HomeMy WebLinkAboutContracts & Agreements_112-2024NPS-2.1 (3.24)
AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES
FOR EQUIPMENT AND SUPPLIES
This agreement for the provision of onsite fleet maintenance and repair services
("Agreement") is made and entered in this 4th day of June, 2024 ("Effective Date"), by and between
the City of Redlands, a municipal corporation ("City") and. SVT Fleet, LLC, a California limited
liability company, a wholly owned subsidiary of Velocity Vehicle Group, ("Contractor"). City and
Consultant are sometimes individually referred to herein as a "Party" and, together, as the
"Parties." In consideration of the mutual promises contained herein, City and Consultant agree as
follows:
ARTICLE 1— ENGAGEMENT OF CONTRACTOR
1.1 City hereby engages Contractor to perform onsite fleet maintenance and repair services for
City (the "Services").
1.2 The Services shall be performed by Contractor in a professional manner, and Contractor
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional Contractors in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONTRACTOR
2.1 The Services that Contractor shall perform are more particularly described in Exhibit "A,"
titled "Scope of Services," which is attached hereto and incorporated herein by this
reference.
2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the
performance of this agreement including, but not limited to, any applicable State prevailing
wage laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3.1 City shall make available to Contractor information in its possession that may reasonably
assist Contractor in performing the Services.
3.2 City designates Tabitha Crocker, Facilities & Community Services Director, as City's
representative with respect to performance of the Services, and such person shall have the
authority to transmit instructions, receive information, interpret and define City's policies
and decisions with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4.1 The Contractor shall perform and complete the Services in a prompt and diligent manner
in accordance with the schedule set forth in Exhibit "A," titled "Scope of Services," which
is attached hereto and incorporated herein by this reference.
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NPS-2.1 (3.24)
4.2 The term of this Agreement shall be for a period of one (1) year from July 1, 2024, through
June 30, 2025 (the "Term"). The Initial Term and the Extended Terms are hereby
collectively, referred to herein as the "Term" of this Agreement.
4.3 If Contractor's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to City, consistent with City
Council -adopted policy for the same. It shall be the obligation of Contractor to obtain a
copy of such policy from City staff.
ARTICLE 5 — PAYMENTS TO CONTRACTOR
5.1 The compensation for Contractor's performance of the Services shall not exceed the
amount of one million one hundred six thousand dollars ($1,106,000) for the Services
provided during the Tenn. City shall pay Contractor on a time and materials basis up to the
not to not -to -exceed amount in accordance with the rates specified in Exhibit "B," titled
"Fee Schedule," which is attached hereto and incorporated herein by reference.
5.2 Contractor shall submit monthly invoices to City describing the Services performed during
the preceding month. Contractors' invoices shall include a brief description of the Services
performed, the dates the Services were performed, the number of hours spent and by whom.
City shall pay Contractor no later than thirty (30) days after receipt and approval by City
of Contractor's invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return
receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or
(iv) on the date sent by facsimile or electronic mail transmission (including PDF), if
confirmed with a copy sent contemporaneously by first class, certified, registered or
express mail; in each case properly posted and fully prepaid to the appropriate address set
forth below, or such other address as a Party may provide notice in accordance with this
section:
CITY
City Clerk
City of Redlands
35 Cajon Street
P.O. Box 3005 (mailing)
Redlands, CA 92373
jdonaldson@cityofredlands.org
(909) 798-7531
2
CONTRACTOR
Mitch Beckett, Director, Government Sales
SVT Fleet, LLC
15724 Valley Blvd.
Fontana, CA 92335
mbeckett@svtfleetcom
216-385-5212
NPS-2,1 (3.24)
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Contractor for the duration of its performance of the Services. Contractor shall not perform
any Services unless and until the required insurance listed below is obtained by Contractor,
Contractor shall provide City with certificates of insurance and endorsements evidencing
such insurance prior to commencement of the Services. Insurance policies shall include a
provision prohibiting cancellation or modification of the policy except upon thirty (30)
days prior written notice to City.
A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Contractor is self -insured or exempt from the workers' compensation laws of
the State of California. Contractor shall execute and provide City with Exhibit "C,"
titled "Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million
Dollars ($2,000,000) aggregate, for public liability, property damage and personal
injury is required. City shall be named as an additional insured and such insurance shall
be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and property
damage liability. This coverage shall include all Contractor owned vehicles used in
connection with Contractor's provision of the Services, hired and non -owned vehicles,
and employee non -ownership vehicles. City shall be named as an additional insured
and such insurance shall be primary and non-contributing to any insurance or self-
insurance maintained by City.
6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed
officials, employees, and agents from and against any and all claims, losses and liability,
including attorneys' fees, arising from injury or death to persons or damage to property
occasioned by any negligent act or omission by, or the willful misconduct of, Contractor,
or its officers, employees and agents in performing the Services.
ARTICLE 7 — CONFLICTS OF INTEREST
7.1 Contractor covenants and represents that it does not have any investment or interest in any
real property that may be the subject of this Agreement or any other source of income,
interest in real property or investment that would be affected in any manner or degree by
the performance of Contractor's Services. Contractor further covenants and represents that
in the performance of its duties hereunder, no person having any such interest shall perform
any Services under this Agreement.
7.2 Contractor agrees it is not a designated employee within the meaning of the Political
Reform Act because Contractor:
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NPS-2.1 (3.24)
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and, in that capacity, participate in making
a governmental decision or otherwise perform the same or substantially the same duties
for City that would otherwise be performed by an individual holding a position
specified in City's Conflict of Interest Code under Government Code section 87302.
7.3 In the event City determines that Contractor must disclose its financial interests, Contractor
shall complete and file a Fair Political Practices Commission Form 700, Statement of
Economic Interests, with the City Clerk's office pursuant to the written instructions
provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing Party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-
house counsel by a Party.
8.2 Contractor shall not assign any of the Services, except with the prior written approval of
City and in strict compliancewith the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, results in City's immediate termination of this Agreement.
8.3 Contractor is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor any of its agents shall
have control over the conduct of Contractor or Contractor's employees, except as herein
set forth. Contractor shall supply all necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Contractor are for its account only,
and in no event shall Contractor or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Contractor
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind
City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than ten (10) days prior written notice to Contractor of City's intent to terminate. If this
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NPS-2.1 (3.24)
Agreement is terminated by City, an adjustment to Contractor's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Contractor at the time of termination may be adjusted to the extent
of any additional costs to City occasioned by any default by Contractor. Upon receipt of a
termination notice, Contractor shall immediately discontinue its provision of the Services
and, within five (5) days of the date of the termination notice, deliver or otherwise make
available to City, copies (in both hard copy and electronic form, where applicable) of
project related data, drawings, specifications, reports, summaries and such other
information and materials as may have been accumulated by Contractor in performing the
Services. Contractor shall be compensated on a pro-rata basis for Services completed up to
the date of termination.
8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to Contractor
pursuant to this Agreement. Such books shall be available at reasonable times for
examination by City at the office of Contractor.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained herein,
and any prior negotiations, written proposals or verbal agreements relating to such matters
are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City and
Contractor.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California, without regard to its conflicts of laws provisions. The Parties agree that
all actions or proceedings arising in connection with this Agreement shall be tried 'and
litigated only in the state courts located in San Bernardino County, California, and the
federal courts located in Riverside County, California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement
is declared invalid, void or unenforceable by a court of competent jurisdiction, the same
shall be deemed severable from the remainder of this Agreement and shall not affect,
impair or invalidate the remaining sentences, clauses, paragraphs or sections contained
herein, unless to do so would deprive a Party of a material benefit of its bargain under this
Agreement.
[Signatures on following page]
5
NPS-2.1 (3.24)
IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have
signed in confirmation of this Agreement.
CITY OF
B
ddie Tejeda, Mayo
ATTEST:
onaldson, City Clerk
6
SVT FLEET, LLC1
By:
radley C. Fauvre, President
NPS-2.1 (3.24)
EXHIBIT "A"
SCOPE OF SERVICES
Time estimates for equipment repair are not to exceed the industry standard repair guidelines
using sources such as Chilton, Mitchell or All Data time. Additional time above and beyond
guidelines will not be accommodated unless previously approved in writing or email by an
authorized City representative.
The Scope of Work and Specifications are a general guide, and are not intended to be an all-
inclusive list of the work necessary for providing the Onsite Fleet Maintenance and Repair
Program scope. It shall be the Contractor's responsibility to develop and implement a
preventative maintenance (PM) program to effectively maintain all vehicles and equipment listed
in the Fleet Availability Performance Standards Tables (Table A - List of all Vehicles; Table B -
List of Enterprise Vehicles; Table C - Vehicle Descriptions) to the satisfaction of City's
representatives.
The current hours of operation for City staff at the Equipment Maintenance facility are Monday
through Friday from 6:00 am to 4:30 pm. The Contractor shall be required to have technicians on
site from 6:00 am to 6:30pm Monday through Friday. Changes to this schedule will be
accommodated with prior written approval by an authorized City representative.
Personnel Requirements are as follows:
• Up to Six (6) fleet personnel
o One (1) on -site supervisor will be onsite Monday through Friday from 8:00 am to 4:30
pm.
o Up to Four (4) technicians will be onsite Monday through Friday from 6:00 am to 2:30
pm or to 3:00 pm.
o Up to Two (2) technicians will be onsite Monday through Friday between 8:00 am and
6:30 pm.
o One (1) technician to perform onsite BIT inspections.
• Janitorial Service
o One (1) part time person onsite Monday through Thursday from 6:00 am to 11 am.
Contractor shall ensure all employee's certifications and licenses are current, including, but not
limited to
• Class A/B License
• ASE's
• Forklift
Contractor shall not use the contracted assets or other City furnished property for work on
vehicles or equipment not owned or leased by City unless otherwise authorized by City. City
property will not be used in any manner for any personal advantage, business gain, or other
personal endeavors by Contractor or Contractor's employees other than in the performance of the
work described in the Agreement, unless otherwise authorized.
7
NPS-2.1 (3.24)
Within ten (10) days of Agreement award, Contractor shall schedule with City a joint facility
inspection for the purpose of identifying pre-existing deficiencies pertaining to the buildings,
utility systems, equipment, and other assets. Contractor and City will together make a complete
and systematic inspection and inventory of all structural, mechanical, electrical and furniture to
which Contractor will have access during the course of the Agreement period. Contractor will
then prepare and submit to City a Pre -Existing Deficiency Report describing all observed
deficiencies pertaining to the building structure, systems, equipment, or other assets noted during
the joint inspection. Contractor will include and identify, as part of this listing, any facility
feature or system which is functional but which should be considered for replacement or upgrade
due to age or overall condition.
City does not warrant or guarantee against the possibility that safety or environmental hazards, or
potential hazards may exist at this facility. Contractor shall be responsible for identifying any
hazardous conditions located in the facility and notifying City in writing within thirty (30) days
of Agreement Award. This will be accomplished by conducting an environmental assessment
and an occupational, health, and safety inspection of facilities acceptable to City. Contractor will
be responsible for the conduct of the assessment and inspection and will pay for the cost of these
services.
City shall be responsible for supplying heat, water and electricity to these facilities. Contractor
may use City phone system, but shall pay for local service, equipment charges and long-distance
calls. In using these facilities, Contractor will develop and adhere to an energy conservation plan
that is consistent with City policy. To the extent Contractor operates these facilities in a manner
that unnecessarily increases utility costs incurred by City (e.g, does not turn off lights when
appropriate to conserve energy and utility usage), City may charge Contractor the excess utility
costs of such practices.
City shall be responsible for preventative maintenance and repair of facility structure and all
elements contained therein that are sublet to Contractor and that are the property of City unless
such repair is due to negligence of Contractor.
City from time to time, may add equipment, tools, or furniture to the garage and will entertain
Contractor recommendations in this regard. These items will be added to the inventory of items
that are Contractor's responsibility as they are put into service. Alternatively, Contractor may
purchase and install equipment in the garage upon approval by City. At the conclusion of the
Agreement, City shall have the option to purchase this equipment at its depreciated cost. If City
elects not to purchase this equipment, Contractor will remove the equipment and return the
garage to its pre -equipment installation condition.
8
NPS-2,1 (3.24)
Hazardous Material Disposal
City shall be responsible for disposal of all wastes (e.g. used oils, oil filters, coolants,
transmission fluids, tires, etc.) generated during the course of the Agreement. Disposal of all
waste materials will be done in accordance with City, County, State and Federal laws and
regulations. Contractor shall train its employees in working with and handling hazardous
materials in a safe and efficient manner.
Contractor will aid City Staff with an annual Certified Unified Program Agency (CUPA) Filing.
Diesel Particulate Filters
Contractor shall maintain and service Diesel Particulate Filters as required by the South Coast
Air Quality Management District (AQMD).
Parts Procurement
Contractor shall utilize City existing parts procurement contracts for their existing term(s).
Contractor shall demonstrate to City that they are receiving the preferred customer pricing for
City for all other parts or supplies. City reserves the right to purchase parts directly for
Contractor's use in effecting maintenance or repairs, whether from existing contracts or from any
vendor of its choice.
Repairs
Enterprise Fleet Management Leased Vehicles
Contractor shall be an authorized Enterprise Fleet Management vendor for repairs and
maintenance.
■ Vehicles with a Preventative Maintenance Agreement
o Contractor shall perform the preventative maintenance work on the Enterprise Leased
Vehicle and invoice Enterprise Fleet Management directly for such services. The time
spent working on these vehicles shall not be included in the time billed to City.
• Vehicles without a Preventative Maintenance Agreement
o Contractor shall perform the preventative maintenance work on the Enterprise Leased
Vehicle. The time spent working on these vehicles shall be included in the time billed to
City.
Repairs Beyond Regular Maintenance
If it is determined that a City vehicle needs repairs beyond regular maintenance such as new
brakes, tires, major electrical improvements, or other repairs deemed as necessary, the
Preventative Maintenance form will become a repair work order. The City Representative will be
contacted to obtain authorization to proceed before any repairs are performed, as required by
California State law. The Contractor will not perform the repair until receiving approval from
City Representative in writing or e-mail. Contractor will also advise City Representative of the
estimated downtime before completing the repair.
9
NPS-2.1 (3.24)
Work shall not be sub -contracted without approval from City Representative. Any subcontractor
to be utilized for maintenance or repair work shall meet City's required qualifications, repair
certificates, licenses, and insurance requirements and provide repair and maintenance as
provided in the turnaround time requirements identified in the Agreement.
Warranty and Recall Work
Contractor will administer all warranties and recalls, both for vehicles and parts, associated with
management of City's fleet. Contractor shall be required to attempt to obtain authorization from
various vehicle manufactures to perform in house warranty work on City vehicles. Such work
will be reimbursed directly to the Contractor by the manufacturer and City will be held harmless
from payment for such work. Work performed by the Contractor for which reimbursement is
provided by the manufacturers shall not be billed to City. Contractor may send warranty or recall
work out to others, subject to applicable provisions of the manufacturer's warranty, when it is
more cost-effective to City to do so. The cost of repairs made if a vehicle is sent out for
suspected warranty work — and the suspected problem is not warrantied — will be absorbed by
Contractor as part of the annual maintenance cost.
Emission (Smog) Testing / Opacity Testing
Emission testing shall be performed annually on qualifying vehicles by Contractor. Due to
configuration of City's fleet, there will be vehicles to test every year based on vehicle
identification numbers. Opacity testing shall be completed annually with comprehensive records
maintained.
DOT/BIT Inspection Vehicles (Heavy Trucks, Trailers and Buses)
Contractor shall manage and submit City's DOT/BIT Inspection to include, but not limited to:
1) Serviced accordingly every 90 days as per DOT guidelines with CHP approved checklists
2) Maintain records for all vehicles regulated by DOT per DOT and CHP guidelines
City will manage and maintain personnel records and conduct random drug screening for City
employees affected by the DOT/BIT program.
Management Information System
City shall provide and maintain all software and hardware needed for the Ron Turley &
Associates (RTA) Fleet Management Software System.
The Contractor will be responsible for accurate daily entry of all work order information, (e.g.
parts, labor, repair type, outside vendor repair costs, etc.) into the RTA Fleet Management
System.
The Contractor will follow existing City Policies with respect to adding or modifying any
information to the RTA Fleet Management Software.
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NPS-2.1 (3.24)
Sensitivity of City Property
Contractor must acknowledge that certain property owned by City is sensitive in nature and
requires concerted efforts by Contractor to ensure that the sensitive nature of such property is not
compromised.
Vehicles designated by City as unmarked police undercover vehicles will be serviced and
maintained by Contractor. Contractor will ensure that the confidential and sensitive nature of
these vehicles, including, but not limited to, the special equipment inside the vehicles are
maintained. Security procedures by Contractor for such vehicles will include written
acknowledgement of the agreement of staff to:
A) Control and limit discussion about these vehicles
B) Prohibit handling and tampering with special machinery and tools
C) Ensuring that the integrity of the mechanics and other staff and subcontractors is sufficient
Turn Around Time — Public Safety
In the course of maintenance and repair of City owned Police and Fire vehicles, there shall not be
more than 10% of the safety fleet down at one time for maintenance or repair. Repairs will need
to be coordinated with City Representative to minimize equipment downtime for response.
Safety Requirements
Contractor shall be solely and completely responsible for conditions of the jobsite, including
safety of all persons (including employees) and property during performance of the work. This
requirement shall apply continuously and not be limited to normal working hours. Safety
provisions shall conform to U.S. Department of Labor (OSHA), California Department of Labor
(CAL) and all other applicable federal, state, county, and local laws, ordinances, codes and
regulations. Where any of these are in conflict, the more stringent requirement shall be followed.
Contractor's failure to thoroughly familiarize themselves with the aforementioned safety
provisions shall not relieve them from compliance with the obligations and penalties set forth
therein. City reserves the right, but is not obligated to make safety inspections at any time
Contractor is on City property and to ensure safety rules are not being violated.
A) Contractor will furnish adequate safety equipment and comply with the various OSHA
regulations established by the Federal Government, the State and amendments and changes that
may occur from time to time. Contractor will maintain safety records in connection with its
operation of City facilities recording the relevant details regarding any accidents or injuries
occurring on City of Redlands property.
B) All work will be conducted in a safe manner and will comply with the requirements of State
and local rules and regulations and OSHA safety standards. Prior to commencement of the work,
Contractor will meet in conference with a representative from the Risk Management Division to
discuss and develop a mutual understanding relative to the administration of City safety program.
C) If at any time Contractor fails or refuses to comply with Federal, State, or City of Redlands
safety requirements; City may issue an order to stop all work until satisfactory corrective action
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NPS-2.1 (3.24)
has been taken. No part of the time lost due to any such stop order will be made the subject of
any claims for excess cost, damage or extension of time against City, its agents or employees.
D) Contractor will report to City all accidents (personal injury, vehicle or equipment damage)
within twenty-four (24) hours of their occurrence or discovery.
Additional Duties
A) Road calls in field
B) Large truck and auto tire repairs and installation
C) Unload deliveries to the garage from vendors, UPS, Fed -Ex, etc.
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NPS-2.1 (3.24)
EXHIBIT "B"
PREVENTATIVE EQUIPMENT MAINTENANCE SCHEDULE
Preventative maintenance shall be defined as scheduled routine inspection, servicing, repair and
replacement of equipment components on a regular basis so as to facilitate operations with a
minimum of downtime. The preventative maintenance program shall be in accordance with
industry recognized best Onsite Fleet Maintenance and Repair Program practices, and shall
comply with the original equipment manufacturer (OEM) specifications.
Safety Checklist: The listed items must be inspected, serviced and/or repaired at every PM
interval.
1 .
Headlights (High and Low Beams)
9 s
Steering and Suspension Components
2., r;Beam
Indicator Lamp
10 °'
Windshield Wipers and Washers
3
Parking Lights
1
Horn and/or Audible Warning Devices (Siren,
etc.)
;;.License
Plate Light
12 ;.
All Interior and Exterior Mirrors
5
Tail/Stop Lights
13
Exhaust Pipes and all Hanger/Clamps
;,.
Turn Signals
14 ',;
Seat Belts
7 : ,Hazard and 4 Way Lights
15 .
Window Operation and Door Locks
8 ,''Emergency/Parking Break
16 "
Tire Pressure and Wear
Preventative Maintenance - Level A Service (PM -A)
Perform all items listed every 5000 miles or six months, whichever occurs first, on all cars, light
trucks (1 ton and below) vans, utility vehicles, etc. Exceptions from the PM work listed will be
considered if approved by the City Representative.
1!:.
Inspect service and repair all interior lights.
2: '
Inspect, service and refill fluid levels:
Coolant
Windshield Washer Solvent
Transmission
Differentials
Power Steering
Brake Fluids
.
Inspect, service and repair charging system, battery terminals, cables and box
4.,: `::Inspect,
service and repair heating/air conditioning system
5``::>
Inspect, service and repair frame, cross members and body joints
6. ,''
Inspect, service and repair the engine starting components and circuits
7:''`Inspect,
service and repair drive train components
8 ;;„:
Inspect, service and repair any noted oil, fuel, coolant or other fluid leaks
9:`'
Inspect, service and repair air emission filters and valves as needed
1'0'r
Inspect, service and repair drive belts, hoses and clamps
11
Inspect, service and repair all gauges for proper calibration and operation
1-2
Inspect, service, repair and lubricate all grease points on chassis, body, booms, hoists and
winching mechanisms
13;;:Change
engine oil and filter — products shall meet OEM specifications
14;""Inspect,
service and replace air filter as necessary
15
Inspect, service, repair/replace tires as necessary. Replace at 3/32 inch tread life.
1b>
Inspect brakes, repair/*replace as necessary.
13
NPS-2.1 (3.24)
Preventative Maintenance - Level B Service (PM-B)
Perform item listed every 30,000 miles or 2 years, whichever occurs first.
1
Perform all items listed in PM -A
2 '::,
Inspect, service and repair emissions systems as required by original equipment manufacturer
3,; ;:
Rotate and Balance all Tires — check for wear and replace as appropriate
4 ` ;;;`Scope
engine and perform minor tune up as necessary
5 -
Inspect and service brake components as necessary.
*Note: Every brake job shall include complete new brake hardware kit and cleaning/repacking
of wheel bearings.
Preventative Maintenance - Level C Service (PM-C)
Perform items listed every 60,000 miles or 3 years whichever occurs first.
1 `
Perform all items listed in PM -A and PM-B
2 `
Inspect and service transmission, which includes but is not limited to adjustment, fluid and
filter change as necessary and/or required by original equipment manufacturer
3
Perform front end alignment as well as inspect for work or broken components; replace as
necessary
4';
Drain, flush and replace differential fluids
5;;.
Drain, flush and replace engine coolant
6: '
Remove all wheels and inspect brakes; *replace or repair as needed
Z' :
Clean particulate diesel filters per OEM specifications
30,000 Mile Service
Perform items listed every 30,000 miles
Perform a pressure check of the coolant system for leaks. Drain coolant and perform black
flush to system. Replace coolant; tighten all hose clamps and fittings.
2.'..
Change air and fuel filters
"
'. `'
Perform a complete system check to include ignition/timing, the charging voltage, charging
amperage and the cranking amperage. The results must be recorded on the PM checklist,
4 '
Drain the transmission fluid, replace the filter, adjust the transmission bands and replace the
pan gasket. Fill transmission with manufacturer required type and specified amount of
transmission fluid. Perform a road test to ensure fluid is circulated and bands are properly
adjusted.
5 `..
Replace all spark plugs and wires, distributor cap and rotor, PVC valve with new OEM or
better -quality parts. Perform overhead service.
6 `.
Remove thermostat and gasket and replace with new OEM or better -quality part
7 ;- _
A road test shall be performed for each preventative service performed for diagnosing
problems, checking the effectiveness of repairs and testing overall operation of the vehicle.
Technician to make recommendations as appropriate.
8;P
Check tire pressure and condition. Replace as appropriate
14
EXHIBIT "C"
Fee Schedule
Labor Rates
Utility/Custodial Fee
$290.00 / per day
On -site Supervisor
$44.50 / per hour
On -site Supervisor Overtime
$66.75 / per hour
Technician
$95.00 / per hour
Technician Overtime
$138.00 / per hour
Material / Parts / Subcontractor Rates
Parts Markup
Subcontractor Costs
Cost + 17.5%
Cost + 17.5%
No annual rate escalation will be applied.
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NPS-2.1 (3.24)
NPS-2.1 (3.24)
EXHIBIT "D"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the
following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and I will comply with such provisions before
commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code §1861).
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such that
I become subject to the workers' compensation laws of California, immediately I shall provide the
City with a certificate of consent to self -insure, or a certification of workers' compensation
insurance.
I certify under penalty of perjury under the laws of the State of California that the information and
representations made in this certificate are true and correct.
SVT FLEET, LLO
By:
radley C. Fauvre, President
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Date: 6/4/2024