HomeMy WebLinkAbout8663RESOLUTION NO. 8663
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ESTABLISHING A POLICY FOR CITY COUNCIL PROCLAMATIONS,
CERTIFICATES, PLAQUES/AWARDS AND OTHER RECOGNITIONS THAT
HONOR THE CONTRIBUTIONS OF INDIVIDUALS, ORGANIZATIONS OR
EVENTS THAT BENEFIT THE COMMUNITY
WHEREAS, the Redlands City Council actively seeks to recognize noteworthy contributions
and achievement of individuals and organizations that benefit the community; and
WHEREAS, individuals and organizations request city recognition of contributions or causes
and events that benefit the City of Redlands; and
WHEREAS, the purpose of this policy is to establish guidelines and standards for recognizing
and encouraging such contributions
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
REDLANDS AS FOLLOWS:
Sectionl . The City Council hereby adopts the "Recognition Policy" attached hereto and
incorporated by reference herein as Exhibit "A".
Section 2. This Resolution shall take effect upon its adoption.
Section 3. The City Clerk shall certify to the adoption of this resolution.
ADOPTED, SIGNED AND APPROVED this 18th day of March, 2025.
ug"—, ZL -
Mario Sauc do, Mayor
ATTEST:
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e e Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution
was duly adopted by the City Council at a regular meeting thereof held on the 18th day of March,
2025, by the following vote:
AYES: Councilmembers Barich, Tejeda, Davis, Shaw; Mayor Saucedo
NOES:
ABSENT:
ABSTAIN:
J e Donaldson, City Clerk
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EXHIBIT A
CITY OF REDLANDS RECOGNITION POLICY
Purpose of Policy.
a. The purpose of this policy is to establish formal guidelines and standards for
recognizing and encouraging contributions made by individuals or groups to the City
for the community's betterment, and/or to bring awareness to causes or events
relevant to the community of Redlands. These individuals and organizations will be
recognized by the City Council for various civic contributions.
b. For purposes of this policy, `recognition" means certificates, proclamations,
awards/plaques and other tangible tributes or honors signed or issued by the Mayor
on behalf of the entire City Council for the purpose of recognizing an individual or
group's civic contributions or achievements or to honor special occasions, events,
celebrations and business openings.
2. General Provisions.
a. All forms of recognition are signed solely by the Mayor on behalf of the entire City
Council.
The sponsoring Council Member will present recognitions on behalf of the City
Council, except when absent, then the Mayor or Mayor Pro Tempore, will perform
the duties.
c. Commissioners/Board Members/Committee members may not issue any official
recognition on behalf of the City or in their official capacity as commissioners or
members of any board or committee.
d. Recognition may only be issued where there is a clear nexus or connection to the
community of Redlands. Recognitions, when applicable, will only be presented at
one City Council meeting.
e. Recognition will not be issued for campaigns or events contrary to city policy,
matters of politics, or for personal ideological or religious beliefs.
3. Proclamations
a. Proclamations are official documents of the City Council signed by the Mayor,
approved by the City Council, and prepared to commemorate or create awareness of
a special occasion, event, issue, individual or organization.
b. Proclamations are placed on the agenda for City Council approval and often
presented at City Council meetings.
c. Proclamations constitute endorsement by the City and should be viewed as such
when being considered.
d. Requests for proclamations must be made to the City Manager's Office.
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i. Requests for proclamations must be received by the City Manager's Office
five (5) weeks ahead of the scheduled City Council meeting for which the
proclamation is being requested for Council consideration.
ii. To be considered "received", requests must include the proclamation
name/title and draft text with recitals comprising a total word count of no
more than 250 words in 12-point, New Times Roman font. The City retains
the right to modify, edit, or otherwise amend the proposed proclamation to
meet policy guidelines.
iii. The name of the person or group who will receive the proclamation at the
City Council meeting, or an address where it will be mailed, should also
accompany the request though a designated recipient is not required.
4. Certificates.
a. Certificates are official documents of the City Council bearing the signature of the
Mayor on behalf of the City Council.
b. Certificates may be presented at City Council meetings or at offsite events without
formal City Council approval.
c. Requests for certificates must be approved by the Mayor.
Requests must be received by the City Manager's Office two weeks ahead of
when they are needed.
ii. To be considered "received", requests must include all necessary information
to create the certificate(s) and make it/them available for presentation.
d. Certificates may be awarded to recognize events and achievements including, but not
limited to:
i. Special events such as conferences, conventions, seminars, and professional
celebrations.
I Milestones, achievements and celebrations.
iii. Academic achievements (individual, group or team).
iv. Athletic achievements (individual, group or team).
v. Acts of volunteerism or service.
vi. Recognition of dignitaries or legislators representing the City.
vii. Honorable completion of office by an elected official or appointed advisory
group member.
viii. New business: grand openings and ribbon cuttings.
ix. Any other event or achievement which, at the Mayor's discretion, merits a
certificate.
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5. Awards and Plaques.
a. Awards or plaques may be presented in order to recognize events and achievements
of greater significance, including but not limited to:
i. Significant acts of volunteerism or service to the community.
ii. Individual or organization achievement or service benefiting the City of
Redlands by board members or executive officers.
iii. Any other event or achievement which, at the Mayor's discretion, merits a
plaque or award.
b. Awards or plaques may be presented at City Council meetings or at offsite events
without formal City Council approval.
c. Requests for awards or plaques must be approved by the Mayor.
i. Requests must be received by the City Manager's Office five weeks before
they are needed.
ii. To be considered "received", requests must include all necessary information
to create the plaque(s)/awards(s) and make itithem available for presentation.
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