HomeMy WebLinkAboutContracts & Agreements_209-2024AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of Construction Phase Support Services for the Hinckley
Water Treatment Plant Sludge Press Project ("Agreement") is made and entered in this 19th day of
November, 2024 ("Effective Date"), by and between the City of Redlands, a municipal corporation
("City") and Dudek, a California corporation ("Consultant"). City and Consultant are sometimes
individually referred to herein as a "Party" and, together, as the "Parties." In consideration of the
mutual promises contained herein, City and Consultant agree as follows:
ARTICLE I — ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide Construction Phase Support Services for the
Hinckley Water Treatment Plant Sludge Press Project services for City (the "Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2—SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit "A,"
titled "Scope of Services," which is attached hereto and incorporated herein by this
reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the
performance of this Agreement including, but not limited to, any applicable State
prevailing wage laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3.1 City designates John R. Harris, Municipal Utilities and Engineering Department Director,
as City's representative with respect to performance of the Services, and such person shall
have the authority to transmit instructions, receive information, interpret and define City's
policies and decisions with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in
accordance with the schedule set forth in Exhibit'B," titled "Project Schedule," which is
attached hereto and incorporated herein by reference.
4.2 Consultant shall complete the Services by November 18, 2026, unless the Services are
terminated earlier as provided for herein.
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lAcano\Agreements\Dudek Hinckley Water Treatment Plant Sludge Press Project Agreement FY24-0048.docx-ms
4.3 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to City, consistent with City
Council -adopted policy for the same. It shall be the obligation of Consultant to obtain a
copy of such policy from City staff.
ARTICLE 5 — PAYMENTS TO CONSULTANT
5.1 Compensation: Total compensation for the Consultant's performance of the Services shall
not exceed the amount of Three Hundred Thirty -Nine Thousand Two Hundred Three
Dollars ($339,203). City shall pay Consultant on a time and materials basis up to the not
to exceed amount in accordance with Exhibit "C," titled "Fee Schedule" which is attached
hereto and incorporated herein by reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during
the preceding month. Consultant's invoices shall include a brief description of the Services
performed, the dates the Services were performed, the number of hours spent and by whom,
and a description of reimbursable expenses related to the Services. City shall pay
Consultant no later than thirty (30) days after receipt and approval by City of Consultant's
invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return
receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or
(iv) on the date sent by facsimile or electronic mail transmission (including PDF), if
confirmed with a copy sent contemporaneously by first class, certified, registered or
express mail; in each case properly posted and fully prepaid to the appropriate address set
forth below, or such other address as a Party may provide notice in accordance with this
section:
CITY:
John R. Harris, MUED Director
City of Redlands
35 Cajon Street, Suite 15A
P.O. Box 3005 (mailing)
Redlands, CA 92373
jharris@cityofredlands.org
Phone: (909) 798-7658
CONSULTANT:
Bob Ohlund, P.E., Vice President
Dudek
3544 University Avenue
Riverside, CA 92501
Phone: (949) 373-8313
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Consultant forthe duration of its performance of the Services. Consultant shall not perform
any Services unless and until the required insurance listed below is obtained by Consultant.
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Consultant shall provide City with certificates of insurance and endorsements evidencing
such insurance prior to commencement of the Services. Insurance policies shall include a
provision prohibiting cancellation or modification of the policy except upon thirty (30)
days prior written notice to City.
A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Consultant is self -insured or exempt from the workers' compensation laws of
the State of California. Consultant shall execute and provide City with Exhibit "D,"
titled "Workers' Compensation insurance Certification," which is attached hereto and
incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million
Dollars ($2,000,000) aggregate, for public liability, property damage and personal
injury is required. City shall be named as an additional insured and such insurance shall
be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the
term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim
made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and property
damage liability. This coverage shall include all Consultant owned vehicles used in
connection with Consultant's provision of the Services, hired and non -owned vehicles,
and employee non -ownership vehicles. City shall be named as an additional insured
and such insurance shall be primary and non-contributing to any insurance or self-
insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services
without the prior written consent of City. In the event of mutual agreement by the
Parties to assign or subcontract a portion of the Services, Consultant shall add such
assignee or subcontractor as an additional insured to the insurance policies required
hereby and provide City with the insurance endorsements prior to any Services being
performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed
officials, employees and agents from and against any and all claims, losses or liability,
including attorneys' fees, arising from injury or death to persons or damage to property
occasioned by any negligent act or omission by, or the willful misconduct of, Consultant,
or its officers, employees and agents in performing the Services.
hcmo\AgreememADudek Hinckley Water Treatment Plant Sludge Press Project Agreement PY24-0148.docx.ms
ARTICLE 7 — CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any
real property that may be the subject of this Agreement or any other source of income,
interest in real property or investment that would be affected in any manner or degree by
the performance of Consultant's Services. Consultant further covenants and represents that
in the performance of its duties hereunder, no person having any such interest shall perform
any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially the
same duties for City that would otherwise be performed by an individual holding a
position specified in City's Conflict of Interest Code under Government Code
section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant
shall complete and file a Fair Political Practices Commission Form 700, Statement of
Economic Interests, with the City Clerk's office pursuant to the written instructions
provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing Party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-
house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, result in City's immediate termination of this Agreement.
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Mcun"greemenlsMudek Hinckley Water Treatment Plant Sludge Press Project Agrecmenl FY24-0048.doex-ms
8.3 Consultant is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor any its agents shall
have control over the conduct of Consultant or Consultant's employees, except as herein
set forth. Consultant shall supply all necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Consultant are for its account only,
and in no event shall Consultant or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind
City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than five (5) days prior written notice to Consultant of City's intent to terminate. If this
Agreement is terminated by City, an adjustment to Consultant's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Consultant at the time of termination may be adjusted to the extent
of any additional costs to City occasioned by any default by Consultant. Upon receipt of a
termination notice, Consultant shall immediately discontinue its provision of the Services
and, within five (5) days of the date of the termination notice, deliver or otherwise make
available to City, copies (in both hard copy and electronic form, where applicable) of
project related data,.design calculations, drawings, specifications, reports, estimates,
summaries and such other information and materials as may have been accumulated by
Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis
for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant
pursuant to this Agreement. Such books shall be available at reasonable times for
examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained herein,
and any prior negotiations, written proposals or verbal agreements relating to such matters
are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City and
Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California, without regard to its conflicts of laws provisions. The Parties agree that
all actions or proceedings arising in connection with this Agreement shall be tried and
litigated only in the state courts located in San Bernardino County, California, and the
federal courts located in Riverside County, California.
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19emo1AgreemenlskDudek Hinckley Water Treatment Plant Sludge Press Project Agreement PY24-0048.ducx-ms
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement
is declared invalid, void or unenforceable by a court of competent jurisdiction, the same
shall be deemed severable from the remainder of this Agreement and shall not affect,
impair or invalidate the remaining sentences, clauses, paragraphs or sections contained
herein, unless to do so would deprive a Party of a material benefit of its bargain under this
Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have
signed in confirmation of this Agreement.
CITY OF
DUDEK
By: By:
Eddie Tejeda, Mayor Bob Ohll.lnd, P.E., Vice President
ATTEST:
C�W�Ag��
,OKne Donaldson, City Clerk
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I;IcmnlAgreements\Dudek I linekley water Treatment Plant Sludgc Press Project Agrccmant FY24.0048.duc -ms
EXHIBIT "A"
SCOPE OF SERVICES
The following Scope of Work details the tasks that the Consultant shall complete with respect to
preparing and completing the Design Services for Well Drilling.
This scope of work shall be completed within the schedule period listed in Exhibit "B"
lAcmo%Agmaments%Dudek Hinckley Water Treatment Plant Sludge Prom Project Agreement FY24-0048.daao-ms
October 22, 2024
John Harris, Municipal Utilities & Engineering Director
City of Redlands
35 Cajon Street, Suite 15A
Redlands, CA 92373
SU* t Hl WMW WOW TMOMWt ROM Sled& Prose Pry IM
Proposal for E0Ineerlr19SWV m % PN4N through EWC PMpossl
Dear Mr. Harris,
We are pleased to provide this proposal for engineering support services for bidding and construction of the
Hinckley Water Treatment Plant Sludge Press Project. Included in this proposal are the following discussions:
1. General Information - General Firm Information and Primary Point of Contact
2. Project Team- Presents our Team members' roles and responsibilities
3. Project Understanding and Approach - Describes project background and objectives; Includes scope of
work with specific work elements
4. Fee Proposal - Quantifies our anticipated level of effort
Our proposal demonstrates our thorough understanding of your project goals and offers a comprehensive
approach for successful construction.
General Information
The Dudek team presented in this proposal has the resources to perform the work required for the Project as
included in the provided Project Scope of Work. Those tasks to be completed by subcontractors are also defined
within the Scope of Work.
The primary point of contact for this proposal and project correspondence is Sam Hawkinson, available at
510.636.5640 or shawkinson@dudek.com.
Project Team
The Dudek team will maintain the organizational structure from Phase 1 for Hinckley Water Treatment Plant
Sludge Press Project, with the notable exception of Sam Hawkinson providing project management duties.
Charles Greely will serve as the Principal in Charge. The full project team organizational structure is included
below.
TO: JOHN HARRIS
SUBJECT: HINCKLEY WATER TREATMENT PLANT SLUDGE PRESS PROJECT 100% THROUGH ESDC
Principal in Charge &
QAIQC
Charles Greely, PE
PROJECT MANAGEMENT
Project Manager/
Account Manager
Sam Hawkinson, PE
PROJECT TEAM
Senior Engineers Project Engineer Electrical Engineer Structural Engineer
Brian Robertson, PE, Hilary Goldschmidt Michael Rizza, PE, RCDD, Matt Stone, PE, SE 2
QSD CTS-D, LEED AP 4
rctzza rngineenng
2 Kelsey Structural
Project Understanding and Approach
Background
The 90-percent design package was recently submitted to the City of Redlands (City) for review. Through
conversations with City staff, it is our understanding that the City is requesting that Dudek proceed with
completion of the Contract Documents, as well as provide engineering services during bidding (ESDI3) and
construction (ESDC). This proposal supports these activities.
During production of 90-percent design package, Dudek assisted the City with pre -negotiation and pre -purchase
of the Sludge Press unit, including required appurtenances, control panel and controls, and sludge press
platform. The quote provided by the Sludge Press manufacturer (Pacific Press/Harrington Plastics) is currently
being presented to the City Council for approval of the equipment pre -purchase. Dudek understands that Phase 2
of design and engineering services during bidding and construction will commence after the City has successfully
negotiated procurement of the pre -purchased equipment, with associated submittals and shop drawings.
Project Goals
Project goals include the following:
D U D E K OCTOBER 2024 2
TO: JOHN HARRIS
SUBJECT: HINCKLEY WATER TREATMENT PLANT SLUDGE PRESS PROJECT 100% THROUGH ESDC
■ Provide support during pre -purchase submittal phase of Filter Press equipment
• Incorporate client comments from 90-percent design review
• Incorporate client pre -purchase agreement into 100-percent design documents
• Attend comment review meeting for 100-percent design submittal
■ Prepare final design documents for advertisement and bidding
■ Provide support during bidding activities
■ Provide engineering services during construction
Scope of Work
Dudek will implement the detailed scope of work as outlined below. Dudek assumes that the City will select a
construction management (CM) team to provide construction management and inspection of the work. The
services of CM team will ensure good communication between the Contractor, City and Engineer, and assure
successful completion of construction. Dudek proposes to provide the following services:
Task 1.1 Virtual Kick -Off Meeting and 90-Percent Comment Review
Dudek design team will attend a virtual kick-off meeting to include a 90-percent comment review workshop.
Task 1.1 Assumptions
■ City staff will incorporate the 90-percent design review comments prior to the meeting; the
purpose is to review comments and begin completion of the 100-percent design submittal.
Task 1.1 Deliverables
■ Meeting Agenda / Meeting minutes.
Task 1.2 100-Percent Contract Documents and Cost Opinion
Dudek will prepare the 100-percent Design Documents, to include:
Task 1.2 Assumptions
■ City staff complete filter press pre -purchase and have supplier submit shop drawings, including
equipment and platform loads, dimensioning, and similar element to verify concrete foundation
design and anchorage, equipment list, and other documentation.
Task 1.2 Deliverables
■ 100-Percent Contract Document and cost opinion.
D U D E K OCTOBER2024
TO: JOHN HARRIS
SUBJECT: HINCKLEY WATER TREATMENT PLANT SLUDGE PRESS PROJECT 100% THROUGH ESDC
Task 1.3 100% Design Review Meeting
Dudek design team will attend a virtual 100-percent comment review meeting (virtual).
Task 1.3 Assumptions
■ City staff will prepare 100-percent design review comments prior to the meeting.
Task 1.3 Deliverables
■ None.
Task 1.4 Final Design Submittal
Dudek will complete design of eh Final Construction Documents.
Task 1.4 Assumptions
■ Final design will incorporate City comments from 100-percent design review.
Task 1.4 Deliverables
■ Final Contract Documents.
Task 1.5 Pre -Bid Meeting Support Walk
Dudek will attend pre -bid site walk and be prepared to respond to questions regarding design intent.
Task 1.5 Assumptions
■ Dudek project manager will attend site walk.
Task 1.5 Deliverables
■ None.
Task 1.6 Addenda Preparation and Response To Questions
Dudek will assist the City in providing responses to Requests for Information (RFIs). Dudek will assist the City in
providing clarifications and preparing written addenda.
Task 1.6 Assumptions
■ Dudek assumes preparation of up to three (3) addenda.
■ Dudek assumes up to 25 RFIs.
■ Kelsey Structural assumes a maximum of four (4) RFIs.
■ Kelsey Structural assumes preparation of a maximum of two (2) addenda.
Task 1.6 Deliverables
■ Addenda addressing contractor pre -bid questions, as defined.
Task 1.7 Conformed Plans and Specifications Preparation
Dudek will assist the City in preparing conformed plans and specifications.
Task 1.7 Assumptions
D U D E K OCTOBER 2024
TO: JOHN HARRIS
SUBJECT: HINCKLEY WATER TREATMENT PLANT SLUDGE PRESS PROJECT 100% THROUGH ESDC
■ Preparation of conformed plans and specifications at the completion of bidding phase, including
incorporation of issued addenda and responses to questions into the Contract Documents
■ It is projected that the City or its selected Construction Manager will issue the Conformed
Contract Documents to the Contractor prior to the start of construction
Task 1.7 Deliverables
■ Conformed plans and specifications.
- ENGINEERING SERVICES DURING CONSTRUCTION
Task 2.1 Pre -Construction Meeting
Dudek will attend the Pre -Construction Meeting, which is assumed to occur at the City offices.
Task 2.1 Assumptions
■ The meeting is assumed to be conducted by the City or its selected Construction Manager.
■ It is also assumed that the Construction Manager will prepare meeting minutes.
Task 2.1 Deliverables
■ done.
Task 2.2 RFIs & Design Clarifications
Dudek will assist the City and the City's construction manager in responding to Requests for Information (RFI) and
providing clarifications of the design intent. This assistance may include modifications to the drawings, sketches,
and written descriptions.
Task 2.2 Assumptions
■ Dudek assumes 50 RFIs to be received and responded to.
■ Dudek assumes RFIs from the Contractor will be formally submitted to the Construction Manager,
and then transmitted to Dudek. Questions requiring responses from the design team will be
forwarded to the Dudek Project Manager for distribution and response.
■ Kelsey Strucutral assumes a maximum of 10 RFIs related to strucutral work.
Task 2.2 Deliverables
■ Provide responses for up to 50 requests for information (RFIs) and/or requests for clarification
(RFCs). At the City's discretion, the Dudek team will provide responses to RFIs and RFCs in e-mail
format.
Task 2.3 Shop Drawings & Submittal Reviews
Dudek and subconsultants will review and process shop drawings and submittals and resubmittals. Submittal
responses will be returned within ten (10) working days. Dudek will maintain a submittal log to document
submittals and track status.
Task 2.3 Assumptions
■ Dudek assumes submittals and shop drawings from the Contractor will be formally submitted to
the Construction Manager, who will forward to the Dudek Project Manager for distribution and
response.
■ Dudek assumes a maximum of 50 shop drawings/submittal and 25 resubmittals.
D V D E K OCTOBER 2024
TO: JOHN HARRIS
SUBJECT: HINCKLEY WATER TREATMENT PLANT SLUDGE PRESS PROJECT 100% THROUGH ESDC
■ Kelsey Structural assumes a maximum of 15 shop drawings/submittals and 8 resubmittals.
Task 2.3 Deliverables
■ Review and process up to 50 shop drawings/submittals and up to 25 resubmittals. Submittal
review beyond the second submittal shall be paid by the Contractor in accordance with the
Contract Documents.
Task 2.4 General Construction Meetings
Dudek will attend a total of 4 in -person genera[ meetings at the City office or construction site to discuss
construction issues with City staff and the Construction Manager, The Dudek project manager, or his assigned
representative will attend each of these meetings with the appropriate additional team member(s) based in the
issue(s) being discussed.
Task 2.4 Assumptions
■ Dudek assumes attendance in up to 4 in -person general construction meetings.
Task 2.4 Deliverables
■ None.
Task 2.5 Construction Progress Meetings
Dudek will attend weekly construction progress meetings (virtually) throughoutthe duration of the project. Dudek
attendance/participation at seventy-eight (78) construction progress meetings is included. Dudek attendance
includes the Dudek project manager and the appropriate team members) based on the issue(s) being discussed.
Dudek assumes weekly construction meetings will be organized and documented by the Construction Manager.
Task 2.5 Assumptions
■ Dudek assumes attendnace in a maximum of 78 virtual construciton meetings.
Task 2.5 Deliverables
■ None.
Task 2.6 Design Deviation Review
Dudek will assist the City with evaluation of Contractor -proposed design deviations and substitutions, as may be
requested or required bythe Construction Manager. Dudek will evaluate the proposed design changes relative to
consistency with the original design intention. As the extent and nature of Contractor -proposed design deviations
are currently undefined, an allowance is provided for this contract item. Services will be provided at City direction
within the available fee allowance.
Task 2.6 Assumptions
■ Dudek assumes up to 64 staff hours for design deviation review.
■ Kelsey Strucuural assumes a maximum of 3 design deviation reviews.
Task 2.6 Deliverables
■ None.
Task 2.7 Record Drawing Preparation
Dudek will prepare record drawings, in cooperation with the City and its Construction Manager, based on the
construction plan markups provided by the Contractor at the completion of construction.
D U D E K OCTOBER 2024
TO: JOHN HARRIS
SUBJECT: HINCKLEY WATER TREATMENT PLANT SLUDGE PRESS PROJECT 100% THROUGH ESDC
Task 2.7 Assumptions
■ Following construction, Dudek will prepare the record drawings.
Task 2.7 Deliverables
■ The drawings will be prepared based on field changes and redlines documented by the
Construction Manager and the Contractor, and changes resulting from RFIs, clarifications and
contract change orders.
Dudek will provide electronic files (PDF and AutoCAD) of the revisions. Dudek will provide the files
in electronic format only (including PDF and AutOCAD formats) and no hard copies are included. IF
printed copies or mylars are required, Dudek will negotiate the fee for provision of these
copies/mylars as additional fee items.
Task 3.1 Project Management, Monthly Invoicing, and Billing Reports
Dudek will conduct effective project administration and management including the preparation and distribution of
monthly progress reports including progress to date, potential completion issues, and anticipated next steps in
progress. Progress reports will also include budget status and project schedule updates.
Task 3.1 Assumptions
■ Dudek assumes a 18 month project duration.
Task 3.1 Deliverables
■ Monthly progress reports.
D U D E K OCTOBER 2024
TO: JOHN HARRIS
SUBJECT: HINCKLEY WATER TREATMENT PLANT SLUDGE PRESS PROJECT 100% THROUGH ESDC
Task 3.2 Filter Press Pre -Purchasing Support
Dudek will provide support during the pre -purchasing of the Filter Press unit. This support will be limited to
attending virtual meetings with the City and equipment manufacturer and reviewing manufacturer equipment
submittals.
Task 3.2 Assumptions
■ Dudek assumes review of an initial submittal and two re -submittals.
• Dudek assumes manufacturer submittal production time of 6 weeks per submittal.
Task 3.2 Deliverables
■ Submittal review comments
■ Re -submittal review comments.
Fee Proposal
Dudek proposes a project budget of $339,203 for completion of the above tasks. A breakdown of estimated labor
hours by category for each task is included below.
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D U D E K OCTOBER 2024 8
TO: JOHN HARRIS
SUBJECT: HINCKLEY WATER TREATMENT PLANT SLUDGE PRESS PROJECT 100% THROUGH ESDC
Schedule
Dudek proposes the following schedule with key dates including the following:
a Council meeting
11/19/24
a 90% Design Review Workshop
11/27/24
a 100% Design Submittal
3/5/25
a Final Design Submittal
5/6/25
a Pre -Bid Site walk
5/27/25
a Council meeting
7/15/25
a Contractor NTP
8/18/25
2
Phase 2 proposal
19 days
Wed 9125134
Mon 10/21/24
- 3
4
Council Meeting
Phase 7 - NTP
0 days
7 days
Tue 11/1912d
Tue 11/19/24
Tue I1115/24
Wed 11/20/24
11/19
S
Virtual KickOff Meeting and 90%Comment Review
0 days
Wed 11/27/24
Wed 21/27/24
11/27
6
L00%Drawings, Specificatians, EOPCC
70 days
Thu 11/29/24
Wed 3/S/25
7
city review of 100% Submittal
10 days
Thu 316125
Wed 3119/25
8
100% design review meeting
0 days
Thu 1120125
Thu 3/70125
3J20
9
Final Design
30 days
Wed 3126125
Tue 5/6/25
10
Pre -Bid Site Walk
0day5
Tue 5127125
Tue 5/27125
5/27
11
Bidding
25 days
Wed 5128175
Tue 7/1/75
12
Bid evaluation support
1 day
Wed 712/25
Wed 7/2/25
�7/2
13
Submit paperowrk to council
Odays
Wed 112/25
Wed 712125
14
Council Meeting
0 days
Tue 7/15125
Tue 7/15/25
7/15
15
NTP appraval process
10 days
Tue 815125
Mon 8/18/25
16
Task 2 Construction Phase Support
397 days
Tue 8119/25
Wed 2/24/27
17
Pre -Construction meeting
7 days
Tue 8/15/25
Wed 8/27/25
1B
construction Phase Support
390 days
Thu 8F28/25
Wed 2/24127
19
Task 3 Project Management
130 days
Wed 9/ZS/24
Tue 3/25/25
1�1
20
Filter press (FP) PO issued
0days
Wed 9/25/24
Wed 9/25/24
9/25
21
FP submittal
90 days
Wed 9125/24
Tue 11/5/24
72
FP submittal review
15 days
Wed 11/6/24
Tue 11/26/24
23
FP rt submittal 1
30 days
Wed 31/27/24
Tue 1/7/25
24
FP re -submittal 1 review
15 days
Wed 118/25
Tue 1/28/25
25
FP re -submittal 2
FP re-5ubsnittai 2 review
30 days
W days
Wed 3/29/25
Wed 3/12/75
Tue 3/11/25
Tue 3/25125
26
D U D E K OCTOBER 2024
TO: JOHN HARRIS
SUBJECT: HINCKLEY WATER TREATMENT PLANT SLUDGE PRESS PROJECT 100%THROUGH ESDC
Closing
We look forward to continuing our work on this project with you and the City and to providing the services
described herein. Please do not hesitate to call or email me (51-0.636.5640) or (shawkinson@dudek.com) with
any questions you might have about our proposal.
Respectfully Submitted,
Robert OhkffKL P.E
Vice President
Bob Ohlund is authorized to sign on behalf of Dudek.
Sam Hawldrreon, P.EE
Project Manager
D U D E K OCTOBER 2024 i 0
EXHIBIT "B"
PROJECT SCHEDULE
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EXHIBIT "C"
FEESCHEDULE
9
LkomoUgreements\Dudek Hinckley WaterTmatment Plant Sludge Press Project Agreement FY74-0048,du"-ms
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EXHIBIT "D"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the
following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
SC I am aware of' the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and I will comply with such provisions before
commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code § l 861).
affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such that
I become subject to the workers' compensation laws of California, immediately I shall provide the
City with a certificate of consent to self -insure, or a certification of workers' compensation
insurance.
I certify under penalty of perjury under the laws of the State of California that the information and
representations made in this certificate are true and correct.
DUDEK
By: Tk2jDate: t ov'Z -A
Bobnd, P.E., Vice President
10
1)cmo\Agreemen1s\Dudek limckicy WaterTreatlllent Plant sludge Press Prgject Agreement FY24-0418.docs-ms