HomeMy WebLinkAbout6468_CCv0001.pdf RESOLUTION NO. 6468
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
RESCINDING RESOLUTION NO. 5936 AND RE-ESTABLISHING A POLICY
FOR REIMBURSEMENT OF MEAL AND OTHER CITY-RELATED BUSINESS
EXPENSES FOR CITY EMPLOYEES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS
FOLLOWS:
Section 1. The City may advance up to the sum of forty-five dollars($45.00)per day to City
employees to pay for meal costs they might incur while traveling away from town on City-related
business.
Section 2. The City will reimburse City employees for all reasonable meal expenses incurred
while traveling away from town on City-related business up to a maximum of forty-five dollars
(545.00) per day; provided, however, that valid receipts are provided to the City's Finance
Department evidencing the meal costs sought for reimbursement.
A. In lieu of valid receipts, and only in rare and unusual circumstances, the City's Finance
Department shall have the discretion to accept, with the consent of the City Manager, a signed
statement,with an itemized list of estimated expenses,from a City employee attesting to the fact that
the meal or other expenses were properly incurred for City-related business, but for exceptional
reasons, the City employee was unable to obtain a valid receipt evidencing those expenses, or the
receipts have been lost.
B. For a partial travel day the maximum advance and maximum reimbursable expense
amount will be allocated as follows: nine dollars (59.00) for breakfast,thirteen dollars ($13.00) for
lunch and twenty-three dollars ($23.00) for dinner.
C. The unsubstantiated balance of any and all advances should be returned to the City.
D. A City employee shall be reimbursed only for the costs of the City employee's meals.
Meal costs incurred by a City employee for a spouse or a dependent shall not be reimbursed.
E. A City employee shall not be reimbursed any costs incurred for paying for meals of others
having business with the City, except with the prior consent of the City Manager.
F. No reimbursement shall be made for expenses incurred by a City employee for the
consumption of alcoholic beverages.
I:\CCLERKIRESOLUTIONS1646E.1)OC
Section 3. No reimbursement shall be made by the City for any City-related business
expenses incurred by a City employee six months or more after the date a request for reimbursement
is made.
Section 4. This resolution supersedes all prior actions of the City Council related to
reimbursement of expenses incurred by City employees.
Section S. Resolution No. 5936 of the City Council of Redlands is hereby rescinded.
ADOPTED, SIGNED AND APPROVED this 17th day of January, 2006
4�;
ayor of the City of Redlands
ATTEST:
C ijy CIerk
1,Lorrie Poyzer,City Clerk of the City of Redlands,hereby certify that the foregoing resolution was
adopted by the City Council at a regular meeting thereof held on the 17th day of January 2006 by the
following vote:
AYES: Councilmembers Gilbreath, Peppler, Gil, Gallagher; Mayor Harrison
NOES: None
ABSENT: None
ABSTAIN: None
City derk
cu°cLERKTESOLLTTIONs'i6468.noc