HomeMy WebLinkAboutContracts & Agreements_64-1999REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
Agree. 99-452
June 22, 1999
FROM: THOMAS R. LAURIN, DIRECTOR
DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT
SUBJECT: COOPERATION AGREEMENT WITH THE CITY OF REDLANDS FOR PARTICIPATION
IN THE NEIGHBORHOOD INITATIVE PROGRAM, FY 1999-2004
RECOMMENDATION: Approve the Cooperation Agreement between the County and the City of Redlands
for participation in the County of San Bernardino Neighborhood Initiative Program, from June 22, 1999 to
June 30, 2004.
BACKGROUND INFORMATION: As part of H.R. 2158, Congress appropriated $15 million in Neighborhood
Initiative funds to the County of San Bernardino for the purpose of improving the conditions of distressed
and blighted areas and neighborhood's within the cities of Highland, Redlands and San Bernardino. Related
to this legislation, the County of San Bernardino entered into a Grant Agreement with the federal
Department of Housing and Urban Development (HUD) enabling the County to utilize these funds under the
terms, conditions, regulatory and statutory requirements governing their use. Prior to the use of any County
of San Bernardino Neighborhood Initiative funds, a cooperation agreement between a city and the county
must be entered into.
This proposed cooperation agreement between the County and the City of Redlands is the first of the three
agreements to be negotiated. The agreement gives the County the authority to carry out Neighborhood
Initiative activities in the City of Redlands over the next five (5) years. The agreement also establishes the
policies and procedures for coordinating the combined neighborhood revitalization efforts of both entities.
Under the agreement, the County will coordinate these activities with the City's Housing Division.
Neighborhood Initiative activities will be conducted in stages over the next 5 years. The City Council of
Redlands has already approved this Cooperation Agreement. If approved by the Board of Supervisors, the
implementation phase of the Neighborhood Initiative Program in Redlands can begin in June, 1999.
REVIEW BY OTHERS: This Cooperation Agreement was reviewed and approved by Deputy County
Counsel Michelle Blakemore on June 18, 1999; Chief Deputy County Counsel Michael A. Sachs, on behalf
of Risk Management on June 18, 1999; and the Department of Economic and Community Development's
Contract Compliance designee David Larsen on June 18, 1999.
FINANCIAL IMPACT: The costs of Neighborhood Initiative activities under this agreement are included in
the Department's FY 1999/00 budget. All costs are funded by HUD. This action has no effect on the County
General Fund
SUPERVISORIAL DISTRICT(S): 3rd
PRESENTER: Thomas R. Laurin, Director, 388-0808.
cc: ECD--Tom Laurin w12 agrees
City of Redlands wlagreement
c/o ECD
Auditor wlagreement
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AGREEMENT NO.99-452
APPROVED BOARD OF SUPERVISORS
COUNTY OF SAN BERNARDINO
MOTION
EARL/ENN
BY / �
SECOND AYE. AYE AYE MOVE
1 2 3 4 5
ROAT, CLERK OF THE BOARD
Rev 07/97
DATED: Jun 2, 1999-,,,' ooa
"� RDINO
ITEM 030
FAR rn11MTV IMP nmi V
County of San Bernardino
FAS
CONTRACT TRANSMITTAL
E
X
New
Vendor Code
Dept.
Contract Number
M
Change
SO
A
99-452
x
Cancel
County Department
Dept. Orgn.
Contractor's License No.
Economic and Community Development
ECD PROD
NIA
County Department Contract Representative
Ph. Ext.
Amount of Contract
HOMAS R. LAURIN
80808
NIA
Fund
IDept.
Organization
Appr.
ObjlRev Source
Activity
GRCIPROJIJOB Number
SBA
ECD
PROJ
00
005
Commodity Code
Estimated Payment Total by Fiscal Year
FY
Amount I/D
FY Amount IID
Project Name
Neighborhood Initiative City-
NIA
NIA
County Cooperation Agreement
—
1999- 2004
CONTRACTOR Citv of Redlands
Birth Date NIA Federal ID No. or Social Security No. N/A
Contractor's Representative Gary Luebbers, City Manager
Address P.O. Box 3005, Redlands CA 92373 Phone (909) 798-7510
Nature of Contract: (Briefly describe the general terms of the contract)
As part of H.R. 2158, Congress appropriated $15,000,000 dollars in Neighborhood Initiative funds to the County of
San Bernardino for the purpose of improving the conditions of distressed and blighted areas and neighborhood's
within the cities of Highland, Redlands and San Bernardino. The County of San Bernardino has entered into a
Grant Agreement with the federal Department of Housing and Urban Development (HUD) enabling the County to
utilize Neighborhood Initiative funds while setting the terms, conditions, regulatory and statutory requirements
governing the use of Neighborhood Initiative funds. This Cooperation Agreement between the County and the City
of Redlands gives the County the authority to carry out Neighborhood Initiative activities in the City of Redlands.
This Agreement also establishes the policies and procedures for coordinating the combined neighborhood
revitalization efforts of both entities. These policies and procedures are in compliance with the Grant Agreement
between the County and HUD. With the passage of this Cooperation Agreement, the implementation phase of the
Neighborhood Initiative can begin in the City of Redlands.
(Attach this transmittal to all contracts not
ADDroved as to.Leaal Foxy I Re�
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County Couns
Date
Date
Date
Cooperative/Delegate Agency Agreement Between the
County of San Bernardino and the City of Redlands
For the Use of Neighborhood Initiative Program Funds
Grant Number
This Agreement is entered into this 15th day of June , 1999, by and between the County of
San Bernardino of the State of California, hereinafter referred to as "COUNTY", and the City of
Redlands, a municipal corporation located within the boundaries of COUNTY, hereinafter referred to as
"CITY".
WHEREAS, two (2) military bases and other military installations located within or near the
County have been closed by the United States Government during the past six (6) years; and
WHEREAS, the closure of these bases and installations has resulted in a loss of over 40,000 jobs
and otherwise adversely affected the economy within the County; and
WHEREAS, the foregoing conditions have, in turn, adversely affected levels of homeownership
in the County as well as the prospects for homeownership among certain segments of the County's
population; and
WHEREAS, the loss of two military bases and defense related industries combined with a
national recession caused thousands of homes to be foreclosed upon; and
WHEREAS, these vacant dilapidated properties negatively impacted neighborhoods spreading
blighting conditions through many communities in the east valley; and
WHEREAS, on May 27,1997, the most high-powered assemblage on blight to that time was
convened, including Congressman Lewis, Congressman Brown, county officials, city council members,
activists, realtors, and developers. Attentions were focused on the problems faced by the City of San
Bernardino and its efforts to address the vast number of HUD -owned, boarded units and their impact on
local neighborhoods; and
WHEREAS, as a result of the meeting and the input of over one hundred participants, the
attentions of the US Congress were also focussed on this challenging task. The result is the $15 million
Neighborhood Initiative Program; and
WHEREAS, the mission of the Neighborhood Initiative Program is the preservation and
revitalization of neighborhoods through maximizing opportunities afforded by the availability and the
leveraging of $15,000,000 in Federal Neighborhood Initiative Funds; and
WHEREAS, the goals of the Neighborhood Initiative Program are to eradicate blight in the
neighborhoods, make an impact both visibly and structurally in the neighborhoods, increase the
percentage of owner -occupied residences concentrating on first time homebuyers, minimize
administrative costs, maximize neighborhood participation, involve and commit city and County agencies
and their resources, intensify code enforcement activities, maximize use of successful, existing program,
maximize available public resources, and leverage available funds through programs and partnerships;
and
WHEREAS, this Agreement is made pursuant to the COUNTY's Neighborhood Initiative
Program Action Plan; and
WHEREAS, both COUNTY and CITY seek to coordinate their efforts to maximize utilization of
personnel and resources, and increase efficiency and economies of scale in the planning and
administration of the program hereinafter set forth.
NOW, THEREFORE, for and in consideration of the covenants and agreements set forth herein,
and intending to be legally bound hereby, COUNTY and CITY agree as follows:
PURPOSE
This Agreement gives COUNTY and CITY the authority to undertake or assist in undertaking
certain activities to be funded by a Neighborhood Initiative Program (hereinafter referred to as
"NI Program") grant from the Department of Housing and Urban Development (hereinafter
referred to as "HUD"). The purpose will be accomplished pursuant to the requirements of the its
regulations, and other Federal, State and County laws and policies in the manner herein set forth.
COUNTY and CITY agree to cooperate to undertake, or assist in undertaking, community
renewal and lower income housing assistance activities, specifically urban renewal and publicly
assisted housing. Unless specified otherwise, COUNTY's Department of Economic and
Community Development (hereinafter referred to as "ECD") shall have the authority to represent
COUNTY regarding the terms and conditions of this Agreement and the administration thereof.
2. TERM
The term of this agreement shall be in effect until June 30, 2004. COUNTY may grant an
extension of up to six months for the purpose of completing CITY's projects/activities which are
underway and cannot be completed during the term of this Agreement. CITY may request any
such extension in writing. Any extension will only be effective if granted in writing by
COUNTY.
AUTHORIZATION OF PROJECT/ACTIVITY
CITY shall not initiate nor incur expenses for any project or activity covered under the terms of
this Agreement prior to receiving written authorization from COUNTY. Written authorization
will be accomplished when Attachments "A" (Request to Initiate Project or Activity) and "B"
(Project or Activity Description) of this Agreement have been completed and signed by CITY and
countersigned by ECD. Any such authorized project or activity shall hereinafter be referred to as
an "AUTHORIZED PROJECT".
4. MUTUAL COOPERATION
CITY and COUNTY shall cooperate in carrying out the AUTHORIZED PROJECTS.
COUNTY RESPONSIBILITIES
COUNTY, through ECD, is empowered to enforce all Federal regulations pertaining to NI
Program funded projects undertaken by CITY under this Agreement. CITY recognizes that
COUNTY, as the formal grantee of the NI Program, has full responsibility and obligations to
HUD for undertaking the Program and has full authority in administering and allocating funds.
2
CITY will have no direct responsibilities or obligations to HUD, except as identified under this
Agreement.
6. CONFORMANCE TO COUNTY PROCEDURES
Under this Agreement, CITY must perform all services and activities in accordance with Federal
and State statutory requirements and with the policies and procedures established by the Board of
Supervisors, and shall comply with the following:
A. NI Program Administrator
Upon COUNTY's and CITY's mutual assent to this Agreement, CITY will designate a
"NI Program Administrator" by filling in the name of said person in the space provided
below. The NI Program Administrator is the responsible authority for all correspondence
with COUNTY, the signatory on AUTHORIZED PROJECT Attachments A and B and
shall advise the CITY Council, CITY administration and CITY staff, as appropriate
regarding the NI Program. CITY may, by written notification as set forth below, change
the NI Program Administrator.
CITY's NI Program Administrator for this Agreement is
Pettus TITLE: Community Services Div. Manager
B. Fiscal Contact Person
For purposes of this Agreement, CITY shall also designate a fiscal contact person by
filling in the space provided below. The fiscal contact person shall be responsible for
billing, and fiscal procedures regarding the NI Program and will serve as the primary
contact for technical fiscal matters. CITY may, by written notification as set forth below,
change the fiscal contact person.
CITY's Fiscal Contact person for this Agreement is
Marjie Pettus . TITLE: Community Services Div. Manager
C. Accounting Procedures
CITY shall be responsible for maintaining complete and separate fiscal accounts for NI
Program funds which come under its control in such manner as to permit the reports
required by COUNTY to be prepared therefrom and to permit the tracing of NI Program
funds to their final expenditure. CITY will submit to ECD complete and detailed project
descriptions, budgets, and expenses for each project that CITY implements with Ni
Program funds along with monthly reports of grant expenditures.
7. DISBURSEMENT OF FUNDS
All NI Program funds allocated to CITY's AUTHORIZED PROJECT(s) shall be received from
HUD by COUNTY under the ACT. The COUNTY Board of Supervisors shall have final
authority for determining the allocation and distribution of NI Program funds and for selecting the
projects and activities for which such funds shall be used within the general activity categories
described in the Program Action Plan. ECD will disburse the funds to CITY on a cost
reimbursement basis unless delineated otherwise in Attachment A and/or B. Billing shall be
accompanied by all pertinent source documentation to be presented to ECD by CITY on or about
the first day of each month, allowing 30 days for payment on the part of ECD. CITY may request
an advance of NI Program funds in such case as the need for working capital is required and the
time elapsing between COUNTY payment of funds and CITY disbursement is accomplished in
not more than 72 hours of receipt of funds.
WITHHOLDING OF FUNDS
COUNTY shall retain the right to withhold funds for any programs or activities upon giving
written notice to CITY indicating that COUNTY has determined that CITY has not performed its
obligations as stated in this Agreement in a satisfactory or timely manner consistent with Federal
regulations or policy. COUNTY shall notify CITY in writing of this determination, specifying
the objection(s) to CITY's performance. CITY shall then have a maximum of 30 days in which to
remedy said deficiencies. Should approval of COUNTY not be obtained within said period,
COUNTY shall have full authority to reallocate CITY's NI Program funding to other eligible
activities which can be implemented or to assume sole responsibility for carrying out any and/or
all AUTHORIZED PROJECTS, upon written notice to CITY. Upon such notice, CITY agrees to
cease all activity provided hereunder, as specified in said notice.
9. PROGRAM INCOME
Program income represents net income directly generated from the use of NI Program funds by
CITY as a result of the projects activities funded under the terms of this Agreement. When such
income is generated by an activity only partially assisted with NI Program funds, the income shall
be prorated to reflect the percentage of NI Program funds used. Program income shall be returned
to COUNTY within thirty (30) days after: a) disposition or sale of real or personal property
occurs or; b) cumulative program income reaches increments of one thousand dollars ($1,000); or
c) the end of each fiscal year. CITY shall include the reports required by Section 12, PROGRAM
REPORTING, all sources and amounts of program income on a monthly and year-to-date basis.
CITY use of program income funds by CITY will be assured by first return of said funds to
COUNTY then, requesting and receiving approval by COUNTY for budgetary increases or
adjustments to project or activity authorized under this Agreement. Program income returned by
COUNTY to CITY shall be spent by CITY on only those costs authorized under this Agreement.
All provisions of this Agreement shall apply to said use of program income funds. CITY shall
account for the receipt and use of program income in such a way that program income is spent on
AUTHORIZED PROJECTS before additional NI Program funds are spent.
Any program income on -hand when this Agreement expires or is received after such expiration,
shall be paid to COUNTY within 30 days after expiration of this Agreement or CITY's receipt of
such funds accrued after expiration of this Agreement.
10. PROGRAM REPORTING
CITY agrees to prepare and submit financial, program progress, evaluations, and other reports as
required by HUD or COUNTY directives. CITY shall maintain such property, personnel,
financial and other records and accounts as are considered necessary by HUD or COUNTY to
assure proper accounting for all AUTHORIZED PROJECT funds. All CITY records, with the
exception of confidential client information, shall be made available to representatives of
COUNTY and the appropriate Federal agencies. CITY is required to submit data necessary to
assist COUNTY in preparing any required reports in accordance with HUD regulations in the
format and at the time designated by COUNTY Director of ECD or his designee. By the first of
each month, CITY shall submit to ECD a monthly status report on all active AUTHORIZED
PROJECTS and, if applicable, program income generating activities.
11. MONITORING
ECD Director or his designee will conduct periodic monitoring of CITY administration of
AUTHORIZED PROJECTS. Monitoring will focus on the extent to which the NI Program has
been implemented and measurable goals achieved, effectiveness of project management, and
impact of the AUTHORIZED PROJECTS. Authorized representatives of COUNTY and HUD
shall have the right of access to all activities and facilities operated by CITY under this
Agreement. Facilities include all files, records, and other documents related to the performance
of this Agreement. CITY will permit on -site inspection by COUNTY and HUD representatives,
and insure that its employees furnish such information, as in the judgement of COUNTY and
HUD representatives, may be relevant to a question of compliance with contractual conditions
and HUD directives, or the effectiveness, legality, and achievements of the program.
12. RETENTION OF RECORDS
COUNTY and CITY shall comply with the requirements of 24 CFR Part 84 or Part 85 related to
the retention of records, open access to records by HUD, reporting, project close-out, later
disallowances and adjustments, and collection of amounts due.
13, AUDITS
CITY is required to arrange for an independent financial and compliance audit annually for each
fiscal year during which Federal funds are received under this Agreement as required by Circular
A-128 pursuant to the Single Audit Act of 1984, Public Law 98-502. The results of the single
audit must be submitted to COUNTY within thirty (30) days of completion. Within thirty (30)
days of the submittal of said audit report, CITY shall provide a written response to all conditions
or findings reported in said audit report. The response must examine each condition or finding
and explain a proposed resolution, including a schedule for correcting any deficiency. All
condition- or finding -correction actions shall take place within six (6) months after ECD's receipt
of the audit report. An audit may also be conducted by Federal, State or local funding source
agencies as part of the COUNTY's audit responsibilities. COUNTY and its authorized
representatives shall, at all times, have access for the purpose of audit or inspection to any and all
books, documents, papers, records, property, and premises of CITY. CITY s staff will cooperate
fully with authorized auditors when they conduct audits and examinations of CITY's program. If
indications of misappropriation or misapplication of the funds of this Agreement cause COUNTY
to require a special audit, the cost of the audit will be encumbered and deducted from funds
allocated to AUTHORIZED PROJECTS. Should COUNTY subsequently determine that the
special audit was not warranted, the amount encumbered will be restored to said AUTHORIZED
PROJECT allocations. Should the special audit confirm misappropriation or misapplication of
funds, CITY shall reimburse COUNTY the amount of misappropriation or misapplication from
non -NI Program funding sources.
14. REVERSION OF ASSETS
All real property acquired or improved in whole or in part with NI Program funds in excess of
$25,000 under this Agreement must continue in the use that provides the service benefits and
objectives for which it was funded until five (5) years after expiration of this Agreement, or such
longer period of time as determined by COUNTY; or it must be disposed of in a manner resulting
in a reimbursement to COUNTY in the amount of the current fair market value of the property
less any portion thereof attributable to expenditures by CITY of non -NI Program funds for the
acquisition of, or improvement to, the property.,
15. TERMINATION AND TERMINATION COSTS
This Agreement may be terminated in whole or in part at any time by either party upon giving
thirty (30) days notice in writing to the other party. An agreement must be reached by both
parties as to reasons and conditions for termination in compliance with the provisions of Federal
Regulations at 24 CFR Part 85.44, Termination for Convenience. COUNTY ECD is hereby
empowered to give said notice subject to ratification by the COUNTY Board of Supervisors.
COUNTY may immediately terminate this Agreement upon the termination, suspension,
discontinuation or substantial reduction in NI Program funding for the Agreement activity or if
for any reason the timely completion of the work under this Agreement is rendered improbable,
infeasible or impossible. If CITY materially fails to comply with any term of this Agreement,
COUNTY may take one or more of the actions provided under the Federal Regulation at 24 CFR
Part 85.43, Enforcement, which include temporarily withholding cash, disallowing non -compliant
costs, wholly or partly terminating the award, withholding future awards, and other remedies that
are legally available. COUNTY also retains the right to complete said project. In such event,
CITY shall be compensated for all services rendered and all necessarily incurred costs performed
in good faith in accordance with the terms of this Agreement that have been previously
reimbursed, to the date of said termination to the extent that NI Program funds are available from
HUD.
16. DISCRIMINATION
During the performance of this Agreement, CITY agrees not to discriminate against any
contractor or applicant for employment in performing work because of race, color, religion, sex
or national origin. CITY further agrees to take affirmative action to ensure that its contractors
employ and treat all employees during employment without regard to their race, color, religion,
sex or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay off or
termination, etc. CITY will cause contractor to comply with the provisions of Executive Order
11246 of September 24, 1965, and the rules, regulations, and relevant orders of the Secretary of
Labor. CITY shall require its contractor to post in conspicuous places, available to employees
and applicants for employment, notices setting forth the provisions of this nondiscrimination
clause.
17. HUD REQUIREMENTS
A. COUNTY and CITY shall each comply with the following equal opportunity/National
Environmental Policy Act requirements;
1. For projects involving housing, the requirements of the Fair Housing Act (42
U.S.C. 3601-20) and implementing regulations at 24 CFR Part 100; Executive
Order 11063 (Equal Opportunity in Housing) and implementing regulations at 24
CFR Part 107.
2. The requirements of title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d)
(Nondiscrimination in Federally Assisted Programs) and implementing
regulations issued at 24 CFR Part 1.
3. The prohibitions against discrimination on the basis of age under the Age
Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing regulations at
24 CFR Part 146, and the prohibitions against discrimination against
handicapped individuals under section 504 of the Rehabilitation Act of 1973 (29
U.S.C. 794) and implementing regulations at 24 CFR Part 8.
4. The requirements of 24 CFR 5.105(a) regarding equal opportunity as well as the
requirements of Executive Order 11246 (Equal Employment Opportunity) and
the implementing regulations issued at 41 CFR Chapter 60.
5. The requirements of Executive Orders It625 and 12432 (concerning Minority
Business Enterprise), and 12138 (concerning Women's Business Enterprise).
Consistent with HUD's responsibilities under these Orders, the Grantee must
make efforts to encourage the use of minority and women's business enterprises
in connection with grant funded activities. 24 CFR Part 85.36(e) describes
actions to be taken by the Grantee to assure that minority business enterprises
and women business enterprises are used when possible in the procurement of
property and services.
6. Grantee where applicable shall maintain records of its efforts to comply with
requirements cited in Paragraphs 5 and 6 above.
B. Any requirements that may be imposed by HUD subject to the National Environmental
Policy Act or other legislation implemented by 24 CPR Part 50. HUD regulatory
requirements on toxic chemical, noise, and airport clear zones also apply.
C. Administrative requirements of OMB Circular A-133 "Audits of States, Local
governments and Non -Profit Organizations".
D. For State and Local Governments, the Administrative requirements of 24 CFR Part 85,
including the procurement requirements of 24 CFR Part 85.36, and the requirements of
OMB Circular A-87 regarding Cost Principles for State and Local Governments.
E. The regulations at 24 CFR Part 87, related to lobbying, including the requirement that the
Grantee obtain certifications and disclosures from all covered persons.
F. Restrictions on participation by ineligible, debarred or suspended persons or entities as
described in Executive Order 12549 and at CFR 24 Part 5.105(c).
G. The Uniform Relocation Act as implemented by regulations at 49 CFR Part 24.
18, AGREEMENT TO ENFORCE COMPLIANCE BY THE SUB -GRANTEE WITH THE
REQUIREMENTS OF THIS GRANT AGREEMENT
A. The grantee agrees to enter into a contract with each sub -grantee that will have
responsibility for designated aspects of project performance as identified in the
application and Article VIII (B) of the Grant Agreement. The contract shall commit the
sub -grantee to comply with the terms of this Grant Agreement.
B. The Grantee agrees to enforce compliance by the sub -grantee with the terms of the
contract.
C. The contract between the Grantee and the sub -grantee shall contain the following:
The activities to be undertaken by the sub -grantee, consistent with the activities
described in the Grantee's application as modified by Article VIII (A) of this
Grant Agreement.
2. All applicable equal opportunity requirements set forth in Article I, Section B of
this Grant Agreement.
3. Anti -lobbying requirements in 24 CFR Part 87, including the requirement to
provide certain certifications and/or disclosures to the Grantee.
4. The requirements of 24 CFR Part 84 or 85 as appropriate and Treasury Circular
1075, that grant funds shall not be requested or disbursed by the Grantee until
needed and shall be the minimum amount necessary. Additional requirements
for drawdowns are in Articles IH and IV.
5. The cost charges to the grant must be allowable (including the "reasonable and
necessary" standard) and allocable as specified in OMB Circular A-87, A-122, or
A-21 (Cost principles for Institutions of Higher Education as appropriate.
6. 24 CPR Part 84 or Part 85 requirements related to retention of records, open
access to records by HUD and the Grantee, reporting, project close-out, later
disallowance's and adjustments, and collection of amounts due.
19. STANDARDS OF CONDUCT
Pursuant to Office of Management and Budget Circular A-110 Attachment O and 24 CFR
570.611, Conflict of Interest, and 24 CFR Part 85.36, Procurement, CITY shall maintain a written
code or standards of conduct which shall govern the performance of their officers, employees or
agents engaged in the award and administration of contracts supported by Federal funds. No
employee, officer or agent of the CITY shall participate in selection, award, or administration
of a contract supported by Federal funds if a conflict of interest, real or apparent, would be
involved. Such a conflict would arise when:
A. The employee, officer or agent;
B. Any member of his immediate family;
C. His or her business partner; or
D. An organization which employs, or is about to employ, any of the above, has financial or
other interest in the firm selected for award.
The CITY's officers, employees or agents shall neither solicit nor accept gratuities, favors or
anything of monetary value from contractors, potential contractors, or parties to subagreements.
CITY may set minimum rules where the financial interest is not substantial or the gift is an
unsolicited item of nominal intrinsic value.
To the extent permitted by State or local law or regulations, such standards of conduct shall
provide for penalties, sanctions, or other disciplinary actions for violations of such standards by
the CITY's officers, employees, or agents, or by contractors or their agents.
20. RELIGIOUS PROSELYTIZING OR POLITICAL ACTIVITIES
CITY agrees that it will not perform or permit any religious proselytizing or political activities in
connection with the performance of this Agreement. Funds under this Agreement will be used
exclusively for performance of the work required under this Agreement and no funds made
available under this Agreement shall be used to promote any religious or political activities.
21. INDEMNIFICATION
CITY agrees to indemnify, defend and hold harmless COUNTY and its authorized officers,
employees, agents, and volunteers from any and all claims, actions, losses, damages and/or
liability arising from CITY acts, errors or omissions of any person and for any costs or expenses
incurred by COUNTY on account of any claim therefore, except where such indemnification is
prohibited by law.
CITY shall indemnify and hold harmless COUNTY against any liability, claims, losses, demands,
and actions incurred by COUNTY as a result of the determination by the United States
Department of Housing and Urban Development or its successor that activities undertaken by
CITY under the program or programs fail to comply with any laws, regulations or policies
applicable thereto or that any funds billed by and disbursed to CITY under this Agreement were
improperly expended.
22. INSURANCE REQUIREMENTS
In order to accomplish the indemnification provision of Section 26, Indemnification, but without
limiting the indemnification, contractor(s) and sub-contractor(s) obtained by CITY for activities
covered under the terms of this Agreement, shall secure and maintain throughout the term of their
contract with CITY, the following type of insurance with limits as shown. Said policies shall add
as insured the COUNTY, its elected officials, officers, employees and agents for all liability
arising from AUTHORIZED PROJECTS.
Workers' Compensation - A program of Worker's Compensation insurance or a State -
approved Self Insurance Program in an amount and form to meet all applicable
requirements of the Labor Code of the State of California, including Employer's Liability
with $250,000 limits, covering all persons providing services on behalf of CITY and all
risks to such persons under this Contract.
Comprehensive General and Automobile Liability Insurance - This coverage to include
contractual coverage and automobile liability coverage for owned, hired, and non -owned
vehicles. The policy shall have combined single limits for bodily injury and property
damage of not less than one million dollars ($1,000,000).
Errors and Omissions Liability Insurance - Combined single limits of $1,000,000 for
bodily injury and property damage and $ 3,000,000 in the aggregate or
Professional Liability - Professional liability `insurance with limits of at least $1,000,000
per claim or occurrence.
Additional Named Insured -All policies, except for Workers' Compensation, Errors and
Omissions and Professional Liability policies, shall contain additional endorsements
naming COUNTY and its officers, employees, agents, and volunteers as additional
named insured with respect to liabilities arising out of the performance of services
hereunder.
Waiver of Subrogation Rights - Except for Errors and Omissions and Professional
Liability, CITY shall require the carriers of the above required coverage to waive all
rights of subrogation against COUNTY, its officers, employees, agents, volunteers,
contractors and subcontractors.
Policies Prim= and Nan -Contributory - All policies required above are to be primary
and non-contributory with any insurance or self-insurance programs carried or
administered by COUNTY.
23. CONTRACTOR WARRANTY OF ADHERENCE TO COUNTY'S CHILD SUPPORT
COMPLIANCE PROGRAM.
CONTRACTOR acknowledges that COUNTY has, established a goal of ensuring that all
individuals who benefit financially from COUNTY through contract are in compliance with their
court -ordered child, family and spousal support obligations in order to mitigate the economic
burden otherwise imposed upon COUNTY and its taxpayers. As required by COUNTY'S Child
Support Compliance Program (County Code Section 110.0101 et seq.) and without limiting
CONTRACTOR'S duty under this contract to comply with all applicable provisions of law,
CONTRACTOR warrants that it is now in compliance and shall during the term of this contract
maintain compliance with employment and wage reporting requirements as required by the
Federal Social Security Act (42 USC Section 653a) and California Unemployment Insurance
Code Section 1088.5, and shall implement all lawfully served Wage and Earnings Withholding
Orders or District Attorney Notices of Wage and Earnings Assignment for Child or Spousal
Support, pursuant to Code of Civil Procedure Section 706.031 and Family Code Section 5246(b).
Contractor hereby certifies that it has submitted to the County a completed Principal Owner
Information (POI Form) and Child Support Compliance Program Certification (CSCP
Certification).
TERMINATION FOR BREACH OF WARRANTY TO MAINTAIN COMPLIANCE WITH
COUNIY'S CHILD SUPPORT COMPLIANCE PROGRAM. Failure of CONTRACTOR to
maintain compliance with the requirements set forth in the preceding paragraph shall constitute
default by CONTRACTOR under this contract. Without limiting the rights and remedies
available to COUNTY under law or under any other provision of this contract, failure to cure
such default within 90 days of notice by the San Bernardino County District Attorney shall be
grounds upon which the County Board of Supervisors may terminate this contract.
10
24. AMENDMENTS: VARIATIONS
This writing with attachments embodies the whole of this Agreement of the parties hereto. There
are no oral agreements not contained herein. Except as herein provided, addition or variation of
the terms of this Agreement shall not be valid unless made in the form of a written amendment to
this Agreement formally approved and executed by both parties.
25. NOTICES
All notices shall be served in writing and shall be delivered to the following addresses:
County of San Bernardino
Department of Economic and Community Development
Mr. Thomas R. Laurin, Director
290 North "D" Street, Sixth Floor
San Bernardino, CA 92415-0040
City of Redlands
Gary Luebbers, City Manager
P.O. Box 3005
Redlands, CA 92373-1505
11
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day
and year first written above.
COUNTY OF SAN BERNARDINO CITY OF REDLANDS
By— -PR Q'0 Ze�AAA
N MIKELs JON 2 2 1999
Chairman, Board of Supervisors
SIGNED AND CERTIFIED THAT A COPY OF
THIS DOCUMENT HAS BEEN DELIVERED
TO THE CHAIRMAN -OF THEBOARD
E PROAT;"
Clerk e Board of'Supervisors
of tli�n County of San Bernardino
Byj� I aQL,�-- — L,
LIAM E. C GH
Mayor
Dated: June 15, 1999
ATTEST:
By _ Cam- D J
BRIE . R
Title: City Clerk
Dated: June 15, 1999
By:
Dated: u J 2 2 1999
APPROVED AS TO FORM. THE TERMS
AND PROVISIONS OF THIS AGREEMENT
ARE FULLY AUTHORIZED UNDER STATE
AND LOCAL LAW AND THIS AGREEMENT
PROVIDES FULL LEGAL AUTHORITY
FOR COUNTY TO UNDERTAKE OR
ASSIST IN UNDERTAKING ESSENTIAL
NEIGHBORHOOD INITIATIVE PROGRAM
ACTIVITIES.
By:
MICH LE LAKEMORE
Deputy County Counsel
Dated: 4 l S
12
Exhibits
A. Work Program: Projects and Activities to be Undertaken Pursuant to this Agreement
Attachments
A. Request to Initiate Project or Activity
B. Project or Activity Description
C. Delegate Agency Coordination Procedures
D. Delegate Agency Minority, Women and Disabled Veteran Owned Business Enterprise
Participation
13
EXHIBIT A
NEIGHBORHOOD INITIATIVE PROGRAM ACTION PLAN
PROJECTS AND ACTIVITIES TO BE UNDERTAKEN WITH
NEIGHBORHOOD INITIATIVE PROGRAM FUNDS
WITHIN THE CITY OF REDLANDS
PHASE 1 BUDGET*
1. Single Family Rehabilitation (Owner/Renter Occupied) $400.000
2. Single Family Grant $200 000
3. Multifamily Rehabilitation $200 000
4. Exterior Maintenance Grants $300,000
5. Homeownership Assistance Program (Existing County Program -HOME funds) 0
6. Demolition Program $150,000
7. Imiill Housing $150 000
8. Infrastructure $500,000
9. Homebuyer Education/Training (NHSIE Contract) 0
10. HUD -Owned Property Acquisition/Rehab 0
(Administered under contract between COUNTY and FNMA)
11. Administration $100,000
* At completion of Phase 1, additional funds may be added at the request of City with written authorization
accomplished when Attachments "A" (Request to Initiate Project or Activity) and `B" (Project or Activity
Description) of this Agreement have been completed and signed by CITY and countersigned by ECD. Any such
authorized project or activity shall hereinafter be referred to as an "AUTHORIZED PROJECT".
14
ATTACHMENT"A"
REQUEST TO INITIATE PROJECT/ACTIVITY
NEIGHBORHOOD INITIATIVE PROGRAM
CITY OF REDLANDS
PROJECT NUMBER: DATE OF ORIGINAL ISSUE:
CASE NUMBER: ORIGINAL: REVISION #:
TARGET AREA: DATE OF REVISION:
Pursuant to the terms of the Cooperative Agreement between the County of San Bernardino and the City of
("City") regarding the use of Neighborhood Initiative (NI) Program funds, dated , the City hereby requests that the
following project/activity be initiated. There will be no changes in Project/Activity Title, Activity Budget (Attachment B)
or in the Activity Description (Attachment C) without written approval of the Director of the County Department of
Economic and Community Development (`BCD").
PROJECT/ACTIVITY TITLE:
ACTIVITY LOCATION: TOTAL PROJECT FUNDING: $_
CITY ALLOCATION RELEASED:
CITY FUNDS EXPENDED AS OF,
DATE OF RELEASE OF FUNDS:
BALANCE OF FUNDS AVAILABLE: $
SCHEDULE OF NI PROGRAM FUNDING ALLOCATION:
Year 1 Year 2 Year 3 Year 4 Year 5
19 2000 2001 2002 2003 TOTAL
MAINTENANCE AND OPERATION BUDGET/AGREEMENT:
OTHER PERTINENT INFORMATION:
ACCEPTANCE OF REQUEST TO INITIATE PROJECT/ACTIVITY
I hereby acknowledge the receipt of the Request to Initiate the above Project/Activity and agree to implement the activity
described in Attachment B (Project/Activity Description) in accordance with the above Allocation and Balance of Funds
Available subject to necessary approvals of the Board of Supervisors. The proposed budget for this project is as follows:
LAND ACQUISITION:
$
PURCHASE OF EQUIPMENT•
$
STAFF COST RELATED:
$
CONSTRUCTION COST:
$
TO LAND ACQUISITION:
$
CITY STAFF COST:
$
DESIGN:
$
CONTINGENCY:
$
CONSULTANT SERVICES: $
TOTAL NEIGHBORHOOD INITIATIVE PROGRAM ALLOCATION RELEASED:$
IMPLEMENTING CITY:
SIGNA'
COUNTY OF SAN BERNARDINO
DEPARTMENT OF ECONOMIC AND
COMMUNITY DEVELOPMENT/PUBLIC SERVICES GROUP
. DIRECTOR
16
ATTACHMENT °B"
PROJECT/ACTIVITY DESCRIPTION
NEIGHBORHOOD INITIATIVE PROGRAM
PROJECT NUMBER:
CASE NUMBER:
TARGET AREA:
PROJECT/ACTIVITY TITLE:
ACTIVITY LOCATION:
ACTIVITY DESCRIPTION•
IMPLEMENTING ENTITY:
CITY OF
DATE
DATE OF ORIGINAL ISSUE•
ORIGINAL: X REVISION #:
DATE OF REVISION:
Target areas of
AUTHORIZED SIGNATURE
TITLE
COUNTY OF SAN BERNARDINO
DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT
PUBLIC SERVICES GROUP
DATE
DIRECTOR
16
ATTACHMENT L°C"
COUNTY OF SAN BERNARDINO
DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT
DELEGATE AGENCY
COORDINATION PROCEDURES
I. Introduction
The following procedures identify the actions, responsibilities, and sequence of events for Neighborhood Initiative
(NI) Program funded projects being implemented by a coordinated effort between the San Bernardino County
Department of Economic and Community Development, hereinafter referred to as "ECD," and the City of San
Bernardino, hereinafter referred to as "DA". For each action or event listed in Section III of this Exhibit, the entity
responsible for carrying out that action or event is referenced beside it. Section 19 of the Cooperative Agreement
contains regulations and statutes applicable to NI Program funded activities.
II. Authorization to Proceed
The DA is not authorized to expend funds nor to initiate NI Program projects until authorized to do so in writing by
ECD. Continued authorization is contingent upon adequate progress and timely submission of Monthly Project Status
Reports covering all current AUTHORIZED PROJECTS. Contract procurement shall be governed by all Federal
regulations and statutes, as amended. See listed in Section 19 of the Cooperative Agreement. ECD payments of DA
Requests for Reimbursement will be subject to DA submittal of a complete reimbursement report package.
A. Project/Activity Budeet
Each project or activity is initiated by submittal of a Request to Initiate Project/Activity form (Attachment
A) when environmental clearance is completed, and funds have been released by HUD. Attachment A
specifies the total funding allocation for the project/activity, the portions currently released and available
to expend, the budget categories for the allocation, and the entity responsible for maintenance and
operation of the completed project.
The DA shall also complete an estimated budget showing the allocation of funds.
B. Activity Description
The activity description shall be forwarded to the DA in the form specified in Attachment B
The Description should be specific enough for use as the scope of work funded by NI Program funds. It
will contain a description of all work to be completed
Approval to change the project/activity description will come from ECD in the form of a revised
Attachment B (and corresponding Attachment A, if appropriate).
ECD will complete the Attachments A and B and will send two copies each to DA for signature. Once
signed and fully completed, they must be returned to ECD for the Director's signature. A copy of each
will be returned to DA signifying authorization to proceed with actions outlined in the following section.
irl
III. Actions and Responsibilities
A. HUD/FNMA Property Disposition
1. County will receive bulk list of properties from HUD
2. County will contact the designated Building'& Safety inspector for the respective jurisdictions.
Pre -alter appointments will be scheduled within 72 hours.
3. A specific schedule of pre -alter appointments will be provided to each City's designated inspector
for the purpose of meeting with County cost estimators at the various properties.
4. City inspectors will provide the cost estimator a copy of the case history, when applicable, on
each property.
5. A comprehensive pre -alter report will be completed by the end of each appointment. There will
be no deviations from the original pre -alter by subsequent inspectors. The County will correct
any unforeseen health and safety issues that may occur daring the course of construction.
6. Cities will provide a priority status to all inspection requests for NIP rehabilitation projects.
7. Respective cities are to provide a list of active rehabilitation projects to local police agencies and
request increased patrol in various areas.
M
ATTACHMENT "D"
SAN BERNARDINO COUNTY DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT
DELEGATE AGENCY
MINORITY,3YOMEN AND DISABLED VETERAN OWNED
BUSINESS ENTERPRISE PARTICIPATION
This form is designed to assist the County of San Bernardino in assessing and reporting the proportion and amounts of
contracts and subcontracts awarded to Minority, Women and Disabled Veteran Owned Business Enterprises
(M/W/DVBE'S) for the project named below. Include information on all subcontractors and suppliers if the total bid
amount exceeds $10,000.
"Minority owned or controlled" means that 51% or more of the company's ownership or controlling interest in the
company is held by one or more African Americans, Native Americans (including American Indians, Eskimos, Aleuts,
and Native Hawaiians), Hispanic Americans, or Asian/Pacific Americans (including persons whose origins are from
Japan, China, the Philippines, Vietnam, Korea, Samoa, Guam, the United States Trust Territories of the Pacific, Northern
Marianas, Laos, Cambodia, and Taiwan), or any other group of natural persons identified as minorities in the project
specifications by the County.
"Female owned or controlled" means that 51% or more of the company's ownership or controlling interest in the
company is held by one or more female persons.
"Disabled Veteran owned or controlled" means that 51% or more of the company's ownership or controlling interest in
the company is held by one or more disabled veterans.
PROJECT:
Project Name
Total Bid Amount
CONTRACTOR:
Contractor Name
Federal I.D. Number
Portion of bid amount to be performed by contractor
SUBCONTRACTORS
1)
Subcontractor Name
Federal I.D. Number
Subcontract Amount
--_ 19
Project Number
Federally funded or assisted? [ ] Yes [ ] No
Address
Zip
Minority owned or controlled? [ ] Yes [ ] No
Female owned or controlled? [ ] Yes [ ] No
Address Zip
Minority owned or controlled? [ ] Yes [ ] No
Female owned or controlled? [ ] Yes [ ] No
Disabled Veteran owned or controlled? [ ] Yes [ ] No
Minority, Women and Disabled Veteran Owned Business Enterprises Participation (Continued)
2)
Subcontractor Name
Address
Zip
Federal I.D. Number
Minority owned or controlled?
[ ] Yes
[ ] No
$
11 Femule owned or controlled?
[ ] Yes
[ ] No
Subcontract Amount
Disab(ed Veteran owned or controlled?
[ ] Yes
[ ] No
3)
Subcontractor Name
Address
Zip
Federal I.D. Number
Minority owned or controlled?
[ ] Yes
[ ] No
$
Female owned or controlled?
[ ] Yes
[ ] No
Subcontract Amount
Disabled Veteran owned or controlled?
[ ] Yes
[ ] No
4)
Subcontractor Name
Address
Zip
Federal I.D. Number
Minority owned or controlled?
[ ] Yes
[ ] No
$
Female owned or controlled?
[ ] Yes
[ ] No
Subcontract Amount
Disabled Veteran owned or controlled?
[ ] Yes
[ ] No
5)
Subcontractor Name
Address
Zip
Federal I.D. Number
Minority owned or controlled?
[ ] Yes
[ ] No
$
Female owned or controlled?
[ ] Yes
[ ] No
Subcontract Amount
Disabled Veteran owned or controlled?
[ ] Yes
[ ] No
6)
Subcontractor Name
Address
Zip .
Federal I.D. Number
Minority owned or controlled?
[ ] Yes
[ ] No
$
Female owned or controlled?
[ ] Yes
[ ] No
Subcontract Amount
Disabled Veteran owned or controlled?
[ ] Yes
[ ] No
7)
Subcontractor Name
Address
Zip
Federal I.D. Number
Minority owned or controlled?
[ ] Yes
[ ] No
$
Female owned or controlled?
[ ] Yes
[ ] No
Subcontract Amount
Disabled Veteran owned or controlled?
[ ] Yes
[ ] No
8)
Subcontractor Name
Address
Zip
Federal I.D. Number
$ Minority owned or controlled? [ ] Yes [ ] No
Subcontract Amount Female owned or controlled? [ ] Yes [ ] No
Disabled Veteran owned or controlled? [ ] Yes [ ] No
(Use additional copies of this form if needed to provide information on all subcontractors)
20
Minority. Women and Disabled Veteran Owned Business Enterprise Participation (Continued)
San Bernardino County M/W/DVBE Policy and Goals
To receive the contract award as the lowest responsible bidder, the contractor must either: 1) meet the goals and
requirements established by the County relating to participation in the contract by MBE's, WBE's and DVBE's; or 2)
produce information to document a good faith effort, made by fhe bidder prior to the bid opening, to comply with those
goals and requirements. See Public Contracts Code, Section 2000 which specifies the actions required for a good faith
effort; or the federal regulations at 24 CFR Part 85, 36(e), Contracting With Small and Minority Firms, Women's Business
Enterprise and Labor Surplus Area Firms, for a listing of good faith effort actions required for federally funded or assisted
projects.
In compliance with the County's goal of achieving 15% participation of Minority Business Enterprise (MBE), 5%
participation of Women's Business Enterprise (WBE), and 3% participation of Disabled Veteran's Business Enterprise
(DVBE), the following analysis calls for information needed to assess the levels of participation provided by your bid. A
copy of the Policy and Goals is available from your County contracting department.
M/W/DVBE PARTICIPATION ANALYSIS
Divided By $
(MBE Portion (Total Bid Amount)
of Total Bid)
(WBE Portion
of Total Bid)
(DVBE Portion
of Total Bid)
Divided By $
(Total Bid Amount)
Divided By $
(Total Bid Amount)
Multiplied By 100
(Percentage of MBE
Participation)
Multiplied By 100 --
(Percentage of WBE
Participation)
Multiplied By 100 =_
(Percentage of DVBE
Participation)
If the percentage of MBE participation is less than 15% or the percentage of WBE participation is less than 5%, or the
percentage of DVBE participation is less than 3%, document the actions you took prior to the bid opening in making a
good faith effort and submit to the County Department a statement and supporting documentation as part of your bid
submittal.
Certification - The information above is true and complete to the best of my knowledge and belief.
Signature
Name and Title of Signer (please type)
Date
NOTE: Failure to complete and sign this form is cause for rejection of the bid as not being responsive or responsible.
Page 21 of 21
P?Agreements\City of Redlands Agreement.doo
City of <::J?E dfa,2d-1
June 1, 2004
Mr, Tom Ramirez
County of San Bernardino
Department of Economic and Community Development
290 North "D" Street, Sixth Floor
San Bernardino, CA 92415-0040
Subject: Redlands Neighborhood Initiative Program (Nip)
Dear Mr. Ramirez:
The City of Redlands has been participating in the Neighborhood Initiative Pro
its inception. As you know, the program is slated to expire on June 20, 2004. I
writing to request a six month extension for the Redlands Neighborhood Initiative
Program, The additional time will enable the City to complete programs and projects
beneficial to the community and its citizens.
Thank you for your consideration. Please contact me at (909) 335-4761 if you have
questions or require additional information.
S� 7Sincerely,
/ �ee!e tz sz�
Marjie Pettus
Administrative Services Director
"PreserNng the Past Protecting the Future"
P.O. BOX 3005
REDLANDS, CA 92373
city of <= \F-dfanch
December 29, 2004
Attention:
Richard Bray
NIP:
Boys and Girls Club Project
Project No:
502-02302/2112
Total Funds:
$1,300,000.00
Project Description: Use of funds to assist with the construction of a new Boys and Girls
Club facility in Redlands.
The City agrees to provide to the County documentation of expenses that will
demonstrate the funds were advanced in accordance to the appropriate HUD rules and
regulations associated with the Neighborhood Initiative Program.
6nvoid's"on, Ci Manager
------------------
---------------------
(Return this portion with payment)
Invoice Date:
December 29, 2004
Date Due:
February 15, 2005
Total Due:
$1,300,000.00
Amount Paid:
Make Check Payable to City of Redlands
Please Remit To: City of Redlands
Attention: Tina Kundig
PO Box 3005
Redlands, CA 92373
"Preserving the Past, Protecting the Future"
P.O. BOX 3005 a REDLANDS, CA 92373
NEIGHBORHOOD INITIATIVE (N.I.) PROCRAM
ATTACHMENT A - REQUEST TO INITIATE PROJECT/ACTIVITY
PROJECT NUMBER: 502-02302 DATE OF ORIGINAL ISSUE: April 3, 2001
CASE NUMBER: 2112 ORIGINAL: REVISION #: 1
TARGET AREA: Redlands DATE OF REVISION:
Pursuant to the terms of the Cooperative Agreement between the County of San Bernardino and the City of Redlands
("City") regarding the use of Neighborhood Initiative (N.I.) Program funds, dated June 23,1999, the City hereby requests
that the following project/activity be initiated. There will be no changes in Project Activity Tit1e/Activity Budget
(Attachment A), or in the Activity description (Attachment B) without written approval of the Director ti the County
Department of Economic and Community Development ("ECD").
PROJECT/ACTIVITY TITLE• Neighborhood Initiative Program — Redlands Boys and Girls Club Facility
ACTIVITY LOCATION-, Clay St. to TOTAL PROJECT FUNDING;
Church St, Brockton Ave, to Lugonia Ave N.I. ALLOCATION RELEASED: $1 q� �0
DATE OF RELEASE OF FUNDS: Environmental review BALANCE OF FUNDS AV, ABLE 1 1100,000
0
will be done after use of funds has been determ ined.
SCHEDULE OF NI PROGRAM FUNDING ALLOCATION
Year I Year 2 Year 3 Year 4 Year 5 TOTAL 1 - 2000 [2001) 2002 200 N.I. Allocation
$ 0 $100,000 $0- $-0- $1,300,000
$1,400,000
MAINTENANCE AND OPERATION BUDGET/AGREEMENT The Boys and Girls Club will be responsible for
ensuring facility is maintained.
OTHER PERTINENT INFORMATION•
o UI AIA1 11 ♦ 11 I
I hereby acknowledge the receipt of the Request to Initiate the above Project/Activity and agree to implement the activity
described in Attachment B (Project/Activity Description) in accordance with the above Allocation and Balance of Funds
Available subject to necessary approvals of the Board of Supervisors. The proposed budget for this project is as follows:
LAND ACQUISITION• $
STAFF COST RELATED: $
DESIGN: $
CONSULTANT SERVICES: $
PURCHASE OF EQ im rrnrr $
CONSTRUCTION COST: $1.400.000
CITY STAFF � COST; $
CONT_ IN_ G_ ENCY: $
TOTAL NEIGHBORHOOD INITIATIVE PROGRAM ALLOCATION RELEASED:$
140-- 0,000
IMPLEME G CITY: Re ds
SIGNATURE•
COUNTY OF SAN=ARDINO
DEPARTMENT OF ECONOMIC AND
COMMUNITY DEVELOPMENT/PUBLIC SERVICES GROUP
DIRECTOR
DATE: Ll;rla --dj`
TITLE: t
DATE:_ /—)�-ay
NEIGHBORHOOD INITIATIVE (NJ.) PROGRAM
ATTACHMENT B - PROJECT/ACTIVITY DESCRIMON
PROJECT NUMBER: 502-02302
CASE NUMBER: 2112
TARGET AREA: Redlands
DATE OF ORIGINAL ISSUE: 4/3/01
ORIGINAL: REVISION #: 1
DATE OF REVISION: 12-13-04
PROJECT/ACTIVITY TITLE: Neighborhood Initiative (N.I.) Program — Redlands Boys and Girls Club Facility
ACTIVITY LOCATION: Clay Street to Church Street, Brockton Avenue to Lugonia Avenue.
ACTIVITY DESCRIPTION:
This project consists of the acquisition, design, engineering and construction of a facility for the Boys and Girls
Club of Redlands. The City had originally allocated $100,000 for this project (which has already been spent and
the City has been reimbursed by the County) and with this amendment, the City is increasing the allocation by
$1,300,000, for a total allocation of $1,400,000.
The City has requested, and with revision number 1, the County approves of an advancement of payment of up to
the balance of the remaining funds in the project, which is $1,300,000.
The City agrees to provide documentation of expenses for audit purposes to the County that will demonstrate the
funds were advanced in accordance to the appropriate HUD rules and regulations associated with the
Neighborhood Initiative Program.
IMPLEMENTING ENTITY:
CITY OF Redlands
l,6-D5
DATE
COUNTY OF SAN BERNARDINO
DEPARTMENT OF ECONOMIC AND COMMUNITY DEVELOPMENT
PUBLIC SERVICES GROUP
i -m .-as
DATE
D&ECTOR
r