HomeMy WebLinkAboutContracts & Agreements_38-2026AGREEMENT FOR TRANSITIONAL HOUSING SUPPORT SERVICES
This agreement for the provision of transitional housing support services ("Agreement") is
made and entered into as of April 7", 2026 ("Effective Date"), by and between the City of
Redlands, a municipal corporation ("City") and Church of Religious Science of Redlands, a
nonprofit organization ("Contractor"). City and Contractor are sometimes individually referred to
herein as a "Party" and, together, as the "Parties."
RECITALS
WHEREAS, the City previously entered into an agreement with Steps 4 Life Community
Services that was funded with American Rescue Plan Act State and Local Fiscal Recovery Funds
("SLFRF"), which agreement was properly obligated by December 31, 2024 and later terminated
due to the contractor's inability to perform; and
WHEREAS, pursuant to U.S. Department of the Treasury's Obligation Interim Final Rule,
the City is authorized to replace the terminated agreement with another contractor to carry out the
same scope of services using the remaining obligated SLFRF balance;
NOW, THEREFORE, in consideration of the mutual promises contained herein, the City
of Redlands and Church of Religious Science of Redlands, agree as follows:
AGREEMENT
Section 1. Term. The term of this Agreement shall commence on the Effective Date
and shall end no later than October 31, 2026, unless terminated earlier as provided herein. This
Agreement is entered into as a replacement of a previously obligated SLFRF-funded agreement
and does not constitute a new obligation of federal funds.
Section 2. Non -Discrimination. Contractor shall not discriminate on the basis of race,
creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age,
height, weight, physical or mental ability, veteran status, military obligations and or marital status,
with respect to Contractor's performance of its obligations under this Agreement.
Section 3. Contractor's Services. Contractor shall provide transitional housing support
services to individuals experiencing homelessness who are referred by the City of Redlands
Homeless Solutions team (the "Services"). The Services provided under this Agreement are
intended to replace the services previously provided under the terminated SLFRF-funded
agreement with Steps 4 Life Community Services and shall be limited to the same scope and
purpose.
A. Contractor shall screen clients prior to placement to ensure the client is appropriate for
the Services and to promote the safety and well-being of other clients and service locations.
Contractor reserves the right to reasonably deny or discontinue services for any client, provided
such determinations are made in a consistent and non-discriminatory manner and subject to Section
2 of this Agreement.
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B. Contractor shall provide temporary shelter beds through the coordination and
procurement of rooms at local hotels and/or motels for eligible clients referred by the City. Shelter
services shall include, at a minimum, overnight occupancy in a safe and secure location with access
to restroom facilities, bathing facilities, heating and cooling as appropriate, and access to food
resources or meals, either directly or through referral.
C. Contractor shall provide case management and supportive services to clients receiving
shelter, which may include housing navigation, service referrals, benefits coordination, and
assistance with housing stabilization, as appropriate to the client's needs.
D. Contractor shall maintain and retain all service, occupancy, and financial records related
to the Services for a period of not less than five (5) years following the expiration or termination
of this Agreement, or longer if required by applicable federal or state law, and shall make such
records available to the City upon reasonable request.
E. Contractor shall comply with all applicable federal, state, and local laws and regulations
pertaining to privacy, confidentiality, and security of client information.
Section 4. Compensation and Payment. The total compensation for Contractor's
performance of the Services under this Agreement shall not exceed Thirty Thousand Dollars
($30,000), which represents the remaining balance of previously obligated American Rescue Plan
Act State and Local Fiscal Recovery Funds ("SLFRF") associated with the terminated agreement
being replaced. This amount does not constitute a new obligation of federal funds. Contractor shall
submit monthly invoices within thirty (30) days after month -end to the City describing the Services
performed during the billing period. Invoices shall include a brief description of the Services
performed, the individuals served in an anonymized manner as required by applicable privacy
laws, and the dates the Services were provided. The City shall pay Contractor within thirty (30)
days following receipt and approval of a complete and accurate invoice, subject to compliance
with all applicable federal, state, and local requirements.
Section 5. Business License. Contractor shall obtain a City of Redlands business
license as a pre -condition of performing the Services.
Section 6. Termination. City shall have the right to terminate this Agreement, with or
without cause, upon ten (10) days prior written notice to Contractor. City shall have no liability
for any claims or damages resulting to Contractor as a result of any exercise by City of its right to
terminate this Agreement. City's termination notice may be issued by the City Manager of City or
his authorized designee.
Section i. Notices. Any notice or other communication required, or which may be
given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered
(i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail,
with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier;
or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed
with a copy sent contemporaneously by first class, certified, registered or express mail; in each
case properly posted and fully prepaid to the appropriate address set forth below, or such other
address as a Party may provide notice in accordance with this section:
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CITY:
Jeanne Donaldson, City Clerk
City of Redlands
35 Cajon Street
P.O. Box 3005 (mailing)
Redlands, CA 92373
jonaldson@cityofredlands.org
Phone: (909) 798-7531
CONTRACTOR:
Edward Torres
Church of Religious Science of Redlands
602 Church St
Redlands, CA, 92374
President@crsredlands.org
Phone: (760) 567-3259
Fax: (760) 359-0235
Section 8. Indemnity. Contractor shall defend, indemnify and hold City, and its
elected officials, officers, employees and agents, harmless from and against any and all actions,
damages, losses, causes of action, and liability imposed or claimed relating to the injury or death
of any person or damage to any property, including attorneys' fees and other legal expenses, arising
directly or indirectly from any negligent act or omission of, or willful misconduct by, Contractor
or its officers, employees, and agents in performing the Services.
Section 9. Entire Agreement/Amendment. This Agreement represents the entire
Agreement of the Parties as to the matters contained herein. Any amendment of this Agreement
shall be effective only if it is in writing and signed by the Parties.
Section 10. Assignment. This Agreement shall not be assigned without the prior
written consent of City. Any assignment, or attempted assignment, without such prior consent,
shall be null and void and, at the option of City, result in the immediate termination of this
Agreement.
Section 11. Insurance. Contractor shall obtain and maintain during the term of this
Agreement all insurance required by this Section and shall submit to City certificates of insurance
and appropriate endorsements evidencing that the insurance is in force and effect. Evidence of
such insurance shall be provided to City prior to commencing the Services. Acceptance of the
certificates by City shall not relieve Contractor of any of the insurance requirements contained
herein, nor decrease the liability of Contractor.
A. Workers' Compensation and Employer's Liability insurance in the amount that
meets statutory requirements with an insurance carrier acceptable to City, or certification to City
that Consultant is self -insured or exempt from the workers' compensation laws of the State of
California. Consultant shall execute and provide City with Exhibit "A," titled "Workers'
Compensation Insurance Certification," which is attached hereto and incorporated herein by this
reference, prior to performance of the Services.
B. Comprehensive and general liability insurance with a carrier acceptable to City in
an amount not less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars
($2,000,000) aggregate for public liability, property damage and personal injury. Such insurance
shall not be cancelled unless thirty (30) days prior written notice is provided to City.
C. Except for workers' compensation and employer's liability insurance, City shall be
named as an additional insured on all policies and such insurance shall be primary and non-
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contributing to any insurance or self-insurance maintained by City.
Section 12. Attorneys' Fees. In the event any action is commenced to enforce or
interpret the terms or conditions of this Agreement the prevailing Party shall, in addition to any
costs or other relief, be entitled to recover its reasonable attorneys' fees, including fees for use of
in-house counsel by a Party.
CITY OF REDLANDS CHURCH OF RELIGIOUS SCIENCE OF
REDLANDS
B Y• B
y•
Mario Saucedo, Mayor Edward Torres, President of the Board
ATTEST:
J ne Donaldson, City Clerk
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EXHIBIT "A"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the
following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly
authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self -insure, either as an individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director
of Industrial Relations of ability to self -insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
4I am aware of the provisions of Section 3700 of the Labor Code which requires every
1-0yer to be insured against liability for Workers' Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and I will comply with such provisions before
commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code §1861).
I affirm that at all times, in performing the work and activities required or permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such that
I become subject to the workers' compensation laws of California, immediately I shall provide the
City with a certificate of consent to self -insure, or a certification of workers' compensation
insurance.
I certify under penalty of perjury under the laws of the State of California that the information and
representations made in this certificate are true and correct.
CHURCH OF RELIGIOUS SCIENCE OF REDLANDS
By: &M4
*� AM(4�- Date:
Edward Torres, President of the Board
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