HomeMy WebLinkAbout8684RESOLUTION NO. 8684
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS
ESTABLISHING A POLICY AND PROCEDURE FOR THE PLACEMENT OF
COMMUNITY SERVICE ORGANIZATION PLACARDS FOR REGISTERED
501(c)(3) NON-PROFIT ORGANIZATIONS ON THE CITY WELCOME
MONUMENT SIGNS
WHEREAS, the City of Redlands owns and maintains four (4) welcome monument signs
located on city -owned property:
1. Ford Street at Redlands Blvd.
2. Barton Road east of Terracina Blvd.
3. Redlands Blvd. at Jennie Davis Park
4. Orange Street north of Pioneer Avenue
WHEREAS, the purpose of the welcome monument signs is not to create a forum for public
expression, but to establish a limited forum for the City of Redlands to recognize Redlands -based
charitable service organizations actively serving the Redlands community which meet the policy
and procedure set forth herein; and
WHEREAS, the City has received multiple requests from additional registered 501(c)(3)
non-profit organizations wishing to be represented on these welcome monument signs; and
WHEREAS, the City Council finds it appropriate to establish formal policy and procedure
for reviewing and approving the placement of new placards on existing city -owned welcome
monument signs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
REDLANDS AS FOLLOWS:
Section 1. That the City Council of the City of Redlands does hereby adopt a policy
and procedure for the placement of community service organization placards for registered
501(c)(3) non-profit organizations on the city welcome monument signs as set forth in Exhibit
«A„
Section 2. This Resolution shall become effective immediately upon its adoption.
ADOPTED, SIGNED AND APPROVED this I" day of July 2025.
\-v__ L
Mario Saucedo, Mayor
ATTEST:
e5ae Donaldson, City Clerk
tAResolutions\Res 8600-8699\8684 Establishing Policy Procedure for Piacards on Monument signs (v.2).docx-rns
I, Jeanne Donaldson, City Clerk of the City of Redlands, California, do hereby certify that the
foregoing was duly adopted by the City Council at a regular meeting thereof held on the I" day
of July 2025, by the following vote:
AYES: Councilmembers Barich, Tejeda, Davis, Shaw; Mayor Saucedo
NOES: None
ABSENT: None
ABSTAIN: None
Je e Donaldson, City Clerk
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EXHIBIT "A"
POLICY AND PROCEDURE FOR THE PLACEMENT OF COMMUNITY SERVICE
ORGANIZATION PLACARDS FOR REGISTERED 501(c)(3) NON-PROFIT
ORGANIZATIONS ON THE CITY WELCOME MONUMENT SIGNS
I. Purpose:
The purpose of this policy is not to create a forum for public expression, but to establish a
limited forum for government speech wherein the City of Redlands may recognize Redlands -
based charitable service organizations actively serving the Redlands community which meet the
policy and procedure set forth herein.
II. City of Redlands Welcome Monument Signs:
This policy applies to the following four (4) City of Redlands welcome monument signs
located on city -owned property:
1. Ford Street at Redlands Blvd.
2. Barton Road east of Terracina Blvd.
3. Redlands Blvd. at Jennie Davis Park
4. Orange Street north of Pioneer Avenue
III. Eligible Organizations:
To be eligible for the placement of a placard on a welcome monument sign, an
organization must meet all the following criteria:
A. The organization must be a nonprofit entity in good standing and be eligible to
receive tax-deductible charitable contributions per the Internal Revenue Code
Section 501(c)(3).
B. The organization must provide evidence of the following:
i. Must be a registered 501(c)(3) non-profit in good standing with an
active local chapter based within the City of Redlands for the last ten years.
"Active" means the organization has sponsored at least one program,
activity or special event per year in Redlands; and
ii. The nonprofit organization has provided direct, tangible support to
the Redlands community for at least three (3) of the five (5) past years,
including but not limited to sponsoring special events and programs,
awarding scholarships, providing services, making donations, etc.
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IV. Placement Request Procedure:
A. Eligible organizations may request the placement of a placard on one or more
of the City's welcome monument signs by submitting a completed application
form and required attachments to the Facilities and Community Services
Department.
B. Applications will be reviewed on a first come first serve basis by the Facilities
and Community Services Department to ensure compliance with the eligibility
requirements.
C. Placement of a placard on a monument sign is subject to space availability. If
the welcome monument signs are filled to capacity due to the installation of
the placards, the applications will be placed "on hold" until space becomes
available.
V. Approval Process:
A. Applications will be reviewed by the Facilities and Community Services
Department to ensure compliance with eligibility requirements.
i. If eligibility requirements are met and sufficient space is available on
the requested monument(s), approval may be granted by the Facilities
and Community Services Department Director.
ii. Upon approval, the organization, at its sole cost and expense, shall
submit the organization's proposed placard artwork (typically the
organization's logo) in a .jpg or .pdf file to the Facilities and
Community Services Department for review and final approval.
iii. The decision of the Facilities and Community Services Director to
approve or deny an application or artwork for placement of a placard
on a welcome monument sign is final and not appealable.
VI. Installation Process:
A. Once the artwork is approved, the requesting organization shall be responsible for
procuring the placard(s) and delivering to the Facilities and Community Services
Department.
i. Placards shall be round or square with a diameter of 16"
ii. Placards may be full color or black and white based on the
branding standards of the organization.
B. The City will be responsible for the installation of the approved placards once
delivered to the Facilities and Community Services Department.
VII. Removal of Placards:
A. The City of Redlands retains the sole authority to remove, with or without
notice, a placard of organizations which dissolve or no longer are tax exempt and
eligible to receive tax-deductible charitable contributions per the Internal Revenue
Code.
B. The City of Redlands retains the authority to remove a placard which in the
opinion of the Facilities and Community Services Department becomes faded or
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damaged due to weather or other causes not attributable to City actions, or becomes
a hazard to traffic on adjacent streets. Upon written notice from the Facilities and
Community Services Department, the organization shall provide a replacement
placard. The City will reinstall the replacement upon receipt.
E
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APPLICATION FOR THE PLACEMENT OF COMMUNITY SERVICE ORGANIZATION
PLACARD(S) FOR REGISTERED 501(c)(3) NON -PROFITS ON CITY WELCOME
MONUMENT SIGNS)
Organization Requesting Placement: _
Contact Information:
Name:
Email:
Social Media Contact Information
Facebook
Twitter:
Requested Monument Location(s):
❑ Redlands Blvd. at Jennie Davis Park
❑ Orange Street north of -Pioneer Ave.
Cell Phone:
Website:
histagram:
Other:
❑ Ford St. at Redlands Blvd
❑ Barton Rd. east of Terracina Blvd.
1. Please provide written evidence of the following:
• Nonprofit Corporation or Legal Entity Status
• Good Standing Status.
• Current Tax Exempt Status. Please provide a copy of IRS letter granting tax
exempt status or other evidence of current tax exempt status from the Internal
Revenue Service.
2. The organization must provide evidence of the following:
• Must be a registered 501(c)(3) non-profit with an active local chapter based within
the City of Redlands for the last ten years. "Active" means the organization has at
least one program, activity or special event per year in Redlands (List appropriate
documentation below and attach).
C
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• Provide evidence that the organization has been providing direct, tangible support
to the Redlands community for at least three (3) of the five (5) past years,
including but not limited to sponsoring special events and programs, awarding
scholarships, providing services, making donations, etc. (attach additional pages
and documentation as necessary).
• Provide documentation showing the organization's mission or operational goals,
history of operations within the City, and involvement and benefits to the
Redlands community (attach additional pages as documents as necessary).
Number of Attachments:
Authorized Representative of Organization:
Title:
Print Name
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