HomeMy WebLinkAbout8585RESOLUTION NO. 8585
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS APPROVING
THE DESTRUCTION OF CERTAIN PUBLIC RECORDS
WHEREAS, the City Council of the City of Redlands adopted Resolution No. 6576 on
February 20, 2007, which established regulations governing the retention and disposition of
records; and
WHEREAS, in accordance with the requirements of Resolution No. 6576, the
Management Services/Finance Depa'ttntent Revenue and Customer Service Divisions have
submitted an application for the destruction of certain public records which are described in
Exhibit "A" to this Resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Redlands as
follows:
Section 1. That the application for the destruction of public records as described in
Exhibit "A" is hereby approved.
ADOPTED, SIGNED AND APPROVED this 7tb day of 4:-)
ddie Tejeda, Mayo
ATTEST:
e Donaldson, City Clerk
I:IResolutions\Res 8500-8599\8585 Destruction of Certain Public Records.docx-ms
I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing
resolution was adopted by the City Council at a regular meeting thereof held on the 7th day of
May, 2024 by the following vote:
AYES:
NOES: None
ABSENT: Councilmember Barich
ABSTAINED: None
2
I:IResolutions\Res 8500-8599\8585 Destruction of Certain Public Records.docx-ms
Councilmembers Davis, Guzman -Lowery, Saucedo; Mayor Tejeda
e Donaldson, City Clerk
EXHIBIT "A"
REQUEST TO DESTROY
PUBLIC RECORDS
Requesting Department/Division:
MANAGEMENT SERVICES/FINANCE-REVENUE
Request Date:
04/02/24
Requesters Name and Job Title:
AIMEE HOOVER, REVENUE SUPERVISOR
Requesters Signature: `
Departmnt Head Signature
Lj Approved, b •
Description of Records:
2017-2018 DAILY JOURNAL REPORTS
2018-2019 UTILITY BILL STUBS
2018-2019 DAILY ENQUESTA REPORTS
2017-2018 GAS BOY REPORTS
2017-2018 BANK STATEMENTS (DUPLICATE COPIES)
2016-2017 ACCOUNTS RECEIVABLE INVOICES
2016-2017 ACCOUNTS RECEIVABLE CASH BATCH POSTS
2016-2017 ACCOUNTS RECEIVABLE CASH RECEIPTS
2018-2019 A/P CHECKS/INVOICES/REGISTERS
2013-2019 MISCELLANEOUS RECEIPTS
1980-2013 W-2'S
2014-2016 TIMESHEETS
2015-2018 JOURNAL ENTRIES
2007-2015 BANK RECONCILIATION WORKING PAPERS
Location of Records:
REVENUE DIVISION STORAGE ROOM
Number or Quantity of Records to be destroyed:
60 BOXES
This request is to destroy the:
❑ ORIGINALS ❑ DUPLICATES ® BOTH (Originals & Duplicates)
Dates of each record or inclusive dates of each record series:
From 1980-2019
Th s eque t appr
ved by City Council on:
/A II Mr i
ddie Tejeda
Mayor of the City o Redlands
ATTEST:
ne Donaldson, City Clerk
and approve9-by the City Attorney on:
21_ 'LaL f
C Attorney
TE: Attach the de • artment head Certification to this reuest when submittinfor a
royal.