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HomeMy WebLinkAboutContracts & Agreements_214A-2025AGREEMENT TO PERFORM PROFESSIONAL SERVICES This agreement for the provision of Senior Engineer Staff Augmentation services ("Agreement") is made and entered in this 17th day of November, 2025 ("Effective Date"), by and between the City of Redlands, a municipal corporation ("City,") and Transtech Engineers, Inc., a corporation ("Consultant"). City and Consultant are sometimes individually referred to herein as a "Party" and, together, as the "Parties." In consideration of the mutual promises contained herein, City and Consultant agree as follows: ARTICLE 1—ENGAGEMENT OF CONSULTANT 1.1 City hereby engages Consultant to provide Senior Engineer Staff Augmentation services for City (the "Services"). 1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional experience necessary to provide the Services to City at a level of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services. ARTICLE 2 — SERVICES OF CONSULTANT 2.1 The Services that Consultant shall perform are more particularly described in Exhibit "A," entitled "Scope of Services," which is attached hereto and incorporated herein by reference. 2.2 Consultant shall comply with applicable federal, state and local laws and regulations in the performance of this Agreement. ARTICLE 3 — RESPONSIBILITIES OF CITY 3.1 At Consultant's request City shall make available to Consultant information in its possession that may reasonably assist Consultant in performing the Services. 3.2 City designates Janice McConnell, as City's representative with respect to Consultant's performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret, and define City's policies and decisions with respect to performance of the Services. ARTICLE 4 — PERFORMANCE OF SERVICES 4.1 Consultant shall complete the services by December 7, 2025, unless the Services are terminated earlier as provided herein. 4.2 If Consultant's Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to the City, consistent with City Council adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff. I emo\Agreements\Transtech Engineering 2025.ymg.docx ARTICLE 5 — PAYMENTS TO CONSULTANT 5.1 Total compensation for Consultant's performance of the Services shall not exceed the amount of Ten Thousand Five Hundred Sixty Dollars ($10,560). City shall pay Consultant on a time and material basis up to the not -to -exceed amount in accordance with Exhibit "A," entitled Scope of Services. 5.2 Consultant shall submit an invoice upon completion of the Services. Consultant's invoice shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant's invoice. 5.3 Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section: City Consultant City Cleric Allen Cayir, President City of Redlands Transtech Engineers, Inc 35 Cajon Street 13367 Benson Ave. P.O. Box 3005 (mailing) Chino, CA 91710 Redlands, CA 92373 (909) 595-8599 ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City. A. Workers' Compensation and Employer's Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self -insured or exempt from the workers' compensation laws of the State of California. Consultant shall execute and provide City with Exhibit `B" hemo\Agreementffranstech Engineering 2025.ymg.doex entitled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference prior to commencement of the Services. B. Comprehensive General Liability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate, for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by City. C. Consultant shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made. D. Business Auto Liability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant's provision of the Services, hired and non -owned vehicles, and employee non -ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non-contributing to any insurance or self- insurance maintained by City. E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorsements prior to any Services being performed by the assignee or subcontractor. 6.2 Consultant shall defend, indemnify and hold harmless City and its elected officials, employees and agents from and against any and all claims, losses or liability, including reasonable attorneys' fees, arising from injury or death to persons or damage to property to the extent caused by any negligence, recklessness, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services. ARTICLE 7 — CONFLICTS OF INTEREST 7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant's Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement. 7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant: Memo1AgreementsManstech Engineering 2025.ymg.docx A. Does not make a governmental decision whether to: (i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof. B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City's Conflict of Interest Code under Government Code section 87302. 7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests, with the City Clerk's office pursuant to the written instructions provided by the City Clerk. ARTICLE 8 — GENERAL CONSIDERATIONS 8A In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the use of in- house counsel by a Party. 8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in strict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, results in City's immediate termination of this Agreement. 8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor its agents shall have control over the conduct of Consultant or Consultant's employees, except as herein set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation. I:\crnMgreements\Transtech Engineering 2025.ymg.docx 8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to Consultant of City's intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant's compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed Services, and (2) any payment due Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within five (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Such materials are intended for use solely in connection with the Project for which they were created, and if City modifies or reuses such materials without the involvement or consent of Consultant, it does so at its sole risk and without any liability on the part of Consultant. Consultant shall be compensated on a pro- rata basis for Services completed up to the date of termination. 8.5 Consultant shall maintain books, ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant. 8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties as to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, any amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant. 8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California. 8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement. Bemo\AgreementsManstech Engineering 2025.ymg.docx IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement. CITY OF REDLANDS By: Charles M. Duggan, Jr. ity anager ATTEST "M 47,-"z (jea&e Donaldson, City Clerk TRANSTECH ENGINEERS, INC. By: qj—�� Allen Cayir, Presi nt I; IcmolAgrcements\Transteeh Engineering 2025.ymg.docx i TRANsTEch Est. 1989 Your Projects I Our Passion A Trusted Community Partner November 17, 2025 City of Redlands Attn: Janice McConnell, Assistant City Manager, E: imcconnell@citvofredlands.org 35 Cajon St. Ste 15A. Redlands, CA 92373 Subject: Transtech Proposal for Senior Engineer Staff Augmentation Services Dear Ms. McConnell, About Transtech Video Highlight CLICK HERE Transtech is pleased to submit this Letter of Proposal for Senior Engineer Staff Augmentation Services to the City of Redlands. Scope of Work: Transtech commits to supplying a highly qualified team member to deliver Senior Engineer Staff Augmentation services. The requested services involve providing engineering oversight to the City's CIP Program. The proposed staff member will be overseeing CIP project(s), coordinating day to day coordination amongst various stakeholders including consultants, contractors, City staff and others, and will provide any other related tasks as assigned by the City. The proposed staff will be assigned to work on Cypress Avenue and Cajon Street Traffic Signal Project, City Project No: 253008. Proposed Staff. We propose Mr. Ray Casey, PE, for this assignment. Mr. Casey has extensive experience in providing similar services to various public agencies. Mr. Casey is available up to 3 days/week, with a combination of on -site and off -site hours. Below is Mr. Casey's resume: RAY CASEY, PE, Sr. Project Manager/Engineer Education . BS Civil Engineering & Construction Management Princeton University Registration • Registered Civil Engineer Highlights Mr. Casey has over 35 years of past experience, and has worked at several municipalities in Southern California at executive management level, including City Manager, Public Works Director, City Engineer, CIP Manager, Construction Manager, Land Development Engineer. Mr. Casey has excellent working relationship and rapport with regional and sub -regional governmental/regulatory agencies in Inland Empire. At Transtech, Mr. Casey provides support at various Contract Cities, including oversight of in Public Works, City Engineering, and CIP Management. He has a broad knowledge of local government operations, including preparation and presentation of agenda reports to advisory boards, commissions and city councils. His experience working for public agencies includes: City of Yucaipa, City Manager {Retired),10/08 to 1 /23 Responsibilities and Accomplishments: • Managed 55 Full Time employees, 100 Seasonal/Temporary Employees and Contract Police and Fire Services. • One of only two City Managers in San Bernardino County awarded the League of Cities James S. Thelman Memorial Public Service Award. 13357 Benson Avenue I Chino CA 91710 1 T gog 595 8599 1 F gog 590 8599 1 Transtech.org 2 • 35 years of past ■ Maintained a substantial General Fund reserve. experience in City Public • Constructed a number of new Public Facilities, including a Police Station, Fire Station, Works Performing Arts Theater, City Hall (as Public Works Director), Uptown Redevelopment • City of Yucaipa, City Project, several affordable housing projects (in partnership with developers and the Manager County), miles of street improvements, and a number of new parks, (including the 340 • City of Yucaipa, Public acre El Dorado Park) in addition to completing a number of facility and park retrofit, Works Director sidewalks and trails. • City of San Bernardino, • Acquired over $100M in partnership and grant funding for public infrastructure and Dep. Director of facility improvement projects. Development Services/City • Implemented a web -based work order system that accelerated responses to Engineer maintenance requests from the Public. • Isabella County Road • Implemented a number of annual special events, volunteer efforts, and festivals in Commission, Engineer partnership with service groups, citizenship groups and faith -based groups in the Manager community. • City of Temecula, Principal Engineer Land City of Yucaipa, Public Works Director, 5/03 - 10/08 Development Responsibilities and Accomplishments: • Presley of San Diego, • Served as Acting City Manager when the City Manager is on vacation. Project Manager • Oversaw design engineering, surveying, construction engineering, traffic engineering, real property, field engineering and parks, streets and facilities maintenance. (Staff of approximately 20 full-time and part-time employees). • Prepared and managed annual operations budget of $3 million and projected annual Capital Improvement Program Budget now in excess of $30 million. • Responsible for preparation and presentation of all technical reports and City Council Staff Reports associated with Public Works activities. • Responsible for preparation and submittal of all Federal -State Aid Applications for infrastructure related funding (in excess of $50 million to date). • Oversaw Public Works related land development activities. City of San Bernardino, Dep. Director of Development Services/City Engineer, 9/99 - 5/03 Responsibilities and Accomplishments • Oversaw design engineering, street and maintenance. • Prepared and managed annual operations budget of approximately $4 million and Capital Improvement Program in excess of $30 million per year. • Was also responsible for the management of the overall department under the Development Services Director (Staff of approximately 100 full-time and part time employees). • Designed and awarded as many as 109 contracts in one year, an increase of 300% in 3 years. • Obtained in excess of $70 million in State/Federal funding during my tenure. Isabella County Road Commission, Engineer Manager, 6-95 -- 9/99 Responsibilities and Accomplishments: • Was responsible for implementing board policies and overseeing daily operations of County Road Commission. ■ Oversaw staff of 47 full-time employees. • Prepared and managed annual budget of about $12 million. • Increased productivity measurably in all departments in large part through improving efficiencies and a new management philosophy that incorporated self -directed work teams and incentive/recognition programs. • Was responsible for overall review of all development applications and their impact on public facilities in one of the fastest growing areas in the State of Michigan. • Increased countywide township participation in local road projects by 300%. • Increased general fund balance from about 5% of annual budget in June of 1995 to about 12% of annual budget in 1999, while accelerating the improvements to county roads by over 2007. during the same time frame. City of Temecula, Principal Engineer Land Development, 10/92-06/95 Responsibilities and Accomplishments: • Established highly productive, efficient Land Development Division team. • Created extensive in-house training program, which spread to entire department. Transtech Proposal for Senior Engineer Staff Augmentation Services TRANWEdaGf 3 • In addition to managing the Land Development Division, was responsible for a number of special projects including managing the engineering associated with a large redevelopment project being planned in Old Town Temecula. • Was responsible for management of special Capital Improvement Projects. • Development review engineer completed engineering development review of four specific plans ranging from 308 residential units and 20 acres of commercial property to 2,500 residential units and over 75 acres of commercial property, in addition to numerous residential tracts, plot plans, and conditional use permits during a single year. • Inspectors performed an average of 350 inspections per month in addition to their field supervision and inspection duties associated with special capital improvement projects. • Successfully implemented a sophisticated permit and staff time -tracking system for the Department of Public Works based on the 'Sierra/Permits Plus software system. • Successfully managed FEMA reimbursement process pursuant to January 1993 flood disaster declaration. • Responsible for development of series of new draft ordinances and policies recommended to City Council for adoption. Presley of San Diego, Project Manager, 5/89 - 10/92 Responsibilities and Accomplishments: • Creation and management of budgets for entire project, from land acquisition through sale of homes. • Coordinated onsite and infrastructure bid process from reviewing scopes of work to being involved with the awarding of contracts. • Construction scheduling from grading through sales. • Coordinated offsite construction activities. • Conceptual site planning. • Directed preliminary site design. • Managed all tentative and final engineering including processing with the appropriate agencies. • Coordinated with other developers as required and Assessment District Staff. • Scheduled and directed architectural design. ■ Directed all landscape design. • Creation of special project funding district (Mello Roos) where applicable. Manitou Engineering of Escondido, Project Manager, 12/85 - 5/89 Responsibilities and Accomplishments: • The design and coordination of plans, studies and maps for land development, including street improvements, storm drains, sewer lines, water mains, civil bridge design, channel and grading design. Supervision of professional support personnel. • Interaction with clients, consultants, public agencies, resource agencies and contractors. Aab Hockey, Denmark, Professional Ice Hockey Coach/Player, 6/82 - 8/84 Accomplishments • In two years of coaching, two out of three teams I coached became National Champions, the other was runner up. Miscellaneous Construction .lobs, 6/76 - 4/84 • Worked at numerous jobs in the construction industry through high school, college and between hockey seasons. Positions included framer, finish carpenter, carpenter's assistant, mason apprentice, mason's assistant, laborer, landscaper, equipment operator, roofer, and cement finisher. Fee: Transtech's typical billing rate for this position and senior level staff is $218-$240/hour. Transtech will provide these services at an hourly rate of $220/hour. The proposed services are anticipated to be 24 hrs per week and will be completed by December 7, 2025. Below is a budgetary estimate for the proposed services: Transtech Proposal for Senior Engineer Staff Augmentation Services TRANSTEC✓i 4 Staff Classification Hrs per Week Total Hrs Hrly ]fate Total Fee Senior Engineer 24 48 $220 $10,560 TOTAL $10,560 Brief Company Profile: Established in 1989, Transtech (a California Corporation) is a multi -disciplinary engineering consulting firm. Transtech has been in business for 36 years and is providing municipal services to over 90 public agencies. Extensive Experience in Municipal Engineering and Working with Public Agencies: One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers, including Contract City Engineer, City Traffic Engineer, Building Official, CIP Manager, Planner and in other capacities. We are accustomed to working with public agencies and have a good understanding of public agency procedures and policies. We have extensive experience in preparing staff reports and presentations to City Council, Boards and public, and in communicating effectively with diverse audiences and stakeholders at public forums. We have managed large and complex projects, which involved multiple agencies and jurisdictions. Several of our staff members are former City Engineers, Public Works Directors. Multi -disciplinary Service Capabilities: Our service capabilities include the below. • Building & Safety Services, Building Inspection, Plan . City Engineer, City Traffic Engineer, Check, Building Evaluations, City Building Official, Code Development Review, Public Works Enforcement Engineering, Plan Check, Inspection • Civil Engineering, • Labor Compliance • Staff Augmentation • Planning Support • CIP Program Management - Traffic and Transportation Planning and • Construction Management and Inspection Engineering • Federally Funded Project Management and Grant • Water Resources Engineering Writing • Surveying, Mapping, ALTA, ROW Eng • CDBG Project Management Experience in Federally Funded Projects: We have extensive experience in the management and administration of grant funded projects. Our staff members have completed Caltrans RE Academy for Federally and State Funded Projects. We follow guidelines and procedures of Caltrans Local Assistance Procedures Manual (LAPM). Successful Record of Obtaining Grant Funds: Our team has proven track record in obtaining outside grants for its client cities. Our staff works with our client cities to find potential funding sources, and to prepare competitive applications for various programs. We have obtained extensive amount of funds for our client cities. Experience with Caltrans: Our team includes experienced staff members who have worked for CALTRANS and are intimately familiar with the standards and procedures, project development and approval process, and requirements. One of our Sr. Staff Member is former Deputy Director of Caltrans District 7. Large Pool of Experienced Staff and Resources: Transtech has a large pool of well experienced staff and resources (over 200) readily available to provide requested services, and respond to requests in a timely, efficient, and cost-effective manner. Expedited/Off-Business Hours/Weekend Services: If the City receives a request from applicants for expedited and/or during off business hours and weekends inspection services, Transtech staff will provide additional resources to accommodate such a request. Transtech has extensive experience working with Public Agencies/Cities in similar assignments. We are accustomed to working with governmental agencies, and have a good understanding of public agency issues, procedures, and policies. One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers, including Contract City Engineer, City Traffic Engineer, Building Official, CIP Manager, Planner and in other capacities. Several of our staff members are former City / Transtech Proposal for Senior Engineer Staff Augmentation Services TRANSrECh Engineers, Public Works Directors. Thank you for the opportunity to submit this proposal information, please contact the undersigned. Sincerely, AV case Ray Casey, PE, Contract Principal E: ray.casey@transtech.org C: 951-453-1957 Attachment: Transtech's Statement of Qualifications Should you have any questions, or require additional Melissa Demirci, RSP, Principal E: melisso.demirci@transtech.ora C : 714-598-8896 iranstech Proposal for Senior Engineer Staff Augmentation Services j TRANsxch EXHIBIT "B" WORKERS' COMPENSATION INSURANCE CERTIFICATION Every employer, except the State, shall secure the payment of compensation in one or more of the following ways: (a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self -insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees. CHECK ONE X I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861). I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers' compensation insurance. I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct. TRANSTECH ENGINEER, INC. Date: 12/01 /2025 By: Allen Cayir, Pre dent LIcmo\Agreements\Transtech 2025.doex