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HomeMy WebLinkAboutContracts & Agreements_19-2025AGREEMENT TO PERFORM PROFESSIONAL SERVICES This agreement for the provision of California Environmental Quality Act (CEQA) documentation services for the Wastewater Treatment Plant Recycled Water Reservoir Project ("Agreement") is made and entered in this 0' day of February, 2025 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and Chambers Group, Inc. a California corporation etc. ("Consultant"). City and Consultant are sometimes individually referred to herein as a "Party" and, together, as the "Parties." In consideration of the mutual promises contained herein, City and Consultant agree as follows: ARTICLE 1— ENGAGEMENT OF CONSULTANT 1.1 City hereby engages Consultant to provide California Environmental Quality Act (CEQA) documentation services for the Wastewater Treatment Plant Recycled Water Reservoir Project services for City (the "Services"). 1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services. ARTICLE 2 — SERVICES OF CONSULTANT 2.1 The Services that Consultant shall perform are more particularly described in Exhibit "A," titled "Scope of Services," which is attached hereto and incorporated herein by this reference. 2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement including, but not limited to, any applicable State prevailing wage laws. ARTICLE 3 — RESPONSIBILITIES OF CITY 3.1 City designates John R. Harris, Municipal Utilities and Engineering Department Director, as City's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to performance of the Services. ARTICLE 4 — PERFORMANCE OF SERVICES 4.1 Consultant shall complete the Services by December 31, 2025, unless the Services are terminated earlier as provided for herein. lAcruMgrcementAChambers Group Inc FY25-0010.doex jm 4.2 If Consultant's Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council -adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff. ARTICLE 5 — PAYMENTS TO CONSULTANT 5.1 Total compensation for Consultant's performance of the Services shall be in the amount of fifty-five thousand two hundred eleven dollars ($55,211). City shall pay Consultant in accordance with Exhibit `B," titled "Cost Proposal" which is attached hereto and incorporated herein by this reference. 5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant's invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant's invoice. 5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section: CITY: CONSULTANT: City Clerk Mike McEntee, CEO/CFO City of Redlands Chambers Group, Inc. 35 Cajon Street 3151 Airway Ave., Suite F208 P.O. Box 3005 (mailing) Costa Mesa, CA 92626 Redlands, CA 92373 mmeentee@chaiubersgroupine.com jdonaldson@cityofredlands.org Phone: (949) 261-5414 Phone: (909) 798-7531 Fax: (949) 261-3100 ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a 1AcmokAgreemcntskCbambcm Group Inc FY25-0010.doex jtn provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City. A. Workers' Compensation and Employer's Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self -insured or exempt from the workers' compensation laws of the State of California. Consultant shall execute and provide City with Exhibit "C," titled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference, prior to performance of the Services. B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City. C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made. D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant's provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self- insurance maintained by City. E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor. 6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services. ARTICLE 7 — CONFLICTS OF INTEREST 7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by IAcmo\AgreementsUiambers Group Ine FY25-0010.docxjm the performance of Consultant's Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement. 7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant: A. Does not make a governmental decision whether to: (i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof. B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302. 7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk's office pursuant to the written instructions provided by the City Clerk. ARTICLE 8 — GENERAL CONSIDERATIONS 8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in- house counsel by a Party. 8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City's immediate termination of this Agreement. 8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant's employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to 4 I:\cmo4AgreementAChambers Group Inc FY25-0010.doex-jm perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation. 8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City's intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant's compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time oftermination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination. 8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant. 8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant. 8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California. 8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement. 5 I:\cmo\Agreements\Chambers Group Inc FY25-0010.docx-jm IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement. CITY OF REDLANDS By:c.�. Mario Saucedo, Mayor ATTEST: Je& Donaldson, City Clerk 6 McinMgreements\Chamhers Group Inc FY25-0010.docx jm EXHIBIT "A" SCOPE OF SERVICES Consultant shall provide the following Scope of Work. Consultant can commence work on this Proposed Project as soon as we receive written notice to proceed (NTP). Task 1: Project Initiation Task 1.1: Initial Meeting and Data Acquisition After receiving NTP, the Consultant Project Manager, Eunice Bagwan, and key technical personnel, will be prepared to meet with the City at a Proj ect Initiation/Kick-Off Meeting to discuss the goals, Project description, specific Project issues, upcoming construction schedules, and CEQA schedule, as well as receive any pertinent Project information reports. If determined to be appropriate during the kick-off meeting, Consultant will review all available Proposed Project -related data and reports provided by the Client. Consultant is not responsible for the accuracy of any existing technical reports not authored by Consultant. Following the review of existing data, any gaps in the data and recommendation for correcting the gaps would be discussed with the City. Consultant will work closely with the City to determine what additional data must be collected in support of the CEQA document being prepared. It is assumed that Consultant can use these documents in the analysis of the Proposed Project. Task 1.2: Project Description Consultant will develop a comprehensive description for the Proposed Project that will form the basis for the analysis of the potential impacts on the environment, based on the information provided by the City. The project description will include a narrative and graphical presentation of the Proposed Project, including components, location and boundaries, regional and vicinity maps, and a statement of the Proposed Project goals and objectives. Task 2: Technical Studies Based on review of the RFP, the technical studies below will support the IS/MND. Task 2.1: Air Quality, Energy, and Greenhouse Gas Memo The following steps will be utilized to prepare the Air Quality and Greenhouse Gas (GHG) Emissions Memo: ❑ Provide a project description that details the project location and nearby sensitive receptors. ❑ Identify South Coast Air Quality Management District's (SCAQMD's) thresholds of significance for criteria pollutants and GHGs. ❑ Identify thresholds of significance for energy usage. ❑ Evaluate and quantify criteria pollutants and GHG emissions associated with construction activities for the proposed project utilizing the California Emissions Estimator Model® (CaIEEMod) Model and timing assumptions provided by the client. Compare the proposed project's construction -related regional criteria pollutant emissions and GHG emissions to the SCAQMD thresholds. 7 1AcmolAgreements\Chambers Group Inc FY25-0010.doexjnr ❑ Evaluate local NOx, CO, PM10, and PM2.5 emissions at the nearest sensitive receptors to the Project from each phase of construction activities for the Proposed Project utilizing SCAQMD's Lookup Tables and the methodology described in Localized Significance Threshold Methodology, prepared by SCAQMD, July 2008. ❑ Provide a qualitative analysis of the construction -related toxic air contaminant (TAC) impacts from the proposed project and detail how due to the limited duration of construction activities that the cancer and non- cancer risks would be less than significant. ❑ Provide a qualitative operational emissions analysis that details how the operation of the proposed water tank would be passive and would not typically create any air or GHG emissions. ❑ Provide a qualitative odor analysis from construction and operation of the Proposed Project. The odor analysis will identify the potential sources of odors from construction and operations and the number of variables that can influence the potential for an odor impact as well as providing detail of what constitutes a significant odor impact. ❑ Calculate construction energy usage through utilization of the CalEEMod model rim developed for the air quality analysis to quantify the total hours off -road equipment will operate, the total worker miles traveled, and total haul and vendor truck miles traveled during construction of the Proposed Project. Utilize the fuel usage factors from OFFROAD2011 and off -road equipment operating hours to calculate the fuel usage from the off -road equipment. Utilize the vehicle fleet average miles per gallon rates from EMFAC2021 and the worker and truck vehicle miles traveled (VMT) to calculate the fuel usage from on -road construction trips. ❑ Calculate the operation electricity usage from the operation of the prunps and provide an assessment of how the applicable renewable energy and energy efficiency rules and regulations will be implemented by the proposed project. ❑ Prepare an air quality, energy and GHG emissions technical memorandum documenting the results of the previous work tasks and includes an appendix that contains the CalEEMod printouts. Task 2.2: Cultural Resources Task 2.2.1: Literature Review/Records Search Consultant will conduct a literature review, including a review of the findings of a records search through the California Historical Resources Information System (CHRIS) database at the appropriate Information Center (IC). The records search will be conducted by IC staff and review relevant previously recorded cultural resources and previous investigations completed for the half - mile search radius surrounding the Project site. Information to be reviewed will include location maps for all previously recorded cultural resources, previously conducted investigation boundaries, National Archaeological Database (NADB) citations and copies for associated reports, historic maps, and historic addresses. Consultant will also review properties listed on/as the 1:5cmo\Agreements\Chambers Group Inc FY25-0010.docx jm California Points of Historical Interest (CPHI), California Historical Landmarks (CHL), California Department of Transportation (Caltrans) Historic Highway Bridge Inventory, California Iistorical Resources Inventory, local city and county registries of historic properties, the California Register of Historic Resources (CRHR), and the National Register of Historic Places (NRHP). Additional sources of information that may be reviewed include but are not limited to Certified Local Government annual reports and other data, Historic American Buildings Survey/Historic American Engineering Record (NABS/HAER) records, the National Register Information System, the online database for National Register sites, Calisphere Digital Resources, Online Archive of California, General Land Office Plat Maps, Sanborn Fire Insurance Maps, local historical societies, and libraries, as well as inventory files and data on -file with other agencies that control property near the area. The task will also include a search for potential prehistoric and/or historic burials (human remains) evident in previous site records and/or historical maps (i.e., Sanborn Fire Insurance Maps, General Land Office Plat Maps). A paleontological records search will also be completed for the half -mile search radius surrounding the Project site by the relevant Natural History Museum. In addition to the above research, a request that the Native American Heritage Commission (NAHC) will be submitted for a review of their sacred land files (SLF). This search will identify if any resources important to Native Americans have been recorded within the Project site and surrounding vicinity. The NAFIC will provide the results and a list of affiliated tribal representatives to contact for additional information. Consultant will provide the results of the NAHC SLF search and list of tribes in the cultural resources report. Assumptions: • Fees incurred by the IC and relevant Natural History Museum to conduct the record search, estimated at $1,969, are included as part of this task. We will bill the actual amount these institutions charge without a markup. ❑ Currently, the IC estimates 6 to 8 weeks from the date of request to provide results for a records search. Similarly, the Museum estimates 2 to 3 weeks from the date of request to provide results for a records search. Finally, the NAHC estimates 4 to 6 weeks from the date of request to provide results for an SLF records search. ❑ This task does not currently include the issuance of NAHC Scoping Notification Letters to NAHC-listed points of contact to request information regarding the proposed Project site. These informal evidence gathering letters are not a substitute for government -to - government consultation by the permitting agency. If the SLF search returns positive results and/or the City requires/requests that these notification letters be transmitted, a revised scope of work and cost may be necessary. Task 2.2.2: Assembly Bill 52 Support As a Lead Agency, the City is required to conduct Assembly Bill (AB) 52 consultation with requesting tribal groups on a government -to -government basis. If requested, Consultant will prepare and send Request to Consult Letters to the list of tribes in which the City has identified for notification under AB 52. This task will provide support to the City including, but not limited to, preparing and transmitting Request to Consult Letters to respective tribes; support with consultation regarding the Proposed Project plans and potential impacts; conference calls with tribes; and/or development of mitigation measures, as appropriate. Based on experience working 9 1Acrno\.Agrcements\Chambers Group Inc PY25-0010.docx jm in this region, we anticipate that up to four tribes may have requested AB 52 notification and/or request consultation; as such, time has been included for preparing up to four Request to Consult Letters, setting up no more than a total of four separate conference calls with tribes, and coordinating the conclusion of consultation through emails. Consultant will also prepare a Tribal Consultation Summary Memo to outline the process and denote the conclusion of the consultation(s). Should any tribe request a site visit, or require further calls to conclude consultation, it is assumed that the Applicant will cover this expense and provide the tribe(s) an opportunity to visit the Project site. This task includes the issuance of Request to Consult Letters under AB 52 to City -listed points of contact to offer receiving tribal groups an opportunity to request consultation. It is assumed that the City has a prepared list of Tribal Representatives who have previously expressed a desire to be notified when a project requires AB 52 consultation and that the City will provide that list to Consultant. Consultant will draft the Request to Consult Letter for the City to review and approve. Upon review and approval by the City, Consultant can support with drafting letters and transmitting to all respective Tribal Representatives listed with the City. At this time, it is unknown how many tribal contacts will respond with a request to consult, and it is also unknown how many meetings will be required to fulfill the requirement of engaging in meaningful consultation with requesting tribes as mandated under AB 52 guidelines. The number of contacts assumed in this scope of work is four recipients. Additional addresses will require substantial additional time to coordinate and will require additional fees. Assumptions: ❑ This task includes AB 52 consultation support with requesting tribal groups and includes time for up to four meetings, up to 1 hour duration respectively, with City Staff and tribal members in an online forum, ❑ This task includes a Tribal Consultation Summary deliverable provided within 2 weeks of conclusion of the consultation, to capture the AB 52 process and denote the results. The City will determine the conclusion of consultation. Task 3: Prepare an IS Consultant will prepare an IS Checklist to confirm the preparation of an appropriate CEQA Documentation for the Proposed Project. The IS will be prepared using the most recent revision of the IS Environmental Checklist Form suggested in the CEQA Guidelines Appendix G. In compliance with CEQA Section 15063, the IS will contain the following, in brief form: • A description of the project, including the location of the project, • An identification of the environmental setting, • A preliminary identification of environmental effects by use of a checklist, matrix, or other method, with some evidence to support the entries; and • A preliminary discussion of the ways to mitigate the significant effects identified; if any. The environmental factors outlined in the CEQA checklist include: GHGs Population and Housing and Hazards and Hazardous Public Services 10 I:\omo\Agreements\Chambers Group Inc FY25-0010.docx jnr ;stry Resources Materials Quality Hydrology and Water Quality Recreation gal Resources Land Use and Planning Transportation I Resources Mandatory Findings of Tribal Cultural Resources Significance (TCRs) Mineral Resources Utilities and Service Systems and Soils Noise Wildfire After receipt of one set of integrated comments on the draft IS from the City, Consultant will revise the IS accordingly. In addition to the IS, Consultant will provide a recommendation for the appropriate level of CEQA documentation. As previously mentioned, a MND is assumed to be the appropriate CEQA document. Task 4: Prepare Draft MND If one or more significant impacts are identified during the IS process, CEQA allows the preparation of an MND when those impacts can be mitigated to a less than significant level. The following is a list of the required contents of an MND: • a brief description of the project; • the location of the project (preferably shown on a map); • the name of the project proponent; • a finding that the project will not have a significant effect on the environment; • mitigation measures included in the project to avoid potentially significant effects; and • a copy of the IS. For each CEQA environmental checklist discipline item, the existing environmental setting of the Project site and surroundings will be characterized from the existing literature base and a site visit by an environmental analyst. An environmental impacts analysis will be prepared for each checklist entry. Based on CEQA defined significance criteria, Consultant will determine the potential for any adverse or significant adverse impacts and present mitigation measures to reduce any such impacts to a level below significance. After receipt of one set of integrated comments on the Administrative Draft MND from the City, Consultant will then revise the MND accordingly. Consultant will prepare and distribute copies of the Draft MND to the City, State Clearinghouse, and affected public agencies. For submittal to the State Clearinghouse, Consultant will draft a Notice of Intent (NOI), Notice of Completion (NOC), Summary Form, and the MND with associated appendices, if any. Consultant can submit these electronically on behalf of the County. The County must approve Consultant as a submitter on the Office of Planning and Research (OPR) CEQANet Web portal. For submittal to the County Cleric; documents will be sent via mail pending the status of public access to County buildings. Consultant will prepare the NOI for distribution during the public review to agencies, interested parties, and property owners adjacent to the Project site. Consultant will send out via regular mail no more than 25 mailings of the NOI. To comply with the CEQA guidelines, the County must distribute the NOI through at least one of 11 I:\cmo\Agreements\Chambers Group Inc FY25-0010.doex jm the following methods: Publication at least once in a newspaper of general circulation in the area affected by the Project. Posting of the notice on- and off -site in the area where the Project is located. • Direct mailing to the owners and occupants of property contiguous to the Project. Consultant can coordinate with the City to publish notices to public newspapers, websites, and at the Proposed Project site. Fees associated with coordinating and publishing to public newspapers, websites, or posting of a physical notice at the Project will require a change order as these tasks are not included in this scope and associated fees for newspaper postings vary. Task 5: Prepare Final MND with Response to Comments Final MND with Response to Comments. Based upon comments received from public review, responses to the comments will be prepared. A draft of these responses will be provided to the City. Upon receipt of one complete set of comments from the City on the responses, a Final MND will be prepared. This document combined with the Draft MND will constitute the Final MND to be used by the City when considering approval of the Project. Prepare Mitigation and Monitoring Reporting Program (MMRP). Following preparation of the MND, Consultant will prepare a Draft MMRP as required by CEQA for review by the City. The Final MMRP incorporating the City's comments will be incorporated into the Final MND. Notice of Determination (NOD). The NOD is fled following the City's decision to carry out or approve the project for which the MND has been prepared. Consultant will prepare the NOD and will file the NOD with the OPR and the County Clerk. We have included the California Department of Fish and Wildlife (CDF)vV) filing fees for the NOD associated with an MND in the cost below. Task 6: Project Management/Meetings Consultant's Project Manager, Eunice Bagwan, will manage and coordinate all components of the Project and have a proactive role in keeping all tasks on schedule and on budget and ensure timely completion of the environmental documents. Eunice will maintain an updated Project schedule and will submit monthly status reports providing an overview of progress made and tasks to be accomplished the following month. Eunice will consult with the responsible agencies to discuss potential environmental impacts and mitigation measures for the Project. hi addition to the meeting identified under Task 1, Eunice will attend virtually bi-weekly status update calls. This task also covers attendance at one City Hearing associated with the Project. 12 C\cmo\Agreements\Chambers Group Inc FY25-0010.doex jm EXHIBIT "B" COST PROPOSAL Task 1.1: Initial Meeting and Data Acquisition $3,954.00 Task 1.2: Project Description $4,208.00 Task 2.1: Air Quality, Energy, GHG Emissions Memo $3,990.00 Task 2.2.1: Literature Review/Records Search $3,800.00 Task 2.2.2: A8 52 Support $3,175.00 Task 3: Prepare an IS $12,268.00 Task 4: Prepare Draft MND $8,920.00 Taslc 5: Prepare Final MND with Response to Comments $9,520.00 Task 6: Meetings and Project Management $5,376.00 Total Fee $55,211.00 13 I:\cmo\Agreements\Chambers Group Inc PY25-0010.docx jm Docusign Envelope ID: 68A9D149-6A7E-4EAB-98E7-BCF9C0880733 EXHIBIT "C" WORKERS' COMPENSATION INSURANCE CERTIFICATION Every employer, except the State, shall secure the payment of compensation in one or more of the following ways: (a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees. CHECK ONE x I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861). I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance. I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct. CHAMBERS GROUP, INC. o slonaa W. B Date' y.� 2/3/2025 In2P1£IlEPiIMi. Mike McEntee, CEO/CFO 14 1:\cmo\Agivnnen[s\Chambers Group Inc FY25-0010.docx jm