HomeMy WebLinkAboutContracts & Agreements_18-2025AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of ERP Software Optimization Consulting Services
("Agreement") is made and entered in this 4th day of February, 2025 ("Effective Date"), by and
between the City of Redlands, a municipal corporation ("City") and SDI Presence LLC, a
Delaware Limited Liability Company. ("Consultant"). City and Consultant are sometimes
individually referred to herein as a "Party" and, together, as the "Parties." In consideration of the
mutual promises contained herein, City and Consultant agree as follows:
ARTICLE I — ENGAGEMENT OF CONSULTANT
1.1 ' City hereby engages Consultant to provide ERP Software Optimization Consulting
services for City (the "Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit "A,"
titled "Scope of Services," which is attached hereto and incorporated herein by this
reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the
performance of this Agreement including, but not limited to, any applicable State
prevailing wage laws.
ARTICLE 3 — RESPONSIBILITIES OF CITY
3.1 City designates Danielle Garcia, Management Services/Finance Director, as City's
representative with respect to performance of the Services, and such person shall have the
authority to transmit instructions, receive information, interpret and define City's policies
and decisions with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent in accordance
with the schedule set forth in Exhibit "B," titled "Project Schedule," which is attached
hereto and incorporated herein by reference.
The term of this Agreement shall be for a period of two (2) years from the Effective Date
of this Agreement (the "Initial Term"). The City shall have the option to extend the Initial
Term of this Agreement by two (2) additional one-year terms (each, an "Extended Term"),
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on the same terms and conditions, by providing written notice to Consultant at least thirty
(30) days prior to the expiration of the Initial Term or any Extended Term.
4.2 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to City, consistent with City
Council -adopted policy for the same. It shall be the obligation of Consultant to obtain a
copy of such policy from City staff,
ARTICLE 5 — PAYMENTS TO CONSULTANT
5.1 Compensation. Total compensation for Consultant's performance of the Services shall be
in the amount of Two Hundred and Thirty -Six Thousand Two Hundred and Thirty dollars
($236,230). City shall pay Consultant in accordance with Exhibit "C," titled "Fee Schedule
Title" which is attached hereto and incorporated herein by this reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed during
the preceding month. Consultant's invoices shall include a brief description of the Services
performed, the dates the Services were performed, the number of hours spent and by whom,
and a description of reimbursable expenses related to the Services. City shall pay
Consultant no later than thirty (30) days after receipt and approval by City of Consultant's
invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return
receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or
(iv) on the date sent by facsimile or electronic mail transmission (including PDF), if
confirmed with a copy sent contemporaneously by first class, certified, registered or
express mail; in each case properly posted and fully prepaid to the appropriate address set
forth below, or such other address as a Party may provide notice in accordance with this
section:
IC TY:
City Clerk
City of Redlands
35 Cajon Street
P.O. Box 3005 (mailing)
Redlands, CA 92373
jdonaldson@cityofredlands.org
Phone:(909) 798-7531
CONSULTANT:
Sharee L. Wolff
SDI Presence LLC
200 E. Randolph Street, Suite 3550
Chicago, IL 60601
swolff@sdipresence.com
Phone: (312) 580-7500
Fax: (312) 580-7600
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Consultant for the duration of its performance of the Services. Consultant shall not perform
any Services unless and until the required insurance listed below is obtained by Consultant.
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Consultant shall provide City with certificates of insurance and endorsements evidencing
such insurance prior to commencement of the Services. Insurance policies shall include a
provision prohibiting cancellation or modification of the policy except upon thirty (30)
days prior written notice to City.
A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Consultant is self -insured or exempt from the workers' compensation laws of
the State of California. Consultant shall execute and provide City with Exhibit "D ,"
titled "Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference, prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million
Dollars ($2,000,000) aggregate, for public liability, property damage and personal
injury is required. City shall be named as an additional insured and such insurance shall
be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Consultant shall secure and maintain professional liability insurance throughout the
term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim
made.
D. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and property
damage liability. This coverage shall include all Consultant owned vehicles used in
connection with Consultant's provision of the Services, hired and non -owned vehicles,
and employee non -ownership vehicles. City shall be named as an additional insured
and such insurance shall be primary and non-contributing to any insurance or self-
insurance maintained by City.
E. Consultant is expressly prohibited from assigning or subcontracting any of the Services
without the prior written consent of City. In the event of mutual agreement by the
Parties to assign or subcontract a portion of the Services, Consultant shall add such
assignee or subcontractor as an additional insured to the insurance policies required
hereby and provide City with the insurance endorsements prior to any Services being
performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed
officials, employees and agents from and against any and all claims, losses or liability,
including attorneys' fees, arising from injury or death to persons or damage to property
occasioned by any negligent act or omission by, or the willful misconduct of, Consultant,
or its officers, employees and agents in performing the Services.
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ARTICLE 7—CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any
real property that may be the subject of this Agreement or any other source of income,
interest in real property or investment that would be affected in any manner or degree by
the performance of Consultant's Services. Consultant further covenants and represents that
in the performance of its duties hereunder, no person having any such interest shall perform
any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially the
same duties for City that would otherwise be performed by an individual holding a
position specified in City's Conflict of Interest Code under Government Code
section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests, Consultant
shall complete and file a Fair Political Practices Commission Form 700, Statement of
Economic Interests, with the City Clerk's office pursuant to the written instructions
provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing Party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-
house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, result in City's immediate termination of this Agreement.
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8.3 Consultant is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor any its agents shall
have control over the conduct of Consultant or Consultant's employees, except as herein
set forth. Consultant shall supply all necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Consultant are for its account only,
and in no event shall Consultant or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind
City to any obligation.
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than five (5) days prior written notice to Consultant of City's intent to terminate. If this
Agreement is terminated by City, an adjustment to Consultant's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Consultant at the time oftermination may be adjusted to the extent
of any additional costs to City occasioned by any default by Consultant. Upon receipt of a
termination notice, Consultant shall immediately discontinue its provision of the Services
and, within five (5) days of the date of the termination notice, deliver or otherwise make
available to City, copies (in both hard copy and electronic form, where applicable) of
project related data, design calculations, drawings, specifications, reports, estimates,
summaries and such other information and materials as may have been accumulated by
Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis
for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant
pursuant to this Agreement. Such books shall be available at reasonable times for
examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained herein,
and any prior negotiations, written proposals or verbal agreements relating to such matters'
are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City and
Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California, without regard to its conflicts of laws provisions. The Parties agree that
all actions or proceedings arising in connection with this Agreement shall be tried and
litigated only in the state courts located in San Bernardino County, California, and the
federal courts located in Riverside County, California.
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8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement
is declared invalid, void or unenforceable by a court of competent jurisdiction, the same
shall be deemed severable from the remainder of this Agreement and shall not affect,
impair or invalidate the remaining sentences, clauses, paragraphs or sections contained
herein, unless to do so would deprive a Party of a material benefit of its bargain under this
Agreement.
IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have
signed in confirmation of this Agreement.
CITY OF REDLAND
By: 1
Mario Saucedo, Mayor
ATTEST:
y.Donaldson,
b
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SDI PRESENCE LLC
By:
aree L. Wolff, CFO 00
EXf IBIT "A"
SCOPR Oh' S€:RVICES
Consultant will complete the activities and tasks described in the four phases presented below,
and will provide the deliverables described, as a part of the overall scope of services to be
provided.
Phase 1— INITIATE
The purpose of the Initiate Phase is to prepare for, and initiate, the project under a well-defined
work plan. This phase includes confirming our understanding, as well as the understanding of
the stakeholders, regarding the scope of work and the process for accomplishing the overall
objectives of the project. The following figure identifies the tasks and deliverables followed by a
written description.
Phases and Tasks
`i'l.l' • = 1.1 - Project Planning Meeting
1.2 - Work Plan Development and Review
1.3 - Kickoff Meeting
1.1 Project Planning Meeting
Deliverables
J Project work Plan
✓ Project Schedule
✓ Project Status Reporting Template
✓ Kickoff Meeting Presentation
TASK DESCRIPTION: Consultant will meet with the City's Project Sponsor and other key
staff to complete a detailed review of the scope of work, project timeline, deliverables, project
status methods, project participants (i.e. sponsor, subject matter experts, technical resources,
etc.), and other items to ensure a well -planned project. During this meeting, Consultant will
discuss the tools and templates that will be leveraged.
1.2 Work Plan Development and Review
TASK DE CI'ZIPTION: Consultant will develop and publish a Work Plan that identifies the
project approach, methods, tasks, activities, resources, schedule, and deliverables. Consultant
will utilize the Work Plan as the basis for regular status reporting activities. In addition,
Consultant will develop an initial project schedule for the City's consideration.
DEL€VEHRA 3LEa : Project Work Plan, Project Schedule, and Regular Status Reporting
Template
1.3 Kickoff Meeting
TASK f3ESCIRRI€'T#ON: Consultant will develop a PowerPoint presentation outlining the
project approach, goals, timeline, and other key factors relating to the project, and will present
the PowerPoint at a City-wide Kickoff meeting. Since the project will have a City-wide impact, it
is important to proactively communicate with all impacted staff to ensure a clear understanding
of project goals and objectives, roles and responsibilities, approach, tasks, and timeline. The
Kickoff Meeting also provides the opportunity to introduce the Consultant team to City staff
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and should involve senior level management and project sponsors to provide introduction of
this City-wide endeavor. It is important that all City staff that will be involved in the project,
regardless of their role, participates in a project kickoff.
DEUVERA131.11. Kickoff Meeting Presentation
Phase 2 — ASSESS
During the Assess phase, Consultant will gather information to develop an accurate and clear
understanding of the current environment, including a detailed City-wide review of business
processes related to ERP activities. Information gathered during this phase will be utilized to
develop a gap analysis report, recommendations for business process improvements, and
Information regarding potential technology changes needed to implement those
Improvements. The following figure identifies the tasks and deliverables followed by a written
description.
Phases and Tasks
Deliverables
Raquusrnnd Rovlew uacumontalinn
Documentation Request Listing
Conduct Citywide Business Process Workshops
✓ Business Process Workshops Facilitation
43-Document Current Business Process Workflows
✓ Business Process Workflows Documentation
2.4 -Develop Business Process Improvement Recommendations
✓ business Process Improvements Recommendations
Identify Key Issues and Develop Gap Analysis Findings
✓ Gap Analysis Fincllnbs
Assist wth Development of f roeedural Documentation
✓ Procedural Documentation Artifacts
2.1 Request and Review Documentation
TASK DESC RIPTIOW Consultant understands that City staff has limited time to dedicate to
this project. Consequently, we will make all efforts to be as prepared as possible before asking
for staff time. To accomplish this, Consultant will request documentation to familiarize
ourselves with the current environment, processes, procedures, policies, transaction levels,
organizational responsibilities, reports, technical documentation, and other similar information.
DE_IVE.RA 3L E: Documentation Request Listing
22 Conduct Citywide Business Process Workshops
T A >K DF'SGRIf"TION: Consultant will conduct a series of workshops with City staff
throughout the organization. The focus of the workshops will be to gather information about
existing business processes and practices relating to the processing of transactions and data
from the City's various business functions. The workshops provide an opportunity to get a
complete understanding of existing business processes and to Identify opportunities for
business process Improvements to increase efficiency.
Information gathered in the various workshops will be used to document current processes,
practices, policies, and procedures related to the City's use of the Tyler Munis ERP system. The
workshops will also explore unmet needs and focus on identifying potential modifications in the
use of the Munis system that can improve existing operations.
Consultant's approach to conducting the workshops involves more than just gathering
information from the City's subject matter experts. It includes educating and collaborating with
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staff on best practices and how potential modifications to existing Munis functionality, or
adoption of functionality not in use, can be considered to help increase staff efficiency and
effectiveness.
The specific workshop groupings will be defined during the Initiate phase of the project. Based
on our understanding of the City and the various systems in use, we anticipate conducting
approximately 20 to 25 workshops.
DELIVERABLE: Business Process Workshops Facilitation
2.3 Document Current Business Process Workflows
TASK DESCRIPTION: Based on the information gathered during the Business Process
Workshops, Consultant will document the current workflows in place, along with existing
interfaces with other software systems in the organization.
DELIVERABLE: Business Process Workflows Documentation
2.4 Develop Business Process Improvement Recommendations
TASK DESCRIPTION: Consultant will develop a list of potential business process
improvements that, If implemented, would provide City personnel the opportunity to maximize
their efficiency and effectiveness. The business process improvement recommendations will be
developed utilizing information gathered during the Business Process Workshops, along with
our knowledge of industry best practices for business processes.
DELIVERABLE: Business Process Improvements Recommendations
2.5 Identify Key Issues and Develop Gap Analysis Findings
TASK DESCRIPTION: Based on the workshop findings, Consultant will develop a gap
analysis assessment. The gap analysis will identify areas where changes in existing business
practices, and modifications to the existing use of the Tyler Munis ERP product, may result In
improved efficiency and effectiveness.
DELIVERABLE: Gap Analysis Findings
2.6 Assist with Development of Procedural Documentation
TASK DESCRIPTION: Consultant will work with the City's subject matter experts in the
functional areas that utilize the Tyler ERP system to develop procedural documentation on
utilizing the system to process transactions. The goal of this activity is to ensure the City has
documented processes that reflect best business practices for each of the functional areas that
utilize the ERP system to perform work. Said documentation will help ensure that business
functions continue uninterrupted during employee transitions,
DELIVERABLE: Procedural Documentation Artifacts
Phase 3 — REPORT
The Report phase entails documenting the results of our previous activities into a clear,
comprehensive, and concise document that City personnel can use as a roadmap to help
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improve the overall efficiency and effectiveness of the organization through maximizing the use
of the Tyler Munis ERP system, The following figure identifies the tasks and deliverables.
Phases and Tasks I Deliverables
3.1 -Prepare Draft ERP Optimization Report
3.2 - Review Di aft Report with Stakeholders ✓ Draft anti rinal ERP Optimization Reports
3.3 - Deliver Final ERP Optimization Report
3.1 Prepare Draft ERP Optimization Report
TASK DESCRIPTION: N: Consultant will compile all of the information gathered during
previous activities Into a single draft report for the City's review and comment. The draft report
will include a description of the project purpose, background, and approach, It will describe the
current use of the Tyler Munis ERP system, existing business processes, potential business
process improvements to help increase efficiency and effectiveness, a GAP analysis, and a set of
recommendations regarding technology needs. The draft report will contain Consultant's
professional observations regarding the current ERP system, along with presenting alternatives
for improving on the current system and recommendations for a go -forward strategy. It will
also include suggested phasing plans, a potential project implementation schedule, and an
estimated project budget for any potential technology change.
4" E iVEIRABLF: Draft ERP Optimization Report
3.2 Review Draft Report with Stakeholders
TASK DESCRIPTION; Consultant will conduct a meeting to present our draft report to City
stakeholders and gather feedback regarding the draft report. The purpose of the meeting is to
ensure that the data contained in the draft report Is factually correct and make any necessary
adjustments to the report prior to finalizing it.
3.3 Deliver Final ERP Optimization Report
TASK DESCRIPTION! Consultant will incorporate comments and clarifications received
during the draft report review into a final ERP Optimization Report and deliver the report to the
City.
f.:}F LIVERIABLE. Final ERP Optimization Report
Phase n — IMPLEMENT
Consultant will provide project management services to oversee the successful
implementation of the recommendations developed during Phases 1 —3 of the ERP
optimization project, Consultantwill use a structured approach to project management
activities, working collaborativelywith the City's Project Sponsorto ensure that project
activities are focused on maximizing outcomes for the City.
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EXHIBIT "B"
PROJECTSC14EDULE
Based on our experience with past similar engagements, and taking into consideration the size
and complexity of the City, Consultant anticipates the following project timelines:
1. ERP Assessment and Reporting
Table 1—Proposed Project Timeline
Phase s — INITIATE Weeks 1 — 2
Phase 2 — ASSESS I Weeks 3 —12
Phase 3—REPORT Weeks 13-20
2. Project Management - Imptementati. of ERP Assessment
mmendatim
It is difficult to predict the potential number and complexity of implementation
recommendations that will result from the ERP optimization project. Thus, providing an
implementation timeline is challenging. Based on similar projects, we recommend the City
consider that implementation of recommendations will entail 12 —18 months after delivery of
the ERP assessment report.
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EX) 111311, T.t
PROJECT COSTS & RATE SCHEDULE
1. ,F3,Assement:j. Rorti_ng
Consultant estimates that the project will require 571 hours to complete fora total cost of $121,230.
Consultant's all-inclusive rates (inclusive of travel and related expenses) are as follows: $240 per
hour for Engagement Manager; $230 per hour for Project Manager; and $210 per hour for Project
Consultants, Provided below is a table presenting the level of effort and cost by Phase and Task for
the ERP Assessment and Reporting portion of the project,
Patrick GrllOn
Greta Davis
Rile Conrad
Krill Gnniey
GCIIVa,, Ma,vd1Ve
Project Manager
Project Consulldnt
Project cratuent
$240
$E30
$Z10
521D
Phase l- Initiate
.5.
.1
I.1 Project Planning Meeting -
5
1,1W
$
240
1 $ i30
2 $
42a
1 $
EIU
1.7".02 Work Plan Dev4lopment and Parer,
4 $
060
$
1 $ 230
2 $
420
1 $
210
1.)gid0lf Meetin
5 $
1 5
240
1 $ 230
2 $�420
1 $
210
S htolaLDlocel Iltlale
l9__$_
T3.100
1060
2,5.,
3 $___ 690
6 $
1,26D
3 $
4)0
____
Phase2-Assess
_
_400
2.1 Recoon a,Xl Revs Dac.anta tnn
to 5
2,100
$
$
9 5
1,6go
2 $
420
2.2 over., CSywipe Canines Praess Workshops
120 $
25,2031
ll
$
60 5
12,600
60 $
121400
2.3 DecadentC,crl ouslnms Praess World.,
70 $
14,900
$
10 $ 2,300
40 $
6,400
20 $
00
2.4 DevelOp Ominew Process lminwernens ReWrmeadalions
90 $
19,3M1
$
20 $ 4,W
45 $
9,45D
25 $
01250
2,5 Identify xcy Issue$ end Develop Gap Malysis Fear s
E0 $
14p00
$
-
10 $ 21300
40 $
6,40
20 $
4,200
S64svi4tln O4velnMnent of Pracdaro OUcumentatlan
IOO,j_
_ 11,DD0
—$
$
50 $
1ps00
50 $
$ubtplal; Chase Lbssess__
460 5
91400
_ 5
_40 $20
243 $
51,030
0i 5
_10.500
3i1s J0
Phase 3-Report
3.1 Prepare oraftERP Oinnthatoolioport
14 S
13.640
4 $
960
4 $ 926
40 $
8,400
16 $
31360
3.E ReyowlDrdlllnportwith Stakeholders
6 $
1,300
6
4
2 $ 460
2 S
420
2 $
420
):ODRIYer Final [RPO,+mlo,_t Report.
Z] $
fi,Xl0
2 $
4X0
5 $ 1150
30 $
2,100
10
___
$abtolul: Phase 3� Report F
9Y_f70,770
_ G $
1,440
�11 $ 2,530
52 $
10,520
_$`_?1y00
y-3tl
4XXtl
Grand TDODI
$71 $
121,230
0 $
1,920
5A $ 12,420
301 $ 63,230
20n $ 93,460
2. Ploj�ct___M�nagei_neni - Im�S�1�nt� f�Qi _of ERP gsses�,�et�t
Recommen tions
Consultant is prepared to assist the City with the implementation of our recommendations. It is
difficult to predict the outcome of the ERP Assessment, the potential number of recommendations
and their complexity for Implementing. As such, Consultant recommends the City consider
establishing a budget of 500 hours to complete implementation activities. Our designated Project
Manager Greta Davis would be assigned to work directly with the City on implementation activities,
and Consultant is prepared to honor the all-inclusive rate provided for the Assessment portion of the
project of $230 per hour. Applying this rate to the 500 hours yields a cost of $115,000.
TQ12LP—L9J0CI-GO9t9
The total project cost for both the ERP Assessment and Project Management during
Implementation of recommendations is $235,230.
Consultant invoices clients for actual hours worked in the prior month, with details outlining the
Consultant resource, time spent, and on which project activities. Consultant does not charge for
traveltime to attend onsite activities at our client sites.
12
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EXHIBIT "D"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the
following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
_X I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and I will comply with such provisions before
commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code §1861).
_I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such that
I become subject to the workers' compensation laws of California, immediately I shall provide the
City with a certificate of consent to self -insure, or a certification of workers' compensation
insurance.
I certify under penalty of perjury under the laws of the State of California that the information and
representations made in this certificate are true and correct.
SDI PRESENCE LLC
By: ,,e L)MAA
Sharee L. Wolff, CFO— 0 "
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1:1emo%AgwcmentslSD1 Presence LLC FY25-0016.dom-jm
Date: 111 2{