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HomeMy WebLinkAboutContracts & Agreements_127-2024Workplace Solutions Cooperative Acceptance Agreement Location #: 698 Contract #: 210332974 Customer #: 14190671 Main Corporate Code -' 13897 GPO# 211011196 MLA# 211011348 Customer/Participating Agency: City of Redlands Address: 1950 Nevada St City: Redlands CI READY FOR THE WORKDAY Date: ("Customer") Phone: 909-798-7506 State: CA Zip: 92374 UNIFORM PRODUCT RENTAL PRICING: ITEM # DESCRIPTION STANDARD ITEM UNIT PRICE LOSS/DAMAGE REPLACE. VALUE x270 Cargo Pants Yes • No 0.485 26.10 x294 Carhartt FR Work Shirt Yes • No 0.577 58.50 x396 Carhartt Ripstp Shirt Yes • No 0.588 49.491 x945 Comfort Pant Yes • No 0.311 23.40 x935 Comfort Shirt Yes • No 0.271 21.60 x912 Coverall 5 Yes ■ No 0.455 21.27 Space for additional entries provided on page 5 This Workplace Solutions Cooperative Acceptance Agreement (this "Acceptance Agreement") is effective as of the date of execution for a term of 60 months from the date of installation or renewal (the "Term"). Standard Name Emblem $ ea Standard Agency Emblem $ ea Custom Agency Emblem $ ea Embroidery $ ea Uniform Advantage Item: $ ea per week Premium Uniform Advantage Item: $ ea per week Emblem Advantage Item: $ ea per week Prep Advantage Item: $ ea per week Minimum Charge $35 per delivery or 50% of initial invoice (the greater of the two). Make-up Charge $ per garment Non-Standard/Special Cut Garment (i.e., non-standard, non -stocked unusually small or large sizes, unusually short or long sleeve or length, etc.) premium $ 0.167 per garment Seasonal Sleeve Change $ per garment Under no circumstances will Cintas accept textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills. Artwork Charge for Logo Mat $ Payment Terms: Net 30 Size Change Customer agrees to have employees measured by a Cintas representative using garment "size samples" or Cintas TruFit. A charge of $ per garment will be assessed for employee's size changed within 4 weeks of installation. Other WORKPLACE SERVICES PRODUCTS PRICING: ITEM # DESCRIPTION RENTAL FREQ. INVENTORY UNIT PRICE x9208 Sanis Bowl Clip Refill Weekly Any 0 x9207 Sanis Bowl Clip Service Weekly Any 1.575 x9214 Sanis Screen Refill Weekly Any 0 x9213 Sanis Screen Service Weekly , Any 1.89 x7540 Grey Microfiber Wipe Weekly Any 0.19 x2700 Terry Towel Weekly Any 0.19 x8018 Small Shop Towel Can Weekly Any 4.402 x1919 2x3 Wellness AF Mat Onyx Weekly Any 4.622 Space for additional entries provided on page 5 Automatic Lost Replacement Charge Item: % of inventory $ ea Automatic Lost Replacement Charge Item: % of inventory $ ea CHECKBOX I INITIALS DATE Initial and check box if Unilease. All Garments will be cleaned by customer. Initial and check box if receiving Linen Service. Company will take periodic physical inventories of items in possession or under control. Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments direct embroidery for any reason, or terminates this Acceptance Agreement for any reason or fails to renew this Acceptance Agreement, Customer will purchase all direct embroidered garments at the time they are removed from service at the then current replacement values. (See Section 6 of Cintas General Service Terms SVic49,--- Cintas Representative Initials. Customer Initials: Page 1 of 6 Rev. 8.4.23 PLEASE READ THESE TERMS CAREFULLY. BY SIGNING THIS ACCEPTANCE AGREEMENT, YOU ACKNOWLEDGE THAT YOU HAVE READ, AND THAT YOU UNDERSTAND AND AGREE TO BE BOUND BY, THESE TERMS. OMNIA PARTICIPATING PUBLIC AGENCIES TERMS 1. Participating Public Agencies. Cintas Corporation No. 2 ("Cintas") agrees to extend the same terms, conditions, and covenants agreed to under the OMNIA Vendor Agreement executed between Cintas and University of Nebraska (the "Master Agreement") to other government agencies ("Participating Public Agencies") that, in their discretion, desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto. Each Participating Public Agency will be exclusively responsible and deal directly with Cintas on matters relating to length of agreement, ordering, delivery, inspection, acceptance, invoicing, and payment for products and services in accordance with the terms and conditions of the Master Agreement. By executing this Acceptance Agreement, the Customer identified on Page 1 herein agrees to be bound by the terms and conditions set forth in the Master Agreement as a Participating Public Agency and the terms and conditions set forth in this Acceptance Agreement. Master Agreement available at https://www.omniapartners.com/publicsector. 2. Dispute Resolution — Arbitration and Class Waiver. This provision shall take precedence over and supersede any contrary or conflicting provision in the Master Agreement. a. No Class Actions in Arbitration or in Any Court, No Jury Trial. CUSTOMER AND CINTAS AGREE THAT, TO THE MAXIMUM EXTENT PERMITTED BY LAW, EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN THEIR INDIVIDUAL CAPACITIES AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING, WHETHER IN ARBITRATION OR IN ANY COURT. FURTHER, UNLESS BOTH CUSTOMER AND CINTAS AGREE OTHERWISE, AN ARBITRATOR OR JUDGE MAY NOT CONSOLIDATE MORE THAN ONE PARTICIPATING PUBLIC AGENCY'S CLAIMS AND MAY NOT OTHERWISE PRESIDE OVER ANY FORM OF A REPRESENTATIVE OR CLASS PROCEEDING. FOR THE AVOIDANCE OF DOUBT, CUSTOMER AND CINTAS AGREE TO RESOLVE ANY DISPUTE ON AN INDIVIDUAL, NON -REPRESENTATIVE, NON -CLASS BASIS IN ARBITRATION, BUT IF FOR ANY REASON SUCH DISPUTE PROCEEDS IN COURT, CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO HAVE THE DISPUTE PROCEED AS A CLASS ACTION OR IN ANY REPRESENTATIVE CAPACITY WHATSOEVER. IF THE DISPUTE PROCEEDS IN COURT, CUSTOMER AND CINTAS AGREE TO WAIVE ANY RIGHT TO A TRIAL BY JURY. 3. Dispute Resolution —Timing of invoice challenges: Requests for an invoice adjustment or challenges to invoice amounts must be received by Cintas within 60 days of Customer's receipt of the contested invoice, or any billing dispute is waived. Notification to Cintas of a request for an invoice adjustment must be made in writing and must include the invoice number, disputed amount, and the reason for the disputed charge. 4. In the event of any conflict between this Acceptance Agreement and the Master Agreement, the Master Agreement shall prevail, except to the extent this Acceptance Agreement specifically provides that it is superseding a provision in the Master Agreement. CINTAS GENERAL SERVICE TERMS SECTION 1. Prices Customer agrees to rent from Cintas, and Cintas agrees to provide to Customer, the merchandise, inventory and services at the prices listed in the Master Agreement and / or outlined above. There will be a minimum charge of thirty-five dollars ($35.00) or 50% of initial invoice (whichever is greater) per delivery for each Customer location required to purchase its rental services from Cintas as set forth in this Acceptance Agreement. 2. Buyback of Non -Standard Garments Customer has ordered from Company a garment rental service requiring garments that may not be standard to Company's normal rental product line or include direct embroidery or an unusual emblem placement. Non-standard items will also include standard garments that have been embroidered. Those non-standard products will be designated as such under Garment Description in the Uniform Product Rental Pricing Chart(s). In the event the Customer deletes a non-standard product, alters the design of the non-standard product, fails to renew the Agreement, or terminates the Agreement in whole or in part for any reason, the Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service at the then current Loss/Damage Replacement Values. 3. Garments' Lack of Flame Retardant or Acid Resistant Features Unless specified otherwise in writing by Cintas, the garments supplied under this Acceptance Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features. They are not designed for use in areas of flammability risk or where contact with hazardous materials is possible. Flame resistant and acid resistant garments are available from Cintas upon request. Customer warrants that none of the employees for whom garments are supplied pursuant to this Acceptance Agreement require flame retardant or acid resistant clothing. 4. Logo Mats In the event that Customer decides to delete any mat bearing the Customer's logo (Logo Mat) from the rental program, changes the design of the Logo Mats, terminates this Acceptance Agreement for any reason or fails to renew this Acceptance Agreement, the Customer will purchase at the time of deletion, design change or termination, all remaining Logo mats that Cintas has in service and out of service held in inventory at the then current Loss/Damage Replacement Value. 5. Adding Employees Additional employees and merchandise may be added to this Acceptance Agreement at any time upon written or oral request by the Customer to Cintas. Any such additional employees or merchandise shall automatically become a part of and subject to the terms of this Acceptance Agreement. If such employees are employed at a Customer location that is then participating under this Acceptance Agreement, the Customer shall pay Cintas the one-time preparation fee indicated on the Master Agreement and / or outlined above. Customer shall not pay Cintas any one-time preparation fee for garments for employees included in the initial installation of a Customer location. There will be a one-time charge for name and/or company emblems when employees are added to the program in garments requiring emblems. 6. Emblem Guarantee If Customer has requested that Cintas supply emblems designed exclusively for Customer featuring Customer's logo or other specific identification (hereinafter "Customer Emblems"), Cintas will maintain a sufficient quantity of Customer Emblems in inventory to provide for Customer's needs and maintain a low cost per emblem through quantity purchases. In the event Customer decides to discontinue the use of Customer Emblems, changes the design of the Customer Emblems, terminates this Acceptance Agreement for any reason or fails to renew this Acceptance Agreement, the Customer will purchase at the time of deletion, design change, termination or expiration, all remaining Customer Emblems that Cintas allocated to Customer at the price indicated on the Master Agreement and / or outlined above of this Acceptance Agreement. In no event shall the number of Customer Emblems allocated to Customer exceed the greater of (a) twelve (12) months' volume for each unique Customer Emblem or (b) a quantity agreed to by Cintas and Customer and noted on the Master Agreement and / or outlined above. 7. Terminating Employees Subject to the provisions of this Acceptance Agreement, the weekly rental charge attributable to any individual leaving the employ of the Customer, or on a temporary leave of absence of three (3) weeks or more, shall be terminated upon oral or written notice by the Customer to Cintas but only after all garments issued to that individual, or value of same at the then current Loss/Damage Replacement Values, are returned to Cintas. 8. Replacement In the event any merchandise is lost, stolen or is not returned to Cintas, or is destroyed or damaged by fire, welding damage, acid, paint, ink, chemicals, neglect or otherwise, the Customer agrees to pay for said merchandise at the then current Loss/Damage Replacement Values. 9. Additional Customer Locations. Notwithstanding anything to the contrary contained herein, there will be a minimum term equal to the greater of thirty-six (36) months or the remainder of the Term for any individual Customer location added after the date of this Acceptance Agreement. Cintas Representative Initials: Customer Initials: Page 2 of 6 Rev. 8.4.23 10. Additional Items: Additional Customer employees, products and services may be added to this Acceptance Agreement and shall automatically become a part of and subject to the terms hereof and all of its provisions. If this Acceptance Agreement is terminated early for convenience, the parties agree that the damages sustained by Cintas will be substantial and difficult to ascertain. Therefore, if this Acceptance Agreement is terminated by Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured, or terminated by Cintas for non-payment by Customer at any time Customer will pay to Cintas, as termination charges and not as a penalty based upon the following schedule: If this Acceptance Agreement is cancelled for convenience in the first twelve months of the term, Customer shall pay as termination charges equal to 52 weeks of rental service. If this Acceptance Agreement is cancelled for convenience in months thirteen (13) through twenty-four (24) of the term, Customer shall pay as termination charges equal to thirty-nine (39) weeks of rental service. If this Acceptance Agreement is cancelled for convenience in months twenty-five (25) through thirty-six (36) of the term, Customer shall pay as termination charges equal to twenty-six (26) weeks of rental service. If this Acceptance Agreement is cancelled for convenience after forty-eight (48) months of service, Customer shall pay as termination charges of thirteen (13) weeks of rental service. Customer shall also be responsible to return all of the merchandise allocated to such Customer locations terminating this Acceptance Agreement at the then current Loss/Damage Replacement Values and for any unpaid charges on Customer's account prior to termination. 11. Federal Funds. In no event will Cintas act as a subcontractor under a U.S. federal prime contractor or a subrecipient under a U.S. federal grant or cooperative agreement. 12. Customer Funding Source. Customer must select the appropriate response below: Is Customer a United States federal government agency or instrumentality, or will Customer pay for the goods and services ordered under this Acceptance Agreement with any United States government funds? ❑ Yes ❑ No (If Yes, Customer must provide any applicable U.S. government flowdown terms and conditions, which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this Acceptance Agreement). 13. Additional Terms. Customer must select the appropriate response below: Does Customer require any additional terms and conditions to be incorporated into this Acceptance Agreement, or is Customer accepting this Acceptance Agreement without additional terms? ❑ Yes, additional terms required ❑ No additional terms needed (If yes, Customer must provide any applicable additional terms and conditions, which will only be binding on Cintas if attached hereto and agreed to by Cintas prior to execution of this Acceptance Agreement). 14. I authorize Cintas to verify my credit on Credit.net and/or by contacting the parties provided. I am authorized to sign on behalf of this company. In addition, I authorize Cintas to open a new account on behalf of the company and deliver the products or services listed above at the agreed upon pricing and delivery terms. Cintas Location #: 698 By: Marc Garrido Title: Key Account Manager Acce.ted-GM: Cintas Matrix Account ❑ Yes ■ No Customer Signature61411 ,Qo' 1 Print Name: 1 ► E 'i' ESEIN Print Title:` Q Email: Jtdoomason'1) cit aired ► (S.or3 CustomerContact: 1 DM MATilt Customer Contact Emai1:FMA'fjMett)'Cyo{'gai 6, 01) Page 3 of 6 Rev. 8.4.23 Cintas MAM Partners: Cintas Representative Initials: Customer Initials: 6. ' Accounts Payable Contact Billing Information CINTAS® READY FOR THE WORKDAY How should the Business Name read on the invoice? Do you have other sites/locations within your company that are set up for billing with Cintas? ❑ YES 0 NO ❑ UNSURE Are you Tax Exempt? ❑ YES ❑ NO If Yes, where can I get a copy of your tax-exempt form? PAYER INFORMATION: This section covers the address where the person who pays the bills is and their contact information. Account Payable Contact Name: Account Payable Contact Phone #: Account Payable Email: Payer Street Address: City: ST/PROV: ZIP/PC: We will use the Payer address above as the address that is used for credit reference/credit check if it is different from service address. BILL -TO INFORMATION: This section covers where the bill will be mailed/sent to. ❑ Same as Payer OR ❑ Same as Sold -To Bill -To Street Address: City: ST/PROV: ZIP/PC: WE CAN CUSTOMIZE HOW YOU RECEIVE YOUR BILL FOR PAYMENT PROCESSING Invoice Delivery (choose one): ❑ Leave at Site and Email ❑ Email Only ❑ Physically Mail ❑ Leave at site after service Do invoices require a purchase order? ❑ YES 0 NO If yes, please provide PO# Will the same PO need to appear on each invoice? ❑ YES 0 NO Is there an expiration date? PAYMENT TERMS: Net 30 Standard PAYMENT OPTIONS ❑ Check ❑ ACH/EFT - We will have our ACH/EFT team contact the AP contact above with ACH/EFT payment details ❑ Credit Card - We will have our Payment Center contact the AP Contact above for credit card details Unless noted below, your AP contact above will be automatically registered to manage your Cintas account online with myCintas Billing. myCintas allows you to conveniently access your account anytime using your computer, tablet, or mobile device! Do not send information about Online Bill Pay (US Only) Cintas Representative Initials: [,/JI Customer Initials: gr Page 4 of 6 Rev. 8.4.23 UNIFORM PRODUCT RENTAL PRICING (cont.): Continued from page 1 ITEM # x371 DESCRIPTION FR Carhartt Work Pant STANDARD ITEM 7A Yes • No UNIT PRICE 0.571 LOSS/DAMAGE REPLACE. VALUE 54.00 x82302 FR Cotton Blend Coverall i Yes • No 1.170 76.50 x366 High Image Jacket i Yes • No 0.733 47.70 x970 Hip Length Jacket i Yes • No 0.622 31.95 x59925 Lab Coat Yes • No 0.341 18.14 x677 Perma Lined Jacket Yes ■ No 0.649 30.15 x525 Women's Lab Coat ! Yes • No 0.674 24.003 x381 Carhartt 5 Pocket Jean 7i. Yes • No 0.698 24.30 x290 Carhartt FR Carpenter Pants Yes • No 1.467 49.50 x383 Carhartt Pant Yes • No 0.789 29.70 x280 FR Carhartt Jean Yes • No 0.274 49.50 x60694 FR Cotton Blend Work Shirt i Yes • No 0.577 35.325 x370 Cargo Shorts L Yes • No 0.485 19.80 x275 Hi Performance Polo 74 Yes • No 0.566 26.10 •Yes ■ No ■ Yes ■ No ■ Yes ■ No ■Yes ■ No ■ Yes • No ■ Yes ■ No ■Yes ■No ■Yes ■ No ■Yes ■ No ■Yes ■No ■ Yes ❑ No ■ Yes ■ No WORKPLACE SERVICES PRODUCTS PRICING (cont.): Continued from page 1 ITEM # DESCRIPTION RENTAL FREQ. INVENTORY UNIT PRICE x84030 3x10 Gray Mat Weekly Any 4.47 x1810 3x5 Duralite Mat Weekly Any 3.535 x84302 3x5 Safety Mat Weekly Any 3.04 x2477 3x5 Scraper Mat Weekly Any 3.253 x10223 3x5 Xtraction Mat Indigo Weekly Any 7.49 x45698 B&V Air Care Refill Every 4 Weeks Any 5.604 x10225 3x10 Xtraction Mat Indigo Weekly Any 11.594 x10224 4x6 Xtraction Mat Indigo Weekly Any 9.324 x2191 Fender Cover Weekly Any 0.82 x2590 36" Dust Mop Weekly Any 1.442 x2650 Wet Mop Large Weekly Any 2.537 x2160 Small Red Shop Towels Weekly Any 0.089 x7717 White Microfiber Wipe Weekly Any 0.227 x84035 3x10 Black Mat Weekly Any 4.47 x84335 3x5 Black Mat Weekly Any 3.04 Cintas Representative Initials: Customer Initials: 6-7- Page 5 of 6 Rev. 8.4.23 LOCATION LISTING 14190671 - City of Redlands 1950 Nevada St Redlands CA 92374 14189008 - City of Redlands Water 1270 W Park Ave Bldg B Redlands CA 92373-8112 14191205 - City of Redlands Fleet 1270 Park Ave Redlands CA 92373-8112 14190401 - City of Redlands Water 955 Parkford Dr Redlands CA 92374 14189063 - City of Redlands Operations 1604 N Crafton Menton CA 92359 14189388 - Fire Station 261 525 E Citrus Ave Redlands CA 92373-5220 14189361 - Fire Station 262 1690 Garden St Redlands CA 92373-7110 14189173 - Fire Station 263 10 W Pennsylvania Ave Redlands CA 92374-2219 14189244 - Fire Station 264 1270 W Park Ave Redlands CA 92373-8112 Cintas Representative Initials: Customer Initials: e. 7T Page 6 of 6 Rev. 8.4.23