HomeMy WebLinkAboutContracts & Agreements_130F-2024CITY OF REDLANDS
COMMUNITY DEVELOPMENT BLOCK GRANT
SUBRECIPIENT AGREEMENT
This agreement for Community Development Block Grant ("CDBG") funding
("Agreement") is made and entered into this 1 st day of July 2024 ("Effective Date"), between the
City of Redlands, a California municipal corporation ("City") and Citrus Counseling Services, a
non-profit organization ("Subrecipient"), City and Subrecipient are sometimes individually
referred to herein as a "Party" and, together, as the "Parties."
RECITALS
WHEREAS, City has entered into a Contract with the County of San Bernardino
Department of Community Development and Housing, hereinafter referred to as "CDH," to
execute the CITY's Community Development Block Grant (CDBG) program under the Housing
and Community Development Act of 1974, as amended, hereinafter referred to as the "ACT";
and
WHEREAS, Subrecipient operates a program which is an eligible CDBG activity as
specified in Section 570.208 of the CDBG regulations promulgated by the United States
Department of Housing and Urban Development ("HUD"); and
WHEREAS, City and Subrecipient recognize that Subrecipient's program entitled
"Mental Health Services Program" (the "Program") is beneficial to the well being of low- and
moderate -income residents of City; and
WHEREAS, Subrecipient proposes to offer the Program to qualified low- and moderate -
income residents of City;
NOW, THEREFORE, in consideration of the mutual promises contained herein, City and
Subrecipient agree as follows:
AGREEMENT
Section 1. Term and Scope of Services.
A. Term of Agreement. The term of this Agreement is July 1, 2024, through June 30,
2025. Such term may be extended by the City's City Manager should additional time for auditing
the Program be required in accordance with law.
B. Program Delivery. Subrecipient will be responsible for administering a Program
in a manner satisfactory to HUD, CDH, and City and consistent with any standards required as a
condition of City providing Subrecipient with CDBG funds. The program will include the
following activities ("Activities") eligible under the CDBG program:
Activil #1: Provide mental health services to persons who are low- to moderate
income, homeless or are at risk of being homeless in Redlands. CDBG funds a portion of the
program personnel costs to administer the program.
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C. Eligible Service Area. Only CDBG eligible expenses associated with providing
the Activities described in this Section to persons residing within the corporate limits of the city
of Redlands are eligible for reimbursement under this Agreement.
D. Scope of Activity. The Subrecipient shall not make any changes in the scope of
the Activities without prior written authorization from City. Upon receipt of a request by
Subrecipient, the City Manager, or his or her authorized designee, may amend the scope of the
Activities by written agreement with Subrecipient, provided that such amendment shall not
increase Subrecipient's compensation or violate Federal regulations.
E. National Objectives. All Activities funded with CDBG funds must meet one of
the CDBG program's National Objectives: benefit low- and moderate -income persons; aid in the
prevention or elimination of slums or blight; or meet community development needs having a
particular urgency, as defined in 24 CFR 570.208. Subrecipient certifies that the Activities
carried out under this Agreement will meet the National Objective of benefiting Low- to
Moderate Income Clientele (LMC) 570.208(a) (2) (i) (B) and Homeless Persons 570.208(a) (2)
(i) (A).
F. Goals and Performance Measures. Subrecipient agrees to provide the following
levels of Program Activities during the 2024-2025 program year:
Activity Total Units/Year Matrix Code
Supportive Services 3Clients/Year - 050 Mental Health Services
Section 2. Compensation and Pavment.
A. Compensation. City shall pay Subrecipient a "not -to -exceed" amount of Four
Thousand One Hundred Sixty Dollars ($4,160.00).
B. Reimbursement. It is the intent of City in entering into this Agreement to
acknowledge that the funds expended by Subrecipient in the performance of its Program, from
and after July 1, 2024, shall be eligible for reimbursement pursuant to this Agreement.
C. Budget. Reimbursement of allowable costs shall be made against the line -item
budgets specified below, herein and in accordance with performance.
Line Item Amount
Personnel Costs $4,160.00
D. Payment Procedures. Subrecipient shall provide City with quarterly invoices. City
will review the quarterly invoices and expenditure information submitted by Subrecipient to
determine that the Activities performed, and expenditures made, are consistent with the approved
budget and this Agreement. The City shall process the invoices for payment in accordance with
its usual manner. Payment will generally be made within thirty (30) calendar days, Should City
determine that Subrecipient has not performed its obligations as stated in this Agreement in a
satisfactory manner, or if City determines that insufficient supporting information has been
submitted, City shall notify Subrecipient in writing within 15 days of receipt of the
reimbursement invoice of its determination specifying in detail the objections which City has to
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Subrecipient's performance or expenses and the additional information needed to process the
invoice, as applicable. Failure of Subrecipient to respond in writing within 30 days of the date of
notice from City shall render the reimbursement request null and void.
E. Changes in Grant Allocation. The City reserves the right to reduce the grant
allocation to Subrecipient when City's fiscal monitoring indicates that Subrecipient's rate of
expenditures will result in unspent funds at the end of the Program year. Changes in the grant
allocation may be made after consultation with Subrecipient.
Section 3. Financial Management.
A. Accounting Standards. Subrecipient shall comply with 24 CFR 84.21-28 and
adhere to the accounting principles and procedures required therein, utilize adequate internal
controls, and maintain necessary source documentation for all costs incurred.
B. Cost Principles. Subrecipient shall administer its program in conformance with
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for All Federal
Awards, 2 CFR 200 as applicable. These principles shall be applied for all costs incurred
whether charged on a direct or indirect basis.
C. Indirect Costs. If indirect costs are charged, Subrecipient will develop an indirect
cost allocation plan for determining the appropriate Subrecipient's share of administrative costs
and shall submit such plan to City for approval, in a form specified by City.
D. Program Income. Subrecipient shall report quarterly all program income (as
defined at 24 CFR 570.500(a)) generated by the Activities carried out with CDBG funds made
available under this Agreement. The use of Program Income by Subrecipient shall comply with
the requirements set forth in 24 CFR 570.504. By way of further limitation, Subrecipient may
use such income during the contract period for Activities permitted under this Agreement and
shall reduce requests for additional funds by the amount of any such Program income balances
on hand. All unexpended Program income shall be returned to City at the completion of this
Agreement. Any interest earned on cash advances from the U.S. Treasury and from funds held in
a revolving fund account is not Program income and shall be remitted promptly to City.
Section 4. Documentation and Record Keeping.
A. Records to be Maintained. Subrecipient shall maintain all records required by the
Federal regulations specified in 24 CFR 570.506 that are pertinent to the activities to be funded
under this Agreement. Such records shall include but not be limited to:
1. Records providing a full description of each Activity undertaken;
2. Records demonstrating that each Activity undertaken meets one of the
National Objectives of the CDBG program;
3. Records required to determine the eligibility of Activities;
4. Records required to document the acquisition, improvement, use or
disposition of real property acquired or improved with CDBG assistance;
5. Records documenting compliance with the fair housing and equal
opportunity components of the CDBG program;
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6. Records documenting payroll and time attendance signed by the employee
and approved by the supervisor reflecting total work time on a daily basis
by program and/or funding source, as applicable.
7. Financial records as required by 24 CFR 570,502, 24 CFR 84.21-28; and
Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for All Federal Awards, 2 CFR 200
8. Other records necessary to document compliance with Subpart K of 24
CFR Part 570.
B. Client Data. Subrecipient shall maintain client data demonstrating client eligibility
for services provided. Such data shall include, but not be limited to, client name, address, income
level or other basis for determining eligibility, and description of service provided. Such
information shall be made available to HUD, CDH, or City representatives for review upon
request.
C. Close-outs. Subrecipient's obligation to HUD, CDH and City shall not end until
all close-out requirements are completed. Activities during this close-out period shall include,
but are not limited to: making final payments, disposing of Program assets (including the return
of all unused materials, equipment, unspent cash advances, Program income balances, and
accounts receivable to City), and determining the custodianship of records. Not withstanding the
foregoing, the terms of this Agreement shall remain in effect during any period that Subrecipient
has control over CDBG funds, including Program income.
D. Quarterly Performance Report. Subrecipient shall prepare and submit quarterly
reports regarding Program accomplishments as required by HUD, CDH, or City to assist CDH
and City in meeting record keeping and reporting requirements, as may be mandated by HUD
from time to time.
E. Records Retention. Subrecipient shall make available to HUD, CDH, or City all
books and records relating to the Program supported by funds paid pursuant to this Agreement,
and take all such actions as may be necessary to protect the right of HUD, CDH or City to
examine and audit all said books and records including but not limited to, work data, documents,
proceedings, and Activities related to this Agreement for a period of five (5) years from the date
of final payment under this Agreement. Subrecipient shall maintain said records in a manner
which will indicate actual time and allowable costs with respect to all work performed hereunder
as required by Federal regulations.
F. Audits and Inspections. All Subrecipient records with respect to any matters
covered by this Agreement shall be made available to City, CDH, HUD, or the Comptroller
General of the United States or any of their authorized representatives, at any time during normal
business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts
of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Subrecipient
within 30 days after receipt by Subrecipient. Failure of Subrecipient to comply with the above
audit requirements will constitute a violation of this Agreement and may result in the
withholding of future payments. Subrecipient hereby agrees to have an annual agency audit
conducted in accordance with current City policy concerning Subrecipient audits and Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for All Federal Awards,
2 CFR 200.
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Section 5. Indemnification. Subrecipient agrees to indemnify, defend (with counsel
reasonably approved by COUNTY) and hold harmless COUNTY and its authorized officers,
employees, agents and volunteers from any and all claims, actions, losses, damages, and/or
liability arising out of this Contract from and cause whatsoever, including the acts, errors or
omissions of any person and for any costs or expenses incurred by COUNTY on account of any
claim therefore, except where such indemnification is prohibited by law. This indemnification
provision shall apply regardless of the existence or degree of fault of indemnitees.
Subrecipient shall indemnify, defend and hold harmless COUNTY and its respective authorized
officers, employees, agents and volunteers from any liability, claims, losses, demands, and
actions incurred by COUNTY as a result of the determination by HUD or its successor that
activities under taken by each of Subrecipient under the program(s) fail to comply with any laws,
regulations or policies applicable thereto or that any funds billed by and disbursed to
Subrecipient under this Contract were improperly expended. This Section shall survive the
termination of this Contract.
Section 6. Insurance. Subrecipient shall not commence any Program Activities under
this Agreement until it has obtained all insurance required hereunder with a company or
companies acceptable to City, nor allow any of its subcontractors to commence any Activities for
the Program until all insurance required of Subrecipient and its subcontractor have been
obtained. Without in any way affecting the indemnity herein provided and in addition thereto,
Subrecipient shall secure and maintain throughout the Contract the following types of insurance
with limits as shown during the term of this Agreement as follows:
A. Worker's Compensation Insurance - Subrecipient shall furnish to City a copy of
its policy of insurance as proof of Workers' Compensation insurance or a state -approved Self -
Insurance Program in an amount and form to meet all applicable requirements of the Labor Code
of the State of California, including Employers' Liability with $250,000 limits covering all
persons, including volunteers providing services on behalf of Subrecipient, and all risks to such
persons under this Contract.
If Subrecipient has no employees, it may certify or warrant to COUNTY that it does not
currently have any employees or individuals who are defined as "employees" under the Labor
Code and may request a waiver by the COUNTY's Risk Management Division for the
requirement for Workers' Compensation Insurance. Waiver approval is at the sole discretion of
the COUNTY's Director of Risk Management on a case -by -case basis.
With respect to Subrecipients that are non-profit corporations organized under California or
federal law, volunteers for such entities are required to be covered by Workers' Compensation
Insurance.
B. Commercial/General Liability Insurance — Subrecipient shall carry General
Liability Insurance covering all operations performed by or on behalf of Subrecipient providing
coverage for bodily injury and property damage with a combined single limit of not less than
$1,000,000, per occurrence. The policy coverage shall include: premises operations and mobile
equipment; products and completed operations; broad form property damage (including
completed operations); explosion, collapse, and underground hazards; personal injury;
contractual liability; $2,000,000 general aggregate limit. Certificates of insurance and
endorsements shall be delivered to the City prior to commencement of the Program.
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C. Automobile Liability Insurance - Primary insurance coverage shall be written on
ISO Business Auto coverage form for all owned, hired, and non -owned automobiles or symbol 1
(any auto). The policy shall have a combined single limit of not less than $1,000,000 for bodily
injury and property damage, per occurrence.
If Subrecipient is transporting one or more non -employee passengers in performance of contract
services, the automobile liability policy shall have a combined single limit of $2,000,000 for
bodily injury and property damage per occurrence.
If owns no autos, a non -owned auto endorsement to the General Liability policy described above
is acceptable.
D. Umbrella Liability Insurance — An umbrella (over primary) or excess policy may
be used to comply with limits or other primary coverage requirement. When used, the umbrella
policy shall apply to bodily injury/property damage, personal injury/advertising injury and shall
include a "dropdown" provision providing primary coverage for any liability not covered by the
primary policy. The coverage shall also apply to automobile liability.
E. Additional Insured — All policies, except for Workers' Compensation, Errors and
Omissions and Professional Liability policies, shall contain additional endorsements naming
COUNTY and its officers, employees, agents, and volunteers as additional insureds with respect
to liabilities arising out of the performance of services hereunder. The additional insured
endorsements shall not limit the scope of coverage for the COUNTY to vicarious liability but
shall allow coverage for the COUNTY to the full extent provided by the policy. Such additional
insured coverage shall be at least as broad as Additional Insured (Form B) endorsement form
ISO, CG 2010.11 85 (form provided by the COUNTY's Risk Management, if requested).
F. Waiver of Subrogation Rights — Subrecipient shall require the carriers of the
above required coverages to waive all rights of subrogation against COUNTY, its officers,
employees, agents, volunteers, Subrecipient s and sub-S Subrecipient s. All general or auto
liability insurance coverage provided shall not prohibit Subrecipient and Subrecipient's
employees or agents from waiving the right of subrogation prior to a loss or claim. Subrecipient
hereby waives all rights of subrogation against the COUNTY.
G. Policies Primary and Non -Contributory — All policies required above are to be
primary and non-contributory with any insurance or self-insurance programs carried or
administered by COUNTY.
H. Severability of Interests — Subrecipient agrees to ensure that coverage provided to
meet these requirements is applicable separately to each insured and there will be no cross -
liability exclusions that preclude coverage for suits between Subrecipient and the COUNTY or
between the COUNTY and any other insured or additional insured under the policy.
I. Acceptability of Insurance Carrier — Unless otherwise approved by Risk
Management, insurance shall be written by insurers authorized to do business in the State of
California and with a minimum "Subrecipient" Insurance Guide rating of "A-VII."
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J. Deductibles and Self -Insured Retention — Any and all deductibles or self -insured
retentions in excess of $10,000 shall be declared to and approved by COUNTY's Risk
Management.
K. Failure to Procure Coverage — In the event that any policy of insurance. required
under this contract does not comply with the requirements, is not procured, or is canceled and not
replaced, COUNTY has the right but not the obligation or duty to cancel the contract or obtain
insurance if it deems necessary and any premiums paid by COUNTY will be promptly
reimbursed by SUBRECIPIENT or COUNTY payments to Subrecipient will be reduced to pay
for COUNTY -purchased insurance.
Section 6. Compliance with Federal Laws. Subrecipient shall comply with the
requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and
Urban Development regulations concerning CDBG grants including subpart K of these
regulations, except that (1) Subrecipient does not assume City's environmental responsibilities
described in 24 CFR 570.604. and (2) Subrecipient does not assume City's responsibility for
initiating the review process under the provision of 24 CFR Part 52. Subrecipient also shall
comply with all other applicable Federal, state, and local laws, regulations, and policies
governing the funds provided under this Agreement. Subrecipient further shall utilize funds
available under this Agreement to supplement rather than supplant funds otherwise available.
Section 7. Procurement.
A. Compliance. Subrecipient shall comply with current City policy concerning the
purchase of equipment and shall maintain inventory records of all non -expendable personal
property as by such policy as may be procured with funds provided herein. All Program assets
(unexpended program income, property, equipment, etc.) shall revert to City upon termination of
this Agreement.
B. Uniform Administrative Requirements. Unless specified otherwise in this
Agreement, Subrecipient shall procure all materials, property, or services in accordance with the
requirements of 24 CFR 84.40-48.
C. Use of Funds for Entertainment, Meals, Gifts, or Fundraising Activities.
Subrecipient shall not use funds provided pursuant to this Agreement to pay for entertainment,
meals, gifts or fundraising activities.
D. Travel. Subrecipient shall obtain written approval from City for any travel outside
of the City of Redlands with funds provided under this Agreement.
Section 8. Use and Reversion of Assets. The use and disposition of real property and
equipment under this Agreement shall be in compliance with the requirements of 24 CFR Part 84
and 24 CFR 570.502. 570.503, and 570.504, as applicable, which include but are not limited to
the following:
A. Subrecipient shall transfer to City any Program funds on hand and any accounts
receivable attributable to the use of funds under this Agreement at the time of expiration,
cancellation, or termination.
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B. Real property under Subrecipient's control that was acquired or improved, in
whole or in part, with funds under this Agreement in excess of $25,000 shall be used to meet one
of the CDBG National Objectives pursuant to 24 CFR 570.208 until five (5) years after
expiration of this Agreement (or such longer period of time as the City deems appropriate). If
Subrecipient fails to use CDBG-assisted real property in a manner that meets a CDBG National
Objective for the prescribed period of time, Subrecipient shall pay City an amount equal to the
current fair market value of the property less any portion of the value attributable to expenditures
of non-CDBG funds for acquisition of, or improvement to, the property. Such payment shall
constitute program income to City. Subrecipient may retain real property acquired or improved
under this Agreement after the expiration of the five-year period (or such longer period of time
as City deems appropriate).
C. In all cases in which equipment acquired, in whole or in part, with funds under
this Agreement is sold, the proceeds shall be Program income (prorated to reflect the extent to
that funds received under this Agreement were used to acquire the equipment). Equipment not
needed by the Subrecipient for activities under this Agreement shall be (a) transferred to City
(an amount equal to the current fair market value of the equipment less the percentage of non-
CDBG funds used to acquire the equipment).
Section 9. Non -Discrimination.
A. Subrecipient shall comply with Executive Order 11246 which requires that during
the performance of this Agreement, and Subrecipient shall not discriminate against any
employee or applicant for employment because of race, religion, sex, color, or national origin.
Such action shall include, but not be limited to the following: employment, upgrading, demotion,
or transfer, rates of pay or other forms of compensation, and selection for training, including
apprenticeship. Subrecipient shall post in conspicuous places, available to employees and
applicants for employment, notices to be provided by and Subrecipient setting forth the
provisions of this nondiscrimination clause.
B. Subrecipient shall comply with Title VI of the Civil Rights Act of 1964 as
amended which provides that no person shall, on the ground of race, color or national origin, be
excluded from participation in, be denied the benefits of, or be subject to discrimination tinder
any program of activity receiving federal financial assistance.
C. No person shall, on the grounds of race, color, religion, sex (including pregnancy,
sexual orientation, or gender identity), national origin, age (40 or older), disability, or genetic
information (including family medical history), be excluded from participation in, be refused the
benefits of, or otherwise be subject to discrimination in any activities, programs or employment
supported by this Agreement. Subrecipient is prohibited from discrimination on the basis of age
or with respect to an otherwise qualified handicapped person as provided for under Section 109
of the Housing and Community Development Act of 1974, as amended.
D. Subrecipient shall comply with the Age Discrimination Act of 1975 which
requires that, during the performance of this Agreement, and Subrecipient shall not discriminate
against any employee or applicant for employment because of age. Such action shall include, but
not be limited to the following: employment upgrading, demotion, or transfer, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. Subrecipient
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shall post in conspicuous places, available to employees and applicants for employment, notices
to be provided by Subrecipient setting forth the provisions of this age discrimination clause.
E. Subrecipient shall comply with Section 504 of the Rehabilitation Act of 1973
which requires that no otherwise qualified individual with a disability in the United States, as
defined in section 706 (20) of this title, shall, solely by reason of his or her disability, be
excluded from the participation in, be denied the benefits of, or be subjected to discrimination
under any program or activity receiving Federal financial assistance or under any program or
activity conducted by any Executive agency or by the United States Postal Service.
Section 10. Religious Proselytizing or Political Activity. Subrecipient shall not perform
or permit any religious proselytizing or political activities prohibited by 24 CFR 570.2000) in
connection with its performance under this Agreement. Subrecipient shall not discriminate
against any person applying for such public services on the basis of religion and will not limit
such services or give preference to persons on the basis of religion; and (1) it will provide no
religious instruction or counseling, conduct no religious worship or services, engaging in no
religious proselytizing, and exert no other religious influence in the provision such public
services; and (2) the portion of a facility used to provide public services assisted in whole or in
part under this Agreement shall contain no sectarian or religious symbols.
Section 11. Certification Regarding Lobbying. Subrecipient certifies, to the best of its
knowledge and belief, that:
A. No federal appropriated funds have been paid or will be paid, by or on behalf of
Subrecipient, to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an office or employee of Congress in connection wit the
awarding of any Federal contract, the making of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
B. If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence any officer or employee of any agency, a
member of Congress, and officer or employee of Congress, or any employee of a member of
Congress in connection with this Federal contract, grant, loan or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying" in accordance with its instructions.
C. Subrecipient shall require that the language of this certification be included in the
award documents for all sub -awards at all tiers (including subcontractors, sub -grants, and
contracts under grants, loans, and cooperative agreements), and Subrecipient shall take all
actions necessary to ensure that all Subrecipient's shall similarly certify and disclose
accordingly.
Section 12. Conflict of Interest. Subrecipient agrees to abide by the provisions of 24
CFR 84.42 and 570.611, which include, but are not limited to, the following:
A. Subrecipient shall maintain a written code or standards of conduct that govern the
performance of its officers, employees or agents engaged in the award and administration of
contracts supported by Federal funds.
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B. No employee, officer, or agent of Subrecipient shall participate in the selection, or
in the award, or administration of, a contract supported by Federal funds if a conflict of interest,
real or apparent, would be involved.
C. No covered persons who exercise or have exercised any functions or
responsibilities with respect to CDBG-assisted activities, or who are in a position to participate
in a decision -malting process or gain inside information with regard to such activities, may
obtain a financial interest in any contract, or have a financial interest in any contract, subcontract,
or agreement with respect to the CDBG-assisted activity, either for themselves or those with
whom they have business or immediate family ties, during their tenure or for a period of one (1)
year thereafter. For purposes of this paragraph, a "covered person" includes any person who is
an employee, agent, consultant, officer, or elected or appointed official of City, Subrecipient, or
any designated public agency.
D. Subrecipient certifies that no member, officer, or employee of Subrecipient is an
officer or employee of City or member of any of its boards, commissions or committees or has
any interest or holdings, which could be affected by any actions taken in execution of this
Agreement.
Section 13. Compliance with Law. In the course of conducting the Program under this
Agreement, Subrecipient, its agents and employees, shall be bound by and comply with all
applicable Federal, state, and local laws and regulations.
Section 14. Section 3 of the Housing and Community Development Act of 1968.
Subrecipient shall make every effort to provide training opportunities for low- and moderate -
income persons residing within the community where the Program is located and contracts
awarded to local businesses therein, to the greatest extent feasible as required under the
provisions of Section 3 of the Housing and Urban Development Act of 1968, the regulations set
forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution
of this Agreement. Compliance with the foregoing requirements shall be a condition of the
Federal financial assistance provided under this Agreement and binding on Subrecipient. Failure
to fulfill these requirements shall subject Subrecipient, and its successors and assignees, to those
sanctions specified through which Federal assistance is provided. Subrecipient certifies and
agrees that no contractual or other disability exists which would prevent compliance with these
requirements. Subrecipient shall make every effort to ensure that all Program Activities funded
wholly or in part by CDBG funds shall provide equal employment opportunities for minorities
and women.
Section 15. Amendment. This Agreement may be amended or modified only by written
agreement signed by the Parties, and the failure on the part of any Parry to enforce any provision
of this Agreement shall not be construed as a waiver of the right to compel enforcement of such
provision or other provisions by such Party.
Section 16. Termination and Suspension. In accordance with 24 CFR 85.43,
suspension or termination of this Agreement may occur if the Subrecipient materially fails to
comply with any of the terms of this Agreement, which include, but are not limited to the
following:
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A. Failure to comply with any of the rules, regulations or provisions referred to
herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives
as may become applicable at any time;
B. Failure, for any reason, of the Subrecipient to fulfill in a timely and proper
manner its obligations under this Agreement; or
C. Ineffective or improper use of funds provided under this Agreement; or
D. Submission by the Subrecipient to City reports that are incorrect or incomplete in
any material respect; or
E. Failure to take satisfactory corrective action as directed by City.
In accordance with 24 CFR 85.44, this Agreement may be terminated by City or Subrecipient, in
whole or in part, upon the giving of a written "Notice of Termination" at least thirty (30) days
prior to the date of termination specified in said Notice. In the event this Agreement is
terminated, Subrecipient shall be compensated on a pro rata basis with respect to the percentage
of the Program completed as of the date of termination. In no event, however, shall Subrecipient
receive more than the maximum specified compensation in this Agreement. Upon expiration or
termination of this Agreement, Subrecipient shall transfer to City all CDBG funds on hand at the
time of expiration/termination and any accounts receivable attributable to the use of CDBG
funds.
Section 17. Joint Funding. For programs in which there are sources of funds received by
Subrecipient from the private sector in addition to HUD/CDBG funds, Subrecipient shall provide
proof of such funding to City upon receipt of such funds. City shall not reimburse for any
services provided by Subrecipient which are funded by other sources. All restrictions and/or
requirements provided in this Agreement relative to accounting, budgeting, and reporting apply
to the total program regardless of funding sources. The United States of America through HUD
may in the future place programmatic or fiscal limitations on CDBG funds not presently
anticipated. Accordingly, the City reserves the right to amend this Agreement in order to take
account of actions affecting HUD program funding. In the event of funding reduction, City may
reduce all or part of the budget and compensation payable to Subrecipient under this Agreement,
and may, at its sole discretion, limit Subrecipient's authority to commit and spend funds, and
may restrict Subrecipient's use of both its uncommitted and its unspent funds. Where HUD has
directed or requested City to implement a reduction in funding, with respect to funding for this
Agreement, the City Manager, or his designee, may act for City in implementing and effecting
such a reduction by amending this Agreement for such purpose.
Section 18. Indemnification. Subrecipient shall indemnify, defend and hold harmless the
City, and its elected and appointed officials, officers, agents, employees, and consultants, from
all liability, from loss, damage or injury to persons or property, including the payment by
Subrecipient of any and all legal costs and attorneys' fees, in any manner arising out of or
incidental to the performance by Subrecipient, and/or its employees and agents, of this
Agreement, including, but not limited to, all consequential damages to the maximum extent
permitted by law.
Section 19. Independent Contractor. Nothing contained in this Agreement is intended
or shall be construed in any manner to create or establish the relationship of employer/employee
between City and Subrecipient. Subrecipient shall at all times remain an independent contractor
with respect to the Program Activities to be performed under this Agreement.
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Section 20. Assignment. No assignment of the Agreement or of any part or obligation of
performance hereunder shall be made, either in whole or in part, by Subrecipient without the
prior written consent of City.
Section 21. Governing Law. The laws of the State of California shall govern the rights,
obligations, duties, and liabilities of the Parties and shall also govern the interpretation of this
Agreement.
Section 22. Attorneys' Fees. If any action at law or in equity, including an action for
declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the
prevailing Party shall be entitled to its reasonable attorneys' fees, including fees for the use of in-
house counsel by a Party, and all costs of the action, which may be set by the Court in the same
action or in a separate action brought for that purpose, in addition to any other relief to which the
Parties may be entitled.
Section 23. Entire Agreement. This Agreement represents the entire agreement between
City and Subrecipient, and supersedes all prior negotiations, representations, or agreements,
either written or oral, with respect to the subject matter hereof.
Section 24. Handbook Receipt Certification. Subrecipient certifies that it has received
the HUD published `Playing by the Rules — A Flandbook for CDBG Subrecipient's on
Administrative Systems" in either print or electronic format from City. Subrecipient further
certifies and agrees that it is Subrecipient's obligation under this Agreement to read and
understand the Handbook.
Section 25. Notices. Any and all notices, demands, invoices, and written communications
between the Parties shall be addressed as set forth in this paragraph. The below named
individuals, furthermore, shall be those persons primarily responsible for the performance by the
Parties under this Agreement, unless otherwise modified by subsequent written notice:
Subrecipient Representative:
Roger Uminski, CEO
Citrus Counseling Services
101 E. Redlands Blvd., Suite 215
Redlands, CA 92373
City Representative:
Tricia Munoz, Management Analyst
Development Services Department
City of Redlands
P.O. Box 3005
Redlands, CA 92373
With a copy of such to CDH/COUNTY:
Bryan Anderson, CDH Supervising Analyst
San Bernardino County
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Community Development and Housing Department
560 E. Hospitality Lane, Suite 200
San Bernardino, CA 92415-0043
When so addressed, such notices shall be deemed given upon deposit in the United States Mail.
Changes may be made in the names and addresses of the person to whom notices and payments
are to be given by giving notice pursuant to this section.
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CITY OF REDLANDS
Charles M. Duggan, Jr.
City Manager
ATTEST:
anne Donaldson
City Clerk
SUBRECIPIENT
Roger minski
Chief Executive Officer
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