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HomeMy WebLinkAboutContracts & Agreements_144-2025AGREEMENT TO PERFORM NON-PROFESSIONAL SERVICES FOR EQUIPMENT AND SUPPLIES This agreement for the provision of onsite fleet maintenance and repair services ("Agreement") is made and entered in this I" day of July, 2025 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City") and SVT Fleet, LLC, a California limited liability company, a wholly owned subsidiary of Velocity Vehicle Group ("Contractor"). City and Consultant are sometimes individually referred to herein as a "Party" and, together, as the "Parties." In consideration of the mutual promises contained herein, City and Contractor agree as follows: ARTICLE 1 — ENGAGEMENT OF CONTRACTOR 1.1 City hereby engages Contractor to perform onsite fleet maintenance and repair services for City (the "Services"). 1.2 The Services shall be performed by Contractor in a professional manner, and Contractor represents that it has the skill and the professional expertise necessary to provide the Services to City at a level of competency presently maintained by other practicing professional Contractors in the industry providing like and similar types of Services. ARTICLE 2 — SERVICES OF CONTRACTOR 2.1 The Services that Contractor shall perform are more particularly described in Exhibit "A," titled "Scope of Services," which is attached hereto and incorporated herein by this reference. 2.2 Contractor shall comply with applicable federal, state and local laws and regulations in the performance of this agreement including, but not limited to, any applicable State prevailing wage laws. ARTICLE 3 — RESPONSIBILITIES OF CITY 3.1 City shall make available to Contractor information in its possession that may reasonably assist Contractor in performing the Services. 3.2 City designates Tabitha Crocker, Facilities & Community Services Director, as City's representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City's policies and decisions with respect to performance of the Services. ARTICLE 4 — PERFORMANCE OF SERVICES 4.1 Consultant shall perform and complete the Services in a prompt and diligent in accordance with the schedule set forth in Exhibit "A," titled "Scope of Services," which is attached hereto and incorporated herein by reference. 4.2 The term of this Agreement shall be for a period of one (1) year from July 1, 2025 through June 30, 2026 (the "Term"). 1 IAemo\Agrecments\SVT Fleet, LLC Agreement FY25-0093.dwx-ms 4.3 If Contractor's Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to City, consistent with City Council -adopted policy for the same. It shall be the obligation of Contractor to obtain a copy of such policy from City staff. ARTICLE 5 — PAYMENTS TO CONTRACTOR 5.1 The compensation for Contractor's performance of the Services shall not exceed the amount of One Million Eight Hundred Two Thousand Dollars ($1,802,000) for the Services provided during the Term. City shall pay Contractor on a time and materials basis up to the not to not -to -exceed amount in accordance with the rates specified in Exhibit `B," titled "Price and Fee Schedule," which is attached hereto and incorporated herein by reference. _5.2 _ Contractor shall submit monthly invoices to City describing the Services performed during the preceding month. Contractor's invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom. City shall pay Contractor no later than thirty (30) days after receipt and approval by City of Contractor's invoice. 5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing.- Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent. contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Parry may provide notice in accordance with this section: CITY City Clerk City of Redlands 35 Cajon Street P.O. Box 3005 (mailing) Redlands, CA 92373 jdonaidson@cityofredlands.org (909) 798-7531 CONTRACTOR Michael Thompson, President SVT Fleet, LLC 2429 S. Peck Rd. Whittier, CA 90601 mthompson@svtfleet.com 714-305-1206 ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6.1 The following insurance coverage required by this Agreement shall be maintained by Contractor for the duration of its performance of the Services. Contractor shall not perform any Services unless and until the required insurance listed below is obtained by Contractor. Contractor shall provide City with certificates of insurance and endorsements evidencing 2 I:\ cmoUgreements\SVT Fleet, LLC Agreement FY25-0093.docx-ms such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City. A. Workers' Compensation and Employer's Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Contractor is self -insured or exempt from the workers' compensation laws of the State of California. Contractor shall execute and provide City with Exhibit "C," titled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference, prior to performance of the Services. B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City. C. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Contractor owned vehicles used in connection with Contractor's provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self- insurance maintained by City. 6.2 Contractor shall defend, indemnify, and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses and liability, including attorneys' fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Contractor, or its officers, employees and agents in performing the Services. ARTICLE 7 — CONFLICTS OF INTEREST 7.1 Contractor covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Contractor's Services. Contractor further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement. 7.2 Contractor agrees it is not a designated employee within the meaning of the Political Reform Act because Contractor: A. Does not make a governmental decision whether to: (i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; L\cmo\Agreements\SVT Fleet, LLC Agreement FY25-0093.doex-ms (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof. B. Does not serve in a staff capacity with City and, in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302, 7.3 In the event City determines that Contractor must disclose its financial interests, Contractor shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk's office pursuant to the written instructions provided by the City Cleric. ARTICLE 8 — GENERAL CONSIDERATIONS 8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in- house counsel by a Party. 8.2 Contractor shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City's immediate termination of this Agreement. 8.3 Contractor is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any of its agents shall have control over the conduct of Contractor or Contractor's employees, except as herein set forth. Contractor shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Contractor are for its account only, and in no event shall Contractor or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Contractor have any authority, express or implied, to bind City to any obligation. 8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than ten (10) days prior written notice to Contractor of City's intent to terminate. If this Agreement is terminated by City, an adjustment to Contractor's compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Contractor at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Contractor. Upon receipt of a termination notice, Contractor shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make I omoAgreementASW Fleet, LLC Agreement FY25-0093.docx-ms available to City, copies (in both hard copy and electronic form, where applicable) of project related data, drawings, specifications, reports, summaries and such other information and materials as may have been accumulated by Contractor in performing the Services. Contractor shall be compensated on a pro-rata basis for Services completed up to the date of termination. 8.5 Contractor shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Contractor. 8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Contractor. 8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California. 8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement. IN WITNESS WHEREOF, duly authorized representatives of City and Contractor have signed in confirmation of this Agreement. CITY OF REDLANDS ByOA - Mario Saucedo, Mayor ATTEST: ne Donaldson, City Clerk 5 BemolAgreements\SVT Fleet, LLC Agreement FY25-0093.docx-ms SVT FLEET, LLC By: Ni"&d rL Michael Tho pson, President EXHIBIT "A" SCOPE OF SERVICES Time estimates for equipment repair are not to exceed the industry standard repair guidelines using sources such as Chilton, Mitchell or All Data time. Additional time, above and beyond guidelines will not be accommodated unless previously approved in writing or email by an authorized City representative. The Scope of Work and Specifications are a general guide, and are not intended to be an all- inclusive list of the work necessary for providing the Onsite Fleet Maintenance and Repair Program scope. It shall be the Contractor's responsibility to develop and implement a preventative maintenance (PM) program to effectively maintain all vehicles and equipment listed in the Fleet Availability Performance Standards Tables (Table A) to the satisfaction of City's representatives. The current hours of operation for City staff at the Equipment Maintenance facility are Monday through Friday from 6:00 am to 5:30 pm. The Contractor shall be required to have technicians on site from 6:00 am to 5:00pm Monday through Friday. Changes to this schedule may be accommodated with prior written approval by an authorized City representative. Personnel Requirements are as follows: Up to Six (6) fleet technicians A minimum of two (2) technicians will be onsite Monday through Friday from 6:00 am to 3:00 pm. A minimum of two (2) technicians will be onsite Monday through Friday from 8:00 am to 5:00 pm. One (1) light duty service truck to perform onsite BIT inspections Janitorial Service: One (1) full time person onsite Monday through Thursday from 7:30 am to 4:30 pm Contractor will ensure all employees' certifications and licenses must stay current, including, but not limited to: • Class AB License • ASE's • Forklift Contractor will not use the contracted assets or other City furnished property for work on vehicles or equipment not owned or leased by City unless otherwise authorized by City. City property will not be used in any manner for any personal advantage, business gain, or other personal endeavors by Contractor or Contractor's employees other than in the performance of the work described in the Agreement, unless otherwise authorized. C\cmo\Agreements\SVT Fleet, LLC Agreement FY25-0093.docx-ms Within ten (10) days of Agreement award, Contractor shall schedule with City ajoint facility inspection for the purpose of identifying pre-existing deficiencies pertaining to the buildings, utility systems, equipment, and other assets. Contractor and City will together make a complete and systematic inspection and inventory of all structural, mechanical, electrical and furniture to which Contractor will have access during the course of the Agreement period. Contractor will then prepare and submit to City a Pre -Existing Deficiency Report describing all observed deficiencies pertaining to the building structure, systems, equipment, or other assets noted during the joint inspection. Contractor will include and identify, as part of this listing, any facility feature or system which is functional, but which should be considered for replacement or upgrade due to age or overall condition. City does not warrant or guarantee against the possibility that safety or environmental hazards or potential hazards may exist at this facility. Contractor shall be responsible for identifying any hazardous conditions located in the facility and notifying City in writing within thirty (30) days of Agreement Award. This will be accomplished by conducting an environmental assessment and an occupational, health, and safety inspection of facilities acceptable to City. Contractor will be responsible for the conduct of the assessment and inspection and will pay for the cost of these services. City will be responsible for supplying heat, water and electricity to these facilities. Contractor may use City phone system, but must pay for local service, equipment charges and long-distance calls. In using these facilities, Contractor will develop and adhere to an energy conservation plan that is consistent with City policy. To the extent Contractor operates these facilities in a manner that unnecessarily increases utility costs incurred by City (e.g, does not turn off lights when appropriate to conserve energy and utility usage), City may charge Contractor the excess utility costs of such practices. City will be responsible for preventative maintenance and repair of facility structure and all elements contained therein that are sublet to Contractor and that are the property of City unless such repair is due to negligence of Contractor. City from time to time may add equipment, tools, or furniture to the garage and will entertain Contractor recommendations in this regard. These items will be added to the inventory of items that are Contractor's responsibility as they are put into service. Alternatively, Contractor may purchase and install equipment in the garage upon approval by City. At the conclusion of the Agreement, City shall have the option to purchase this equipment at its depreciated cost. If City elects not to purchase this equipment, Contractor will remove the equipment and return the garage to its pre -equipment installation condition. Hazardous Material Disposal: City shall be responsible for disposal of all wastes (e.g. used oils, oil filters, coolants, transmission fluids, tires, etc.) generated during the course of the Agreement. Disposal of all waste materials will be done in accordance with City, County, State and Federal laws and regulations. Contractor will train its employees in working with and handling hazardous materials. Contractor will aid City Staff with an annual Certified Unified Program Agency (CUPA) Filing. 1:1emo\Agreemems\SVT Fleet, LLC Agreement FY25-0093.doex-ms Diesel Particulate Filters Contractor shall maintain and service Diesel Particulate Filters as required by the South Coast Air Quality Management District (AQMD). Parts Procurement Contractor may utilize City existing parts procurement contracts for their existing term(s). Contractor shall demonstrate to City that they are receiving the preferred customer pricing for City for all other parts or supplies. City reserves the right to purchase parts directly for Contractor's use in effecting maintenance or repairs, whether from existing contracts or from any vendor of its choice. Repairs: Enterprise Fleet Management Leased Vehicles: Contractor must be an authorized Enterprise Fleet Management vendor for repairs and maintenance. Vehicles with a Preventative Maintenance Agreement: Contractor shall perform the preventative maintenance work on the Enterprise Leased Vehicle and invoice Enterprise Fleet Management directly for such services. The time spent working on these vehicles shall not be included in the time billed to City. Vehicles without a Preventative Maintenance Agreement: Contractor shall perform the preventative maintenance work on the Enterprise Leased Vehicle and include the time billed to City. Repairs Beyond Regular Maintenance: If it is determined that a City vehicle needs repairs beyond regular maintenance such as new brakes, tires, major electrical improvements, or other repairs deemed as necessary, the Preventative Maintenance form will become a repair work order. The City Representative will be contacted to obtain authorization to proceed before any repairs are performed, as required by California State law. The Contractor will not perform the repair until receiving approval from City Representative in writing or e-mail. Contractor will also advise City Representative of the estimated downtime before completing the repair. Work shall not be sub -contracted without approval from City Representative. Any subcontractor to be utilized for maintenance or repair work shall meet City's required qualifications, repair certificates, licenses, and insurance requirements and provide repair and maintenance as provided in the turnaround time requirements identified in the Agreement. Warranty and Recall Work: Contractor will administer all warranties and recalls, both for vehicles and parts, associated with management of City's fleet. Contractor will be required to attempt to obtain authorization from I:\emo\Agrcements\SVT Fleet, LLC Agreement FY25-0093.doex-ms various vehicle manufacturers to perform in house warranty work on City vehicles. Such work will be reimbursed directly to the Contractor by the manufacturer and City will be held harmless from payment for such work. Work performed by the Contractor for which reimbursement is provided by the manufacturers shall not be billed to City. Contractor may send warranty or recall work out to others, subject to applicable provisions of the manufacturer's warranty, when it is more cost-effective to City to do so. Contractor will be responsible for any deductible on work performed at a dealership. The cost of repairs made if a vehicle is sent out for suspected warranty work — and the suspected problem is not warrantied — will be absorbed by Contractor as part of the annual maintenance cost. Emission (Smog) Testing / Opacity Testing: Emission testing shall be performed annually on qualifying vehicles by Contractor. Due to configuration of City's fleet, there will be vehicles tested every year based on vehicle identification numbers. Opacity testing shall be completed annually with comprehensive records maintained. DOTBIT Inspection Vehicles (Heavy Trucks, Trailers and Buses): Contractor shall manage and City's DOTBIT Inspection to include, but not limited to: 1) Serviced accordingly every 90 days as per DOT guidelines with CHP approved checklists 2) Maintain records for all vehicles regulated by DOT per DOT and CHP guidelines City will manage and maintain personnel records and conduct random drug screening for City employees affected by the DOTBIT program. Management Information System: City shall provide and maintain all software and hardware needed for the Ron Turley & Associates (RTA) Fleet Management Software System. The Contractor will be responsible for accurate daily entry of all work order information, (e.g. parts, labor, repair type, outside vendor repair costs, etc.) into the RTA Fleet Management System. The Contractor will follow existing City Policies with respect to adding or modifying any information to the RTA Fleet Management Software. Sensitivity of City Property: Contractor must acknowledge that certain property owned by City is sensitive in nature and requires concerted efforts by Contractor to ensure that the sensitive nature of such property is not compromised. Vehicles designated by City as unmarked police undercover vehicles will be serviced and maintained by Contractor. Contractor will ensure that the confidential and sensitive nature of these vehicles, including, but not limited to, the special equipment inside the vehicles are l:\cmo\Agmements\SVT Fleet, LLC Agreement FY25-0093.doex-ms maintained. Security procedures by Contractor for such vehicles will include written acknowledgement of the agreement of staff to: A) Control and limit discussion about these vehicles B) Prohibit handling and tampering with special machinery and tools C) Ensuring that the integrity of the mechanics and other staff and subcontractors is sufficient Turn Around Time — Public Safety: In the course of maintenance and repair of City owned Police vehicles, there shall not be more than 10% of the safety fleet down at one time for maintenance or repair. Repairs will need to be coordinated with City Representative to minimize equipment downtime for response. Safety Requirements: Contractor shall be solely and completely responsible for conditions of the jobsite, including safety of all persons (including employees) and property during performance of the work This requirement shall apply continuously and not be limited to normal working hours. Safety provisions shall conform to U.S. Department of Labor (OSHA), California Department of Labor (CAL) and all other applicable federal, state, county, and local laws, ordinances, codes and regulations. Where any of these are in conflict, the more stringent requirement shall be followed. -Contractor's failure to thoroughly familiarize themselves with the aforementioned safety provisions shall not relieve them from compliance with the obligations and penalties set forth therein. City reserves the right, but is not obligated to make safety inspections at any time Contractor is on City property and to ensure safety rules are not being violated. A) Contractor will furnish adequate safety equipment and comply with the various OSHA regulations established by the Federal Government, the State and amendments and changes that may occur from time to time: Contractor will maintain safety records in connection with its operation of City facilities recording the relevant details regarding any accidents or injuries occurring on City of Redlands property. B) All work will be conducted in a safe manner and will comply with the requirements of State and local rules and regulations and OSHA safety standards. Prior to commencement of the work, Contractor will meet in conference with a representative from the Risk Management Division to discuss and develop a mutual understanding relative to the administration of City safety program C) If at any time Contractor fails or refuses to comply with Federal, State, or City of Redlands safety requirements; City may issue an order to stop all work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order will be made the subject of any claims for excess cost, damage or extension of time against City, its agents or employees. D) Contractor will report to City all accidents (personal injury, vehicle or equipment damage) within twenty-four (24) hours of their occurrence or discovery. Additional Duties: A) Road calls in field 10 I:\cmo\Agreements\SVT Fleet, LLC Agreement FY25-0093.doex-ms B) Large truck and car tire repairs and installation C) Unload deliveries warehouse/UPS/Fed-Ex Fleet Availability Performance Standards Table A — List of Vehicles MONTHLY DEPARTMENT/FLEET AVAILABILITY GOAL 1 Entire City of Redlands Fleet Between 95% and 97% 2 Police — Available 24 x 7 Between 96% and 98% 3 Fire — Available 24 x 7 Between 96% and 98% Solid Waste* -Available 8 — 9 Hours per business day Commercial Collections 3 Residential Collections Between 95% and 97% —Recycling Municipal Utilities & Engineering (MUED) 4 Water Production*. Between 95% and 97% Water Distribution* Waste Water* Municipal Utilities & Engineering (MUED) 5 Administration* Between 94% and 97% Engineering* Meter Readers* FACILITIES & COMMUNITY SERVICES (FCS) Airport Animal Services* Building Maintenance* Cemetery* Code Enforcement* 6 Electrical* Between 94% and 97% Parks/Groves* Recreation* Senior Transportation* Streets* Trees* 7 All other City Departments Petween 94% and 97% *These vehicles do not accrue downtime until the next business day begins. Accident damage repairs, acts of nature or any time spent waiting for customer approval to precede with repair does not accrue downtime. I I:\cmo\Agreements\SVT Fleet, LLC Agreement FY25-0093.docx-ms PREVENTATIVE EQUIPMENT MAINTENANCE SCHEDULE Preventative maintenance shall be defined as scheduled routine inspection, servicing, repair and replacement of equipment components on a regular basis so as to facilitate operations with a minimum of downtime. The preventative maintenance program shall be in accordance with industry recognized best Onsite Fleet Maintenance and Repair Program practices, and shall comply with the original equipment manufacturer (OEM) specifications. Safety Checklist: The listed items must be inspected, serviced and/or repaired at every PM interval. 1 Headlights (High and Low Beams) Steering and Suspension Components Beam Indicator Lamp Windshield Wipers and Washers 3 Parking Lights [112 Horn and/or Audible Warning Devices (Siren, etc. 41 License Plate Light ll Interior and Exterior Mirrors 5 ` ail/Sto Li hts Exhaust Pipes and all Hanger/clamps 6 rum Signals '14 :Seat Belts 1 Pazard and 4 Way Lights 15 IWindow Operation and Door Locks 8 = mergenc /Parking Break 16 ire Pressure and Wear Preventative Maintenance - Level A Service (PM -A) Perform all items listed every 5,000 miles or six (6) months, whichever occurs first, on all cars, light trucks (1 ton and below) vans, utility vehicles, etc. Exceptions from the PM work listed will - -- be considered if approved by the City Representative. Enterprise Leased Vehicles Performallitems listed every 5,000 miles or six (6) months, whichever occurs first on all cars, light trucks (1 ton and below), vans, utility vehicles, etc. Exceptions from the PM work listed will be considered if approved by the City Representative. 1.:rkInspect service and repair all interior lights. Inspect, service and refill fluid levels: Coolant Windshield Washer Solvent Transmission ifferentials Power Steering Brake Fluids 3 Inspect, service and repair charging system, battery terminals, cables and box Inspect, service and repair heating/air conditionings stem 5 Inspect, service and repair frame, cross members and body joints 6 ``"i Inspect, service and repair the engine starting components and circuits Inspect, service and repair drive train components -5 Inspect, service and repair any noted oil, fuel, coolant or other fluid leaks 9 ":` Inspect, service and repair air emission filters and valves as needed 10:. Inspect, service and repair drive belts, hoses and clamps 11 ` Inspect, service and repair all gauges for proper calibration and operation 12 IA=o\Agreements\SVT Fleet, LLC Agreement FY25-0093.doex-ms 12 Inspect, service, repair and lubricate all grease points on chassis, body, booms, hoists and winching mechanisms 13 Chan a en ine oil and filter— products shall meet OEMspecifications 14 Inspect, service and replace air filter as necessary 15 Inspect, service, repair/replace tires as necessary. Replace at 3/32 inch tread life. 16 Inspect brakes, repair/*re lace as necessary. Preventative Maintenance - Level C Service (PM-C) Perform items listed every 9,000 miles or 12 months, whichever occurs first. 1 Perform all items listed in PM -A and PM-B Inspect and service transmission, which includes but is not limited to adjustment, fluid and filter change as necessary and/or required by original equipment manufacturer 3;; `Perform —._ front end alignment as well as inspect for work or broken components; replace as necessary Drain, flush and replace differential fluids 5 Drain, flush and replace engine coolant 6`% Remove all wheels and inspect brakes; *replace or repair as needed T Clean particulate diesel filters per OEMspecifications 30,000 Mile Service Perform items listed every 30,000 miles or 36 months, whichever occurs first 1 Perform a pressure check of the coolant system for leaks. Drain coolant and perform black flush to system. Replace coolant; tighten all hose clamps and fittings. Change air and fuel filters 3 = Perform a complete system check to include ignition/timing, the charging voltage, charging amperage and the cranking amperage. The results must be recorded on the PM checklist. Drain the transmission fluid, replace the filter, adjust the transmission bands and replace the an gasket. Fill transmission with manufacturers required type and specified amount of transmission fluid. Perform a road test to ensure fluid is circulated and bands are properly adjusted. Replace all spark plugs and wires, distributor cap and rotor, PVC valve with new OEM or 5 better quality parts. Perform overhead service. 6''' Remove thermostat and gasket and replace with new OEM or better -quality art road test shall be performed for each preventative service performed for diagnosing problems, checking the effectiveness of repairs and testing overall operation of the vehicle. Technician to make recommendations as appropriate. 8_' Check tire pressure and condition. Replace as appropriate 13 BemoUgreementASW Fleet, LLC Agreement FY25-0093.docx-ms EXHIBIT 'B" PRICE AND FEE SCHEDULE Labor Rates Description Hourly Rate Light/Medium/Heavy Duty $105.00 Mechanic - Regular Time Light/Medium/Heavy Duty $148.00 Mechanic - Overtime Janitorial Service $36.25 Road Call (from Contractor $125.00 Home Base Facility) On -site Supervisor - Regular $58.00 Time On -site Supervisor - Overtime $87.00 Certified Fire Technician $130.00 Parts Technician $80.00 Material / Parts / Subcontractor Rates Parts Markup Cost + 20% Subcontractor Costs Cost+ 15% 3%annual CPI increase on annual extensions at time of extension. 14 l:\cmo\Agreements\SVT Fleet, LLC Agreement FY25-0093.docx-ms EXHIBIT "C" WORKERS' COMPENSATION INSURANCE CERTIFICATION Every employer, except the State, shall secure the payment of compensation in one or more of the following ways: (a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees. CHECK ONE X I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance' of -the work and activities required or permitted under this Agreement. (Labor Code §1861). I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to: -self -insure, or a certification of workers' compensation insurance. I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct. SVT FLEET, INC. By: &eQ. ZK yL 0- Date: 06-30-25 Michael Tho son Pre President 15 I:\cm6Agreemcros\SVT Fleet, LLC Agreement FY25-0093.docx-ms