HomeMy WebLinkAboutContracts & Agreements_174-2025FS-1500-7(VER. 05/24)
USD/� S Forest Service ONMNo.0596-0217
® U.S. DEPARTMENT OFAGRICU LTURE EXP: 05/31/2027
FS Agreement No. 25-FI-11051200005
Cooperator Agreement No.
LOCAL
COOPERATIVE FIRE PROTECTION AGREEMENT
Between
CITY OF REDLANDS CALIFORNIA
And The
USDA, FOREST SERVICE
SAN BERNARDINO NATIONAL FOREST
This LOCAL COOPERATIVE FIRE PROTECTION AGREEMENT is hereby entered into by
and between the CITY OF REDLANDS CALIFORNIA and the SAN BERNARDINO
NATIONAL FOREST, hereinafter referred to as "the Cooperator," and the United States
Department of Agriculture (USDA), Forest Service, SAN BERNARDINO NATIONAL
FOREST hereinafter referred to as the "U.S. Forest Service," under the Reciprocal Fire
Protection Act of May 27, 1955 (42 USC 1856a), as amended.
Background: The Redlands Fire Department (RFD), founded in 1888, and located in San
Bernardino County, California. RFD is dispatched by the Consolidated Fire Agencies of San
Bernardino County (CONFIRE), ensuring coordinated regional response. RFD offers:
Fire suppression, Emergency medical services, Hazardous materials response, Fire prevention
and public education programs. RFD operates multiple stations across the city: Downtown
Redlands, Redlands Heights, North Redlands and West Redlands.
I. PURPOSE:
The purpose of this agreement is to provide for reciprocal fire protection, including mutual aid,
reimbursable assistance, and coordination for the prevention, detection, management, and
suppression of wildland fires on properly within the protection areas orjurisdiction ofthe parties
that are signatory to this agreement.
U. STATEMENT OF MUTUAL BENEFIT AND INTERESTS:
The U.S. Forest Service has the responsibility for fire protection, which includes prevention,
detection, management, and suppression of wildland fires on SAN BERNARDINO
NATIONAL FOREST administered lands and has an interest in protection and suppression of
wildland fires on adjacent or intermingled State and private forested land.
The U.S. Forest Service does not respond to structure fires, vehicle fires or traffic accidents.
However, the U.S. Forest Service may, as available, respond to such incidents for wildland fire
suppression activity when adjacent lands or property covered under this agreement are
threatened by fire from such incidents.
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The Cooperator is a fire organization that has the responsibility of maintaining fire protection
facilities in the vicinity of SAN BERNARDINO NATIONAL FOREST administered lands, for
mutual aid in furnishing fire protection for such property and for other property for which such
organization normally provides fire protection.
Therefore, it is mutually advantageous, in their mutual interest, and in the public interest, for the
parties to coordinate their efforts in the prevention, detection, management, and suppression of
wildland fires in and adjacent to their areas of responsibility to limit duplication and improve
efficiency and effectiveness.
Inconsideration ofthe mutual commitments and conditions herein made, the parties agree as
follows:
M. TERNIINOLOGY, EXIIIBITS, AND SUPPLEMENTS:
A. Words and phrases used herein may have different meanings or interpretations for
different readers. To establish a common understanding, some words and phrases as
used herein are defined in the text ofthis agreement. Where there are inconsistencies,
the hierarchy of terminology will be those defined by statute, those defined by
regulation, those defined in policy, those defined in this agreement, those defined in
the National Wildfire Coordinating Group WCG Glossn of Wildland Fire
Terminolog , and then all other agency and interagency documentation.
B. The following exhibits are incorporated into this agreement:
• Exhibit A — Map of Protection Areas and Boundaries
• Exhibit B —Protection (Operating) Plan
• Exhibit C —Fire Supplemental Project Agreement
• Exhibit D — Cost Share Agreement
C. Exhibit A must be completed and attached to this agreement prior to execution. The
exhibit must illustrate the protection areas of the signatory parties, along with the
scope of initial attack and associated mutual aid zones.
D. Exhibit B must be completed and attached to this agreement prior to execution. The
exhibit must include a narrative description and/or a list of resources that document
protection planning for operational efficiencies. Refer to VI -A -Protection
(Operating) Plan for additional consideration.
E. Exhibits C and D are provided for standardized format and are intended to
supplement this agreement. Completion and execution of Exhibit C or D does not
require formal modification to this agreement. However, nothing in Exhibits C and D
should conflict with the authority and provisions of this agreement.
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F. The parties may attach other exhibits or operational information for reference so
long as the additional exhibits and information do not conflict with the authority
and provisions of this agreement.
IV. RECIPROCAL FIRE PROTECTION:
A. The responsibilities ofthe parties to this agreement shall be distinguished as follows:
• Jurisdictional Party — Entity having land and resource management
responsibility for a specific geographical or functional area as provided by
federal, stateorlocal law. Underno circumstances may aJurisdictional Party
abdicate legal responsibilities as provided by federal state, or local law.
• Protecting Party — Entity responsible for providing direct incident management
within a specific geographical area pursuant to its jurisdictional responsibility or
as specified and provided by contract or authorized agreement.
• Supporting Party — Entity providing suppression resources to assist a Protecting
Party or a Jurisdictional Party.
B. RECIPROCAL (MUTUAL AID) FIRE PROTECTION. The parties shall establish a
map depicting reciprocal initial attack zones and mutual aid fire protection for lands of
intermingled or adjoining protection responsibility. The map must be attached to this
agreement. Within such zones, a Supporting Party will, upon request or voluntarily, take
initial attack action in support of the Protecting Party. The Protecting Party will not be
required to reimburse the Supporting Party for costs incurred following the initial attack
dispatch of any resource to the fire for the duration of the mutual aid period. The length
of the mutual aid period is usually 24 hours, but no less than 12 hours.
The length of the mutual aid period for this agreement is 12 HOURS. IF THE
DURATION OF THE RESPONSE EXCEEDS 12 HOURS, THE COOPERATOR
WILL BE REIMBURSED FROM THE BEGINNING AT THE TIME OF THE
INITIAL DISPATCH.
C. REIMBURSABLE FIRE ASSISTANCE. The Protecting Party may request suppression
resources from the Supporting Party beyond initial attack or mutual aid period within the
protection area or jurisdiction of the parties that are signatory to this agreement. Such
suppression resources when dispatched to, and assigned a resource order number for, the
incident shall be reimbursed by the Protecting Party.
D. WAIVER OF CLAIMS. Pursuant to 42 U.SC. 1856a et seq., each party to this
agreement hereby waives any claim against any other party for loss or damage of its
property and/or personal injury or death of its employees or agents occurring as a
consequence of the performance of this agreement; provided, this provision shall not
relieve aryparty from responsibility for claims from third parties for losses forwhich the
party is otherwise legally liable. This provision pertains to the parties that are signatory
to this agreement and does not pertain to claims advanced by third parties.
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Claims requesting compensation for property loss or damage, personal injury, or death
resulting from the negligence or other wrongful acts of employees performing under this
agreement will be received by the Jurisdictional Party and forwarded to the hiring, or home
agency of the allegedly negligent employee for processing. Nothing in this paragraph requires
or implies any one is liable for any specific claim. Any liability for any claim will be based on
this agreement and applicable law.
Employee claims for loss of or damage to personal property must be submitted to the
Jurisdictional Party and then forwarded to the hiring, orhome agency ofthe employee for
processing in accordance with the hiring organization or agency's administrative
procedures.
E. LOANED (OR SHARED) EQUIPMENT AND SUPPLIES. The parties recognize that
wildland fire suppression will often involve the use of equipment, supplies and cache
items. Equipment, supplies and cache items checked out (such as pumps, hoses, nozzles,
etc.) or loaned by one party and received by another party, shall become the
responsibility of the receiving party. Equipment, supplies, and cache items shall be
returned in the same condition as when received, reasonable wear and tear excepted.
Notwithstanding the general Waiver of Claims provision, the parties agree that the
receiving party shall reimburse the loaning party for cost of any items expended, lost, or
destroyed.
Equipment owned and operated by a party shall be the responsibility of that party.
However, notwithstanding the general Waiver of Claims provision, the parties agree that
when providing support for anotherparty, theparty providing support may be reimbursed
for damage or repair costs to their owned and operated equipment if the damage is
directly attributed to the incident and in excess of reasonable wear and tear. These costs
must be authorized using a rmique request and resource order number (for example a S#).
When applicable, insurance claims shall be pursued prior to requesting reimbursement.
V. COOPERATION, STANDARDS, AND QUALIFICATIONS:
A. NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS). The parties to this
agreement will operate under the concepts in the Department of Homeland Security's
(DHS)National Incident Management System (NIMS). In implementing these concepts,
the parties to this agreement will be expected to follow the National Wildfire
Coordinating Group's (NWCG) minimum standards as defined in the Wildland Fire
Qualifications Systems Guide (PMS-310) and must arrive on incident with valid
qualification documentation. For initial attack action taken within the period specified as
mutual aid, all agencies (federal, state, local, and Tribal) accept each other's standards.
Once jurisdiction is clearly established, then the standards of the agency(s) with
jurisdiction prevail.
B. STANDARDS. The parties to this agreement desire to achieve common standards within
the parties' best interest, recognizing differing agency missions and mandates. Each
party to this agreement recognizes that other parties' standards are reasonable, prudent,
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and acceptable. Each party shall ensure that its own standards are followed. This
provision does not affect a Jurisdictional Party's land management standards.
C. TRAINING. The parties to this agreement will cooperate to assure that training needs
are met through provided courses or sessions that will produce safe and effective fire
management. The intent is to champion high -quality training, to minimize training costs
by sharing resources, and to standardize training. Each party will advise the other of
applicable cross training opportunities for personnel.
D. COMMUNICATION SYSTEMS AND FACILITY ACCESS. The parties to this
agreement may mutually agree to allow one another the use of communications systems
such as radio frequencies, computer system access, data transmission lines, and
communication sites when there is amutual benefit to the parties to this agreement. Such
arrangement shall be approved only by authorized personnel and in accordance with
agency laws, regulations and policies governing security of systems and facilities.
E. INTERAGENCYMOBILIZATIONAND INCIDENT BUSINESS. Theparties to this
agreement will adhere to guidance provided in the local Dispatch Operating Guide for
ordering and mobilization of resources; and the Standards for Interagency Incident
Business Management published bytheNational Wildfire Coordinating Group (NWCG).
F. TEXT MESSAGING WHILE DRIVING. In accordance with Executive Order (EO)
13513, "Federal Leadership on Reducing Text Messaging While Driving," any and all
text messaging by Federal employees is banned: a) while driving a Government owned
vehicle (GOV) or driving aprivately owned vehicle (POV)while on official Government
business; orb) using any electronic equipment supplied by the Government when driving
any vehicle at any time. All Cooperators, their Employees, Volunteers, and Contractors
are encouraged to adopt and enforce policies that ban text messaging when driving
company owned, leased or rented vehicles, POVs or GOVs when driving while on
official Government business or when performing any work for or on behalf of the
Government.
G. PERSONNEL POLICY. Employees or volunteers of the parties to this agreement shall
be subject to the personnel rules, laws and regulations of their respective agency or
organization. Each party is responsible to ensure their employees and volunteers meet
and maintain appropriate training and physical fitness qualifications and are equipped
with personal protective equipment (PPE) to enable response to wildland fire activities.
VI. PRE,EPAREDNESS, PREVENTION, AND PRESCRIBED FIRE:
A. PROTECTION (OPERATING) PLAN. The parties to this agreement shall determine
and document operational efficiencies for mutual aid and reimbursable fire assistance.
This may include identifying firefighting resources, placement of crews, engines, water
tenders, air tankers, helicopters, fixed and aerial detection, regulated use, closures, radio
frequencies, dispatch procedures, and other joint fire control efforts.
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B. FIRE SUPPLEMENTAL PROJECT AGREEMENTS. The parties to this agreement
may plan and jointly conduct cooperative projects within the scope and purpose of
this agreement. These projects may involve such activities as prescribed fire/fuels
management, preparedness, fire analysis/planning, post -fire rehabilitation, training, prevention,
public affairs, and other beneficial efforts in support of fire management. Nothing in this
agreement obligates the parties to offer, accept, or fund any project proposals under this
agreement. Any cooperative projects entered into under this agreement must be by mutual
consent of the parties and documented through execution of a Fire Supplemental Project
Agreement.
C. FIRE PREVENTION. The parties agree to cooperate in the development and
implementation of wildland fire prevention programs. The parties agree to share
responsibilities and materials for fire prevention activities. Materials may include
posters for display in public buildings, businesses and the like. The parties will share
responsibility for wildland fire protection and rural fire safety presentations and
demonstrations.
D. FIRERESTRICTIONS AND CLOSURES. Theparties will coordinatewildland fire
restrictions and closures.
E. PRESCRIBED FIRE ANDHAZARDOUS FUELS MANAGEMENT. The parties to
this agreement agree to communicate forplanned ignitions, prescribed fire and hazardous
fuels management projects.
F. SMOKEMANAGEMENT. Within their authorities, the partiesto this agreement
agree to cooperate in smoke management efforts for wildland fires and prescribed
fires.
VH. OPERATIONS:
A. CLOSEST FORCES CONCEPT. The guiding principle for dispatch of initial attack
suppressionresources is to use the closest available and appropriate resource
regardless of which party owns or controls the resources, and regardless of which
party has protection responsibility or jurisdiction.
B. FIRE NOTIFICATIONS. When responding to a wildland fire, the Supporting Party will,
as soon as possible, notify the Protecting Party detailing what equipment and personnel
have been dispatched to the incident location. If either party takes action on a wildland
fire independently, the Supporting Party will furnish the Protecting Party a preliminary
report (oral) within 24 hours of the action taken and a written incident report within ten
(10)days.
C. BOUNDARY LINE FIRES. A boundary -line fire will be the initial attack responsibility
of the Protecting Parties on either side of the boundary. Neither party will assume the
other is aware of the fire or is taking action. Each party will make every reasonable effort
to communicate with the other concerning the fire. When both parties have arrived at the
site of the fire, the parties will mutually agree to the designation of an incident command
organization.
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D. INDEPENDENT ACTION. Unless otherwise stated as a special land management
consideration, nothing herein shall prohibit eitherparty, on its own initiative, from going
upon lands known to be protected by the other party to this agreement to engage in
suppression of wildland fires, when such fires are a threat to lands under that party's
management or protection responsibility. In such instances, the party taking action will
promptly notify the Protecting Party. Such actions will be commensurate with the land
management considerations of the Jurisdictional Party, and subject to the laws and
regulations of the Jurisdictional Party.
Special Land Management Consideration (if applicable).
E. ESCAPED PRESCRIBED FIRES. Wildland fires resulting from escaped prescribed
fires that were ignited by, managed at the direction of, or under the supervision of one of
the parties to this agreement shall be the responsibility of the Jurisdictional Party. If the
parties to this agreement jointly conduct or manage aprescribed fire, the responsibility
for suppression costs, should it escape, shall be agreed upon and documented. Unless
otherwise agreed and documented in writing, all suppression costs and associated
damages are the responsibility of the Jurisdictional Party. The parties to this agreement
shall not hold each other responsible under this provision for escaped prescribed fires
originating on private land, or on State or Federal lands not protected by one of the
parties to this agreement.
F. PRESERVATION OF EVIDENCE. As initial action is taken on a fire, the initial attack
forces will preserve information and evidence pertaining to the origin and cause of the
fire.
G. ACCIDENT INVESTIGATIONS. When an accident occurs involving the equipment or
personnel of a Supporting Party, the Protecting Party shall immediately notify the
Jurisdictional Party. As soon as practical, the Protecting Party shall initiate an
investigation of the accident. The investigation shall be conducted by ateam made up of
representatives from affected parties, as appropriate.
VIII. REIMBURSEMENT AND USE OF COOPERATIVE FIRE RESOURCES:
A. LEGAL AUTHORITY — COOPERATIVE FIRE. The parties shall have the legal
authority to enter into this agreement, and the institutional, managerial, and financial
capabilityto ensureproper planning, management, and completion ofthe work described,
which includes funds sufficient to reimburse for costs, when applicable.
B. APPROPRIATED FUND LIMITATION. Nothing in this agreement shall require the
parties to this agreement to obligate, to expend funds, or to enter into any contract or
other obligation for the future payment of money in excess of or in advance of
appropriated funds availableforpaymentto meet thecommitments of this agreement and
modifications thereto, except as specifically authorized by law.
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C. COST -SHARE AGREEMENT. On multi -jurisdictional incidents and incidents which
threaten orburn across protection boundaries, the parties will jointly develop and execute
a written cost share agreement which describes a fair distribution of financial
responsibilities. Cost shares should be reconciled, settled, and billed within 180 days
from the end date of the cost share period. Only one invoice should be created by billing
party for the net difference in the cost share. Once the invoice is paid, the cost share
agreement is considered closed and no more settlements, invoices, or payments between
theparties should occur. Any delays beyond the 180 days must be documented in writing
and presented to the other party(s).
D. ELIGIBLE FIRE COSTS. All costs incurred by the Supporting Party as reimbursable fire
assistancemust be adequately documented as an actual expense. The parties agree that to
the extent applicable, the parties will follow the cost principles and otherrequirements set
forth in Part 200 of Title 2 of the Code of Federal Regulations. All costs must be
reasonable, allowable, and allocable. Costs must be consistently treated as either direct
costs or indirect costs. Consistent treatment of costs is a basic cost accounting principle
and is specifically required to assure that the same types of costs are not charged as both
direct costs and indirect costs. Every effort should be made to classify costs incurred for
the same purpose, in like circumstances, consistently as either direct or indirect costs.
(1) Direct costs are those items of expense specifically identified with the delivery
or completion of a project or program. General examples include, but are not
limited to, personnel costs (salary and fringe benefits), equipment costs, travel,
materials, supplies, and contracts.
(2) Indirect costs are those items of expense incurred as part of general
management and administrative support of an organization. Indirect costs are
proposed as a percentage (or rate) of a direct cost allocation base such as
Modified Total Direct Cost (MTDC) or direct labor, Indirect costs are also
referred to as administrative costs, overhead, or burden. Examples of indirect
costs may include office space, computer equipment, postage, utilities, salaries
for administrative activities such as procurement, personnel, accounting, and so
forth.
E. INDIRECTCOST RATES -COOPERATIVE FIRE. When indirect cost rates are
applied to Federal reimbursements, the parties agree to the following:
If the payment recipient (Cooperator) has never received or does not currently have a
negotiated indirect cost rate, they are eligible for a de minimis indirect cost rate up to
10% of Modified Total Direct Costs (MTDC). MTDC is defined as all salaries and
wages, fringe benefits, materials and supplies, services, travel, and contracts up to the
first $25,000 of each contract.
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2. For rates greater than 10%, the payment recipient (Cooperator) shall provide either an
applicable negotiated indirect cost rate agreement (NICRA) from a cognizant Federal
agency, or an indirect cost rate summary in a format that clearly defines the indirect
cost rate and allocation base.
3. The payment recipient (Cooperator) must maintain adequate documentation to
support the methodology and computation of the indirect cost rate. Documentation
must be made available to the Federal agency upon request.
4. Failureto provide adequate documentation supporting the indirect cost
rate may result in disallowed costs and repayment to the Federal
agency.
F. FIRE PERSONNEL COSTS/RATES.
1. Personnelrates for salary, including overtime, shift premiums (if applicable), and
fringe benefits must be consistent with each party's employment policy and
regulations. All personnel time must be documented.
2. Reimbursement of personnel costs by the Protecting Party for employees of the
Supporting Party is limited to actual time worked (beyond the mutual aid period),
unless the Supporting Party is obligated via written labor agreement to pay for 24-
hour shifts with periods of rest.
3. Standby personnel time is not reimbursable unless resource ordered.
4. Backfill costs are defined as the additional costs of replacement personnel (one level)
to provide coverage for employees that have been mobilized to an incident. Unless
otherwise documented as an additional net cost to the Supporting Party, regular time
for the backfill employee is not reimbursable, only overtime costs are reimbursable.
5. Volunteers, bydefinition, are not employees and donot have aspecifiedemployment
rate for hours worked. If, however, the Cooperator maintains written policy that
provides for their volunteers to be mobilized to an incident for reimbursable
assistance within the authority, scope, and terms of this agreement, the Cooperator
agrees:
a. To compensate the individuals for hours worked based on current
standardized published rates for emergency firefighters in the State of
CALIFORNIA, or at hourly rates equal to, or less than, the current Federal
administratively determined (AD) pay plan.
b. Unless exempt from Fair Labor Standards Act, these individuals will receive
overtime pay for hours worked over 40 in a workweek at a rate equal to time
and one half of the (base) hourly rate.
c. Base hourly and overtime costs are reimbursable; shift premiums, fringe
benefits, and backfill costs are not reimbursable.
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d. The rates will only apply to incident response under the terms of this
agreement and will not apply to pro] ect activities carried out supplemental to
this agreement.
e. These individuals will be considered Cooperator personnel under the terms
of this agreement.
G. TRAVEL COSTS. Federal Travel Regulations (FTR) and/or agency -specific travel
regulations will be utilized for all travel policies and processes. Authorized travel costs,
including transportation, lodging, meals, and per diem consistent with these policies and
processes are reimbursable.
H. FIRE EQUIPMENTCOSTS/RATES.
1. Costs incurred for agency- orCooperator-owned equipment, including aircraft, when
assigned to an incident or project may include operating expenses (such as fuel, oil,
repairs, retardant) and/or a rate consistent with each party's written policy and
regulations for use of the equipment.
2. Standby equipment time is not reimbursable unless resource ordered.
3. Personnel costs for operator(s) shall be applied separate from the equipment
costs/rates.
4. In the absence ofapre-determined and documented rate foruse ofCooperator-owned
equipment, reimbursement will be limited to the current Federal Emergency
Management Administration (FEMA) Schedule of Equipment Rates for like
equipment, published online at: https://www.fema.gov/schedule-equipment-rates.
5. Any Cooperator equipment mobilized for reimbursable fire assistance shall
be documented on an OF-297 (Emergency Equipment Shift Ticket),
I. FEDERAL EXCESS PERSONAL PROPERTY PROGRAM. Federal Excess Personal
Property Program (FEPP) equipment is federal property that is loaned to the State
Forester, who may place it with a local fire organization/department to improve local fire
programs. If this loaned federal property is used on a federal incident or project, the
Cooperator may only charge for operating costs that include maintenance, fuel, oil, etc.
Costs may not include amortization, depreciation, replacement costs, modification, start-
up costs, or related charges. FEPP equipment costs shall be listed separately on any
invoice submitted for reimbursement.
CONTRACT REQUIREMENTS — COOPERATIVE FIRE. The Federal Acquisition
Regulations (48 CFR) apply to all contracts awarded by a federal agency, unless
otherwise exempt. Any contract awarded by the Cooperator under this agreement, where
federal fimding may be provided, must be awarded following the Cooperator's
established procurement procedures, to ensure free and open competition, and avoid any
conflict of interest (or appearance of a conflict). The Cooperator must maintain cost and
price analysis documentation forpotential U.S. Forest Service review. The Cooperator is
encouraged to utilize small businesses, minority -owned firms, women's business
enterprises and veteran owned businesses.
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K. FIREBILLING CONTENT, INFORMATION, AND FINANCIAL CONTACTS.
The following items will be included with each invoice:
• Billingparty's legal name, address, telephone number, and billingparty's
financial contact information.
• Proper reference to this U.S. Forest Service agreement number.
• Invoice date.
• Invoice number, if applicable.
• Incident name and incident number.
• Dates of the incident covered by the billing.
• Appropriate Fire code or charge code (if known).
• Summary cost data for the amount being billed.
• Cost -share agreement (if applicable).
Summary cost data should include a list of personnel, travel, and equipment expenses;
and a listing by contractor/vendor name and amount spent for services and supplies
procured.
Generally, cost source documents, including but not limited to, resource orders, OF-288
Emergency Firefighter Time Reports, and OF-297 Emergency Equipment Shift Tickets,
will not be required with the billing content unless summary cost data is disputed.
Financial Information
U.S. Forest Service
Cooperator
and Contacts:
Submit bills to:
Albuquerque Service Center
Name: Deputy Chief
Incident Finance
- Reggie Brown
5141 Masthead
Address: 35 Cajon Street,
Albuquerque, NM 87109
Suite 12 P.O. Box 3005
City, State, Zip: Redlands,
FAX. 866-816-9532
Ca 92373
Telephone:909265-6128
Preferred method:
rbrown@confrre.org
EMAIL
srn.fs. asc_coopaa,usda. gov
Financial Contact:
ASC Incident Finance
Deputy Chief
(Name, phone, and
Cooperative Agreements
Telephone:909-265-6128
email address)
877-272-7248
rbrown@conflre.org
sm.fs.asc_coo cr,usda.gov
Local Financial or
Heidi Chambers
Reggie Brown
Incident Business
Telephonc:909-265-6128
Contact: (Name, phone,
9166UI057
rbrown@confire.org
email address)
heidi.chambers@usda.gov
Data Universal Number
92-9332484
094712205
System (DUNS)
Indirect Cost Rate
15%*
22%
*U.S. Forest Service mdirectcost rate applied in accordance with FSH 19D9. HChapter40.
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L. FIRE BILLING TIMEFRAMES. Except for cost-sbare agreement billings, the parties to
this agreement will submit invoices within 60 days of the demobilization from the
incident. Extensions beyond the 60 days for invoice submittal must be presented in
writing to the reimbursing party. All bills will have apayment due date within 30 days
after date of issuance.
M. STANDARDS FOR FINANCIALMANAGEMENT—COOPERATIVE FIRE.
1. FInancial Reporting
The Cooperator shall provide complete, accurate, and current financial disclosures of the
project or program in accordance with any financial reporting requirements, as set forth
in the financial provisions.
2. Accounting Records
Cooperators must maintain records for each incident orproj ect which adequately identify
the source and use of funds. These records must contain information pertaining to
expenses related to each incident, unobligated balances, assets, liabilities, outlays or
expenditures, and income. Such documents must be made available to the Federal
Agency, Office of Inspector General, and the Government Accounting Office upon
request.
3. Internal Controls
Effective control and accountability must be maintained for all Federal funds, real and
personal property, and other assets. The Cooperator must keep written internal controls
to ensure that all Federal funds received are separately and properly allocated to each
incident and used solely for authorized purposes.
4. Source Documentation
Accounting records for each incident or project must be supported by source
documentationsuch as cancelled checks, paidbills, payrolls, time and attendance records,
equipment use and cost records, contract or subaward documents, etc. Such documents
must be made available to the Federal agency upon request.
N. SYSTEMFOR AWARD MANAGEMENTREGISTRATIONREOUIREMENT (SAM).
The Cooperator shall maintain current organizational information and the original Unique
Entity Identifier (UEI) provided for this agreement in the System for Award Management
(SAM) until receipt of final payment. This requires annual review and updates, when
needed, of organizational information after the initial registration. More frequent review
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USA SU4S Forest Service OMBNo.0596-0217
U.S. DEPARTMENT 0 F AGRICU LTURE EXP:05131/2027
and updates may be required for changes in organizational information or agreement
term(s). Any change to the original UEI provided in this agreement will result in
termination of this agreement and de -obligation of any remaining funds. For purposes of
this agreement, System forAward Management (SAM)means the Federal repository into
which an entity must provide information required for the conduct of business as a
Cooperative. Additional information about registration procedures may be found at the
SAM Internet site at www.sam.gov.
O. OVERPAYMENT. Any funds paid to the Cooperator in excess of the amount entitled
under the terms and conditions of this agreement constitute a debt to the Federal
Government. The following must also be considered as a debt or debts owed by the
Cooperator to the U.S. Forest Service:
- Any interest or other investment income carned on advances of agreement funds; or
- Any royalties or other special classes of program income which, under the provisions of
the agreement, are required to be returned;
Ifthis debt is not paid according to the terms ofthe bill for collection issued for the
overpayment, the U.S. Forest Service may reduce the debt by:
1. Making an administrative offset against other requests for reimbursement.
2. Withholding advance payments otherwise due to the Cooperator.
3. Taking other action permitted by statute (31 U. S.C. 3716 and 7 CFR, Part 3, Subpart
B).
Except as otherwise provided bylaw, the U.S. Forest Service may charge interest on an
overdue debt.
IX. GENERAL PROVISIONS:
A. PRINCIPALCONTACTS. Individuals listed below are authorized to act in their
respective areas for matters related to this agreement.
Cooperator Program Contact
Cooperator Administrative Contact
Name: Deputy Chief - Reggie Brown
Name: Bruni Reyes
Address: 35 Cajon Street, Suite 12 P.O.
Address: 35 Cajon Street, Suite12 P.O.
Box 3005
Box 3005
City, State, Zip: Redlands, Ca 92373
City, State, Zip: Redlands, Ca92373
Telephone: (909) 265-6128
Telephone: (909) 798-7695
Email: rbrown@confire.org
Email: breyes@confire.org
Page 13 of 47 717125
FS-1500-7 (V FR. 05/24)
USDA U S Forest Service ONMNo.0596-0217
_ U.S. DEPARTMENT OF AGRICULTURE CXP: 05/31/2027
U.S. Forest Service
Fire Proaram Contact
Name: Forest Fire Chief— Salvador Reyes
Address: 602. S Tippecanoe Ave
City, State, Zip: San Bernardino, CA 92408
Telephone: 951-23 6-1925
FAX: 909-383-5770
Email: salvador.reves(&,,usda.eov
U.S. Forest Service
Administrative Contact
Name: Forest Fire Planning Chief —
Stephanie Childs
Address: 602 S. Tippecanoe Ave
City, State, Zip: SanBernardino, CA92408
Telephone:626-482-6681
FAX: 909-383-5770
Email: stenhanie.childs(ir usda.eov
—Incident Business - Contact
Name: Heidi Chambers
Address:3237PeacekeeperWay City,
State, Zip: McClellan, CA95652
Telephone: 916-540-1057
Email:
B. ASSURANCEREGARDING FELONY CONVICTION OR TAX DELINQUENT
STATUS FOR CORPORATE ENTITIES. This agreement is subject to the provisions
contained in the Department of Interior, Environment, and Related Agencies
Appropriations Act, 2012, P.L. No. 112-74, Division E, Section 433 and 434 as continued
by Consolidated and Further Continuing Appropriations Act, 2013, P.L. No. 113-6,
Division F, Title I Section I101(a)(3) regarding corporate felony convictions and
corporate federal tax delinquencies. Accordingly, by entering into this agreement the
Cooperator acknowledges that it: 1) does not have a tax delinquency, meaning that it is
not subject to any impaid Federal tax liability that has been assessed, for which all
judicial and administrative remedies have been exhausted or have lapsed, and that is not
being paid in atimely mannerpursuant to an agreement with the authority responsible for
collecting the tax liability, and (2) has not been convicted (or had an officer or agent
acting on its behalf convicted) of a felony criminal violation under any Federal law
within 24 months preceding the agreement, unless a suspending and debarring official of
the United States Department of Agriculture has considered suspension or debarment is
not necessary to protect the interests of the Government. If the Cooperator fails to
comply with these provisions, the U.S. Forest Service will annul this agreement and may
recover any funds the Cooperator has expended in violation of sections 433 and 434.
C. PROHIBITION AGAINST INTERNAL CONFIDENTIAL AGREEMENTS. All
nonfederal government entities working on this agreement will adhere to the below
provisions found in the Consolidated Appropriations Act, 2016, Pub. L. 114-113, relating
to reporting fraud, waste and abuse to authorities:
a. The recipient (Cooperator) may not require its employees, contractors, or
subrecipients seeking to report fraud, waste, or abuse to sign or comply with
internal confidentiality agreements or statements prohibiting or otherwise
restricting them from lawfidly reporting that waste, fraud, or abuse to a
Page 14 of 47 7/7/25
USDA " �" Forest service FsasNMNo.CR os/217
(1 $ U.S. DEPARTMENT OF AGRICULTURE EXP: 0051/2027
EXP: OS/31/2027
designated investigative or law enforcement representative of a Federal
department or agency authorized to receive such information.
b. The recipient (Cooperator) must notify its employees, contractors, or
subrecipientsthat the prohibitions and restrictions of any internal confidentiality
agreements inconsistent with paragraph (a) of this award provision are no
longer in effect.
c. The prohibition in paragraph (a) of this award provision does not contravene
requirements applicable to any other form issued by a Federal department or
agency governing the nondisclosure of classified information.
d. If the Government determines that the recipient is not in compliance with this
award provision, it:
(1) Wiliprohibit therecipient's use of fimds underthis award, in accordance with
sections 743, 744 of Division E of the Consolidated
Appropriations Act, 2016, (Pub. L. 114-113) or any successor provision of law; and
(2) Maypursue otherremedies available for therecipient's material failure
to comply with award terms and conditions.
D. TRIBAL EMPLOYMENT RIGHTS ORDINANCE (TERO). The U.S. Forest Service
recognizes and honors the applicability of the Tribal laws and ordinances developed
under the authority of the Indian Self -Determination and Educational Assistance Act of
1975 (PL 93-638).
E. USE OFU.S. FOREST SERVICE INSIGNIA. In order for the Cooperator to usethe
U.S. Forest Service insignia on any published media, such as a Web page, printed
publication, or audiovisual production, permission must be granted from the U.S. Forest
Service's Office of Communications (Washington Office). A written request will be
submitted by the U.S. Forest Service to the Office of Communications Assistant Director,
Visual Information and Publishing Services, prior to use ofthe insignia. The U.S. Forest
Service will notify the Cooperator when permission is granted.
F. FORESTSERVICE ACKNOWLEDGED IN PUBLICATIONS, AUDIOVISUALS, AND
ELECTRONIC MEDIA. The Cooperator shall acknowledge U.S. Forest Service
support in any publications, audiovisuals, and electronic media developed as a result of
this agreement.
G. NONDISCRIMINATIONSTATEMENT—PRINTED, ELECTRONIC, OR
AUDIOVISUAL MATERIAL. The Cooperator shall include the following statement, in
full, in any printed, audiovisual material, or electronic media for public distribution
developed or printed with any Federal funding.
Page 15 of 47 717/25
USDA s Forest Service FS-1500-7(VER.05/24)
OMBNo.0596-0217
U.S. DEPARTMENT OF AGRICULTURE EXP: 05/31/2027
"In accordance with Federal law and U.S. Department of Agriculture policy, this
institution is prohibited from discriminating on the basis of race, color, national
origin, sex, age, or disability. (Not all prohibited bases apply to all programs.)
To file a complaint alleging discrimination, write USDA, Director, Office of Civil Rights,
1400 Independence Avenue, SW, Washington DC 20250-9410 or call toll free voice
(866) 632-9992, TDD (800)877-8339, or voice relay (866) 377-8642. USDA is an equal
opportunity provider and employer."
If the material is too small to permit the full statement to be included, the material must,
at minimum, include the following statement, in print size no smaller than the text:
"This institution is an equal opportunityprovider. "
H. NOTICES. Any communications affecting the operations covered by this agreement
given by the U.S. Forest Service or the Cooperator are sufficient only if in writing and
delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows:
To theU. S. Forest Service Program Contact, at the address specified in this
agreement.
To the Cooperator Program Contact, at the address shown in this agreement.
Notices are effective when delivered in accordance with this provision, or on the effective
date of the notice, whichever is later.
I. AVAILABILITY FOR CONSULTATION. Both parties agree to be available at mutually
agreeable times, for continuing consultation to discuss the conditions covered
by this agreement and agree to actions essential to fulfill its purposes.
PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts the
U. S. Forest Service orthe Cooperator from participating in similar activities with other public
or private agencies, organizations, and individuals.
K. REMEDIES FOR COMPLIANCERELATED ISSUES —COOPERATIVE FIRE. If either
party materially fait(s) to comply with any term of the agreement, whether stated in a
Federal statute or regulation, an assurance, or the agreement, either party may wholly or
partly suspend or terminate the current agreement.
L. ENDORSEMENT. Any of the Cooperator's contributions made under this agreement do not
by direct reference or implication convey U.S. Forest Service endorsement of the
Cooperator's products or activities and does not by direct reference or implication convey the
Cooperator's endorsement of the U.S. Forest Service's activities.
Page 16 of 47 717/25
USDA Forest Service FS-ON4B o.0596S/217
O $ U.S. DEPARTMENT OF AGRICULTURE EXP: 05/31/0227
_ EXP: OS/31/2027
M. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate to,
Congress shall be admitted to any share or part of this agreement, or benefits that may
arise therefrom, either directly or indirectly.
N. NONDISCRIMINATION. The U.S. Department of Agriculture (USDA) prohibits
discrimination in all its programs and activities on thebasis of race, color, national origin,
age, disability, and where applicable, sex, marital status, familial status, parental status,
religion, sexual orientation, genetic information, political beliefs, reprisal, or because all
or apart of an individual's income is derived from any public assistance program. (Not
all prohibited bases apply to all programs.) Persons with disabilities who require
alternative means for communication of program information (Braille, large print,
audiotape, and so forth) should contact USDA's TARGET Center at (202) 720-2600
(voice and TDD). To file a complaint of discrimination, write to USDA, Director, Office
ofCivil Rights,1400 Independence Avenue, S.W., Washington, D.C. 20250-9410 or call
(800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity
provider and employer.
O. ELIGIBLE WORKERS. The Cooperator shall ensure that all employees complete the I-
9 form to certify that they are eligible for lawful employment under the Immigration and
Nationality Act (8 USC 1324a). The Cooperator shall comply with regulations regarding
certification and retention of the completed forms. These requirements also apply to any
contract awarded under this agreement.
AGREEMENT CLOSEOUT —COOPERATIVE FIRE. Within 120 days after expiration
date or notice of termination, the parties shall reconcile for final billing/payments and
close the agreement.
Q. PROGRAM MONITORING — COOPERATIVE FIRE. The parties to this agreement
shall monitor the performance of the agreement activities to ensure that performance
goals are being achieved. The parties to this agreement will meet annually to review
matters of mutual concern. Program performance reports are not required for emergency
response activities.
R. RETENTIONAND ACCESS REQUIREMENTS FOR RECORDS. The Cooperator
shall retain all records pertinent to this agreement for a period of no less than 3 years
from the expiration ortermination date. As used in this provision, records includebooks,
documents, accounting procedures and practice, and other data, regardless of the type or
format. The Cooperator shall provide access and the right to examine all records related
to this agreement to the U.S. Forest Service, Inspector General, or Comptroller General
or their authorized representative. The rights of access in this section must not be limited
to the required retention period but must last as long as the records are kept.
If any litigation, claim, negotiation, audit, or other action involving the records has been
started before the end of the 3-year period, the records must be kept until all issues are
resolved, or until the end of the regular 3-year period, whichever is later.
Page 17 of 47 7/7/25
USDA
FS-I500-7(VER. 05/24)
USDA UPS For st se viceNT AGRICULTURE OMBNo.0596-0217
EXP: 05/31/2027
Records for nonexpendable property acquired in wholeorin part, with Federal funds
must be retained for 3 years after its final disposition.
FREEDOM OF INFORMATION ACT (FOIA). Publicaccess to award or agreement
records must not be limited, except when such records must be kept confidential and
would have been exempted from disclosure pursuant to Freedom of Information
regulations (5 U.S.C. 552). Requests for research data are subject to 2 CFR 215.36,
Public access to culturally sensitive data and information of Federally -recognized Tribes
may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 (2008 Farm
Bill).
T. TERMINATION— COOPERATIVE FIRE. Either party shall have the right to terminate
their participation Linder this agreement in whole, or in part, at any time before the date of
expiration by providing 90 days written notice to the other party. If the agreement is
terminated, the parties shall agree to the terms of the termination, including costs
attributable to each party and the disposition of awarded or pending actions. If a party
incurs costs due to the other party's failure to give the requisite notice of its intent to
terminate the agreement, the Protecting party shall pay any actual costs incurred by the
Supporting Party as a result of the delay in notification, provided such costs are directly
attributable to the failure to give notice.
U. ALTERNATE DISPUTE RESOLUTION. In the event of any issue of controversy under
this agreement, the parties may pursue Alternate Dispute Resolution procedures to
voluntarily resolve those issues. These procedures may include, but are not limited to
conciliation, facilitation, mediation, and fact finding.
V. DEBARMENTAND SUSPENSION. The Cooperatorshall immediately inform theU.S.
Forest Service if they or any of their principals are presently excluded, debarred, or
suspended from entering into covered transactions with the Federal Government
according to the terms of 2 CFR Part 180. Additionally, should the Cooperator or any of
theirprincipals receive a transmittal letter or other official Federal notice of debarment or
suspension, then they shall notify the U.S. Forest Service without undue delay. This
applies whether the exclusion, debarment, or suspension is voluntary or involuntary.
W. MODIFICATIONS — COOPERATIVE FIRE. Modifications within the scope of this
agreement must be made by mutual consent of the parties, by the issuance of a written
modification signed and dated by all properly authorized, signatory officials, prior to any
changes being performed. Requests for modification should be made, in writing, at least
30 days prior to implementation of the requested change. No party is obligated to fund
any changes not properly approved in advance.
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,ems , FS-1500-7(VER.05/24)
USPA U�5 Forest Service U.S. DEPARTMENT OF AGRICULTURE oMSNo.0596-0217EXP: 05/31/2027
X. COMMENCEMENT/EXPIRATIONDATE — COOPERATIVE FIRE. This agreement
is executed as of the date of the last signature and is effective through October 30,
2026 at which time it will expire, unless extended by an executed modification, signed
and dated by all properly authorized, signatory officials.
If this agreement expires during an incident, the terms of this agreement will apply until
the end of the incident. The parties must execute a written modification within 30 days
following the incident to properly document the time extension, No other changes shall
be retroactively applied for this time extension.
All Fire Supplemental Project Agreements must be completed within the timeframe of
this agreement. However, if this agreement is replaced or superseded by a new
agreement, ciatrent Fire Supplemental Project Agreements may remain in effect to the
extent they do not conflict with the provisions of the new agreement, but only until such
time that the Fire Supplemental Project Agreements can be completed or modified to be
incorporated under the terms of the new agreement.
Y. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the
individuals listed in this document as representatives of the individual parties are
authorized to act in their respective areas for matters related to this agreement. In witness
whereof, the parties heAo have executed this agreement as ofthe last date written below.
q - t6- Z'07's
MARIO SAUCED(5, Mayor Date
City of Redlands
RICH SESSLER, Fire Chief Date
Redlands Fire Department
DANELLE D. HARRISON, Forest Supervisor
U.S. Forest Service, San Bernardino National Forest
Date
The authority and format ofthis agreement have been reviewed and approved
for signature.
DARIUS Digitally signed by
DARIUS PARKS
PARKS 110:09:03za7a0'9
DARIUS PARKS Date
U.S. Forest Service, Grants Management Specialist
Page 19 of 47 7/7/25
Q0-7 (V
USA 45 F5-1500-7(VER. Q5/24)
Forest Service O596-Q217
U.S. DEPARTMENT pFAGRICULTURE EXP:0513112027
Paperwork Reduction Act Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond, to a collection of
information unless it displays a valid OMB control number. Persons are not required to respond to this collection of information unless it displays a
currently valid OMB control number. The OMB control number for this information collection is 0596-0217. Response to this collection of information
is mandatory. The authority to collect the information Section 7 of the Granger-Thye Act (16 U.S.C. 580d) and Title 1V of the Federal Land Policy and
Management Act of 1976 (43 U.S.C. 1751-1753). The time required to complete this information collection is estimated to average 4 hours per response,
including the time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed and completing and reviewing
the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions
for reducing this burden, to: U.S. Department of Agriculture, Clearance Officer, OULM, 1400 Independence Avenue, SW, Room 404-W, Washington,
D.C. 20250; and to the Office of Management and Budget, Paperwork Reduction Project (OMB# 0596-0217), 725 17th Street NW, Washington, D.C.
20503.
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies,
offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color,
national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status,
income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity
conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign
Language, etc.) should contact the responsible agency or USDA's TARGET Center at (202) 720-2600 (voice and TYY) or contact USDA through the
Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a
Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested
in the form. To request a copy of the complaint fora., call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department
of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-
7442; or (3) email: program.intake(EDusda.eov.
USDA isanequal opportunity provider, employer,and lender.
The Privacy Act of] 974,5 U.S.C. 552a and the Freedomofhnformation Act, 5 U.S.C.552 govern the confidentiality to beprovided forinformation
received by the Forest Service.
Page 20 of 47 7I7125
B- USDA
1500-7(VER. 05/24)
USDA �lS UOY Forest
service
NT GRICULTURE OMBNo.0596-0217
2 CXP: OS/31/2027
Exhibit A —Map of Protection Areas and Boundaries
Page 21 of 47 7/7/25
USDA S U.S. F5 1500-7
1 NIBNo.0 9602 O7
- DEPARTMENT EXP: 05/31/2027
EXHIBITA —Map of Protection Areas and Boundaries
Page 22 of 47 717125
FS-1500-7(VER.05/24)
b�tS,
USDA Forestservice
OMBNo.0596-0217
OF
EXP: 05/31/2027
EXHIBIT B — Protection (OneratinE) Plan
Instructions: The format of this exhibit is not defined. However, the exhibit shall only include programmatic,
operationalinformation for preparedness and protection planning that meets the scope and purpose of the agreement.
This exhibit shall not include any information that contradicts the terms and conditions of the agreement. If
reimbursable rates are identified in this exhibit, they must be applied in accordance with the terms of the agreement
Page 23 of 47 717/25
FS Agreement No. 25-IFl-1110512004)05
Exhibit B
OPERATINGPLAN
FOR COOPERATIVE FIRE PROTECTION AGREEMENT
Between
The REDLANDS FIRE DEPARTMENT
and
U.S. FOREST SERVICE SAN BERNARDINO NATIONAL FOREST
OPERATING PLAN
The Parties will meet annually to review the Operating Plan (OP) prior to the initiation of fire
season. Any required changes to the OP will be documented by a modification to agreement
25-R-11051200-005. The OP will include lists of principal personnel, dispatching procedures, and
any other items identified in the Agreement as necessary for efficient implementation and use.
The OP will become a part of the Cooperative Fire Protection Agreement (CFPA). The OP
commences as of the date of the last signature on the CFPA and will remain in effect until
superseded by a new OP or upon expiration of the CFPA. On incidents, the Supporting Party shall
furnish the Protecting Party, upon demand, a signed copy of the CFPA and current OP.
MUTUAL AID RESPONSE PROCEDURES
Mutual aid is the initial attack response by both The Department and U.S. Forest Service
suppression resources that are identified in each Party's Emergency Command Center's run cards
or computerized automated dispatch system (CAD). The Protecting Party will not be required to
reimburse the Supporting Party for initial attack actions taking place in these areas within the
First 12 hours (as identified in the Agreement) following initial dispatch of suppression
resources. All assistance beyond this "Mutual Aid" period will be reimbursable fire assistance.
After the mutual aid period has been exceeded, reimbursable fire assistance will revert back to the
original time of dispatch.
The U. S. Forest Service agrees to send the following resources initial attack response
(minimum):
High Response Level
Moderate Response Level
LowResponse Level
5 - Type 3 Engines
3 - Type 3 Engines
1 -Type 3 Engine
2 - Hand crews (as available)
1-Fire Prevention 1 Patrol Unit
Or
1 —Water Tender
1 - Chief Officer
1-Fire Prevention 1 Patrol Unit
1 - Fire Prevention 1 Patrol Unit
1- Chief Officer
Any resources beyond this will be negotiated as reimbursable fire assistance. When the U. S.
Forest Service is at draw down, resources dispatched will be modified.
Page 24 of 47 717125
The Department agrees to send the following resources to the U.S. Forest Service as Automatic
Aid to areas within the defined Mutual Aid Zone (MAZ).
High Response Level
Moderate Response Level
LowResponse Level
2 - Type 3 Engines
1 -Type 3 Engine
1 -Type 3 Engine
1—Water Tender
1—Water Tender
1-Chief Officer
1 - Chief Officer
When the Department is atdraw down, resources dispatched maybe modified. An aerial drone maybe
available to the U.S. Forest Service upon request when available.
Aircraft (fixed and rotary -winged) including pilot(s) shall always reimbursable fire assistance,
EXCEPT when the response is under a unified command and the fire threatens both local and
federal jurisdictions. Fiscal responsibility for all aircraft will be determined by the ordering
process, utilization and cost share agreements.
DESCRIPTION OF U.S. FOREST SERVICE DIRECT PROTECTION AREA (DPA)
EXHIBIT A
The U.S. Forest Service has the responsibility for prevention, protection, and suppression of
wildland fires on NationalForest administered lands, and on adjacent or intermingled State and
private forested lands as identified through CFPA.
The Department agrees to send resources to the U.S. Forest Service as Automatic Aid to areas
within the defined Mutual Aid Zone (MAZ) with no reimbursement for the first 12 HOURS.
DESCRIPTION OF THE DEPARTMENT'S DIRECT PROTECTION AREA (DPA)
EXHIBIT B
The Department has the responsibility for prevention, protection and suppression of structure
and other non-Wildland fires within the established fire district. These structures and lands
protected by the Department are intermingled or adjacent to lands protected by the U.S. Forest
Service.
CLOSEST FORCES
The Department and the U.S. Forest Service agree to adopt the "Closest Forces" concept for
initial attack. This philosophy dictates that the closest available appropriate resource regardless
of ownership shall be utilized initially. The emphasis to get the closest appropriate resources to
respond to initial attack fires is in the best interest of both Parties. This concept of "Closest
Forces" will also be applied to ongoing incidents whenever there is a critical and immediate
need for the protection of life and property. Beyond initial attack, the "Closest Forces" concept
is modified, and the Protecting Party will request the most appropriate resource to aid in the
suppression of a wildfire.
Page 25 of 47 7/7/25
SINGLE POINT RESOURCE ORDERING
All requests for emergency assistance and incident support must be clear and precise and shall
be processed and recorded through a single dispatching center identified by the Incident
Commanders of both Parties (Unified Command) and supported by order and request numbers.
Any resources ordered outside of the Unified Ordering Point (UOP) will be considered
voluntary contribution to the incident and will not seek reimbursement.
When ordering resources, it should be identified on the resource order, under "special
considerations," when ordering for a specific agency mission need, even if/when going
through another agency ordering point.
COMMUNICATIONSAND FREQUENCY MANAGEMENT
The Parties agree to utilize the frequencies assigned by the Emergency Command Centers for
the management of an incident. This includes the assigned Command and Tactical Frequencies.
In the case where the Parties' administrative frequencies have not been assigned for those
purposes, the use of those frequencies must be temporarily suspended. While away from the
home geographic area and traveling to and from an incident, the Parties agree to suspend the
use of their respective pre- assigned frequencies. These frequencies are licensed through the
Federal Communications Commission for specific geographic areas and are not to be used
outside those areas. Family recreational "walkie-talkie" type radios are prohibited from use
while traveling to and from an incident or while on any federal incident.
SHARING FREQUENCIES
The Department/U.S. Forest Service authorizes the use of the following frequencies. These
frequencies will be used for fire/emergency only within or adjacent to the Department's
responsibility area.
CICCS / ICS QUALIFIED LIST
The list of qualified personnel is maintained by the Department's Command /Dispatch Center.
The resources may be available on a reimbursable fire assistance basis depending on Party's
drawdown and commitments.
THE USE OF TRAINEES
Both Parties agree to the use of trainees when practical; however, the automatic dispatch of or
use of trainees will not occur without prior approval of the hosting unit or Incident
Commander.
All Department trainees will be the cost responsibility of the sending unit.
STRUCTURE DEFENSE
When the local agency's resources are exhausted and need to be augmented for structure
defense, as determined and negotiated by the unified incident commanders in consultation with
Page 26 of 47 7/7/25
Agency Representative and Agency Administrator, the Federal Agency having DPA
responsibility may bear the cost of the augmentation.
REIMBURSEMENT Personnel, Equipment & Aircraft -Outlined in agreement
under: VIII REIMBURSEMENT AND USE OF COOPERATIVE FIRE
RESOURCES:
For Reimbursement under the terms of this CFPA all resource orders must be dispatched and
processed by the SAN BERNARDINO NATIONAL FOREST, Communication Center, whennot
in Unified Command. Any request not dispatched or processed by this ECC will not be
reimbursed under this local agreement.
U.S. Forest Service Personnel, Equipment and Agency owed Aircraft:
Reimbursable U.S. Forest Service costs will include actual costs associated with the direct
fire operations and incident support ordered by or for the incident (except as otherwise
described as reciprocal initial attack as identified herein, and independent action situations).
The Department will be billed for support to incidents that are the jurisdictional
responsibility of the Department.
The Administrative Rate for the U.S. Forest Service is published in the agency's Annual
Program Direction.
Federal Excess Property Program (FEPP) Equipment
Under the FEPP program, FEPP rates apply when federal property is loaned to the State
Forester, who may place it with local fire departments to improve local fire programs. If this
loaned federal property is used on a U.S. Forest Service incident, the Department will only
charge the U.S. Forest Service operating costs that include maintenance, fuel, oil, etc. Charges
may not include amortization, depreciation, replacement costs, modification start-up costs or
related charges.
Page 27 of 47 7/7125
WHERE TO SEND REIMBURSEMENT INVOICES
Invoices for services under this agreement must be sent electronically to the following
addresses as appropriate. This address supersedes any invoice mailing address which may be
reflected in the existing cooperative agreement.
U.S. Forest Service
Redlands Fire Department
Name: Planning Chief ---Stephanie Childs
Name: Deputy Chief -Reggie Brown
Address: 602 S. Tippecanoe Ave.
Address: 35 Cajon Street, Suite 12
City, State, Zip: SanBernardino, CA92408
P.O. Box 3005
Telephone: 909-382-2631
City, State, Zip: Redlands, Ca92373
Fax: 909-393-5770
Telephone: 909-265-6128
Email: stephanie.childs@usda.gov
FAX: NIA
Email: rbrown a,confire.org
ITEMS NOT REIMBURSABLE
The following items are not reimbursable in the execution of this Agreement and are
considered standard personal support supply/equipment.
• Laptop Computers
• Incident position support kits
• Calculators
• Printers
• GPS units
• Cell phones (except as provided below)
• Personal telephone charges
• Support items normally available in Supply Unit, e.g. tents, sleeping bags, pads,
water coolers, etc.
DURATION OF ASSIGNMENTS
Consideration must be given to the health and safety of personnel when assigned to fires of long
duration. It is agreed that duration of assignments is dictated by each Party's policy. Extension of
assignments beyond the Supporting Party's policy may be requested. It is the responsibility of the
Protecting Party to request relief personnel in advance of the Supporting Party's policy time limit.
The Protecting Party is further responsible for the transportation costs of moving personnel to the
fire and returning those relieved personnel back to their home stations. In all cases, the Department
and U.S. Forest Service agree that their Incident Commanders will release suppression resources to
their primary mission responsibilities as soon as priorities allow.
Page 28 of 47 717125
REST AND RECUPERATION
The National Wildfire Coordinating Group (NWCG) establishes Rest and Recuperation (R & R)
guidelines that govern R & R on all Federal incidents. These guidelines may change throughout the
year depending on fire activity and physical condition of fire resources. Department personnel
assigned to a U.S. Forest Service incident may be given R & R during the incident in which case
the R & R is in pay status and charged against the incident. However, if the Department wishes to
grant their personnel R & R upon their return to home, the R & R is not compensable under the
terms of this agreement.
AIR BOTTLE SUPPORT
The Department agrees to refill breathing apparatus bottles when requested by the U.S. Forest
Service subject to compliance with all laws and policies pertaining apparatus.
NON -WILDFIRE INCIDENTS
The Department has jurisdictional responsibility for all non -wildfire emergencies within its
protection area even when these areas include U.S. Forest Service DPA. The only exceptions are
For those emergency incidents wider the jurisdiction of the California Highway Patrol, County
Sheriff, California Department of Fish & Game and the U.S. Coast Guard.
JOINT PRESS RELEASES Develop joint press releases on cooperative fire protection
issues to ensure that the interests of both Parties are adequately addressed.
SMOKEY BEARPROGRAM The Parties will cooperate in the delivery of Smokey Bear
programs.
LOCAL EDUCATION PROGRAMS The Parties agree to cooperatively conduct local
school and other fire prevention education programs.
FIRE PREVENTION SIGNS Coordination and placement of fire prevention signs should be
coordinated by both Parties in order to prevent duplication of effort and sending mixed
messages. This is especially important for fire danger rating signs.
LOCAL EVENTS The Parties agree to cooperative conduct fire prevention programs at local
community events.
BURNING AND CAMPFIRE PERMITS
In accordance with current instructions, permits for campfire (CDF form LE-63), dooryard
premises burning (CDF form LE-62), and other burning (CDF form LE-5) (except
vegetation management program and brushland conversion burning (CDF form LE;-7) on
State Responsibility lands in Federal Agency DPAs will be issued by the Federal Agency
Page 29 of 47 7/7125
or local fire protection district personnel authorized to do so by the Director ofCDF. If both
parties' personnel are authorized to issue campfire and burning permits by CDF, both
Parties agree to issue burning and campfire permits for each other's DPAs. Both Parties
agree to notify one another when bum permits are issued. Fire Restrictions, Red Flag or
other situations that may affect the safe execution of campfire and/or burn permits will be
shared by each Party.
NON -FIRE PROJECT USE OF RESOURCES
Each of the Parties may j ointly conduct appropriate mutual interest projects. These projects
may include but not limited to hazardous fuels reduction (i.e.: prescribed fire burn and
prep., thinning, etc.) and facility/compound maintenance. Any shared cost or
reimbursement will be governed in accordance with a Supplemental Project Agreement
signed by each Party prior to the start of the project.
WILDLAND FIRE DECISION SUPPORT SYSTEM IWFDSSI
U.S. Forest Service policy requires the use of "Wildland Fire Decision Support System"
(WFDSS) for all fires on or threatening U.S. Forest Service administered lands that have
escaped initial attack. In Unified Command situations the U.S. Forest Service will include
the Department's input into the development of control objectives, strategy and priorities.
REPAIR OF SUPPRESSION ACTIVITY DAMAGE
Repair of suppression related activity damage (e.g., spreading of dozer berms, installations of water
bars, minor road repairs, minor fence repair, etc.) will normally be done by the Party with direct
protection responsibility for the fire as an integral part of overhaul/mop-up. Any rehabilitation
beyond this level may be the responsibility of the landowner.
MAPS TO SUPPORT ANNUAL OPERATING PLAN
On an as needed basis, maps needed to support this OP will become attachments to the OP as
Exhibit A through a modification to the CFPA. These may include the DPA boundary, fire
protection facilities by Party and location, pre -planned "Mutual Aid" initial attack response
areas, "Mutual Aid Move -up and Cover" facilities or special management consideration areas.
Page 30 of 47 717/25
APPROVAL:
IN WITNESS WHEREOF, the Parties have executed this Operating Plan as of the last
date written below:
XXX, FIRE CHIEF
Redlands Fire Department
Danelle D. Harrison, FOKES1 SUPERVISOR
U.S. Forest Service, San Bernardino National Forest
7 _c
Date
The authority and format of this instrnunent have been reviewed and approved for signature.
Date
U.S. Forest Service Grants Management Specialist
Page 31 of 47 717125
APPENDIX A
San Bernardino National Forest DPA MAP
61
n
IT Z
Q,
s �J
r�,
Page 32 of 47 717125
r rr z `i- '6�
APPENDIX B
LRA DPA MAP
Q 1 b!
City of
Redlands
Wildland Protection
Agrament(WRA)
Ali- symb.in' ff] C�L
EC33
Diffidt Pr.tfiqtlnn Arlo SDPA)
Fenn n.
Le M
Page 33 of 47 7/7/25
APPENDIX C
RE, DLANDS FIRE DEPARTMENT FREQUENCY ASSIGNMENTS
The Department agrees to authorize use by the Forest Service of the following frequencies
Command
2-CMD-3 (800)
Comm Center
MHz
Dispatch
Tactical
RX 153.8300
TX 153.8300
BDC V 15
RX 154.7325
RX 154.7325
BDC V 17
APPENDIX D
SANBERNARDINO NATIONAL FORE, TREST FREQUENCYASSIGNMETNS
The Forest Service agrees to authorize use by the Department of the following frequencies:
Command
RX 171.4750
TX 171.4750
Forest Net Direct
RX 171.4750
TX 168.1500
Forest Net Repeat
RX 172.2250
TX 164.1375
Admin Net
Tactical
TX 166.5500
R5 Tac 4
TX 167.1125
R5 Tac 5
TX [69.1125
R5 IA Air to Gmd 59
TX 168.4875
R5 IA Air to Grnd 53
These frequencies will be used for fire/emergency only within or adjacent to the Forest Service's
responsibility area.
Page 34 of 47 7/7125
APPENDIX E
REDLANDS FIRE DEPARTMENT CHIEF OFFCER & CONTACTS
HEADQUARTERS OFFICE
35 Cajon Street, Suite 12
Redlands, CA 92373 (909) 798-7600
Name
Rank
Office
Phone
Cell Phone
Email
Rich Sessler
Fire Chief 700
(909) 798-7604
(909) 714-1795
rsessler a confirc.oKg
rbrown confire.or
ddenman confire.o
detcherside confire.or
Reggie Brown
Deputy Chief 701
(909) 798-7693
(909) 265-6128
DaveDenman
Battalion Chief 705
(909) 798-7605
(909) 742-2067
Dave Ketcherside
Battalion Chief 704
(909) 798-7600
(909) 233-9041
Nathan Bristol
Battalion Chief 706
(909) 798-7600
(909) 836-4609
nbristol(a),confire.org
Josh Hannan
Battalion Chief 707
(909) 798-7600
(909) 742-2080
jhannan(i }conf re.org
Page 35 of 47 717125
APPENDIX F
U.S. FOREST SERVICE DUTY & LINE OFFICER CONTACTS
:Supervisor's Office
Fire Staff
909.382.2600
-: San Bernardino ATS
909.382.2989
FICC Dispatch
909.383.5654
Emergency
909.383.9651
NAME
CALL SIGN
POSITION
WORK
MOBILE
EMAIL ADDRESS
Sal Reyes
Chief
ForestFire Chief
909.382.2630
951.236.1925
salvador.reyes@usda.gov
Josh Boehm
Chiefl
Deputy Forest Fire Chief
(Operations)
909.382.2629
909.454.5348
joshua.boehm@usda.gov
Lauren Blake
Chief3
Deputy Forest Fire Chief(Fueie)
909.382.2996
951.573.6065
lauren.blake@usda.gov
Michael Troxel
Division 6
FICC Center Manager
909.383.5651
909.495,7363
michael.troxel@usda.gov
Doug Ross
Division 7
Aviation Officer
909.382.2994
951.288.5372
doug.ross@usda.gov
Stephanie Childs
Division
FireMgmt. Planning Specialist
909.382.2631
626A82.6680
stephanie.childs@usda.gov
Vacant
Information
Forest Information
Vacant
Safety 1
Forest Safety and Risk Mgmt.
Mountaintop
Division
West(SkyForestOffice)
909382.2758.
East(Fawnskin Office)
909.382.2790
Michael Page
Division 1
Division Chief
9093382.2893
909.486.1718
michael.j.page@usda.gov
Vacant
Battalion 11
West Battalion
Brian Grant
Battalion 12
PreventionlFuels Battalion
909.382.2802
909.806.0385
brain.grant3@usda.gov
Mike Koontz
Battalion 13
East Battalion
909.382.2772
951.315.5849
micheal.koontz@usda.gov
Front
Division
West(LBye Creek Office) )
909.382.2850
East(Mill Creek Office)
909.382.2881
Vacant
Division 3
Division Chief
Nate Leatherman
Battalion 31
West Battalion
909.797.6046
909.486.1716
nathan.leatherman@usda.gov
Jeffrey Stitt
Battalion 32
ProtectioniFuels Battalion
909.382.2986
661.478.2136
jeffrey.stitt@usda.gov
Vacant
Battalion 33
East Battalion
San Jacinto Division
Idyiimid Office
909.382.2930
Chris Fogle
Division 5
Division Chief
909.659.3926
909.238.2107
chris.fogle@usda.gov
Vacant
Battalion 51
Suppression Battalion
Avdul Pula
Battallon 52
PrevenOonlFuels Battalion
951.659.2614
909.486.1702
avdula.pula@usda.gov
Vacant
Battalion 53
Suppression Battalion
Forest Service. Line Officers
Name
Position
Work
Mobile
Dandle Harrison
Supervisor1
Forest Supervisor
909.382.2600
danelle.harrison@usda.gov
Jamahl Butler
Supervisor
Deputy Forest Supervisor
909.382.2603
nlcholas.j.butler@usda.gov
Vacant
Rangerl
District Ranger
Michael Nobels
Ranger3
District Ranger
909.382.2629
951.204.0165
mike.nobles@usda.gov
Annemarie Santana
Rangers
District Ranger
909.663.7705
annamarie.santana@usda.gov
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,�, „„ FS-1500-7 (VER. 05/24)
Forest Service OMB No, 0596-
USDA pis
U,S. DEPARTMENT OF AGRICULTURE
0217
EXP: 05/31/2027
Exhibit C —Fire Supplemental Project Agreement
Fs (a)
Supplemental
Project
Agreement
No.
Cooperator (0)
Project
Agreement
No.
FIRE
SUPPLEMENTAL PROJECT AGREEMENT
Between
(c)
And
(d)
This Fire Supplemental Project Agreement (SPA) is hereby made and entered into by and between
(e) , hereinafter referred to as "the Cooperator," and (f) , hereinafter referred to as the
U.S. Forest Service under the Reciprocal Fire Protection Act ofMay 27,1955, (42 U.S.C.1856a)
and under the provisions of the Local Cooperative Fire Protection Agreement No. (g)
executed between the Parties.
Project Title: (h)
I. BACKGROUND:
As referenced above, the Parties entered into a Local Cooperative Fire Protection Agreement. The
Agreement allows the parties to cooperatively conduct projects or share resources for fire protection
and prevention, which includes such activities as prescribed fire/fuels management, preparedness,
fire analysis/planning, rehabilitation, training, prevention, public affairs, and other beneficial efforts
in support of fire management.
II. PURPOSE:
The purpose of this SPA is to document the Parties' contributions and cooperation regarding
(i). This proj ect is further described in the hereby incorporated Financial and Proj ect
Plans, attached as Exhibits 0)
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U+S U.S. DEPARTMENTOFAGRICULTURE OMB No. 0596-
0217
EXP: 05/31/2027
IH. THE COOPERATOR SHALL:
A. Perform in accordance with the terms of this SPA and with the Financial and Project
Plans, Exhibits 0)
B. Bill the U.S. Forest Service for actual costs incurred, not to exceed (k)$ ,as
agreed to in the attached Financial Plan.
C. Upon presentation of a Bill for Collection, reimburse the U.S. Forest Service for
actual costs incurred, not to exceed (1)$ ,as agreed to in the attached Financial
Plan.
IV. THE U.S. FOREST SERVICE SHALL:
A. Perform in accordance with the terms of this SPA and with the attached Financial and
Project Plans, Exhibits 0)
B. PAYMENTIREIMBURSEMENT. The U.S. Forest Service shall reimburse the
Cooperator for the U.S. Forest Service's share of actual expenses incurred, not to
exceed (k)$ , as shown in the attached Financial Plan. The U.S. Forest Service
shall make payment upon receipt of the Cooperator's (m) invoice. Each
invoice from the Cooperator must display the total proj ect costs for the billing period,
including the Cooperator's share (when applicable). Cooperator in -kind contributions
must be displayed as a separate line item and must not be included in the total project
costs available for reimbursement. The final invoice must display the Cooperator's
full match towards the project, as shown in the financial plan, and be submitted no
later than 120 days from the SPA expiration date.
Each invoice must include, at aminimum:
1) Cooperator's complete legal name, address, and telephone number
2) U.S. Forest Service Supplemental Project Agreement number
3) Invoice date
4) Invoice number, if applicable
5) Performance dates of the work completed (start & end)
6) Total invoice amount forthe billing
period The invoice must be forwarded to:
EMAIL: SM.FS.ASC GA USDA.GOV
Page 38 of 47 717125
USDA 0 s Forest Service
U.S. DEPARTMENT OF AGRICULTURE
POSTAL: USDA Forest Service
Budget & Finance - Grants and Agreements
4000 Masthead St, NE
Albuquerque,NM87109
Send a copy to: (n)
FS-1500-7 (VER. 05/24)
OMB No. 0596-
NXP:
C. REIMBURSABLEBILLING. The U.S. Forest Service shall bill the Cooperator
(m) fortlinds sufficieritto coverthe costs forthe specific payment period, not
to exceed (1)$ as shown in the attached Financial Plan. All reimbursement
billings must be completed within the same fiscal year as U.S. Forest Service
expenditures. Overhead is assessed at the rate of (o) percent.
Billings must be sent to: (p)
The U.S. Forest Service is required to issue bills for expenditures incurred under
reimbursable agreements at the end of or prior to the end of each federal fiscal year.
Therefore, an out -of -cycle bill may be received by the Cooperator.
If payment is not received to the satisfaction of the U.S. Forest Service by the date
specified on the bill, the U.S. Forest Service shall exercise its rights regarding the
collection of debts owed to the United States.
D. (q)SPECIAL BILLING REQUIREMENTS — FINANCIAL DOCUMENTATION.
Reimbursable billings shall be issued at the prescribed frequency based on
expenditures recorded in the U.S. Forest Service accounting system for work
performed. Bills for Collection reflect an aggregate amount forthe billing period.
U.S. Forest Service Transaction Register listing itemized expenses will be provided
upon request at the end of aproj ect or annually for long-term agreements. Provision
of the Transaction Register or other supporting documentation accompanying
individual bills will be limited to agreements over$2,500, and only when Cooperator
requirements are clearly defined within this clause.
The special billing requirements arc: (r)
E. (s)SPECIALBILLINGREQUIREMENTS—PROGRAM DOCUMENTATION.
The U.S. Forest Service Program Manager shall provide the Cooperator with a
written report that meets the Cooperator's specific documentation requirements.
V. IT IS MUTUALLYAGREEDAND UNDERSTOODBYAND BETWEEN THE
PARTIES THAT:
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U.S. DEPARTMENT OFAGRICULTURE 0217
EXP: 05/31/2027
A.(t)PRINCIPALCONTACTS. Individuals listed below are authorized to act in their
respective areas for matters related to this SPA.
(u) Principal Cooperator Contacts:
Cooperator Program Contact
Cooperator Administrative Contact
Name:
Name:
Address:
Address:
City, State, Zip:
City, State, Zip:
Telephone:
Telephone:
FAX:
FAX:
Email:
Email:
(v) Principal U.S. Forest Service Contacts:
U.S. Forest Service
Program Manager Contact
U.S. Forest Service
Administrative Contact
Name:
Name:
Address:
Address:
City, State, Zip:
City, State, Zip:
Telephone:
Telephone:
FAX:
FAX:
Email:
Email:
B. LIABILITY. As set forth under the provisions ofthe referenced Cooperative
Fire Protection Agreement.
C. (w)Mutually agree to the Burn Plan relevant to this SPA, and to any agreed upon
revision thereof. Revisions to the Burn Plan that do not materially affect the purpose
and/or teens of the SPA, but rather only revises the implementation of the project, do
not require a modification to this SPA. The Burn Plan, and any revision thereof, is
incorporated by reference into this SPA and will be maintained by and provided to the
Program Contacts listed above.
D. In the event of a conflict between the provisions of this SPA and the referenced
Cooperative Fire Protection Agreement, the Cooperative Fire Protection
Agreement shall take precedence.
E.(x) PROGRAM MONITORING ANDPROGRAMPERFORMANCE REPORTS.
The parties to this agreement shall monitorthe performance ofthe agreement
activities to ensure that performance goals are being achieved.
Performance reports must contain information on the following:
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-A comparison of actual accomplishments to the goals established for the period
Wherever the output of the project can be readily expressed in numbers, a
computation of the cost per unit of output, if applicable.
-Reason(s) for delay if established goals were not met
-Additional pertinent information
The Cooperator shall submit annual performance reports to the U.S. Forest Service
Program Manager. These reports are due 90 days after the reporting period. The final
performance report must be submitted either with the Cooperator's final payment request,
or separately, but not later than 120 days from the expiration date of the agreement.
PROGRAMMONITORING AND PERFORMANCE REPORTS. The parties to this
agreement shall monitor the work activities to ensure that performance goals are being
achieved.
The cooperator shall prepare aperformance report for each reporting period that contains
the following:
-A comparison of actual accomplishments to the goats established for the
period. Wherever the output oftheproj ect can be readily expressed in numbers, the
report shall also include a computation of the cost per unit or output, as
applicable. Example: Goal-50 miles oftrail maintenance; Actual-25 miles of trail work
completed near mile marker 0.7. 25 miles x $422/mile = $10,500
- Ifestablished goals were not met, the report shall include (1) the reason for the delay,
(2) a detailed explanation of why the goal was not achieved and identify any factors that
may have contributed to the delay, and (3) a plan of action for addressing the issue and
getting the project back on track. The plan should outline the specific steps that will be
taken to address the issues and a timeline for implementing these steps. This information
will enable the Forest Service to understand the reasons for the delay to determine if an
agreement modification is warranted. Example: Due to severe weather conditions, the
crew was unable to reach certain areas impacted by landslides. The schedule has been
modified to have a 5-person crew onsite starting in May, 2023 to complete the remaining
25 miles of trails when optimal weather conditions are expected.
- The report shall also include any additional pertinent information relevant to the
project.
For each ALN/CFDA, the performance report must include all relevant project work
completed and/or invoiced for the reporting period then submitted to the Forest Service
Program Contact. The quarterly performance report for each respective ALN/CFDA is
due no later than 30 days after the reporting period ending March 31, June 30, September
30, December 31. The annual performance report for each respective ALN/CFDA is due
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no laterthan 90 days after thereporting period ending March 31, J1me 30, September30,
December 31. The final performance report must be submitted either with the
Cooperator's final payment request, or separately, no later than 120 days from the
expiration date of the agreement, whichever is soonest.
For CFDA# . a[QUARTERLY]progressreport is required.
For CFDA # . an [ANNUAL] progress report is required.
If financial and performance reports are not timely submitted according to the outlined
terms and schedules, it is considered a material breach of the agreement and will result in
payment delays and could potentially lead to termination of the agreement.
F. (y) PURCHASE OF ASSETS. Any assets (such as equipment, property, or
improvements)purchased by theU.S. Forest Servicewith theCooperator's contributions
shall become the property of the U. S. Forest Service, unless otherwise documented via
separate authority and instrument.
G. (z)PROPERTY IMPROVEMENTS. Improvements placed on federal land at the
direction, or with the approval of, the U.S. Forest Service, becomes property of the
United States. These improvements are subject to the same regulations and
administration ofthe U.S. Forest Service as would other agency improvements. No part
of this SPA entitles the Cooperator to any interest in the improvements, otherthan the
right to use them under applicable U.S. Forest Service Regulations.
H. PARTICIPATION IN SIMILAR ACTIVITIES. This SPAin noway restricts theParties
from participating in similar activities with other public or private agencies,
organizations, and individuals.
ENDORSEMENT. Either Party's contributions made under this SPA do not by
direct reference or implication convey endorsement of each other's products or
activities.
J. ALTERNATE DISPUTE RESOLUTION. In the event of any issue of controversy under
this SPA, the Parties may pursue Alternate Dispute Resolution procedures to voluntarily
resolve those issues. These procedures may include, but are not limited to, conciliation,
facilitation, mediation, and fact finding.
K. MODIFICATION —COOPERATIVE FIRE. Modifications within the scope ofthis SPA
must be made by mutual consent of the Parties, by the issuance of a written modification
signed and dated by all properly authorized, signatory officials, prior to any changes
being performed. Requests for modification should be made, in writing, at least
(aa) dayspriorto implementation ofthe requested change. No Party is obligated to
fund any changes not properly approved in advance.
L. TERMINATION— FIRE SUPPLEMENTAL PROJECT AGREEMENT. Either Party, in
writing, may terminate this SPA in whole, or in part, at any time before the date of
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$ U.S, DEPARTMENT OF AGRICULTURE 0217.
EXP: 05/31/2027
expiration. Neither Party shall incur any new obligations for the terminated portion of
this SPA after the effective date and shall cancel as many obligations as possible. Full
credit shall be allowed for each Parry's expenses and all non -cancelable obligations
properly incurred up to the effective date of termination.
M. COMMENCEMENT/EXPIRATIONDATE—FIRE SUPPLEMENTAL PROJECT
AGREEMENT. This SPA is executed as ofthe date of last signature and is effective
through (bb) at which time it will expire unless extended.
If the referenced Cooperative Fire Protection Agreement is superseded by a new
Cooperative Fire Protection Agreement, this SPA may remain in effect to the extent that
it does not conflict with the provisions of the new Cooperative Fire Protection
Agreement, but only until such time that the project can be completed or modified to be
incorporated within the terms of the new Cooperative Fire Protection Agreement.
N. AUTHORIZED REPRESENTATIVES. By signature below, the Parties certify that the
individuals listed in this document as representatives of each Party are authorized to act
in their respective areas for matters related to this SPA.
(dd) (ee) Date
(ff)
(hh) (ii) Date
W)
The authority and format of this SPA have been reviewed and approved for signature.
(11)
U.S. Forest Service Grants Management Specialist Date
Page 43 of 47 7/7/25
,,, _-- FS-1500-7(VER. 05/24)
USDA Ir s Forest Service OMB No.
U.S. DEPARTMENT OFAGRICULTURE 0217
EXP: 05/31/2027
INSTRUCTIONS forExhibit C -Fire Supplemental Project Agreement
All provisions in this instrument are mandatory, unless otherwise excepted. Depending on the type of project,
there may be additional provisions necessary for compliance with U.S. Forest Service directives or regulations
(for example, occupancy/improvements for shared space or joint publications).
(a) U.S. Forest Service Project Agreement No. For example: FY-FP-IIRRUUSS-XXX.
(b) CooperatorProject Agreement No. Insert Cooperator project agreement number, if applicable.
(c) Insert name of Cooperator.
(d) Insert name of U.S. Forest Service Unit.
(e) Insert Cooperator name as cited above.
(f) Insert U.S. Forest Service name as cited above.
(g) Insert corresponding U.S. Forest Service Agreement # as identified on Cooperative Fire Protection
Agreement.
(h) Insert project title.
(i) Enter brief project description.
0) Insert alpha or numeric reference to the Exhibit added that provides a Financial and Project Plan. Note: The
Project Plan may include tasks/projects defined in the Operating Plan (as referenced in the Background section),
or it may be a Burn Plan, if applicable.
(k) Insert amount. If the U.S. Forest Service is not obligating funds for reimbursement to the Cooperator, then
delete this provision.
(I)Insert amount. Ifthe U.S. Forest Service is not collecting funds from the Cooperator, then delete this
provision.
(m) Select and insert the appropriate billing cycle: monthly, quarterly, semi-annual, or annual. Note: quarterly
dates (December 31, March 31, June 30, and September 30), semi-annually (March 31, and September 30) or
annually (September 30 or earlier).
(n) Insert other contact name and address, if applicable, otherwise delete.
(o) Insert the U.S. Forest Service burden/overhead rate. Enter `shall not be assessed' if burden is not applicable.
(p) Enter Cooperator's name, name of point of contact, and mailing address to which billing documents should
be sent.
(q) If the U.S. Forest Service is not collecting funds, delete this provision. When U.S. Forest Service is
collecting funds, the provision is optional if the Cooperator requires financial documentation. This provision
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FT1500-7 (VER. 05/24)
USDA 96-
S UOr DEPARTMENT OF AGRICULTURE estservice OMB No. 050217
EXP: 05/31/2027
alerts ASC-RACA that the U.S. Forest Service shall provide transaction registers with any billing to the
Cooperator under this Agreement.
(r) Insert special billing requirements here, such as whether the billing requirements are either with each bill,
upon project completion, or annually.
(s) If the U.S. Forest Service is not collecting funds from the Cooperator, delete this provision. When U.S.
Forest Service is collecting funds, the provision is optional if the Cooperator requires an accomplishment or
program report with each BFC. This provision alerts ASC-RACA that the U.S. Forest Service must coordinate
BFCs with the PM for submission to the Cooperator.
(t) May be changed to accommodate additional contacts.
(u) Insert ALL of the requested information below. If information is unavailable, then make a good -faith effort
to obtain.
(v) Insert ALL of the requested information below. If information is unavailable, then make a good -faith effort
to obtain.
(w) IfaBurn Plan is not attached, removethis provision.
(x) Mandatory provision if U.S. Forest Service is reimbursing the Cooperator.
(y) Ifthe U.S. Forest Service is not collecting funds from Cooperator, delete this provision.
(z) Mandatory provision if property improvements result from a project on federal lands.
Do not use this provision ifimprovements are owned by the Cooperator and covered under another instrument
such as a. Special Use Permit or license.
(aa) Insert a notification period that is no less than 30 days.
(bb) Insert the expiration date not greater than the expiration date ofthe Cooperative Fire Protection Agreement.
(cc) Insert date of signature.
(dd) Insert name of signatory official for Cooperator.
(ee) Insert Cooperator signatory official's positional title.
(ff) Insert Cooperator's organizational name.
(gg) Insert date of signature.
(hh) Insert name of U.S. Forest Service Signatory Official.
(ii) Insert U.S. Forest Service signatory official's positional
title. 0j) Insert U.S. Forest Service Region, Office, or Unit.
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FS-1500-7(VER 05/24)
UAM ��$ 96-
UOYestserviceD PARTMENTOFAGRICULTURE OMB No.050217
EXP: 05131/2027
(kk) Insert date of signature.
(11) Insert Grants Management Specialist's name.
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a., FS-1500-7 (VER. 05/24)
USDA ohs Forest Service OMB No.
UU.S. DEPARTMENT OFAGRICULTURE 0217
EXP: 05/31/2027
Exhibit D — Cost Share Agreement
IncidentName
Incident Number(
Cost Share Start/End
Cause
Incident
Command
Structure
Unified
Command
Jurisdictions
I
This Cost Share Agreement between and was
prepared under the authority of the Local Cooperative Fire Protection Agreement number:
Itis herebyagreed that the cost basis on this incident will be shared as follows:
Rationale used in developing this cost agreement:
The following section is optional, but may be used if costs are calculated on a percentage basis:
Agency
Direct Cos
Support Cost
Air/Retardant Cost
This agreement and theapportionment contained are our best judgements of agency cost responsibilities.
Signature
Signature
Print Name
Print Name
Agency
Agency
Date
Date
Phone
Phone
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