HomeMy WebLinkAbout7430_CCv0001.pdf RESOLUTION NO. 7430
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ESTABLISHING THE REDLANDS PARKLET PILOT PROGRAM
WHEREAS, the City Council of the City of Redlands finds that Parklets will provide a
place for the public to sit and enjoy an area where existing conditions would preclude such
occupancy; and
WHEREAS, parklets will also enhance the streetscape as well as provide other amenities,
including, but not limited to, landscaping, bicycle parking, and art; and
WHEREAS, the Parklet Committee, consisting of representatives from Municipal Utilities
and Engineering Department, Development Services Department and Quality of Life Department
will review the Parklet applications and may either approve the request, approve an application with
modifications, deny the request, or solicit additional information;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Redlands as
follows:
Section 1. The Redlands Pilot Park Program attached hereto as Exhibit "A" is hereby
established by the City Council.
Section 2. The Parklet sponsor shall enter into an agreement, in a form approved by the City
Manager and City Attorney and executed by the Mayor or City Council members, which will satisfy
the requirements of Exhibits "A" and "B" (Encroachment Permit) attached hereto.
Section 3. A Parklet Review Committee with members of the Municipal Utilities and
Engineering Department, Development Services Department and Quality of Life Departments shall
represent the Parklet Committee and is hereby established.
Section 3. The Parklet Committee shall meet in accordance with the "Meeting Procedures"
of the Parklet Cominittee, a copy of which is attached hereto and incorporated herein as Exhibit
«C.13
ADOPTED. SIGNED AND APPROVED this I"day of July, 2014.
�1 i-
Pete Aguilar, Mayor
ATTEST:
4��Z-
Sam Irwin, it Clerk
l
[Acclerk\R.esolutionslRes 7400-749917430 Parklet Pilot Program.doex
1, Sam Irwin, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was
duly adopted by the City Council at a regular meeting thereof held on the lit day of July, 2014 by
the following vote:
AYES: Councilmembers Harrison, Foster, Gardner, Gilbreath; Mayor Aguilar
NOES: None
ABSENT: None
ABSTAIN: None
Sam Irwin, City Clerk
2
L:cclerklResoiutions\Res 7400-749917430 Parklet Pilot Prograin.docx
Exhibit "A"
City of Redlands Parldet Guidelines&PoIicies
I. BACKGROUND
Parklets provide an economical solution to increase public open space and allow the general
public to sit and enjoy the area where existing sidewalks would preclude such occupancy.
Parklets are intended as an aesthetic enhancement to the overall streetscape and to provide
amenities such as sidewalk extensions, seating, planting and bicycle parking. While Parklets are
privately funded and maintained, they are open to the public. These guidelines and policies are
intended for the approval and installation of temporary sidewalk extensions(parklets)for use by
the general public at appropriate locations within public rights-of-way.
II. APPLICATION AND REVIEW—See Flowchart,AttachmentA
A. Any business or organization may apply to sponsor a parklet. The following
items shall be included in the Preliminary Application:
1. A letter requesting the Parklet and a preliminary site plan illustrating the
footprint/outline of the proposed Parklet, including approximate dimension of
Parklet, property lines, existing sidewalk width, existing parking
stalls/alignment and all existing sidewalk furniture and obstructions within 15
feet of the proposed site (e.g. fire hydrants, utility poles, street trees, see
sample site plan (Exhibit"B")).
2. The elements being proposed to be placed on the Parklet (e.g. tables,
chairs, benches, planters, landscaping,bicycle parking).
3. A maintenance plan for maintenance and upkeep by the sponsor
(applicant), including how plants will be watered.
4. Provide the proposed hours of operation. The hours of operation should
be consistent with the hours of operation of the sponsoring business.
S. The Parklet must meet each of the location and design parameters set
forth in Section IV of the Guideline.
6. The fee in the amount of $270 will be assessed if the Preliminary
Application is accepted and a Design Application is submitted.
7. A signed Indemnify and Hold Harmless Agreement to defend, indemnify,
save, and hold harmless the City, its officers, agents, or employees from any
liability for damages resulting from any and all operations under the permit, in
a form approved by the City Attorney.
8. While not required, documentation of support from any existing
merchants nearby or neighborhood associations is strongly encouraged.
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B. Submit the application to the Parklet Committee (an inter-agency review team)
at One Stop Permit Center. Preliminary Applications will be reviewed by the
Parklet Committee at its standing meeting. Applicants will notified of the
meeting date, time and location.
C. The Parklet Committee will review each application based on the following
criteria:
1. Meets established location and design parameters as indicated in Section
IV of these Guidelines.
2. Enhances streetscape quality through its preliminary design.
3. Is in a desirable location (i.e., parklet is likely to be well used and active);
consideration shall also be given to the number of existing area parklets.
4. Has community support (or, at a minimum, is not being objected to by
neighbors).
S. Includes an adequate maintenance plan by business owner.
6. Complies with all applicable regulations.
D. The Parklet Committee will take one of three actions: approve the Preliminary
Application for the parklet;or approve the parklet with modifications in order to
satisfy one of the review criteria; or request additional information from the
applicant; or deny the parklet.
1. If the Preliminary Application is denied, the Parklet Committee will
inform the applicant of the reason(s) for the denial. The applicant can re-apply
and address the deficiency(ies), if it is possible.
2. If the Parklet Committee requests additional information or changes to
the proposed parklet or plan, the application will be reviewed again once the
requested material is supplied.
3. If the Committee recommends that the proposed parklet be approved,the
City of Redlands will issue a Notice of Intent to Approve Parklet, which the
applicant will post in a readily visible location in front of the property for ten
(10) calendar days to allow for public input. The city will mail a copy of the
Notice to adjacent business owners.
E. Following the ten day notice period,the applicant will continue in the process
listed below. If objections have been raised,the application will be
reconsidered by the Parklet Committee.
F. The applicant will finalize and submit a Design Application with the following
material for review and acceptance by the Parklet Committee.
1. Final dimensioned site plan,including all details and finishes.
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2. Plan for maintenance details, including access panels and how drainage
will be provided under the parklet (if necessary). The existing gutter must
remain unobstructed under code 12.12.080.
3. Signed agreement to meet requirements for daily operations, which
include:
a) Nightly removal or lock-up of items such as
tables and chairs which are not axed to the parklet
b) Daily litter removal
c) Upkeep on materials as necessary
d) Posted hours of availability
4. Signed agreement to provide a Certificate of Insurance naming the City of
Redlands as additional insured,with general liability coverage of not less than
$1 million,in a form approved by the Risk Manager.
G. The Parklet Committee shall review the Design Application and consider and
hear all testimony in support of and in opposition to the proposed parklet. The
Committee may recommend approval or conditional approval of the permit
subject to further review and final action,or deny the application.
1. If the application is denied, the Parklet Committee shall notify the
applicant. The applicant may appeal the denial of the permit to the Committee
within ten(10) calendar days of the decision.
2. If the application is approved, the applicant will comply with the
requirements in section III,below.
H. Any impacted person may appeal the approval of the permit to the Parklet
Committee within ten(10) days of the Committee's decision. If an appeal is
lodged,the Committee will meet with the applicant and the person making the
appeal to review the case and make a final decision regarding the application.
III. APPROVAL AND PERMITTING
A. Once the Parklet Committee makes a final recommendation to approve the
Design Application and the permit,the applicant shall submit the following
information and fees to the city of Redlands.
1. A Certificate of Insurance naming the City of Redlands as additional
insured, with general liability coverage of not less than $1 million, in a form
approved by the Risk Manager.
2. A signed maintenance agreement stating that applicant will keep the
Parklet free of debris and grime, keep all plants in good health, daily maintain
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the surface of the Parklet, rinse out the area beneath the Parklet at least once a
week(if applicable), and provide pest abatement beneath the Parklet platform
on an as-needed basis.
3. The Parklet permit fee in the amount of$270.
B. The permit shall be renewable annually.Prior to expiration of the annual
permit term, the Permittee shall submit to City of Redlands a current
Certificate of Insurance and a permit renewal fee.
IV. APPROPRIATE LOCATION AND DESIGN PARAMETERS
A. The Parklet Committee will have final authority to approve all Parklet
applications. The Parklet Committee may request review from other city
departments to ensure safety and conformance with city codes.The items
listed below must be considered in design of the parklet.
B. The proposed Parklet site shall be located at least one parking spot in from a
corner or protected by a bollard, sidewalk bulb-out, or other similar feature,if
located at the corner.
C. The proposed location shall have a posted speed limit of 30 mph or less. In the
event the posted speed limit is changed, the Parklet permit is subject to
revocation. Streets with higher speed limits may be considered on a case by
case basis.
D. Parklets must provide safety to occupants,which requires that they be visible
and provide a buffer between occupants and traffic. This may take the form of
reflective tape,wheel stops,and/or edging such as planters,railing or cables.
The Parklet Committee will review parklet plans to ensure sufficient measures
are in place, and may recommend changes to proposals to meet safety
requirements if necessary.
E. Parklets should have adequate protection on the street side and on the end of
the parklet that is facing oncoming traffic direction.This protection can be
provided by an additional planter box,bollards,bike racks, or other approved
measures.
F. As Council action is required to change controlled parking areas, it is highly
unlikely that an application to place a Parklet in red or blue zone will be
approved. Yellow or green zones could be relocated if there is an appropriate
adjacent location for them,the business that requested them is in agreement,
and the applicant is willing to pay to have them relocated.
G. Parklets may not be placed within five feet of a fire hydrant.
H. The sidewalk abutting the Parklet shall be in a state of good repair and
maintenance. If the access to the parklet is directly from the sidewalk,the plan
must provide for accessible entry (i.e.,with a maximum slope of 2%). If there
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is a landscaped parkway between the sidewalk and curb, then a concrete
sidewalk or other structurally approved connection must be constructed in
accordance with the Americans with Disabilities Act(ADA) and the Americans
with Disabilities Act Accessibility Guidelines(ADAAG).
I. The Parklet's surface shall be firm, stable, and slip resistant with a cross slope
no greater than 2% measured perpendicular to the sidewalk or curb.
J. All elements of the above mentioned Parklets shall be constructed and/or
installed to conform to the applicable provisions,rules, regulations and
guidelines of City of Redlands, including, but not limited to the Municipal Code,
ADA and ADAAG.
K. Parklets shall include a minimum two foot wide buffer area on the outside
edges(i.e.,the sides that do not meet the sidewalk) if there is no other safety
barrier.The buffer area may be designated for bicycle parking.
L. In the absence of other buffers on the outside edges of the parklet, the wall
must be a minimum of 36 inches high, measured from the floor of the parklet.
M. Shade is a desirable component for the Parklets. However,sight lines for
motorists approaching intersections must remain clear; canopies or shading
must be constructed in such a way as to not obscure visibility. Also,sight lines
must remain clear for the City of Redlands Surveillance Camera. Umbrellas and
other shade devices must be a minimum of 7'above the parklet or adjacent
sidewalk and may not encroach into the adjacent bike lane or driving lane.
N. ParkIet designers are encouraged to celebrate the unique culture of Redlands
with identifying features that are individual to the city of Redlands. Orange
trees or orange themed art, architecture and design elements should be
attractive and enhance the street scape.Applicants are encouraged to work
with local artist on their parklet design.
0. Parklet must be designed so that it can be disassembled in the event of a
controlled event.
P. Each Parklet must have a sign indicating that the space is public and/or
encouraging the use of the Parklet. The sign must include the hours of
operation and may include the name of the sponsoring business.
V. PARKLET REMOVAL
A. The applicant,at applicant's sole expense,shall be responsible for removal of
the Parklet and restoring the public right-of-way to its original condition upon
the occurrence of one of the following:
1. The cessation of use;
2. Failure to comply with permit conditions or other legal requirements;
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3. Development of a dangerous condition or threat of danger to life or
property; and
4. City controlled event. The City will give at minimum one month notice to
Permittee before the event.
B. The City may remove the Parklet for any of the following reasons:
1. Failure to maintain;
2. Violation of these Guidelines;
3. Violation of the Permit;
4. Modifications unapproved by the City;
S. When the Parklet causes a dangerous condition or threat of danger to life
or property,as determined by the City;this includes,but is not limited to:
a) The Parklet is more than 6 feet from the curb, affecting the travel lane
or bike lane
b) The Parklet has lost structural integrity
c) Agap develops between the Parklet and the sidewalk/curb
d) The Parklet creates a visibility issue that affects vehicular or
pedestrian safety
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ATTACHMENT"A"
Process Flow Chart
The flow chart assumes a successful application. At any stage,the Committee could ask the
Applicant for more information or deny the application,in which case the Applicant can attempt to
remedy the defect and try again.
Applicant prepares
Preliminary
Application
Applicant submits
Preliminary
Application to One
Stop Permit Center
Committee reviews App
during Development
Review meetings
Committee approves
Prel App-City mails and
posts Notice of Intent to
Approve Parklet
Applicant completes
Design Application
Committee approves
Design App and Permit
Applicant pays fee,
supplies Cert of
Insurance and
Maintenance Agreement
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ATTACHMENT"B"
SAMPLE SITE PLAN
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My Neighbor Paddet Sponsor My Other Neighbor
(Business name and address) (My business name and Address) (Business name and address)
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Len
8rt Pinpobed Bsr7c3rrt i!!3o f]or!rmjEyG fG
Street Name Here
20 ft 20 R 201,
Legend
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EXHIBIT "B"
MEETING PROCEDURES FOR THE PARKLET COMMITTEE
OF THE CITY OF REDLANDS
I. PURPOSE
These Meeting Procedures are adopted for the purpose of providing for the orderly and
effective conduct of meetings of the Parklet Committee (Committee), with full and reasonable
opportunity for public participation consistent with the Ralph M. Brown Act (Government
Code §54950, et seq.; hereafter the 'Brown Act").
II. MEETINGS
A. Open Meetings
All meetings of the Committee shall be conducted consistent with the Brown Act and shall
be open to the public, except for such closed sessions as are authorized by law. To the extent
of any conflict between the Brown Act and these Meeting Procedures, the Brown Act shall
apply.
B. Regular Meetings
Regular meetings of the Committee shall be the fourth Wednesday of each month at the
hour of 3:00 p.m. if a regular meeting date falls on a legal holiday, the meeting may be
cancelled or re-scheduled.
C. Meeting Place
All regular meetings shall be held in a suitable location as determined from time to time by the
Committee and shall be specified on the agenda for each meeting. Currently, the meetings are
held in the Council Chambers, Redlands City Hall, 35 Cajon Street, Suite 2, Redlands, CA
92373.
D. Special Meetings
Special meetings may be called by the Committee, or any Committee member and shall be
noticed by the Committee Secretary or designee. City of Redlands Staff assigned to the Parklet
Committee will consult with the Committee Members to determine if a special meeting is
needed and schedule one accordingly.
E. Adjourned Meetings
The Committee may adjourn any regular, adjourned regular, special or adjourned special meeting
to a time and place specified in the order of adjournment. A copy of the order or notice of
adjournment shall be posted in accordance with law.
F. Quorum. Lack of Quorum
1. Quorum: Two (2) Committee members present and qualified to act shall constitute a
majority of members and be a quorum for the transaction of business at meetings.
Exhibit"C" Application for Road/Encroachment Permit PERMIT NO.
City of Redlands-Municipal Utilities& Engineering Department
Name: Phone:
Address: City: Zip:
Contractor: USA ID No.:
Contractor License No.: Type: Cal OSHA No.:
I hereby request permission to constructlinstall imp rovementslfacilities within the City of Redlands road right-of-way at the following location:
Construction Start Date: Anticipated Completion Date:
Development No.: Plan No.:
Street Name:
Cross Streets:
Address:
and for the purpose of performing the following work:
Applicant/Agent Signature: Date:
In accordance with Plans approved by the Municipal Utilities& Engineering Director and/or the Standard Specifications and Detail Drawings of
the City of Redlands for the quantity and type of improvements listed below:
SHADED AREA FOR OFFICIAL USE ONLY
BASE EACH
EA Driveway Appr, Res/Comm................... $78.00 + $ 26.00 EA =$ Truck Route Permit Required:
SF Sidewalk.......................................... $52.00 + $ 0.29 SF =$ _YES _NO
SF Cross Gutter/Spandrel........................ $52.00+ $ 0.78 SF =$
LF Curb&Gutter.................................... $52.00+ $ 3.12 LF =$ Closure Permit With
LF Curb/Berm........................................ $ 52.00+ $ 2.34 LF =$ Traffic Plan Required:
SF Asphalt Pavement.............................. $72.00+ $ 0.08 SF =$ _YES `No
SF Crushed Aggregate Base..................... $ 52.00+ $ 0.08 SF =$
EA Street Light......_............................... $78.00+ $ 26.00 EA =$ Water Shutdown Required-
EA
equiredEA Traffic Signal- New............................ $ 52.00+ $ 2,312.00 EA =$ _YES -No
EA Traffic Signal-Modification................... $72.00+ $ 1,812.00 EA =$
CY Reinforced Concrete........................... $52,00+ $ 117 CY =$ Bond Required:
LF Storm Drain Pipe................................ $52.00+ $ 4.68 LF =$ `YES J NO
EA Curb Inlet/Outlet Structures.................. $78.00+ $ 26.00 EA =$
EA Storm Drain Manhole/Junction Box........ $78.00 + $ 26.00 EA =$
EA Curb Core......................................... $78.00 + $ 26.00 EA =$
LF Sewer Main...................................... $ 2.00+ $ 1.56 LF =$
EA Sewer Manhole................................. $78.00+ $ 26.00 EA =$ Conduit Material:
EA Sewer Cleanout................................. $78.00+ $ 26.00 EA =$
EA Sewer Lateral.................................... $78.00+ $ 26.00 EA =$
LF Water Main-Potable.......................... $ 52.00+ $ 1.56 LF =$ Conduit Size:
LF Water Main-Non-Potable.................... $ 52.00+ $ 1.56 LF =$
EA Fire Hydrant Assembly........................ $78.00 + $ 26.00 EA =$
EA Water Service Lateral ......................... $78.00 + $ 26.00 EA =$
EA Water Shutdown................................ $78.00+ $ 26.00 EA =$
EA Fire Service.._................................... $7800 + $ 26.00 EA =$
LF Excavation/Utility Trench...................... $5200+ $ 1.56 LF =$
SF Street Patch........... ......................... $ 52.00+ $ 0.16 SF =$
SF Warranty Fee(Street Cut).............. $ / SF =$
Parklet $ 270 =$ Calculated By
SUBTOTAL PERMIT FEE $
PERMIT FEE work complete within specified date from issuance=
S fee
Municipal Utilities&Engineenng
PENALTY FEE 25%of total permit fee if issued after commencernedvt of work $
(Effectweo1I01114) TOTAL ENCROACHMENT PERMIT FEE $