HomeMy WebLinkAbout2024_12_17 - RegularMINUTES
Regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center,
35 Cajon Street, on December 17, 2024 at 5:00 P.M.
Present: Eddie Tejeda, Mayor
Paul Barich, Mayor Pro Tempore
Denise Davis, Council Member
Mario Saucedo, Council Member
Absent:Jenna Guzman-Lowery, Council Member
Staff:Charles M. Duggan, Jr., City Manager; Yvette M. Abich Garcia, City Attorney; Jeanne
Donaldson, City Clerk; Phillip Doolittle, City Treasurer; Janice McConnell, Assistant City
Manager; Chris Boatman, Assistant City Manager; Carl Baker, Public Information
Officer; Danielle Garcia, Management Services/Finance Director; Brian Desatnik,
Development Services Director; John Harris, Municipal Utilities and Engineering
Director; Rich Sessler, Fire Chief; Rachel Tolber, Police Chief; Tabitha Crocker, Facilities
and Community Services Director; Robert Meteau, HR/Risk Management Director
Mayor Tejeda called the meeting to order and explained that comments could be presented
in-person, via Zoom, via cell phone or landline. He offered the public an opportunity to provide
comment on any item on the agenda for the closed session.
PUBLIC COMMENT
None forthcoming
CLOSED SESSION
Conference with legal counsel - Anticipated litigation pursuant to Government Code Sections
54956.9(d)(2) and (e)(3):
A point has been reached where, in the opinion of the legislative body of the local agency, and on
the advice of its legal counsel based on existing facts and circumstances, there is a significant
exposure to litigation against the local agency, based on the local agency’s receipt of
communication dated November 25, 2024, from Jonathan Shardlow, legal counsel for Prologis,
Inc. to City Attorney Yvette Abich Garcia threatening litigation (copy available for public
inspection in City Clerk’s Office)
City Attorney Garcia announced this item was pulled from the Closed Session Agenda.
Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1)(City
Attorney Garcia)
One Case:
a. Miller & Associates, LLC v. City of Redlands, San Bernardino Superior Court, Case No.
CIVSB2203755
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Conference with real property negotiators - Government Code §54956.8
(Assistant City Manager Boatman)
Property:APN: 0171-191-30-0000
Agency
Negotiators:
Charles M. Duggan, City Manager; Christopher Boatman,
Assistant City Manager
Negotiating Party:Steve Stockton, President, Redlands Historical Museum
Association
Under
Negotiation:
Terms of possible lease with City.
RECONVENE CITY COUNCIL MEETING
The meeting reconvened at 6:00 P.M. with an invocation by Mayor Pro Tem Barich. The Pledge of
Allegiance to the American flag was conducted by the Student Council of Smiley Elementary
School.
CLOSED SESSION REPORT
City Attorney Garcia announced the following: Council Member Guzman-Lowery was absent
from Closed Session, Mayor Tejeda recused himself from Item C-1, and Ms. Garcia declared no
reportable action was taken during the closed session.
PRESENTATIONS
Mayor Tejeda introduced Barry Johansson, who sang musical selections in celebration of the
holidays. Mr. Johansson is the Executive Director of the Freedom Philharmonic.
ELECTION CERTIFICATION - OATHS - CITY COUNCIL REORGANIZATION
Resolution No. 8638 Election Results Certification
City Clerk Donaldson presented Resolution No. 8638, reciting the facts of the general municipal
election held on Tuesday, November 5, 2024, declaring the following results:
Member of the City Council District 2 Votes
Eddie Tejeda 2,661
Jennifer Maravillas 1,893
Member of the City Council District 4 Votes
Jenna Guzman-Lowery 2,673
Jesus Cisneros 937
Marc R. Shaw 3,047
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City Clerk
Votes
Jeanne Donaldson 26,113
City Treasurer Votes
Phillip Doolitte 18,770
John Paul Maier 8,730
On motion of Mayor Pro Tempore Paul Barich, seconded by Council Member Denise Davis, the
City Council unanimously approved, by roll call vote, Resolution No. 8638 reciting the facts of the
General Municipal Election held on Tuesday, November 5, 2024, declaring the results and such
other matters as provided by law, declaring that Eddie Tejeda was elected as a Member of the City
Council District 2; Marc R. Shaw was elected as a Member of the City Council District 4; Jeanne
Donaldson was elected as the City Clerk; and Phillip Doolittle was elected as the City Treasurer.
Vote: 4 - 0 Passed
Administration of Oaths
Mayor Tejeda administered the oath of office to City Clerk Jeanne Donaldson. City Clerk
Donaldson administered the oath of office and presented certificates of election to newly elected
Council Members Eddie Tejeda and Marc Shaw and newly elected City Treasurer Phillip Doolittle.
Resolution No. 8508 Selection of Mayor and Mayor Pro Tempore
Mayor Tejeda opened the discussion relating to Resolution No. 8508, establishing the process for
the selection of the mayor and mayor pro tempore and their respective terms of office and
repealing Resolution No. 8414. On December 20, 2022, the City Council reviewed potential
changes to the selection process by which the council selects the mayor and mayor pro tempore
and adopted Resolution No. 8414 to provide for a seniority-based rotating schedule beginning
December 2024 and continuing thereafter, every even numbered year. On January 17, 2023, the
City Council adopted Ordinance No. 2953 amending Chapter 2.02 of the Redlands Municipal
Code relating to the selection process. Resolution No. 8508 would eliminate the rotation system
and states that the City Council shall meet after each general municipal election, choose one of its
members as mayor, and one of its members as mayor pro tempore, for a two-year term of office.
Council Member Davis stated her reasons for supporting the rotation methodology, pointing out it
was designed to be fair, equitable and allow each district representative an opportunity to be
Mayor. She said this was a move forward for the City, and she was worried that repealing the
rotation method was a betrayal of the public's trust and would undermine the democratic process
that was established two years ago.
As public comment, twenty-nine people urged the Council to give the rotation method a chance,
highlighting the fact that there was no data to prompt the reversal of the current resolution.
Speakers raised several topics, including, the value of providing each district equal and fair
representation, Council Member Davis's strong qualifications to be mayor, the need for
transparency, and the timing and motivation behind bringing this matter before the Council again.
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transparency, and the timing and motivation behind bringing this matter before the Council again.
Many said there was an appearance that the proposed resolution attempted to reduce the power of
a woman leader, diminish the LGBTQ community and target Council Member Davis specifically.
Fifteen people supported having council members select the mayor and mayor pro tempore
among themselves, stating this method was based on merit, not on seniority. At least four
speakers suggested the Council consider electing the mayor at-large, so that every voter was
given an opportunity to determine who represents the city as mayor.
Mayor Tejeda preferred selecting the mayor and mayor pro tempore positions using historical
methodology. Council Member Saucedo also favored the system whereby council members
determined who would fill the leadership roles, as this was based on competency, not on
seniority. Mayor Pro Tem Barich added that serving as the mayor required an extra time
commitment. Council Members were grateful to every single speaker and to those who provided
written comments, as well.
On motion of Council Member Tejeda, seconded by Council Member Mario Saucedo, the City
Council approved, by roll call vote, Resolution No. 8508 establishing the process for the
selection of the Mayor and Mayor Pro Tempore and their respective terms of office and repealing
Resolution No. 8414.
Vote: 4 - 1 Passed
NAY: Council Member Denise Davis
Selection of Mayor and Mayor Pro Tempore
City Clerk Donaldson conducted the elections of the Mayor and Mayor Pro Tem for a term of
two years, announcing that nominations do not require a second. She called for nominations for
the office of Mayor. Council Member Barich nominated Denise Davis. Council Member Tejeda
nominated Mario Saucedo. There being no further nominations, a roll call vote was taken:
VOTE: Nominee Denise Davis - Vote Failed 2-3
Ayes: Paul Barich, Denise Davis
Nays: Eddie Tejeda, Mario Saucedo, Marc Shaw
VOTE: Nominee Mario Saucedo - Vote Passed 4-1 - Mario Saucedo was declared the new Mayor
Ayes: Eddie Tejeda, Paul Barich, Mario Saucedo, Marc Shaw
Nays: Denise Davis
Ms. Donaldson called for nominations for the office of Mayor Pro Tem for a term of two years.
Council Member Paul Barich nominated Marc Shaw. There being no further nominations, Marc
Shaw was declared the new Mayor Pro Tem.
PRESENT:
Mario Saucedo, Mayor
Marc Shaw, Mayor Pro Tem
Eddie Tejeda, Council Member
Paul Barich, Council Member
Denise Davis, Council Member
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Brief comments were provided by Mayor Saucedo and Mayor Pro Tem Shaw. A ten-minute recess
was called at 8:40 P.M. and the meeting reconvened at 8:50 P.M.
PUBLIC COMMENT
SBVWCD Representative - Newly elected Mark Falcone introduced himself as the Division 2
Board Member of the San Bernardino Valley Water Conservation Board. He looked forward to
working with the City and Council Members.
Christmas Parade Event Organizers - Michael Paisner raised concerns about the actions of the
Kiwanis Club and wondered whether they discriminated against one of the Christmas Parade
entrants, "The Neighborhood Gays".
No to High Rises - Gregory Brittain reminded the Council that the voters had twice rejected ballot
measures pushing for higher densities and higher building heights, and he urged the Council to
honor the will of the voters.
CONSENT CALENDAR
Minutes
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously approved the regular meeting minutes of December 3, 2024.
Vote: 5 - 0 Passed
Cultural Arts Commission Appointments
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City
Council unanimously reappointed, by roll call vote, Margo Mullen to serve a second four-year
term on the Cultural Arts Commission ending January 6, 2029; and reappointed Edie Punt to
serve her first full four-year term on the Cultural Arts Commission ending January 6, 2029.
Vote: 5 - 0 Passed
Traffic and Parking Commission Appointments
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously reappointed, by roll call vote, Andrew Hoder to serve his first full
four-year term on the Traffic and Parking Commission ending December 20, 2028; appointed
Patrick Taylor to serve a four-year term on the Traffic and Parking Commission ending December
20, 2028, and appointed Donivan Fox to serve the remainder of a four-year term on the Traffic
and Parking Commission ending December 20, 2025.
Vote: 5 - 0 Passed
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Library Board of Trustees Appointment
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously reappointed, by roll call vote, William Hardy Jr. to serve a three-year
term on the Library Board of Trustees ending January 1, 2028.
Vote: 5 - 0 Passed
Accept Grant Award SB County Homeless Services
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously determined, by roll call vote, that acceptance of the Homeless,
Housing, Assistance, and Prevention 4 (HHAP-4) grant and the award of a Homeless Resource
Services Agreement with Step Up on Second Street, Inc. for case management services are
exempt from environmental review pursuant to Sections 15061(b)(3) of the State's Guidelines
implementing the California Environmental Quality Act; accepted the Homeless, Housing,
Assistance, and Prevention 4 (HHAP4) grant in the amount of $300,000 for case management
services at the Project Home Key site; approved a Homeless Resource Services Agreement for
the provision of case management services with Step Up on Second Street, Inc., in an amount
not-to-exceed $300,000; and approved the additional appropriation in the amount of $300,000 as
described in the staff report.
Vote: 5 - 0 Passed
First Amendment with Dyett & Bhatia, Urban and Regional Planners
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the City
Council unanimously determined, by roll call vote, that approval of the First Amendment to
the Professional Services Agreement with Dyett & Bhatia Urban and Regional Planners is exempt
from environmental review pursuant to Section 15061(b)(3) of the State's guidelines
implementing the California Environmental Quality Act; and approved the First Amendment to
the sole source Professional Services Agreement with Dyett & Bhatia, Urban and Regional
Planners, to include an additional Scope of Services, an increase to the Agreement by $21,600
from $129,800 to a total aggregate amount not-to-exceed $151,400, to extend the agreement term
to December 31, 2025.
Vote: 5 - 0 Passed
EnviroMINE, Inc. Agreement for Annual Site Inspections and Related Services
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously approve the Agreement with EnviroMINE, Inc., for an initial term of
three (3) years with an option to extend for two additional one-year terms for an annual amount of
$24,500 and an aggregate amount not to exceed $122,500 over a five-year period for the provision
of professional services for sand and gravel annual site inspections and related services associated
with the Surface Mining and Reclamation Act of 1975 (SMARA).
Vote: 5 - 0 Passed
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Resolution No. 8646 Designating City's Authorized Agents
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously approved, by roll call vote, Resolution No. 8646, designating the
City's Authorized Agents for cost recovery purposes through the California Governor's Office of
Emergency Services (CalOES) and Federal Emergency Management Agency (FEMA) for any
damages and emergency work that may occur during a natural or man-made disaster.
Vote: 5 - 0 Passed
Mobile Office Purchase
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously approved, by roll call vote, the purchase of a mobile office from
Mobile Modular for the California Street Landfill at a cost of $117,550.24, for a new updated
office space to ensure that staff assigned to the Landfill Division have efficient resources to
provide essential landfill compliance.
Vote: 5 - 0 Passed
General Architecture Design Services Agreement
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously determined, by roll call vote, that approval of a Professional Services
Agreement with Higginson Architects Inc. for general architecture design services is exempt from
the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA
Guidelines; and approved the Professional Services Agreement with Higginson Architects Inc. for
general architecture design services for an amount not to exceed $100,000.
Vote: 5 - 0 Passed
Contribution to Redlands 4th of July Committee
Facilities and Community Services Department Director Crocker introduced a request from the
Redlands 4th of July Committee for a $30,000 contribution from the City for the 2025 Fourth of
July Celebration. She explained that in order to approve the contribution, the Council must
determine that the financial support serves a public benefit. As background, the City Council
approved a $30,000 contribution in 2024 for the fireworks display. However, due to technical
issues with the display, including the grand finale, the pyrotechnics contractor provided a $15,000
credit, reducing the Committee’s financial need to $15,000. As the City disburses payment only
after the event, the Redlands 4th of July Committee will receive a $15,000 payment for the 2024
event.
For the 2025 Fourth of July celebration, the Committee is requesting a $30,000 financial
contribution to secure the fireworks display. This contribution will represent only a portion of the
total event cost. Committee Chair and event organizer Tim Murone clarified that the contribution
request was a deposit to hold the date and was due to the vendor in January 2025.
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request was a deposit to hold the date and was due to the vendor in January 2025.
On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the
City Council unanimously approved, by roll call vote, a $30,000 contribution for the 2025 Fourth
of July Celebration to the Redlands 4th of July Committee and determined that the financial
support serves a public benefit; and approved the additional appropriation in the amount of
$30,000.
Vote: 5 - 0 Passed
Resolution No. 8650 Salary Schedule
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously approved, by roll call vote, the City Council unanimously approved,
by roll call vote, Resolution No. 8650 establishing a Salary Schedule and Compensation Plan for
City Employees and rescinding Resolution No. 8624. Resolution No. 8650 incorporates position
changes in the City Manager's Office, Human Resources Department and the Library.
Additionally, salary adjustments have been made to certain part-time classifications in order to
maintain compliance with minimum wage requirements.
Vote: 5-0 Passed
Payment for enQuesta Utility Database for Customer Management
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously approved, by roll call vote, payment of the invoice to Systems &
Software, Inc. (“S&S”), providers of the City’s utility billing software, in an amount of $203,771
for annual software maintenance and support for the calendar year 2025.
Vote: 5-0 Passed
PO Modification JCI Jones Chemical Inc.
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously determined, by roll call vote, that approval of a $75,000 JCI Jones
Chemical, Inc. purchase order modification is exempt from environmental review pursuant to
Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality
Act; and approved a $75,000 JCI Jones Chemical, Inc. purchase order modification to operate and
maintain water utility production, treatment, and distribution systems.
Vote: 5-0 Passed
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Resolution No. 8644 Establishing Contractor List
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously determined, by roll call vote, that approval of Resolution No. 8644
is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines
implementing the California Environmental Quality Act; and adopted Resolution No. 8644
establishing a contractor list pursuant to the Uniform Public Construction Cost Accounting
Act.
Vote: 5-0 Passed
Amending Agreement California St / Redlands Blvd Intersection Widening Project
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously determined, by roll call vote, that approval of the Third
Amendment to the Professional Services Agreement with CASC Engineering and Consulting,
Inc. for the California Street and Redlands Boulevard Intersection Widening Project is exempt
from environmental review pursuant to Section 15061(b)(3) of the State's guidelines
implementing the California Environmental Quality Act; and approved the Third Amendment
to the Professional Services Agreement with CASC Engineering and Consulting, Inc. for the
California Street and Redlands Boulevard Intersection Widening Project to extend the time
for completion to December 31, 2025.
Vote: 5-0 Passed
Purchase Chemical Fume Hoods with Cabinets and Sample Refrigerator
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously determined, by roll call vote, that purchasing four (4) laboratory
fume hoods with cabinets and one (1) sample refrigerator is exempt from environmental
review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California
Environmental Quality Act; and approved the purchase four laboratory fume hoods with
cabinets and one sample refrigerator from Thomas Scientific, LLC for a total purchase price
of $85,673.25.
Vote: 5-0 Passed
Installation Traffic Signal at Church St/San Bernardino Ave Intersection
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously determined, by roll call vote, that approval of a Professional
Services Agreement with AGA Engineers, Inc. to engineer and provide construction support
services for the installation of a new traffic signal at the Church Street/San Bernardino
Avenue intersection is exempt from environmental review pursuant to Section 15061(b)(3) of
the State's guidelines implementing the California Environmental Quality Act; and approved
the Professional Services Agreement with AGA Engineers, Inc. for an amount not-to-exceed
$115,000.
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$115,000.
Vote: 5-0 Passed
Accept Grant Award FY 2023 Homeland Security Grant Program
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously accepted, by roll call vote, the grant award from the FY 2023
Homeland Security Grant Program; and approved an additional appropriation of $23,962 to
the Police Department.
Vote: 5-0 Passed
NEW BUSINESS
Redlands Historical Museum Association for MOR Lease Agreement
Assistant City Manager Boatman reviewed a Lease Agreement with the Redlands Historical
Museum Association (RHMA) for the Museum of Redlands (MOR) property located at 1
North Center Street, for a not to exceed amount of $36,000. Since 2021, in recognition of the
community benefit of the MOR, the City Council has contributed to the fundraising for the
project. At their April 19, 2022 meeting, the City Council approved a midyear grant
agreement with RHMA for $1 million toward the construction of the museum. On May 7,
2024, the City Council agreed to provide RHMA a loan of $1 million from the City to RHMA
with interest at 4% to be repaid in 2 years. At that same meeting, the City Council also agreed
to a promissory note with RHMA, advancing $2 million at zero interest to RHMA. This grant
will be repaid by a $2 million grant from the state of California to the city of Redlands, which
the state has committed to send to the city upon the conclusion of the construction.
The construction of MOR is scheduled to be substantially completed by the end of 2024. The
RHMA is desirous of turning the building over to the City as soon as possible. In a spirit of
cooperation, RHMA and the City have agreed to conclude a lease arrangement for a limited
period (2 – 6 months) in 2025 until the transfer agreement can be finalized and adopted.
The proposed lease agreement between the RHMA (Landlord) and the City of Redlands
(Tenant) establishes a short-term arrangement to facilitate the City’s use and operation of the
property. The lease is intended to provide the City access to the property for museum-related
activities, administrative setup, and cultural promotions, while allowing the City to assume
operational costs prior to the anticipated donation of the property. Key summary points of the
lease include: 1) Term: Four months starting February 4, 2025, with a two-month extension
option. Lease terminates automatically upon transfer of the Premises to Tenant; 2) Rent:
$6,000 per month, plus Tenant is responsible for utilities and janitorial services. Landlord
covers property maintenance and landscaping; 3) Use: Museum exhibit staging, artifact
storage, office setup, cultural promotions, and Landlord-approved activities.
As public comment, MOR President Steve Stockton was pleased to act as cheerleader for the
Museum and expressed his enthusiasm to bring this 25-year journey to the next phase and
transfer ownership to the City. Dennis Bell was concerned about the Council's spending
priorities, and he questioned how the City was planning and budgeting for these future
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expenses.
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously determined, by roll call vote, that approval of the lease agreement
with the Redlands Historical Museum Association is exempt from environmental review
pursuant to Section 15061(b)(3) of the State’s guidelines implementing the California
Environmental Quality Act; and approved the lease agreement with the Redlands Historical
Museum Association.
Vote: 5-0 Passed
Master Construction Management Services Agreement State Street City Hall
Assistant City Manager Boatman presented a Sole Source Procurement Waiver and
Professional Services Agreement with Tilden-Coil Constructors, Inc., for Master Construction
Management Services for State Street City Hall for an amount not to exceed $1,363,358. With
the development of the new City Hall Facility, staff has determined a Master Construction
Management Services is necessary for this facility improvement project. This approach has
been successful with the City's Police Department Safety Hall Facility development. The
pre-construction evaluation of the design and master construction management services will
provide expertise for the City, lowering potential costs associated with change orders, and
other unexpected challenges that occur during major construction projects. To avoid delays
and reduce liability for the City, staff is recommending waiving the competitive procurement
process and contracting directly with Tilden Coil Constructors, Inc. for these services. Staff
negotiated a reasonable fee to provide these services, similar to services being provided for
the City's Safety Hall project. The agreement total is in the amount of $1,363,358, which
includes $50,000 for pre-construction phase services, $813,358 for general conditions (project
site support services), and a construction management fee based on 5% of the project
construction budget. Many public agencies are beginning to use a method referred to as
construction management/ multiple prime delivery to better manage large projects and
mitigate risk. Construction Management Multi-Prime, as it is commonly referred to, is a
project delivery method in which the professional contractor/ construction manager ("CM")
serves as a consultant on a project from inception to completion. The City also enters into
separate construction contracts directly with subcontractors who are managed by the CM.
As public comment, Dennis Bell said the City was spending a lot of money on a building that
was supposed to be in good shape when the City originally purchased it.
On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the
City Council unanimously determined, by roll call vote, that approval of a Professional
Services Agreement with Tilden-Coil Constructors, Inc., for Master Construction
Management Services for State Street City Hall is exempt from environmental review
pursuant to Section 15061(b)(3) of the State's guidelines implementing the California
Environmental Quality Act; approved to waive competitive procurement procedures to
contract directly with Tilden-Coil Constructors, Inc., for Master Construction Management
Services for State Street City Hall; approved the Professional Services Agreement with
Tilden-Coil Constructors, Inc. for Master Construction Management Services for State Street
City Hall in the amount not to exceed $1,363,358; and approved an additional appropriation
of $1,363,358.
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Vote: 5-0 Passed
Unarmed On-Site Security Services at Step-Up In Redlands Facility
Assistant City Manager Boatman described the Professional Services Agreement with TK
Security, Inc., for the provision of unarmed, on-site security services at the Step-Up In
Redlands Project Home Key facility. Project Home Key facility, known as Step Up In
Redlands, currently houses 120 people and provides supportive services such as mental health
counseling and medical services. The original grant agreement included Step Up on Second, a
nonprofit partner, to provide case management and property management services, which are
still being provided at the site. With the City of Redlands being a partner in the State Project
Home Key grant, the City is committed to providing safety to the residents at the housing
site. The City has agreed to provide an onsite security presence at the facility, up to 24 hours
daily, to assist in maintaining the desired atmosphere and activities at the facility. After the
initial period, the City will reassess the need for full-time onsite security. Additionally, staff
may reassess the times a security guard is necessary and adjust the schedule as needed during
the term of the agreement.
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Marc Shaw,
the City Council unanimously approved, by roll call vote, the Professional Services
Agreement with TK Security, Inc., for the provision of unarmed, on-site security services at
the Step-Up In Redlands Project Home Key facility, in an amount not-to-exceed $196,560 for
the initial term of one year, with the option to extend by two additional one-year terms for a
total amount not-to-exceed $589,680.
Vote: 5-0 Passed
Encampment Resolution Funding Program (ERF-3)
Assistant City Manager Boatman summarized the California Department of Housing and
Community Development (HCD) Encampment Resolution Funding Program (ERF-3) grant
award in the amount of $5,341,800. In January 2024, Governor Gavin Newsom announced a
significant $300 million initiative aimed at addressing homelessness by assisting individuals
living in encampments to transition into safe and stable housing. As part of this initiative,
Redlands received over $5.3 million through the Encampment Resolution Fund (ERF-3)
grant. These funds will focus on addressing homelessness and creating sustainable pathways
to housing within Redlands. The program will specifically target approximately 100 homeless
individuals currently residing in encampments along major transportation corridors, including
the Interstate 10 and 210 freeways, Highway 38, and the Santa Ana River basin. Services
offered under this program include street outreach, shelter provision, housing navigation,
rapid rehousing, permanent housing placements, and temporary accommodations through
hotel vouchers.
The majority of the grant funds will be allocated to local nonprofit organizations, which will
act as subcontractors to deliver critical services aligned with the program's goals. This
approach leverages the expertise of community-based organizations to ensure efficient and
effective service delivery. Upon the City Council's formal acceptance of the grant, staff will
prepare detailed agreements with these subcontractors for future Council approval. In addition
to funding service delivery, a portion of the grant will be used to bolster the City's Homeless
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Solutions Division by hiring dedicated personnel,
On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the
City Council unanimously accepted, by roll call vote, the award of $5,341,800; authorized the
City Manager or his designee to execute the grant agreement and related program documents;
authorized the additional appropriation of $5,341,800 as shown in the staff report; and
approved the limited-term positions as described in the staff report for the Homeless Solutions
Division with a term for each not-to-exceed two years.
Vote: 5-0 Passed
2025-2026 CDBG Program Proposed Project Listings
Development Services Director Desatnik presented staff's recommendation for FY 2025-2026
Community Development Block Grant Program (CDBG) proposed project listing. Requested
funding distributions included:
1) Sylvan Park Rehabilitation Project - City of Redlands Restroom Replacement & ADA
Sidewalk Improvements $265,386.16
2) Family Service Association of Redlands Housing and Food Assistance $9,340
3) Boys & Girls Club of Greater Redlands - Riverside Family Strengthening $9,340
4) YMCA of the East Valley Legal Aid Services $9,340
5) Partners Against Violence Supportive Services for Victims of Violence $9,340
6) Girls on the Run Youth Services $9,340
On motion of Council Member Eddie Tejeda, seconded by Mayor Pro Tempore Marc Shaw,
the City Council unanimously directed staff, by roll call vote, to prepare the 2025-2026
Community Development Block Grant Program Cooperating City of Recommended Projects
Form and submit to the County of San Bernardino Community Development and Housing
Division, based on staff's funding requests as listed in the staff report. The requests were based
on an evaluation and analysis of all the applications submitted, received, and deemed eligible
for the 2025-2026 Community Development Block Grant (CDBG) Program Year beginning
on July 1, 2025.
Vote: 5-0 Passed
Resolution No. 8643 Mixed-Use Development Measure 'U' Exemption
Development Services Director Desatnik provided background on Resolution No.
8643 determining that a proposed mixed-use development on an approximately 3.15-acre site
located at the northeast corner of Stuart Avenue and Eureka Street is exempt from Measure
'U'. On November 12, 2024, the Planning Commission reviewed the application and
unanimously recommended that the City Council determine that the proposed project
qualifies for exemption from Measure 'U.' Measure U, by its own provisions, recognizes that
certain types of development or projects may be determined to be exempt from those
provisions of the Redlands General Plan established by Measure U, including five “Special
Categories of Development” specifically listed in the measure. Among the Special Categories
of Development, Measure U provides a specific exemption that states, “Development directly
related to proposed Metrolink stations in the City of Redlands, including one at the University
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of Redlands.”
On motion of Council Member Paul Barich, seconded by Council Member Eddie Tejeda, the
City Council unanimously approved, by roll call vote, Resolution No. 8643 finding that the
proposed mixed-use project on an approximately 3.15-acre site located at the northeast corner
of Stuart Avenue and Eureka Street, near the Downtown Redlands train station is exempt
from Measure 'U'.
Vote: 5-0 Passed
Agreement for EOC Audiovisual System
Fire Chief Sessler introduced a Professional Services Agreement with Activu Corporation for
an amount not to exceed $257,779, for the purchase and installation of an audiovisual system
for the City's Emergency Operations Center (EOC) as part of the grant-funded EOC
Renovation Project. The grant is designed to enhance emergency management and
preparedness by supporting flexible, sustainable, secure, strategically located, and fully
interoperable EOCs, with a focus on addressing identified deficiencies and needs. Key
renovations include optimizing the space for improved functionality, upgrading workspaces,
IT/computer systems, and audiovisual equipment, and addressing facility enhancements.
Priorities include replacing the EOC's aging rooftop HVAC units and roofing, as well as
upgrading the audiovisual system.
On motion of Mayor Pro Tempore Marc Shaw, seconded by Council Member Eddie Tejeda,
the City Council unanimously approved, by roll call vote, the Professional Services
Agreement with Activu Corporation for an amount not to exceed $257,779, for the purchase
and installation of an audiovisual system for the City's Emergency Operations Center (EOC)
as part of the grant-funded EOC Renovation Project.
Vote: 5-0 Passed
Contract Award 2023 CIP Water Pipeline and Highline Replacement Project
Municipal Utilities and Engineering Director Harris highlighted the details of a
$12,058,362.99 construction contract with MCC Pipeline, Inc. for construction of the 2023
CIP Water Pipeline and Highline Replacement Project, Project No. 501063. (Project). The
Project) will replace approximately seven miles of aging and deteriorated water
pipelines. Each year, a portion of revenues generated through water utility rates is used to
replace aging water pipelines throughout the City. These pipelines are selected based
on maintenance history, inspection records, and coordination with future paving
improvements. The Project also includes replacing approximately two miles of a large
diameter water transmission line known as the "Highline" from Fifth Avenue/Crafton Avenue
to Reservoir Road/I-10. The Highline distributes water from the Henry Tate water treatment
plant to the Fifth Avenue and Country Club water reservoirs. The Highline is approximately
seven miles long and was constructed in the 1950s using unlined steel pipe with an
anticipated service life of fifty years. Due to its age and condition, the pipe has reached the
end of its useful life and the City has already replaced approximately five miles of the
Highline. Director Harris pointed out there is funding available in the Water Fund's
unassigned fund balance sufficient to cover this expense.
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On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the
City Council unanimously determined, by roll call vote, that approval of a construction
contract and construction of the 2023 CIP Water Pipeline and Highline Replacement Project,
Project No. 501063 are categorically exempt from environmental review pursuant to Sections
15302 and 15303 of the State’s guidelines implementing the California Environmental
Quality Act; approved an additional appropriation in the amount of $3,058,363; approved the
2023 CIP Water Pipeline and Highline Replacement Project plans and specifications; and
approved a construction contract with MCC Pipeline, Inc.
Vote: 5-0 Passed
Resolution No. 8645 California St & Redlands Blvd Intersection Widening Project IS/MND
Municipal Utilities and Engineering Director Harris detailed the need for Resolution
No. 8645 to adopt a Mitigated Negative Declaration and Mitigation Monitoring/Reporting
Program prepared for the proposed California Street and Redlands Boulevard Intersection
Widening Project in accordance with Section 15074 of the California Environmental Quality
Act Guidelines.
On motion of Council Member Eddie Tejeda, seconded by Council Member Paul Barich, the
City Council unanimously approved, by roll call vote, Resolution No. 8645 to adopt
a Mitigated Negative Declaration and Mitigation Monitoring/Reporting Program prepared for
the proposed California Street and Redlands Boulevard Intersection Widening Project in
accordance with Section 15074 of the California Environmental Quality Act Guidelines.
Vote: 5-0 Passed
COUNCIL MEMBER ANNOUNCEMENTS AND ACTIVITIES
Council Member Davis represented the City at the Chamber of Commerce Rise & Shine
meeting, participated in the Christmas parade, and enjoyed the Omnitrans Gala held at the
Mitten Building.
ADJOURNMENT
There being no further action required the meeting adjourned at 9:35 P.M. The next regular
meeting of the City of Redlands City Council will be held on January 21, 2025.
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