations for basic operational use. • Deliverables: The Consultant shall provide the City with a Draft for review (without all supporting appendices) and then a Final Summary of Well Construction Operations Report. The report, including all drawings, tables, and appendices, shall be provided to the City. o Subtask 10.15 —Task-Specific Project Management Services. The Consultant shall provide frequent project emails and overall weekly project management services to help keep City staff informed of events and details during each Subtask of well construction. 24 L\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms These project management services shall include: • Provide weekly status/update reports to City staff during the construction of the well. In addition, the Consultant shall keep the City informed, via email or telephone, of events on a semi -daily basis during construction activities. • Conduct two (2) virtual meetings with City staff during the project. • Assist City with Request for Information (RFIs) from the Contractor during the well construction process. • Review of Contractor submittals for materials to be used in the well construction process. • Evaluate possible change orders from the drilling contractor, if any, and provide recommendations to the City to approve/disapprove these requests, as applicable. • Review of progress billings submitted by the Contractor in order to check that the drilling contractor has provided the City with an accurate accounting and billing for time and materials used in conducting work associated with the drilling, installation, and testing of the new well. • Provide a final "punch list" at the end of construction activities to identify construction deficiencies, if any, and to help resolve those deficiencies between the Contractor and the City. 25 L\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms EXHIBIT "B" PROJECT SCHEDULE Task Item Nos. May 7.2024 --> Weeks SubtaskiMilestone 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 211141 Task 1 Kickoff Meeting Task 2 Well Feasibility & Matrix July 8. 2024 --= Task 3 Utilites Research 11 1. Task 4 Preliminary Design Report Aug 5. 2024 --> 11 Task 5 Environmental Study (IS-MND F, l; -i; 202 > Task 6 Technical Specification Sep 2, 2024 --> I 1 Task 7 DWSAP Sep 30, 2024-->H i 1 _ 2 3 4 5 _6 7 8 9 10 11 12.13 14 15 16 17 18 19 20 21, 411 26 I:\cmo\Agreements\Richard C. Slade & Associates. LLC FY23-0070.docx-ms EXHIBIT "C" FEE SCHEDULE [Attached] 27 L\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms EXHIBIT "D" WORKERS' COMPENSATION INSURANCE CERTIFICATION Every employer, except the State, shall secure the payment of compensation in one or more of the following ways: (a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees. CHECK ONE VI am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code § 1861). I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance. I certify under penalty of perjury under the laws of the State of California that the information and representa;'ons made in t certificate are true and correct. RICH SSOCIATES, LLC By ! ��� /'�" Date: 'chard C. Slade, President 28 I:\cmo\Agreements\Richard C. Slade & Associates, LLC FY23-0070.docx-ms