HomeMy WebLinkAboutContracts & Agreements_171-2024STATE OF CALIFORNIA -CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom, Governor
DEPARTMENT OF TRANSPORTATION
DIVISION OF AERONAUTICS
www.dot.ca.gov
Malting Conservation
a California Way of Life.
Mr. Adarian Lawson, Airport Supervisor
City of Redlands
35 Cajon Street, Suite 222
Redlands, CA 92373
Re: Notice of State Grant Agreement No. SBd-32-25-1 Award
Dear Mr. Lawson:
We are pleased to inform you that, acting on the authority of the California Transportation Commission, with the
approval of the California Department of Transportation (Caltrans), $37,500 in State Aeronautics funds have been
allocated to the City of Redlands. These funds are intended as a portion of the match for your Federal Aviation
Administration (FAA) Airport Improvement Program (AIP) Grant No. 3-06-0195-023 at the Redlands Municipal
Airport. The project includes:
Resurface Runway 08/26
Enclosed is the California Aid to Airports Program Grant Agreement for federal AIP matching funds. Please have the
authorized official sign and return the Grant Agreement and this award letter to Caltrans via email to Shannon Montano
at shannon.montano@dot.ca.gov. A fully executed copy of the Grant Agreement will be returned to you.
Please make special note that the Grant Agreement requires final billing be received by the State no later than 60
days after project completion and final payment is received from the FAA. Any billing received after such date
will be rejected and the balance of the award will be rescinded. To find invoicing requirements, please visit:
https://dot.ca.gov/programs/aeronautics/airport-improvement-program-m atching-grant.
If you have any questions, please contact Shannon Montano at (916) 879-6990 or by email at shannon.montano@dot.ca.
gov.
Sincerely,
Tarek Tabshouri, P.E.
Chief, Office of Technical Services and Programs
Division of Aeronautics
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Redlands Municipal
SBd-32-25.1
CALIFORNIA AID TO AIRPORTS PROGRAM
GRANT AGREEMENT - FEDERAL AIRPORT IMPROVEMENT PROGRAM MATCHING FUNDS
THIS AGREEMENT, MADE AND ENTERED INTO ON THIS DATE BY AND BETWEEN THE STATE OF
CALIFORNIA, Department of Transportation, hereinafter referred to as "STATE," AND THE City of
Redlands, a political subdivision of the State of California, hereinafter referred to as "PUBLIC ENTITY."
SECTION I
1. WHEREAS, Section 21683.1 of the California Public Utilities Code authorizes the California
Transportation Commission to allocate funds for a portion of the match for Federal Aviation
Administration (FAA) Airport Improvement Program (AIP) grants to certain airports upon the
recommendations of the Department and pursuant to Department regulations set forth in Title 21,
Chapter 2.5, Subchapter 4, Sections 4050, et seq., of the California Code of Regulations; and
2. WHEREAS, pursuant to the above authority, the California Transportation Commission allocated a
maximum amount of $37,500 from the Aeronautics Account in the State Transportation Fund by
Resolution FDOA-2024-01 dated June 28, 2024, the terms of which are made an express part of this
Agreement.
NOW, THEREFORE, in consideration of the covenants and conditions hereinafter expressed, the
parties agree as follows:
SECTION II
1. PUBLIC ENTITY shall perform or contract for all work necessary to complete the following described
airport improvement(s) hereinafter referred to as "IMPROVEMENT:"
Airport: Redlands Municipal
Federal AIP Grant No.: 3-06-0195-023
Detailed Project Description: Resurface Runway 08/26
Items in AIP Grant that are ineligible for State Funding: n/a
Total Federal AIP Grant
Less cost of ineligible items
Total amount of AIP Grant eligible for State Matching
MAXIMUM STATE PARTICIPATION:
(5% of eligible items in AIP Grant)
$750,000
$750,000
$37,500
2. PUBLIC ENTITY shall comply with all special conditions set forth in the Funding Resolution issued by
the California Transportation Commission.
Page 1 of 4
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Redlands Municipal
SBd-32-25-1
3. PUBLIC ENTITY shall allow authorized STATE representatives to inspect the work being performed at
any time during construction of IMPROVEMENT.
4. PUBLIC ENTITY agrees to retain all books, records, and accounts relating to this Grant Agreement far a
minimum of three (3) years from the date of final payment to PUBLIC ENTITY after completion of
IMPROVEMENT, and shall make these documents available for examination by STATE upon request.
5. PUBLIC ENTITY shall comply with all applicable STATE laws and regulations.
6. PUBLIC ENTITY shall not on the grounds of race, color, or national origin, exclude any person from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance (42 U.S.0 Sec 2000d).
7. PUBLIC ENTITY shall indemnify and hold harmless the CALIFORNIA TRANSPORTATION
COMMISSION and the STATE and all officials and employees thereof from all claims, suits or actions of
every kind, brought for, or on account of, any damage or liability occurring by reason of, or resulting
from: anything done or omitted to be done by PUBLIC ENTITY under this Grant Agreement; with respect
to the construction, operation and maintenance of the IMPROVEMENT any act or omission by the
PUBLIC ENTITY's Contractor or agents during the process of constructing, operating or maintaining the
IMPROVEMENT. PUBLIC ENTITY's duty to indemnify and save harmless shall include the duty to
defend, as set forth in Section 2778 of the Civil Code.
SECTION III
1. STATE shall disburse the STATE's share of the project cost up to $37,500 not to exceed five percent
(5%) of payments received by the PUBLIC ENTITY from FAA, in the manner described in paragraph 2
of this section. However, in no event shall the total STATE disbursement exceed the sum of $37,500
unless authorized by supplemental allocation from the California Transportation Commission and an
amendment to this Agreement.
2. Upon receipt of request for payment by PUBLIC ENTITY, STATE agrees to make payments by one of
the following methods:
(a) PUBLIC ENTITY may, no more often than monthly in arrears, submit certifications of the percentage
of the work then completed, multiplied by 90 percent of the sum identified in paragraph 1 of this
section along with a copy of invoice to the FAA; or
(b) PUBLIC ENTITY may submit copies of Contractor's invoices for materials and services delivered as
a lump -sum payment request after construction of IMPROVEMENT has been completed, along with
a copy of the corresponding invoice sent to the FM.
3. Regardless of the number of progress payments submitted, 10 percent of the STATE's share indicated
in paragraph 1 of this section shall be retained by STATE until final receipt of documentation
acknowledging completion and acceptance of IMPROVEMENT by PUBLIC ENTITY
4. PUBLIC ENTITY shall submit a final invoice to the STATE for all allowable expenses incurred no later
than 60 days after IMPROVEMENT completion and Final Payment is received from the FAA, otherwise
the undisbursed balance shall revert to and become part of the fund from which the appropriation was
made.
Page 2 of 4
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Redlands Municipal
SBd-32-25-1
5. PUBLIC ENTITY shall refund to STATE any portion of the STATE funding share not expended to
complete IMPROVEMENT.
6. After the project has been completed and accepted by the FAA, STATE will pay the 10% balance of the
withheld STATE funds to PUBLIC ENTITY.
Page 3 of 4
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Redlands Municipal
SBd-32-25-1
PUBLIC ENTITY'S ACCEPTANCE
City of
By:
Eddie Tejeda
Title:
Date:
Mayor
4q -19 --.2t
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Attest:
anne Donaldson, City Clerk
By: Date:
Tarek Tabshouri, P.E.
Chief, Office of Technical Services and Programs
Division of Aeronautics
I hereby certify that allocated funds are available for the period and purpose of the expenditure stated
above.
By: Date:
Aviation Funding Specialist
Page 4 of 4