HomeMy WebLinkAboutContracts & Agreements_106B-2025AGREEMENT FOR THE PROVISION OF PROFESSIONAL
ENVIRONMENTAL CONSULTING SERVICES FOR A PRIVATE PROJECT
This agreement for the provision of professional environmental consulting services
("Agreement") is made and entered into this 5"' day of June, 2025 ( "Effective Date"), by and
between the City of Redlands, a municipal corporation ("City") and Chambers Group, Inc., a
California corporation ("Consultant"), who are sometimes individually referred to herein as a
"Party" and, together, as the "Parties." In consideration of the mutual promises contained herein,
City and Consultant agree as follows:
ARTICLE 1— ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide professional environmental consulting services
for City (the "Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2 — SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit "A,"
titled "Scope of Services," including a project schedule, which is attached hereto and
incorporated herein by reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the
performance of this Agreement including, but not limited to, State prevailing wage laws.
ARTICLE 3 —RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that may assist
Consultant in performing the Services.
3.2 City designates Brian Desatnik, City's Development Services Director, and his designees,
as City's representatives with respect to performance of the Services, and such person shall
have the authority to transmit instructions, receive information, interpret and define City's
policies and decisions with respect to performance of the Services.
ARTICLE 4 — PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in accordance with the project
schedule. The Services shall commence on the Effective Date of this Agreement and be
completed on or before March 31, 2026.
1
I emo\AgreementAChambers Group, Inc. Environmental Consulting Services Agreement FY25-0087.docx-ms
4.2 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to the City, consistent with City
Council adopted policy for the same. It shall be the obligation of Consultant to obtain a
copy of such policy from City staff.
ARTICLE 5 — PAYMENTS TO CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not exceed the
amount Eighty -Five Thousand Five Hundred Two Dollars ($85,502). City shall pay
Consultant on a time and materials basis, up to the not to exceed amount, in accordance
with Exhibit "B," titled "Project Costs and Hourly Rates," which is attached hereto and
incorporated herein by this reference.
5.2 Consultant shall submit an invoice to City describing the Services performed, the dates the
Services were performed, and the number of hours spent and by whom, upon completion
of the Services. City shall pay Consultant no later than thirty (30) days after receipt and
approval by City of Consultant's invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
of delivery in person; (ii) five (5) days after deposit in first class certified, registered or
express mail, with return receipt requested; (iii) on the actual delivery date if deposited
with an overnight courier; or (iv) on the date sent by facsimile or electronic mail
transmission (including PDF), if confirmed with a copy sent contemporaneously by first
class, certified, registered or express mail; in each case properly posted and fully prepaid
to the appropriate address set forth below, or such other address as a Party may provide
notice in accordance with this section:
City:
Brian Desamik, Director
Development Service Department
35 Cajon Street, Ste. 20
P.O. Box 3005 (mailing)
Redlands, CA 92373
bdesatnik@eityofredlands.org
(909)798-7555
Consultant:
Mike McEntee, President/CEO
Chambers Group, Inc
3151 Airway Ave.
Suite F208
Costa Mesa, CA 92626
mmeentee@chambersgroupinc.com
(949)261-5414
ARTICLE 6 — INSURANCE AND INDEMNIFICATION
6.1 The following insurance coverage required by this Agreement shall be maintained by
Consultant for the duration of its performance of the Services. Consultant shall not perform
any Services unless and until the required insurance listed below is obtained by Consultant.
Consultant shall provide City with certificates of insurance and endorsements evidencing
such insurance prior to commencement of the Services. Insurance policies shall include a
provision prohibiting cancellation or modification of the policy except upon thirty (30)
days prior written notice to City.
2
I:\cmo\Agreenrents\Chambers Oroup, Inc. Environmental Consulting Services Agreement PY25-0087.docx-nu
A. Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Consultant is self -insured or exempt from the workers' compensation laws of
the State of California. Consultant shall execute and provide City with Exhibit "C"
titled "Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference prior to performance of the Services.
B. Comprehensive General Liability insurance with carriers acceptable to City in the
minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million
Dollars ($2,000,000) aggregate, for public liability, property damage and personal
injury is required. City shall be named as an additional insured and such insurance shall
be primary and non-contributing to any insurance or self-insurance maintained by City.
C. Business Auto Liability coverage, with minimum limits of One Million Dollars
($1,000,000) per occurrence, combined single limit bodily injury liability and property
damage liability. This coverage shall include all Consultant owned vehicles used in
connection with Consultant's provision of the Services, hired and non -owned vehicles,
and employee non -ownership vehicles. City shall be named as an additional insured
and such insurance shall be primary and non-contributing to any insurance or self-
insurance maintained by City.
D. Consultant is expressly prohibited from assigning or subcontracting any of the Services
without the prior written consent of City. hi the event of mutual agreement by the
Parties to assign or subcontract a portion of the Services, Consultant shall add such
assignee or subcontractor as an additional insured to the insurance policies required
hereby and provide City with the insurance endorsements prior to any Services being
performed by the assignee or subcontractor.
6.2 Consultant shall defend, indemnify and hold harmless City and its elected officials,
employees and agents from and against any and all claims, losses or liability, including
attorneys' fees, arising from injury or death to persons or damage to property occasioned
by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers,
employees and agents in performing the Services.
ARTICLE 7 — CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in any
real property that may be the subject of this Agreement or any other source of income,
interest in real property or investment that would be affected in any manner or degree by
the performance of Consultant's Services. Consultant further covenants and represents that
in the performance of its duties hereunder, no person having any such interest shall perform
any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
3
IAcnm\Agreements\Chambers Group, Inc. Environmental Consulting services Agreement PY25-0087.docx-nrs
A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt, or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in
malting a governmental decision or otherwise perform the same or substantially the
same duties for City that would otherwise be performed by an individual holding a
position specified in City's Conflict of Interest Code under Government Code
section 87302.
7.3 In the event City determines that Consultant most disclose its financial interests, Consultant
shall complete and file a Fair Political Practices Commission Form 700, Statement of
Economic Interests, with the City Clerk's office pursuant to the written instructions
provided by the City Clerk.
ARTICLE 8 — GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions
of this Agreement the prevailing Party shall, in addition to any costs and other relief, be
entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in-
house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement. Any
assignment or attempted assignment without such prior written consent may, in the sole
discretion of City, results in City's immediate termination of this Agreement.
8.3 Consultant is for all purposes Linder this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor its agents shall have
control over the conduct of Consultant or Consultant's employees, except as herein set
forth. Consultant shall supply all necessary tools and instrumentalities required to perform
the Services. Assigned persomnel employed by Consultant are for its account only, and in
no event shall Consultant or personnel retained by it be deemed to have been employed by
City or engaged by City for the account of, or on behalf of City. Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent, nor shall Consultant have any authority, express or implied, to bind City to any
obligation.
IAcnro\Agreements\Clu ntbers Group, tire. Environmental Consulting Services Agreement FY25-0087.docx-ins
8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less
than five (5) days prior written notice to Consultant of City's intent to terminate. If this
Agreement is terminated by City, an adjustment to Consultant's compensation shall be
made, but (1) no amount shall be allowed for anticipated profit or unperformed Services,
and (2) any payment due Consultant at the time of termination may be adjusted to the extent
of any additional costs to City occasioned by any default by Consultant. Upon receipt of a
termination notice, Consultant shall immediately discontinue its provision of the Services
and, within five (5) days of the date of the termination notice, deliver or otherwise make
available to City, copies (in both hard copy and electronic form, where applicable) of
project related data, design calculations, drawings, specifications, reports, estimates,
summaries and such other information and materials as may have been accumulated by
Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis
for Services completed up to the date of termination.
8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant
pursuant to this Agreement. Such books shall be available at reasonable times for
examination by City at the office of Consultant.
8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained herein,
and any prior negotiations, written proposals or verbal agreements relating to such matters
are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City and
Consultant.
8.7 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement
is declared invalid, void or unenforceable by a court of competent jurisdiction, the same
shall be deemed severable from the remainder of this Agreement and shall not affect,
impair or invalidate the remaining sentences, clauses, paragraphs or sections contained
herein, unless to do so would deprive a Party of a material benefit of its bargain under this
Agreement.
1:\cmo\Agreements\Chambers Group, Inc. Environmental Consulting Services Agreement FY25-0087.docx-ins
IN WITNESS WHEREOF, duly authorized representatives of Ci and �nsultant have signed
in conf rmation of this Agreement.
CITY OF REDLANDS
By: P
Charles M. Duggan, J ., city tManager
ATTEST:
<7��� Ag�g�
Je Donaldson, City Clerk
CHAMBERS$CcTRQIRP, INC.
By: v �t IN 4--�
Mike Mc nee, esidentlCEO
6
1:1cjno1Elgreements\Chambers Group, Inc. Environmental Consulting Services Agreement FY25-0087.docx-ms
EXHIBIT "A"
SCOPE OF SERVICES
Consultant has prepared a scope of work and cost estimate to prepare the CEQA documentation
according to all applicable state and local requirements that will be applied to the Proposed
Project. The appropriate CEQA documentation for the Proposed Project will be determined
through the preparation of an IS Checklist. Consultant will:
• Assist with determining the level of documentation required (e.g., IS) based on the scope
noted above.
• Prepare all CEQA documentation according to all applicable state and local requirements,
concurrent with construction approval of the Project.
• Conduct data gathering and coordination with public agencies, as needed.
• Provide technical studies, as needed.
• Assist with coordination and collaboration with City staff, various consultants, and any
State/local agencies, as Required.
• Attend various City meetings.
Consultant can continence work on this Project as soon as Consultant receives a written Notice
to Proceed (NTP). Consultant will accomplish the scope of work as described in the following
pages.
Task 1: Project Initiation Task 1.1: Initial Meeting and Data Acquisition
After receiving NTP, Consultant will be prepared to meet with representatives of the City at a
Project Initiation/Dick-Off Meeting (in -person or via teleconference) to discuss project goals,
project description, specific project issues, upcoming construction schedules, and CEQA
schedule; as well as receive any pertinent Proposed Project information reports. Consultant will
also survey the Proposed Project site and the immediate surrounding areas to make
a photographic record to document the existing conditions.
Consultant will review all available Proposed Project -related data and reports provided by the
City. Following the review of existing data, any gaps in the data and recommendations for
correcting the gaps would be discussed with the City. Consultant will work closely with the City
to determine what additional data must be collected in support of the CEQA docurnent being
prepared. It is assumed that Consultant can use these documents in the analysis of
the Proposed Project.
Task 1.2: Project Description
Consultant will develop a comprehensive description of the Proposed Project that will form the
basis for the analysis of the potential impacts on the environment, based on the information
provided by the City. The project description will include a narrative and graphical presentation
of the Project, including components, location and boundaries, regional and vicinity maps, and a
statement of the project goals and objectives.
Deliverables: One electronic Portable Document Format (PDF) and a Word copy of the
Proposed Project Description for one round of City review.
C\cmo\Agreements\Chambers Group, Inc. Environmental Consulting Services Agreement I+Y25-0087.docx-ms
Task 2: Peer Review
Task 2.1: Biological Resources Report
Consultant staff will peer review the Applicant prepared biological resources report. This task
assumes one round to review and a second round to confirm the revisions. An amendment to the
contract will be provided should there be additional reviews and revisions needed.
Task 2.2: Cultural Resources Report
Consultant staff will peer review the Applicant prepared cultural resources report. This task
assumes one round to review and a second round to confirm the revisions. An amendment to the
contract will be provided should there be additional reviews and revisions needed.
Task 2.3: Noise Report
Consultant staff will peer review the Applicant prepared noise study. This task assumes one
round to review and a second round to confirm the revisions. An amendment to the contract will
be provided should there be additional reviews and revisions needed.
Task 3: Prepare an IS
Task 3.1: Administrative Draft IS
Consultant will prepare an IS Checklist to confirm the preparation of appropriate CEQA
Dociunentation for the Proposed Project. The IS will be prepared using the most recent revision
of the IS Environmental Checklist Form suggested in the CEQA Guidelines Appendix G. In
compliance with CEQA Section 15063, the IS will contain the following,
in brief form:
• A description of the project, including the location of the project;
• An identification of the environmental setting;
• A preliminary identification of environmental effects by using a checklist, matrix, or
other method, with some evidence to support the entries; and
• A preliminary discussion of the ways to mitigate the significant effects identified; if any.
The environmental factors outlined in the CEQA checklist include:
• Aesthetics
• Agricultural and
Forestry Resources
• Air Quality
• Biological Resources
• Cultural Resources
• Energy
• Geology and Soils
• GHGs
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Mandatory Findings of Significance
• Mineral Resources
• Noise
• Population and Housing
• Public Services
• Recreation
• Transportation
• Tribal Cultural Resources
(TCRs)
• Utilities and Service
Systems
• Wildfire
1:\cmo\Agreements\Chambers Group, Inc. Environmental Consulting Services Agreement FY25-0087.docx-ms
Deliverables: One electronic PDF copy of the Administrative IS for up to two rounds of City
review.
Task 3.2: Final Draft IS
After receiving receipt of one set of integrated comments on the Draft IS from the City,
Consultant will revise the IS accordingly. hi addition to the IS, Consultant will provide a
recommendation for the appropriate level of CEQA documentation.
Task 4: Technical Studies
Based on the proposed work, the technical studies below are suggested to supplement the
analysis in the appropriate CEQA document.
Task 4.1: Air Quality, Energy, GHG Report
The following scope outlines the preparation of the air quality, energy and GHG report by Vista
Environmental.
Existing Air Quality Setting, Regulatory Requirements and Thresholds
• Provide a project description that details the project location and nearby sensitive
receptors.
• Identify the existing air quality setting in the area.
• Identify GHGs and their associated impacts to global climate change.
• Identify toxic air contaminants (TACs) and their potential health effects.
• Identify applicable federal, state, and South Coast Air Quality Management District
(SCAQMD's) rules and regulations and identify current attainment status of federal and
state standards, and current SCAQMD attainment plans.
• Obtain existing air quality data from air quality monitoring stations within the study area
utilizing California Air Resources Board (CARB) data sources. Data will be obtained for
air pollutants, including ozone, nitrogen dioxide (NO2), and particulate matter (PM10
and PM2.5).
• Identify SCAQMD thresholds of significance for the criteria pollutants and GHGs.
• Identify thresholds of significance for energy usage.
Air Quality Analysis
• Provide a project consistency analysis with the Air Quality Management Plan (AQMP).
The consistency analysis will determine if the Project will contribute to air quality
violations and if it will comply with AQMP control measures.
I: eirm\AgreementAChambers Group, Inc. Environmental Consulting Services Agreement FY25-0087.docx-ms
• Evaluate and quantify regional criteria pollutant emissions associated with each phase of
construction activities for the Project utilizing the CalEEMod Model and construction
assumptions provided by the Applicant. Compare the Proposed Project's construction -
related regional criteria pollutant emissions to the SCAQMD thresholds.
Evaluate local (nitrous oxides) NOx, (carbon monoxide) CO, (particulate matter) PM10,
and PM2.5 emissions associated with each phase of construction activities for the Project
at the nearest off -site sensitive receptors utilizing the SCAQMD Look -Up Tables and the
methodology described in Localized Significance Threshold Methodology, prepared by
SCAQMD, July 2008.
• Provide a qualitative analysis of the construction -related TAC impacts from the Proposed
Project and detail how due to the limited duration of construction activities that the
cancer and non -cancer risks would be less than significant.
• Evaluate and quantify regional criteria pollutant emissions associated with the operations
of the Project utilizing the CatEEMod Model. Compare the Proposed Project's
operational regional criteria pollutant emissions to the SCAQMD thresholds.
• Evaluate local NOx, CO, PM10, and PM2.5 emissions created onsite from the operation
of the Project at the nearest off -site sensitive receptors utilizing the SCAQMD Look -Up
Tables and the methodology described in Localized Significance Threshold
Methodology, prepared by SCAQMD, July 2008.
• Provide a qualitative analysis of the operation -related (TAC) impacts from the Proposed
Project and detail how due to the number of diesel truck deliveries and distance to the
off -site homes that the cancer and non -cancer risks would be less than significant.
• Prepare a qualitative CO hotspot analysis of the study area intersections that details the
current attailmlent status of CO in the Air Basin as well as research performed by the
SCAQMD that analyzed the four busiest intersections in the South Coast Air Basin and
found less than significant local CO hotspot concentrations, in order to make a finding of
less than significant for the Proposed Project.
• Provide a qualitative odor analysis from construction and operation of the Proposed.
Project. The odor analysis will identify the potential sources of odors and the mnnber of
variables that can influence the potential for an odor impact as well as providing detail of
what constitutes a significant odor impact.
i Utilize the results of the above tasks to develop responses to each of the air quality -
related CEQA checklist questions.
10
l:\cmo\Agrccments\Chambers Group, Inc. Hnvironmentat Consulting Services Agreement AY25-0082.doex-ms
Energy Analysis
Calculate construction energy usage through utilization of the California Emissions
Estimator Model® (CalEEMod model) runs developed for the air quality analysis to
quantify the total hours off -road equipment will operate, the total worker miles traveled,
and total haul and vendor truck miles traveled during constriction of the four campuses
combined. Utilize the fuel usage factors from OFFROAD2011 And off -road equipment
operating hours to calculate the fuel usage from the off -road equipment. Utilize the
vehicle fleet average miles per gallon rates from EMFAC2021 and the worker and truck
vehicle miles traveled to calculate the fuel usage from on -road construction trips.
• Calculate operational energy usage through utilization of the CalEEMod model runs
developed for the air quality analysis to quantify electricity and natural gas usage rates
from operation of the four campuses combined the total vehicle miles as well traveled
(VMT) from operation of the Project. Utilize the vehicle fleet average miles per gallon
rates from EMFAC2021 and the total VMT to calculate the fuel usage from operation of
the Proposed Project.
Provide an assessment of how the applicable renewable energy and energy efficiency
rules and regulations will be implemented by the Proposed Project and where possible,
quantify the energy savings achieved through implementing each rule and regulation. If
the proposed project is found to be inconsistent with any rule or regulation, provide
mitigation to ensure the Project meets the requirements.
Utilize the results of the above tasks to develop responses to each of the energy -related
CEQA checklist questions.
GHG Emissions Analysis
• Evaluate and quantify GHG emissions associated with construction and operation of the
Proposed Project through utilization of the CalEEMod Model run used in the Air Quality
Analysis.
• Compare the construction and operational GHG emissions to the SCAQMD GHG
emissions thresholds. If the GHG emissions exceed any applicable thresholds, provide
mitigation to reduce the GHG emissions to less than significant.
• Determine if the proposed project would conflict with the GHG emissions goals and
policies provided in the City of Redlands Climate Action Plan (Redlands CAP), adopted
December 5, 2017, and the 2022 Scoping Plan for Achieving Carbon Neutrality, prepared
by CARB, November 16, 2022.
• Utilize the results of the above tasks to develop responses to each of the GIIG-related
CEQA checklist questions.
11
C\cmo\Agreements\Chambcrs Group, Inc. Environmental Consulting Services Agreement FY25-0087.docx-ms
Report Preparation
Prepare an Air Quality, Energy, and GI-IG Emissions Report documenting the results of the
study and provide responses to each of the air quality, energy, and GHG emissions -related
CEQA checklist questions.
Task 4.2: VMT and Traffic Impact Analysis(TIA)
General Technologies Solutions (GTS) will prepare the required traffic studies. The traffic study
would follow the guidelines, requirements, and thresholds of significance for the City. The study
will evaluate the potential traffic impacts associated with the Proposed Project in accordance
with the City's thresholds of significance.
Task 4.2.1 Scoping & VMT Screening
A trip generation and Scoping memorandum will be prepared to estimate the number of daily
trips generated by the Project as well as the trips generated during the AM and PM peak hours of
a typical weekday. The seeping memorandum will also present the trip distribution assignment
as well as the intersections and scenarios to be analyzed. A screening analysis will also be
carried out per the City's VMT guidelines.
Prior to the initiation of the analysis, we will coordinate with the applicant and then the City staff
on the approval of trip generation and trip distribution to be used in the analysis.
Deliverable: Seeping & VMT Screening Memorandutn
Task 4.2.2: VMT Analysis
We will use the City's adopted VMT guidelines as a guide in the development of VMT analysis
for the Project. The VMT analysis will be based on the SBTAM (San Bernardino County Traffic
Analysis Model) as suggested in the guidelines.
The first step in preparation of this analysis will be to update the traffic analysis zones (TAZs) in
the model that includes the project area. We will convert as needed the project land use into
model socioeconomic categories using SCAG conversion factors. The socioeconomic data in the
base and future year model scenarios will be updated with the project socioeconomic data. Upon
completion of the socioeconomic data update, we will conduct model rums for both base and
future year conditions.
We will utilize the outputs from the model runs to estimate project VMT under base and
cumulative scenarios. Both total project VMT and VMT per service population will be calculated
for the project. The VMT per service population for the project will be compared with the VMT
metrics listed in the City's Guidelines to identify the project's impact.
Deliverable: GTS will prepare a draft memorandum summarizing the analysis methodology and
results. The draft memorandum will be submitted for review and comments. GTS will prepare
one revision to the memorandum to incorporate all comments and prepare a final VMT analysis
memorandum.
12
I:\cmo\Agreements\Chambers Group, Inc. Environmental Consulting Services Agreement PY25-0087.docx-nu
Task 4.2.3: Level of Service Analysis
A level of service analysis will be prepared per the City's guidelines. The analysis will address
the following:
Existing Roadway Network. We will document the conditions of the surrounding roadway
network, including speed limits, number of travel lanes, and non -motorized and transit facilities.
Existing Traffic Volumes. Existing weekday AM and PM peals period traffic volumes will be
collected at study intersections. For purposes of this scope of work, it is assumed that new traffic
counts will be collected at up to ten (10) intersections. The counts will be collected during a
typical weekday of a non -holiday week while schools are in session.
Traffic Safety Analysis. The most recent three-year accident/collision records at study
intersections and roadways will be obtained and summarized.
Non -Motorized Facilities. We will document existing non -motorized facilities, including
sidewalks, shoulders, crosswalks, on -street bicycle lanes, and multi -purpose trails.
Transit Service. Existing transit service within the study area will be summarized, including
transit stop locations, designated routes, service times and headways.
Planned / Cumulative Improvements. We will identify planned transportation improvements
as well as other development (cumulative) projects within the study area, as obtained from the
City.
Project Trip Generation. Daily and weekday AM and PM peak hour trip generation will be
estimated based on the size of the project and information published by the Institute of Traffic
Engineers (ITE) in Trip Generation.
Project Trip Distribution and Assignment. We will distribute and assign AM and PM peak -
hour project traffic onto the surrounding roadway network.
Traffic Volumes and Operations Impact. GTS will analyze the LOS for the study area
intersections surrounding the project and identify in the scoping agreement for the following
scenarios:
• Existing
• Existing Plus Project
We will evaluate the Proposed Project's compliance with the City's Measure U traffic system
requirements; this will include assessing that traffic levels of service are maintained at a
minimum of LOS C throughout the City, except where the current level of service is lower than
LOS C, or as provided in Section 5.20 of the Redlands General Plan where a more intense LOS
is specifically permitted.
13
I]\cmo\Agreements\Chambers Group, Inc. Environmental Consulting Services Agreement FY25-0087.docx-ins
Non -Motorized Impact. Any potential impact on non -motorized facilities will be identified
within the study area.
Transit Impact. We will identify any potential impact on transit facilities and/or service.
Site Access Analysis. The proposed site access location(s) will be evaluated with respect to
spacing, traffic operations, and safety, turn lane requirements, and if necessary, traffic signal
warrants. The study will also include an analysis of impacts associated with the drive though
(queuing and circulation).
Mitigation Measures. In any location where the level of service is below LOS C, mitigation
measures will be proposed to assure, at a minimum, that the level of traffic service is maintained
at no worse than those existing conditions, except'as provided in Section 5.20b.
Deliverable: A formal TIA report that provides the methodology, summaries of baseline and
plus -project conditions, and mitigation measures (if required). If impacts are identified, we will
recommend specific mitigation measures to maintain acceptable traffic conditions under each of
the scenarios. Two (2) revisions of the TIA are included in this scope and budget.
Assumptions: Follow-on services may (or may not) be necessary as part of the development
review process and as such, it is not possible to accurately budget for these services at the time of
contracting. Should follow-on services be necessary, we will provide these services on a time -
and -materials basis with written authorization from the City. Follow-on services could include,
but are not necessarily limited to attendance at meetings, performing additional
traffic/transportation and/or parking analysis, exploring alternative mitigation measures,
reconciling traffic/transportation impact fee calculations, and preparing for and providing expert
witness testimony at public hearings.
Task 4.2.4: Traffic Public Meetings
This task covers up to 2 public meetings for the Proposed Project.
Task 5: Mitigated Negative Declaration
As discussed with the City, it is anticipated that the Proposed Project would require the
preparation of an Mitigated Negative Declaration (MND). This will be confirmed based on the
results of the analysis within the IS, including the technical studies.
Task 5.1: Prepare Draft MND
If one or more significant impacts are identified during the IS process, CEQA allows the
preparation of an MND when those impacts can be mitigated to a less than significant level.
The following is a list of the required contents of an MND:
• a brief description of the project;
• the location of the project (preferably shown on a map);
• the name of the project proponent;
•- a finding that the project will not have a significant effect on the environment;
14
IAcmo\Agreements\Chambers Group, Inc. Environmental Consulting Services Agreement FY25-OOBZdoex-ms
• mitigation measures included in the project to avoid potentially significant effects; and
• a copy of the IS.
For each CEQA environmental checklist discipline item, the existing environmental setting of
the Project site and surroundings will be characterized from the existing literature base and a site
visit by an environmental analyst. An envirommental impacts analysis will be prepared for each
checklist entry. Based on CEQA defined significance criteria, Consultant will determine the
potential for any adverse or significant adverse impacts and present mitigation measures to
reduce any such impacts to a level below significance.
After receipt of one set of integrated comments on the Administrative Draft MND from the City,
Consultant will then revise the MND accordingly. Consultant will prepare and distribute copies
of the Draft MND to the City, State Clearinghouse, and affected public agencies.
For submittal to the State Clearinghouse, Consultant will draft a Notice of Intent (NOI), Notice
of Completion (NOC), Summary Form, and the MND with associated appendices, if any.
Consultant can submit these electronically on behalf of the City. Consultant as a submitter on the
Office of Planning and Research (OPR) CEQANet Web portal. Consultant will prepare the NOI
for distribution during the public review to agencies, interested parties, and property owners
adjacent to the Project site. Consultant will send out no more than 25 mailings of the NOI via
regular mail.
To comply with the CEQA guidelines, the documents must be distributed through at least one of
the following methods:
Publication at least once in a newspaper of general circulation in the area affected by the
Proj ect.
Posting of the notice on- and off -site in the area where the Project is located.
Direct mailing to the owners and occupants of property contiguous to the Project.
Consultant can coordinate with the City to publish notices to public newspapers, websites, and at
the Proposed Project site. Fees associated with coordinating and publishing to public
newspapers, websites, or posting of a physical notice at the Project will require a change order as
these tasks are not included in this scope and associated fees for newspaper postings vary.
Electronic copies will be provided. Hard copies may be provided at an additional cost.
Task 5.2: Prepare Final MND with Responses to Comments
Final MND with Response to Comments. Based upon comments received from public review,
responses to the comments will be prepared. A draft of these responses will be provided to the
City. Upon receipt of one complete set of comments from the City on the responses, a Final
MND will be prepared. This document combined with the Draft MND will constitute the Final
MND to be used by the City when considering approval of the Project. Electronic copies will be
provided. Hard copies may be provided at an additional cost.
Prepare Mitigation and Monitoring Reporting Program. Following preparation of the MND,
Consultant will prepare a Draft Mitigation and Monitoring Reporting Program (MMRP) as
15
L\emo\Agreements\Chambers Group, Inc. Environmental Consulting services Agreement FY25-0087.doex-ms
required by CEQA for review by the City. The Final MMRP incorporating the City's comments
will be incorporated into the Final MND.
Notice of Determination. The Notice of Determination (NOD) is filed following the City's
decision to carry out or approve the project for which the MND has been prepared. Consultant
will prepare the NOD and will file the NOD with the OPR and the County Clerk. We assume the
City will be in charge for the California Department of Fish and Wildlife (CDFW) filing fees for
the NOD associated with an MND.
Task 6: Project Management/Meetings/Public Hearings
Project Management hours have been incorporated in the tasks listed previously. Project
Management tasks cover communication and coordination with the City, coordination with staff
for completion of studies and submittal, and Project progress and budget monitoring.
Consultants' Project Manager and key technical personnel will attend two virtual progress
meetings with the City. This task assumes one City Planning Commission and City Council
meeting at the City, for no more than 3 hours per meeting. This task does not assume attendance
at community meetings. It is assurned that internal staff meetings and progress meetings will take
no more than 1 hour. Consultant will attend any other additional meetings requested by the City
on a time and materials basis.
16
I:\cmo\Agreements\Chambers Group, Inc. Environmental Consulting Services Agreement FY25-0087.docx-ms
EXHIBIT `B"
PROJECT COSTS AND HOURLY RATES
This work is proposed at a firm fixed cost. These costs are estimates based on our best judgment
of the work required to complete the Project. Consultant will not exceed the Proposed Project
limit for the scope defined for the Proposed Project as a whole; however, tasks cannot be
individually limited due to the nature of general estimation inaccuracies. Consultant will manage
the Proposed Project cost to total project dollars and not the task level.
The estimated schedule will vary based on City and agency coordination, inclement weather,
completion of technical studies, turnaround time of the information centers, and receipt of all
necessary documentation to begin the Proposed Project. This cost and schedule do not include
Assembly Bill (AB) 52 Consultation timing.
Task 1: Project Initiation and Project Description
$5,792.00
2 Weelcs
Task 2.1: Biological Resources Report Peer Review
$1,134.00
2 Weeks*
Task 2.2: Cultural Resources Report Peer Review
$1,194.00
2 Weeks*
Task 2.3 Nosie Report Peer Review
$1,130.00
2 Weeks*
Task 3: Prepare an IS
$11,893.00
4 Weeks*
Task 4.1: Air Quality, Energy, GHG Emissions Report
$5,175.00
6 Weeks*
Tasle 4.2.1: Scoping and VMT Screening
$3,680.00
2 Weeks
Task 4.2.2: VMT Analysis
$9,200.00
6 Weeks*
Task 4.2.3: SOS Analysis
$22,080.00
6 Weeks
Task 4.2.4: Traffic Public Meetings
$1,000.00
When Required
Task 5.1: Prepare Draft MND
$8,921.00
2 Weeks
Task 5.2: Prepare Final MN
$9,538.00
7 Weeks including the 30 Day Public
Review
Task 6: Project Management/Meetings/Public Hearings
$4,765.00
Throughout
Total Cost
$85,502.00
25 Weelcs
*These tasks may be prepared concurrently with other tasks.
17
1:\cmo\Agreements\Chambers Group, Inc. Environmental Consulting services Agreement PY25-0087.doex-ms
Billing Rates Effective January 2025
STAFF. Charges for all professional, technical, and administrative personnel directly charging time to the project will be
calculated and billed on the basis of the following staff category hourly 'Billing Rates." Billing Rates include fringe
benefits, burden, and fee.
Staff Title Rate Staff Title Rate
Senior Director $260.00 Director $231.00
Project Manager 4
Project Manager 3
Project Manager 2
Project Manager 1
Environmental Planner 7
Environmental Planner 6
Environmental Planner 5
Environmental Planner 4
Environmental Planner 3
Environmental Planner 2
Environmental Planner 1
Biologist/Botanist 7
Biologist/Botanist 6
Biologist/Botanist 5
Biologist/Botanist 4
Biologist/Botanist 3
Biologist/Botanist 2
Biologist/Botanist 1
$221.00
$200.00
$168.00
$152.00
$224.00
$199.00
$189.00
$166.00
$141.00
$128.00
$116.00
$224.00
$199.00
$189.00
$166.00
$141.00
$128.00
$116.00
GIS Technician 4
GIS Technician 3
GIS Technician 2
G IS Technician 1
Cultural Resources Specialist 7
Cultural Resources Specialist 6
Cultural Resources Specialist 5
Cultural Resources Specialist 4
Cultural Resources Specialist 3
Cultural Resources Specialist 2
Cultural Resources Specialist 1
Technical Editor
Project Controls Specialist
Word Processor
Clerical/Technician
$174.00
$145.00
$133.00
$123.00
$224.00
$199.00
$189.00
$166.00
$141.00
$128.00
$116.00
$120.00
$112.00
$95.00
$79.00
Restoration Construction
Superintendent $117.00 Restoration Specialist 3 $88.00
Foreman / CIAL $100.00 Restoration Specialist 2 $66.00
Crew Lead $80.00 Restoration Specialist 1 $58.00
18
I:\cmo\Agreements\Chnmbers Group, Inc. Environmental Consulting Sevices Agreement pY25-0087.doex-ms
EQUIPMENT / OTHER DIRECT COSTS
OTHER DIRECT COSTS
2
per page
COST
$0.15
OTHER DIRECT COSTS
Bic Survey/Monitoring Equipment
UNIT
UNIT
COST
$6.00
Copies - Internal
per day
Color Copies 8"X11"
per page
$1.00
Bio Survey/JD/Restoration Equipment
per day
$8.00
Color Copies 8"X1T'
per page
$2.00
Bic Fish Survey Equipment
per day
$16.00
GIS Materials
actual
Focused Plant Survey Equipment
per day
$10.00
Field Vehicle Use: Off Road 4WD
per day
$65.00
Cultural Survey Equipment
per day
$6.00
Mileage
per mile
Fed Rate
Cultural Site Recording
per day
$8.00
GPS — Real time, Trimble
per day
$60.00
Cultural Testing/Excavation
per day
$14.00
CD -ROM's
per CD
$2.00
Cultural Monitoring Equipment
per day
$10.00
MaillDelivery
actual
iGage
per day
$15.00
Outside Printing
actual
Sonabat
per day
$46.00
All Other Outside Services
laotual
Electrofisher
per day
$200.00
> All outside services carry a 10% markup.
19
I:\cmo\Agreements\Chambers Group, Inc. Environmental Consulting Services Agreement FY25-0087.doex-ins
EXHIBIT "C"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the
following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and I will comply with such provisions before
commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code § 186 1).
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such that
I become subject to the workers' compensation laws of California, immediately I shall provide the
City with a certificate of consent to self -insure, or a certification of workers' compensation
insurance.
I certify under enalty of perjury under the laws of the State of California that the information and
renresentation Wade in this certificate are true and correct.
CHAMF1 E 6 ROUP, INC. /,
By: Date:
Mike M ntck, President/CEO
20
BcmolAgreements\Chamhers Group, lnc. Environmental Consulting Services Agreement FY25-0087.docx-ms