HomeMy WebLinkAboutContracts & Agreements_102-2025FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This first amendment ("First Amendment") to the agreement for the provision of property
tax management, information and audit services ("Agreement"), dated June 21, 2022, by and
between the City of Redlands, a municipal corporation and a general law city ("City"), and HdL
Coren & Cone, a California corporation ("Consultant"), is made and entered into this 3rd day of
June, 2025.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement,
specifically "Payments to Consultant."
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby
acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. Article 5.1 of the Agreement, entitled "Payments to Consultant," is hereby
amended to read as follows:
"5.1. The compensation for the Consultant's performance of the Services will be the
amount of Fifty -Nine Thousand Nine Hundred Twenty -Five Dollars ($59,925.00) for the
Services provided during the Initial Term. Should this Agreement be extended, commencing
June 21, 2025 of the first Extended term, the compensation for Consultant's performance for the
Services will be the amount of Twenty -Two Thousand Four Hundred Twenty -Five Dollars
($22,425,00) which amount includes an increase pursuant to the Consumer Price Index as set
forth in Exhibit "B". Commencing June 21, 2026 of the second Extended Term and Twenty -
Three Thousand One Hundred Twenty Dollars ($23,120.00) which includes an increase pursuant
to the Consumer Price Index as set forth in Exhibit "B", bringing the total possible amount of
compensation to One Hundred Five Thousand Four Hundred seventy dollars ($105,470.00). For
the Initial Term and each Extended Term, City shall pay Consultant on a time and materials basis
in accordance with the rates specified in Exhibit "B," titled "Fee Schedule," which is attached
hereto and incorporated herein by this reference
Consultant may adjust its Based Fix Fee pursuant to the California Consumer Price Index as set
forth in Exhibit `B". Fees for the identification and correction of errors are compensated on a
contingent basis, Consultant shall receive 25 percent of general fund or tax increment property
tax revenue or other revenues attributable to City recovered or reallocated as set forth in Exhibit
"B»
Section 2. The Fee Schedule set forth in Exhibit "B" of the Agreement is hereby amended
as set forth in Attachment "1 ", which is attached hereto and incorporated herin by this reference.
Section 3. All other provisions of the Agreement shall remain unchanged by this First
Amendment and in effect.
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Section 4. This Amendment may be executed in counterpoarts, each of which shall be
deemed an original, but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have executed this First .Amendment, to be effective
as of June 3, 2025.
CITY OF REDLANDS
By:
Mario Saucedo, ayor
ATTEST:
J e Donaldson, City Clerk
HDL COREN & CONE
By' -W&4�f _
Paula C e3e,, President
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ATTACHMENT
EXHIBIT B
FEESCHEDULE
A. Fee for Services
1.Consultant shall provide the Base Services described above, for a fixed annual fee of
$19,975 (invoiced quarterly)(`Based Fixed Fee").
2. The Base Fixed Fee shall increase annually starting June 21st, 2025 by the percentage
increase in the California Consumer Price Index (CCPI) for all items as determined by the
California Department of Industrial Relations as measured February to February by the
California All Urban Consumers index for the preceding twelve-month period.
3. In no event shall the Based Fixed Fee be reduced by this calculation. For purposes of
this Agreement, the "CPI"shall mean the Consumer Price Index - All Urban Consumers
for the surrounding statistical metropolitan area nearest City, All Items (1982-84 = 100),
as published by the U.S. Department of Labor, Bureau of Labor Statistics, or, if such
index should cease to be published, any reasonably comparable index selected by
Consultant.
On -Going Consultation
During the term of the agreement, we serve as the resource staff to the County or agency on
questions relating to property tax. This includes being "on -call' to assist with any property tax issues.
On -going consultation would include, but not be limited to inquiries resolved through use of the City
data base. All requests for information based upon the County's property tax data sets are provided
without additional costs. Special reports, additional research, or requests requiring additional
computer programming requested by City in writing may be charged additional costs. Attendance at
City and/or Successor Agency meetings at the written request of City will be billed at our hourly
rates.
Fees for Optional Services shall be billed at the following hourly rates:
Partner $250 per hour
Principal $225 per hour
Programmer $200 per hour
Associate $175 per hour
Senior Analyst $125 per hour
Analyst $ 90 per hour
Administrative $ 70 per hour
Hourly rates for optional services are exclusive of expenses and are subject to adjustment by
Consultant annually. On July 1st of each year starting in calendar year 2023, Consultant shall provide
City with an updated schedule of hourly rates. The rates will not be increased by more than five
percent (5%) per year.
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Identification and Correction of Errors
Fees for the identification and correction of errors are on a contingent basis, Consultant shall receive
twenty-five percent (25%) of general fund or tax increment property tax revenue or other revenues
attributable to City recovered or reallocated which are directly or indirectly the result of an audit,
analysis or consultation performed by Consultant (including but not limited to base year value audits;
administration of tax sharing agreements; tax increment allocation reviews; county allocation
reviews). Consultant shall separate and support said reallocation and provide City with an itemized
invoice showing all amounts due as a result of revenue recovery or reallocation. City shall pay audit
fees after Consultant's submittal of evidence that corrections have been made by the appropriate
agency -Payment to Consultant shall be made within thirty (30) days after City receives its first
remittance advice during the fiscal year for which the correction applies.
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