HomeMy WebLinkAboutContracts & Agreements_202-2024THIRD AMENDMENT TO AGREEMENT TO PERFORM NON-PROFESSIONAL
FOR EQUIPMENT AND SUPPLIES
This third amendment ("Third Amendment") to the agreement for the provision of ARPA
Resident Food Assistance Program - Grocery Gift Cards ("Agreement"), dated May 17, 2022, by
and between the City of Redlands, a municipal core iration ("City"), and About Food, Inc., dba
Redlands Ranch Market, a California corporation ("Contractor") is made and entered into this 19th
day of November, 2024.
RECITALS
WHEREAS, it is the desire u' the City and Contractor to amend their existing Agreement,
specifically to increase the total compensation to an amount not to exceed $4,904,400 for the
provision of Round 2 ARPA Resident Food Assistance Program - Grocery Gift Cards;
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby
acknowledged City and Contractor agree as follows:
AGREEMENT
Section 1. Article 1 of the Agreement, entitled "Engagement of Contractor," is hereby
amended to read as follows:
"1.1 City hereby engages Contractor to provide up to 1,687 gift cards on a monthly
basis to City as of the Effective Dat: of this Agreement through March 2024. Further, City
hereby engages Contractor to provide up to 2,400 gift cards on a monthly basis beginning
December 1, 2024, through December 2026 (the "Services")."
Section 2. Article 5 of the Agreement, entitled "Payments to Contractor," is hereby
amended to read as follows:
"Total compensation for Contractor's performance of the Services shall not exceed the
amount of Four Million Nine Hundred Four Thousar 1 Four Hundred Dollars ($4,904,400). City
shall pay Contractor on a time and materials basis up to the note to exceed amount in accordance
with Exhibit "C," titled "Payment Schedule," Ivhich is attached hereto and incorporated herein
by this reference."
Section 3. Exhibit "A" of *1i.z Agreement, entitled "Scope of Services," is hereby
amended as shown in Attachment "1," attached to this Third Amendment.
Section 4. Exhibit "C" of the Agreement, entitled "Payment Schedule," is hereby
amended as shown in Attachment "2," attached to this Third Amendment.
Section 5. All other provisions of the Agreement, Second Amendment, and First
Amendment shall remain unchanged by this Third Amendment and in effect.
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IN WITNESS WHEREOF, the partieA have executed this Second Amendment, to be
effective as of November 19, 2024,
CITY D NDS CONTRACTOR
By:_
Eddie Tejeda, Mayor Dave Ireland, General Manager
Redlands Ranch Market
ATTEST:
i
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I:IcmoUgreementsMird Amendment About Food, Inc. dba Redlands Rancl ',`lrket FY24-005l.docx-ms
Attachment 1
EXHIBIT "A"
SCOPE OF SERVICES
A. Purpose:
According to a Resident COVID-19 Impact .-I,uvey conducted by the City, Redlands'
residents listed food assistance as one of the top 3 areas of relief that would be of greatest
benefit in aiding their recovery from thI- economic effects of COVID-19. The Grocery
Gift Card Program would provide relief to impacted and disproportionately impacted
households by issuing a monthly grocery gift card exclusively for the purchase of food at
Contractor's grocery retail store for a period of 12 months.
During the term of this Agreement for the ARPA Program - Grocery Gift Card Purchase
entered into between Contractor and the City, Contractor shall provide up to 1,687 gift
cards on a monthly basis to the City through March 2024. The gift cards are for exclusive
use at Contractor's grocery retail store for purchase of food items only.
During the term of this Agreement for the AKPA Program — Round 2 Grocery Gift Card
Purchase entered into between Contractor and the City, Contractor shall provide up to
2,400 gift cards on a monthly basis to d.,e City through December 2026. The gift cards are
for exclusive use at Contractor's grocery retail store for purchase of food items only.
B. Description of services/deliverables:
The City will accept applications from eligible households and distribute the gift cards
beginning in June 2022 and will continue to accept applications until March 1, 2023. The
program will conclude with the distribution of the final monthly gift card or March 2024,
whichever is sooner.
For the ARPA Program — Round 2 Grocery'lift Card program, the City will accept
applications from eligible households and disxibute the gift cards beginning in April
2024 and will continue to accept applications until December 30, 2025. The program will
conclude with the distribution of the final monthly gift card or December 2026,
whichever is sooner.
Because the City will be accepting applications on a rolling basis from February -
December 30, 2025, the number of needed gift cards will vary each month but will
not exceed 2,400 in any given month. The Contractor must designate a window
timeframe to allow City staff to commuiicate the number of gift cards needed for the
following month. The Contractor MUST register on SAM.gov and provide UEI,
DUNS or TIN # prior to commencement of services and before any payment to be
made.
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The monthly services/deliverables include:
• Provide the number df requested' physical gift cards to the City each month
• Gift cards must be valued at $100 ca -b
• Ensure that participant purchases made with gift cards exclude all purchases of
tobacco and alcohol products
• Ensure that gift cards are used to purchase food only by participants
I: emoWgireementAThird Amendment About Food, Inc. dba Redlands Rancb Market FY24-005 Ldoo -ms
Attachm,nt 2
EXHIBIT "C"
PAYMENT SCHEDULE
Proposed Scope of Work
Product or Outcome
The Scope of Work for this effort
encompasses the description of
. Must register on SAM.gov and
services/deliverables found in Exhibit A,
provide UEI, DUNS or TIN # prior to
Sections A-B, All Scope of Work activities
commencement of services and before
will be completed by the end of the contract
any payment to be made
term.
• Provide the determined number of gift
cards requested by the City each
month — not to exceed a maximum of
1,687 gift cards in any given month
• Ensure that participant purchases
made with gift cards exclude all
purchases of tobacco and alcohol
products
• Ensure that gift cards are used to
purchase food only by participants
May 2022 — March 2024
Monthly Invoice Not To Exceed
$168,700.00
April 2024 — December 2026
Monthly Invoice Not To Exceed
$240,000.00
TOTAL NOT TO EXCEED
$4,904,400
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