HomeMy WebLinkAboutContracts & Agreements_21-2025FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This first amendment ("First Amendment") to the agreement for the provision of Employee
Assistance Program services ("Agreement"), dated September 5, 2023, by and between the City
of Redlands, a municipal corporation and a general law city ("City"), and Nancy K. Bohl, Inc. a
California corporation dba The Counseling Team International ("Consultant"), is made and
entered into this 4°i day of February, 2025.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement,
more particularly described in Exhibit "A," "Scope of Services," which is attached hereto by
reference; and
WHEREAS, it is the desire of City and Consultant to amend Article 5.1 of their existing
Agreement to increase Consultant's compensation by $25,000 in year two which will be funded
from Redlands Police Department's ("RPD") Board of State and Community Corrections'
("BSCC") Officer Wellness and Mental Health grant program;
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby
acknowledged City and Consultant agree as follows:
AGREEMENT,
Section 1. Exhibit "A" of the Agreement, titled "Scope of Services," is hereby
amended to authorize the additional services to RPD at the approved upon cost and services as
identified in Attachment 1, which is attached hereto and incorporated herein by this reference.
Section 2. Article 5, entitled "Payments To Consultant," Section 5.1 of the Agreement, is
hereby amended to read as follows:
"The total annual compensation for Consultant's performance of the Services shall not
exceed the amount of thirty- four thousand eight hundred dollars ($34,800) in year one,
the total annual compensation for year two will increase by $25,000 providing a total
amount of sixty-one thousand five hundred forty dollars ($61,540) which will be covered
by RPD's BSCC Officer Wellness and Mental Health grant program and thirty eight
thousand four hundred dollars ($38,400) in year three, and 5% increase if services are
sustained for year 4 and 5. City shall pay Consultant on a time and materials basis up to
the not to exceed amount in accordance with Exhibit `B," titled ("Fee Schedule Title ")
which is attached hereto and incorporated herein by reference."
Section 3. Exhibit `B" of the Agreement, titled "Fee Schedule Title," is hereby
amended to the additional cost as identified in Attachment 2.
Section 4. All other provisions of the Agreement shall remain unchanged by this First
Amendment and in effect.
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IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective
as of February 4, 2025.
CITY OF REDLANDS NANCY K. BOHL, INC. dba THE
COUNSELING TEAM INTERNATIONAL
By: WB -
Mario S ueedo, ayor Juli Casto Koot, *Exer-uIve 4Director
ATTEST:
BY=
ne Donaldson, City Clerk
2
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ATTACHMENT 1
EXHIBIT A
SCOPE OF SERVICES
a. Apprroaah and Mothodology:
Provide a straightforward and oonofse prese vistlon, The proposal should Include a description of
your understanding of the City and emphasize a dear understanding of the scope of savviest
required and cismonatrate to necessary resources to perform the intended services.
TCTI understands due City of Redlands is seeking an Employee Assistance Program far their Safety
employees, TCTI understands the function of the EAP is to attend to the emotional, mental and
psycholoplcai twith of employees and their eligible family members by providing access to outside
counseling and referrals to appropriate community and professional resources for help in resolving problems.
Core Cbtr6911nri
_ For safety employees and their dependenh: '
Lip to ten (to) saaslori s of assessment and relarraVahort-term counseling per family (employee and
his or her dependents) per indent per Wonder year for City Safety Officers-, and
+ Up to feu hundred W) special puposs counseling sessions to be allocated over the three (a) year
whh an option to extend services for two (2) additional one (1) year extensions with the same terns
and conditions during the We of the contract as Informal or Formal Merger referrals
TCTI understands the vendor shall also provide:
kind, These sessions shall be conducted
Licensed professional EAP counselors— experienced in providing EAP services —shall deliveroonfrdendal,
toleheailh elwrt-teml, solution [caused assessment avid counseling seWone for employees and drab NMI ias
members who are experiencing Igo problems of any kind. These sessions I be conducted using ads and
secure virtual platforms.
Ucensed, professional EAP counselors shall be available in sufficient numbers and in approprlats loaadons to
deliver both urgent and non -urgent services in a timely manner, urgent request for service shall be met
within 24 hours and non -urgent request within five business days.
The EAP will provide counseling for problems related, but not Ilmited ter: stress, family, work, grim, smoking
cessation, alcohol & drug abuse, marriage & divorce, depression, parent -chill relationships, childrspouss
abuse, aging, eldercare, eOjv disorders, thnerrcial and credit problems, gambling, ooaffal resolution, serious
ikneWdsaih of a family member, and mental healdt Issues,
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Additional Services:
Program Operations Cost: Annual Wellness Checkups
The Counseling Team International (TCTI), TCTI shall provide the following services:
Annual Wellness Checkups for all Redlands Police Department employees: TCTI will provide a
clinician onsite at the Redlands Police Department or at the TCTI office to meet with every
employee, both sworn and professional staff, in order to reduce stigma around mental wellness and
promote effective stress management at the rate of $175 per hour.
4
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ATTACHMENT
EXHIBIT B
FEE SCHEDULE TITLE
The Counseling Team International will provide confidential assessment and counseling services to
safety employees and their dependents. The pricing will include the following:
A. Short-term confidential, professional counseling for approximately 155 safety employees and their
eligible dependents living within the home.
1. Up to ten (10) sessions of assessment and referral/short term counseling per family (employee
and his/her dependents), per incident, per calendar year for city safety officers.
2. Up to four hundred (400) special purpose counseling sessions to be allocated over the three (3)
year life of the contract as formal or informal manager referrals.
B. Supervisor Referrals/Cousultations —provide consultations with supervisors regarding problem safety
employees and/or any aspect of the Employee Assistance Program.
C. Follow-up Sessions - for safety employees involved in Critical Incidents.
D. Orientation - TCTI will conduct an initial orientation for command staff and/or peer support to explain
the Employee Assistance Program (RAP).
E. Health Fair - TCTI will attend one health fair a year.
F. Brown Bag Seminar - TCII will conduct Twelve (12) Sixty (60) Monte seminars annually.
All benefits and services above will NOT EXCEED the annual amount of $34,800.00. This will be billed at
the rate of $2,900.00 per month.
Additional serWees not included in the annual amount,
A. Critical Incident Intervention - provide Stand -By -Status (SBS) 24/7/365 On -call Critical Incident Stress
Management services at the reduced rate of $275.00 per hour port to port.
B. Training —provide a wide variety of training classes at the reduced rate of $225.00 per hour port to port.
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COST PAGE YEAR 2
The Counseling Team International will provide confidential assessment and counseling services to
safety employees and their dependents. The pricing will include the following:
A. Short-term confidential, professional counseling for approximately 155 safety employees and their
eligible dependents living within the home.
1 Up to ten (10) sessions of assessment and refenal/shoat term counseling per family (employee
and his/her dependents), per incident, per calendar year for city safety officers.
2 Up to font huirdtrd (406) special purpose counseling sessions to be allocated over the three (3)
yen lde of We edakiact a§ fotntttl or informal manager referrals.
B Supervisor Referrals/Consultations —provide consultations with supervisors regarding problem safety
employees and/or any aspect of the Employee Assistance program.
C. Follow-up sessions - for safety employees involved in Critical Incidents.
D. Orientation - TCTf will conduct an initial orientation for command staff and/or peer support to explain
the Employee Assistance Program (EAP).
E. Health Fair - TCTI will attend one health fair a year.
F. Brown Bag Seminar - TCTI will conduct Twelve (12) Sixty (60) Minute seminars annually.
All benefits and services above will NOT EXCEED the annual amount of $36,540.00. This will be billed at
the rate of $3,045.00.00 per month.
Additional services ga Included In the annual amount.
A. Critical Incident Intervention -provide Stand -By -Status (SBS) 24n1365 On -call Critical Incident Stress
Management services at the reducedrate of $290.00 per hour port to port.
B. Training —provide a wide variety oftraining classes at the reduced rate of $240.00 per hourport to port.
Program Operations Cost: Annual Wellness Checkups
The Counseling Team International will provide annual wellness checkups service not to exceed
$25,000 funded by the Redlands Police Department's Board of State and Community Corrections'
Officer Wellness and Mental Health grant program.
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'AGE YEAR 3
The Counseling Team luteltiational will provide confidential assessment and c<
safety employees and their dependents. The pricing will include the following:
A. Short-term confidential, professional counseling for approximately 155 safety employees and their
eligible dependents living within the home.
to
1 Up to ten (10) sessions of assessment, and referral/short term counseling per family (employee
and hisliier dependents), per incident, per calendar year for city safety officers.
2 Up to four hundred (400) special purpose counseling sessions to be allocated over the three (3)
year life of the contract as formal or informal manager referrals.
B. Supervisor Referrals/Consultations—provide consultations with supervisors regarding problem safety
employees and/or any aspect of the Employee Assistance program.
C. Follow-up Sessions - for safety employees involved in Critical Incidents.
D. orientation - TCTI will conduct an initial orientation for command staff and/or peer support to explain
the Employee Assistance Program (EAP)_
E. Health Fair - TCTI will attend one health fair a year.
F. Brown Bag Seminar - TCTI will conduct Twelve (12) Sixty (60) Minute seminars annually.
All benefits and services above will NOT EXCEED the annual amount of $38,400.00. This will be billed at
the fate of $3,200.00 per month.
Additional services not included in the annual amount.
A- Critical Incident Intervention - provide Stand -By -Status (SBS) 24/'7/365 On -call Critical Incident
Stress Management services at the reduced rate of $305.00 per hour port to port.
B. Training —provide a wide variety of training classes at the reduced rate of $255.00 per hour port to port.
There will be a 5% increase on all charges H you continue services in Year 4 and a 5% increase on all
charges if you continue services in Year 5.
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