HomeMy WebLinkAboutContracts & Agreements_96-2026FIRST AMENDMENT TO AGREEMENT FOR THE PROVISION OF PROFESSIONAL
ENVIRONMENTAL CONSULTING SERVICES FOR A PRIVATE PROJECT
This first amendment ("First Amendment") to the agreement for the provision of
professional environmental consulting services ("Agreement"), dated February 1, 2025, by and
between the City of Redlands, a municipal corporation and a general law city ("City"), and LSA
Associates, Inc., a California Corporation ("Consultant"), is made and entered into this 8" day of
June, 2026.
RECITALS
WHEREAS, it is the desire of the City and Consultant to amend their existing Agreement,
specifically to the Services of Consultant, Responsibility of City and Performance of Services;
NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby
acknowledged City and Consultant agree as follows:
AGREEMENT
Section 1. Article 3 of the Agreement, titled "Responsibilities of City," Subsection 3.2
is hereby amended as follows:
"3.2 City designates Sean Reilly, Development Service Department Director, and his
designees, as City's representatives with respect to performance of the Services, and such person
shall have the authority to transmit instructions, receive information, interpret and define City's
policies and decisions with respect to performance of the Services."
Section 2. Article 4 of the Agreement, titled "Performance of Services," Subsection
4.1 is hereby amended as follows:
"4.1 Consultant shall perform and complete the Services in accordance with the Project
Schedule. The Services shall commence on the Effective Date of the Agreement and be completed
on or before October 31, 2026."
Section 3. Article 5 of the Agreement, titled "Payments to Consultant," Subsection 5.3
is hereby amended as follows:
"5.3 Any notice or other communication required, or which may be given, pursuant to
this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of
delivery in person; (ii) five (5) days after deposit in first class certified, registered or express mail,
with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier;
or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed
with a copy sent contemporaneously by first class, certified, registered or express mail; in each
case properly posted and fully prepaid to the appropriate address set forth below, or such other
address as a Party may provide notice in accordance with this section:
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C
Sean Reilly, Director
Development Service Department
35 Cajon Street, Ste. 20
P.O. Box 3005 (mailing)
Redlands, CA 92373
cboatman@cityofredlands.org
(909) 798-7555
Consultant:
Amy Fischer, CEO
LSA Associates, Inc.
1500 Iowa Avenue, Suite 200
Riverside, CA 92507
amy.fischer@lsa.net
(951) 781-9310"
Section 4. Exhibit "A" of the Agreement, titled "Scope of Services" is hereby replaced
in its entirety with amended Exhibit "A," which is included hereto as Attachment 1 and
incorporated herein by this reference.
Section 5. All other provisions of the Agreement shall remain unchanged by this First
Amendment and in effect.
IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective
as of June 8, 2026.
CITY OF REDLANDS
Ao
- d�f
Charles M. Dugga , r., y Manager
ATTEST:
J a e Donaldson, City CIerk
LSA ASSOCIATES, INC.
By: Aut4� -
Amy FAher, CEO
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ATTACHMENT I
EXIBIT "A"
SCOPE OF SERVICES
TASK 1.0: PROJECT INITIATION
Task 1.1: Project Kickoff Meeting
A project kickoff meeting will be held to ensure an orderly flow of project efforts. The meeting
will be held, via teleconference, with City of Redlands (City) staff and Southern California
Edison (SCE) representatives to:
• Establish a mutual understanding of the California Environmental Quality Act (CEQA)
program objectives and key issues, explore community and City staff concerns regarding
the project, and discuss the City's expectations for the consultant's work effort.
• Comprehensively identify the nature and scope of required land use actions.
• Identify City contacts, neighborhood associations, or service organizations whose input
will be vital to the successful completion of the CEQA program.
• Refine the scope of work to be performed, including related technical reports.
• Define protocols for requesting information of City staff and SCE.
• Refine the project schedule, establish protocols for product review and coordination with
the City and SCE, and define project milestones and decision points.
• Obtain relevant plans, reports, ordinances, and studies applicable to the project
Prior to the kickoff meeting, Consultant will identify its document and information needs to
assist the City in accumulating the background information necessary to initiate the program.
Output: Identify project objectives, confirm the scope of work and schedule, establish a
mutual understanding of the process and protocols that will be followed, and
identify key stakeholders in the program.
Task 1.2: Project Description
C will collaborate with the City and SCE to define the project description and review the scope
of work. Consultant will draft a comprehensive project description as a digital draft for review
by the City within 3 days of authorization to proceed and receipt of the most recent project
information. As required by CEQA, the project description will provide a detailed narrative of
the project, operational characteristics, and geographical setting. Additionally, Consultant will
visit the project site to establish an understanding of existing site conditions, the physical
setting of the site, and the relationship between the project site and adjacent land uses.
Output: Project description for inclusion in the technical reports and Initial Study. This scope
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and cost estimate assumes up to one round of review/revision (as needed).
Consultant will revise the draft project description and submit a final digital draftto
the City and SCE.
TASK 2.0: TECHNICAL REPORTS AND PEER REVIEW
Task 2.1: Air Quality, Energy, and Greenhouse Gas Technical Report Peer Review
The proposed project would generate construction and operational emissions in the project
vicinity. This increase could contribute to existing air pollution and has the potential to exceed
regional air emission thresholds established by the South Coast Air Quality Management
District (SCAQMD). Construction activities associated with development could increase
concentrations of particulate matter.
Construction and operation of the proposed project would also generate greenhouse gas
(GHG) emissions. Typically, an individual project does not generate sufficient GHG emissions
to influence global climate change significantly on its own; therefore, the issue of global
climate change is cumulative in nature. As such, the proposed project would generate GHG
emissions that could cumulatively contribute to global climate change.
Consultant will conduct a peer review of the Applicant -prepared Air Quality and Greenhouse
Gas Technical Report, which will concentrate on the methodologies and conclusions contained
in the report for legal and scientific adequacy and accuracy. Consultant will ensure that the
analyses are consistent with the SCAQMD CEQA Air Quality Handbook guidelines for air quality
and GHG emission analyses. Consultant will review the air quality model input and output data
for accuracy and compare the output data with those identified in the report. Consultant will
also conduct a peer review of the cumulative impact analysis methodologies and conclusions
and confirm that the report addresses the CEQA checklist questions related to energy.
Consultant will provide the City with peer review comments and suggested revisions for
incorporation into the Air Quality and GHG Technical Report. Once Consultant has received an
acceptable Air Quality and GHG Technical Report, Consultant will incorporate the findings of
the report into the IS/MND,
Output: Consultant will prepare a peer review Memorandum that considers the air quality
analysis' adequacy pursuant to CEQA and summarizes any necessary comments
or recommendations. Consultant will submit on electronic version (PDF) of the
Memorandum to City staff within 2 weeks of receiving the authorization to
proceed and the report to review. Consultant will then, if necessary, provide one
additional follow-up review of the revised Air Quality Energy, and Greenhouse Gas
Technical Report and then prepare a final Memorandum.
Task 2.2: Cultural Resources Assessment Peer Review
Consultant will conduct a peer review of the Applicant -prepared Cultural Resources
Assessment in order to ensure that the assessment has been prepared in accordance with
CEQA and conforms to accepted Cultural Resources Management (CRM) methodologies and
procedures (i.e., industry standards). In order to ensure that the study is adequate, Consultant
will review the methods, approach, and assumptions of the report to ensure that the technical
analysis is adequate per CEQA (including providing sufficient data/information to complete the
CEQA checklist) and conforms to current industry standards; and
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will provide comments on the technical report, including any recommended revisions,
additions, exclusions, etc. Once Consultant has received an acceptable Cultural Resources
Assessment, Consultant will incorporate the findings of the report into the IS/MND.
This scope of work assumes that the Cultural Resources Assessment has no 'fatal flaws'
requiring extensive comment/major revisions and one follow-up review of author response
to comments will suffice.
Output: Consultant will prepare a peer review Memorandum that considers the Cultural
Resources Assessments' adequacy pursuant to CEQA and summarizes any necessary
comments or recommendations. Consultant will submit on electronic version (PDF)
of the Memorandum to City staff within 2 weeks of receiving the authorization to
proceed and the report to review, Consultant will then, if necessary, provide one
additional follow-up review of the revised Cultural Resources Assessment and then
prepare a final Memorandum.
Task 2.3: Noise and Vibration Impact Analysis Peer Review
Consultant has conducted similar technical studies and peer reviewed numerous technical
reports throughout California for projects of comparable scale. The following summarizes the
tasks that Consultant will undertake for this scope of work.
Consultant will determine whether the preparation of the Noise and Vibration Impact Analysis
and the conclusions contained therein were done in accordance with the City's adopted Noise
Element, Noise Ordinance, other applicable noise and vibration standards, and best
professional practices. Additionally, impact determinations, as required by CEQA, and
mitigation measures, where necessary, will be reviewed.
Output: Consultant will prepare a peer review Memorandum that considers the noise and
vibration analysis' adequacy pursuant to CEQA and summarizes any necessary
comments or recommendations. Consultant will submit on electronic version (PDF)
of the Memorandum to City staff within 2 weeks of receiving the authorization to
proceed and the report to review. Consultant will then, if necessary, provide one
additional follow-up review of the revised Noise and Vibration Impact Analysis and
then prepare a final Memorandum.
Task 2.4: Traffic Impact Analysis (TIA)
Consultant will prepare a Traffic Impact Analysis (TIA) for the proposed project. The TIA for
the proposed project will be prepared to meet California Environmental Quality Act (CEQA)
requirements for disclosure of project impacts and the requirements of the City. On December
28, 2018, the California Office of Administrative Law cleared the revised California
Environmental Quality Act (CEQA) guidelines for use. Among the changes to the guidelines
was removal of vehicle delay and level of service from consideration under CEQA. With the
adopted guidelines, transportation impacts are to be evaluated based on a project's effect on
vehicle miles traveled (VMT). Since July 1, 2020, lead agencies have been required to use the
revised transportation guidelines. Therefore, the TIA will include a VMT analysis to satisfy
CEQA requirements and a level of service analysis as required by the City's transportation staff.
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Consultant will prepare the TIA report for the proposed project based on discussion with City
staff and consistent with the City's requirements for the preparation of a TIA. Since the City
does not have its own TIA guidelines for the Level of Service (LOS) analysis, the LOS analysis
for the proposed project will be prepared consistent with the San Bernardino County
Transportation Impact Study Guidelines, dated July 2019. The VMT analysis will be prepared
consistent with the City's requirements outlined in the City of Redlands CEQA Assessment VMT
Analysis Guidelines.
The primary objective of the analysis will be to study and determine potential for project -
related traffic operational issues to the circulation system within the project vicinity as a result
of the project. Based on comments provided by City staff and requirements under Measure
U, the LOS analysis will address existing traffic conditions, future project traffic forecasts,
project -related operational deficiencies and improvements, and will be prepared forsubmittal
to the City. Specifically, the following two scenarios will be analyzed:
• Existing Conditions; and
• Existing with Project Conditions.
Traffic conditions will be examined for the weekday a.m. and p.m. peak hour conditions for
study intersections. The a.m. peak hour is defined as the one hour of highest traffic volumes
occurring between 7:00 and 9:00 a.m. The p.m. peak hour is the one hour of highest traffic
volumes occurring between 4:00 and 6:00 p.m.
The following tasks will be prepared as part of this scope of work:
Scoping Agreement and Coordination
Prior to preparation of the TIA, Consultant will prepare a Scoping agreement for submittal to
the City's Traffic Engineer, The methodology for preparation of the TIA will be developed in
consultation with City staff. Consultant will consult with staff of the City's Transportation
Department to determine the study area and analysis methodologies. Consultant will also
confirm the traffic analysis assumptions and identify any other potential traffic issues that will
need to be addressed in the study. Consultant will also confirm the methodology and scope
for preparation of the project's VMT analysis.
For purposes of this analysis, up to 7 intersections and 5 project driveways will be included in
the TIA. If, through the course of further coordination with City staff, preparing the analysis,
and City staff review, additional analysis not anticipated in this scope of work is requested by
City staff, such requests would constitute additional, out -of -scope services and may affect the
budget and schedule identified in this proposal.
Data Collection and Site Visit
The following data will be required to prepare the traffic analysis for the proposed project:
• Site Visit. Consultant staff will visit the project site and gather information on lane
geometrics, signal timing, signal phasing, roadway widths, etc.
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Existing Intersection Traffic Counts. Consultant will collect existing intersection turn
volumes for the a.m. and p.m. peak periods at all study intersections. For the purposes of
this scope and budget estimate, it is anticipated that turning movements will be collected
at up to 9 intersections around the project study area.
Improvement Plans for Area Roadways. Consultant wiII obtain available plans for the improvement
Of
study area roadways from the City's Engineering Division.
Existing Traffic Conditions
Existing a.m. and p.m. peak hour traffic conditions and levels of service will be assessed for
the intersections identified for examination. Intersection levels of service will be calculated
using the appropriate Highway Capacity Manual7th Edition (HCM 7) analysis methodologies
using Synchro 12 software. The existing conditions analysis will also include a review of existing
bicycle, pedestrian and transit facilities within the study area.
Project Trip Characteristics
Weekday a.m. and p.m. peak hourtrip generation forthe project will be developed using rates
from the Institute of Transportation Engineers (ITE) Trip Generation Manual (11'h Edition),
and/or project operational statements and in consultation with City staff. If City staff requires
surveys of similar facilities to develop the project trip generation, additional budget will be
required to conduct the trip generation surveys. Project trips will be distributed based on
regional roadway network, location of residential, commercial, and other land uses in relation
of the proposed project, and in consultation with City staff. The project distribution at each
study intersection will be applied to the trip generation to obtain the corresponding project
trip assignment.
Existing with Project Traffic Conditions
Effects of the project on traffic will be evaluated by adding the project trip assignment to the
existing conditions traffic volumes. The resulting intersection LOS will be calculated using the
previously discussed methodologies. The analysis will also include a review of proposed
bicycle, pedestrian and transit facilities under all with project conditions.
Site Access and On -Site Circulation
The TIA will examine the project site access and on -site circulation. Analyses may include
intersection sight distance, driveway length addressing queuing Issues, corner clearance,
potential right -turn lanes at driveways, adequacy of pedestrian facilities, bicycle accessibility,
and accessibility from adjacent transit stops.
Safety and Operational Improvements Analysis
Intersection LOS without the project will be compared to the intersection LOS with the project
for the analysis scenarios to determine potential project operational issues and deficiencies.
Determination of the significance of project related operational deficiencies will be made
based on City levels of service and threshold of significance criteria. Circulation network
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improvements will be identified to
offset operational deficiencies identified. Circulation network improvements may include
intersection turn lanes, signalization, and segment lane additions. The levels of service with
improvements will be calculated and summarized, along with a comparison of the levels of
service without improvements.
Signal Warrant Analysis (if required)
If required, Consultant will examine peak -hour approach volumes for the study intersections
to determine whether signalization may be warranted at an unsignalized study intersection
per the criteria defined in the California supplement of the Manual on Uniform Traffic Control
Devices (CA-M UTCD).
Caltrans Safety Analysis (Optional Task)
As the project site is located near the Interstate 10 (1-10)/Alabama Street interchange and
the I- 10/Tennessee Street Interchange, a Caltrans safety analysis may be required due to
project traffic affecting nearby interchanges on I-10. If determined to be required, this
analysis will be prepared based on Caltrans Local Development and Intergovernmental
Review (LDIGR) Safety Review Practitioners Guidance, dated February 2024. However, the
project may not add substantial project trips to either of these Interchanges. In case a
Caltrans safety analysis is required to be conducted at these interchanges, the scope of work
and budget will need to be adjusted. The cost of this Optional Task is not included in this
proposal as the study area is not known at this time. The study area will be finalized during
the scoping agreement process, which will identify whether or not a Caltrans safety analysis
will be required.
Project VMT Analysis
Senate Bill 743 (SB 743) required changes be made to CEQA regulations introducing VMT as
the new metric for determining project traffic impacts. Consultant will prepare a VMT
evaluation for the project based on the City of Redlands CEQA Assessment VMT Analysis
Guidelines. As the proposed project consists of an SCE service center, the proposed project
may be considered as a community institution, and therefore, can be presumed to have a less
than significant impact absent substantial evidence to the contrary as their uses are local
serving in nature.
Additionally, the proposed project consists of a 50,514 square foot administration building, a
25,596 square foot garage building, and other site improvements. Since the administration
building footprint would be less than the maximum allowable 59,100 square foot area for
office uses in the project type screening criteria and the garage building and canopies may be
excluded as part of office uses, the proposed project may also be presumed to have a less than
significant impact on VMT. Therefore, the proposed project is expected to be screened out
from a full VMT analysis and no VMT modeling is proposed as part of this scope of work.
Draft Traffic Impact Analysis and VMT Memorandum Preparation and Submittal
Consultant will prepare a separate draft TIA report and a draft VMT analysis screening
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memorandum documenting the CEQA Assessment, LOS analysis methodologies, traffic
operational conditions, project operational deficiencies, and improvements (as required).
Meetings
Consultant Transportation Department staff will attend up to three virtual meetings related
to the processing of the proposed project. The cost for meeting attendance has been included
in this scope of work. If any in -person meeting attendance is required, the scope can be
modified to include meeting attendance on a time and material basis.
Output: Consultant will submit an electronic version (PDF) of the draft TIA reportto City staff
within 10 weeks of receiving the authorization to proceed. Consultant will submit an
electronic version (PDF) of the draft VMT analysis screening memorandum to City
staff within 2 weeks of receiving the authorization to proceed. The draft VMT
analysis screening memorandum will be prepared concurrently with the draft TIA.
Therefore, the overall schedule will be 10 weeks from authorization to proceed.
TASK 3.0: INITIAL STUDY (CEQA DOCUMENT)
Task 3.1: Screencheck Initial Study
Consultant will prepare an Initial Study (IS) forthe project, identifyingthe potential effects the
project would have on the environment. As necessary, mitigation will be identified to reduce
the impacts of the proposed project to less than significant levels. In addition to the technical
studies detailed in Task 2.0, Consultant will incorporate relevant Applicant -supplied material
and other project -specific data. Consultant will review the City's General Plan, pertinent
environmental data, and other relevant documents to ascertain the existence of and/or extent
of potential environmental impacts.
Consultant will address the environmental issues presented in Appendix G of the State CEQA
Guidelines as they relate to the proposed project, applicable City standards, and/or the
standards of State or federal entities.
This scope and cost estimate assumes two rounds of review by the City. Consultant anticipates
a consolidated and non -contradictory set of comments from each review cycle. As necessary,
Consultant will make appropriate revisions to the document to address review comments.
Additional rounds of review may be conducted under an augment to this scope and budget.
The IS/MND will include all referenced technical studies prepared by Consultant and/or
provided by the City (as PDF files). Completion of the IS/MND will be within 3 weeks of
receipt/completion of all relevant and required information, including project -specific plans,
studies, and related materials. Any delay in the receipt of all or part of these required data may
necessitate an extension of the estimated completion date.
During each round of review, Consultant will resubmit the IS/MND within five business days of
receipt of one set of consolidated, non -contradictory review comments from the City.
Biological Resources
Biological resources on the site are expected to mainly consist of those species of plants and
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animals that are tolerant of human disturbance and can survive in the urban environment.
Vegetation on site
consists of ornamental landscaping and two palm trees along Kansas Street. Due to the lack
of vegetation, wildlife use is expected to be limited on the site and in the vicinity and native
vegetation is expected to be absent. To establish existing conditions related to biological
resources, Consultant will review the California Department of Fish and Wildlife California
Natural Diversity Database for lists of special -status species that have occurred or could occur
within the vicinity of the project site. Based on the above, potential impacts to biological
resources will be identified and mitigation measures recommended, as appropriate. This
scope of work assumes that focused natural resources surveys would not be required.
Output: Consultant will prepare a Screencheck Initial Study within 3 weeks of receipt of all
required information for review by City. This scope and cost estimate assume up to
two rounds of review/revision and one electronic copy of the Initial Study for the
City during each of the two review cycles. Comments from attorneys or any other
person or entity such as a third- party reviewer would be considered an additional
round of review and potentially subject to a contract amendment. As necessary,
Consultant will make appropriate revisions to the IS to address City comments.
Task 3.2: Mitigation Monitoring and Reporting Program
In conjunction with the preparation of the draft Initial Study, Consultant will prepare a
Mitigation Monitoring and Reporting Program (MMRP) to implement the mitigation measures
outlined in the Initial Study for the project. The mitigation measures will be included in a
matrix check -off format for ease of tracking their implementation. The MMRP will be attached
to the Initial Study that is distributed for public review.
Output: One electronic copy of the MMRP to the City during each of the two review cycles.
TASK 4.0: MITIGATED NEGATIVE DECLARATION
Task 4.1: IS/MND Public Review Materials
Once the City has reviewed and approved the Screencheck IS (see Task 3.0), Consultant will
prepare all the necessary forms for circulatingthe IS/Mitigated Negative Declaration (IS/MND)
to the public and resource agencies. Consultant will use standard forms or those provided by
the City, whichever is preferred.
Unless requested by the City, the IS/MND will be circulated for the full 30-day public review
period, This scope and cost estimate assumes the City will provide a current public agency
distribution list, will post the Notice of Intent to Adopt a Mitigated Negative Declaration
(NOI) in local newspaper(s), and notice adjacent/nearby property owners (as necessary).
Consultant assumes the City will post the NOI with the San Bernardino County Assessor -
Recorder -Clerk. Consultant will distribute the NOI to agencies/organizations on the City -
provided distribution list via certified mail (return receipt). Consultant will provide the City
evidence of all mailings and posting related to the distribution of the IS/MND.
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To minimize print and distribution costs, any copy of the IS/MND distributed to the City's
mailing list will consist of flash drives, which include the IS/MND and appendices as Adobe
Acrobat PDF files. An alternative to distribution of flash drives is provision of a Web link on
the NOI, which will direct reviewing parties tothe IS/MND and all supporting technical studies
on the City's website. The City will either post the IS/MND to the State Clearinghouse or
provide Consultant staff upload authorization to the Office of Planning and Research
Document Database.
Output: Consultant will provide the City with up to five hard copies of the IS/MND and MMRP
with the technical appendices to be included only as PDF files on attached flash
drives for City records. As required, up to 25 hard copies of the NOI and up to 25
electronic copies of the IS/MND, supporting appendices, and MMRP will be
provided as Adobe Acrobat PDF files on flash drives.
Task 4.2: Response to Public Comments
Upon close of the public review period on the IS/MND, Consultant will prepare responses to
public and agency comments received on the IS/MND. Consultant will respond to comments
on the IS/MND within 1 week of receipt of a complete set of comments from the public review
period. This scope and cost estimate assumes up to 20 hours of staff time for this task. Time
required in excess of this assumption will be incurred upon authorization by the City and billed
on a time -and -materials basis.
As required, the IS/MND will be revised to incorporate relevant comments/data received
during the public review period. Revisions to the IS/MND will be presented in an errata to
facilitate subsequent review by the City,
Output: All comments received on the IS/MND during the public review period, as well as the
responses to comments, will be presented in an errata and included as an appendix
to the Final IS/MND. If the City so chooses, Consultant will distribute the responses
to comments directly to each commenting agency 10 days prior to the public
hearing decision on the project.
Task 4.3: Final IS/MND and Notice of Determination
Consultant will prepare upto 12 hard copies of the Final IS/MND, including the NOI, responses
to comments (if any), and MMRP priorto each public hearing. All appendices will be provided
as electronic PDF files on flash drives. Subsequent to adoption of the IS/MND, Consultant will
provide the City with the Notice of Determination (NOD) for submission to the San Bernardino
County Assessor -Recorder -Clerk and upload to the Office of Planning and Research CEQAnet
database. Although Consultant will prepare the NOD, it is the responsibility of the City to file
the NOD and of the Applicant to pay the required filing fees. It should be noted that failure
to file the NOD within five business days of project approval will substantially increase the
period during which the project approval may be legally challenged.
Output: Up to 12 hard copies of the Final IS/MND with appendices included electronically on
flash drives will be provided to the City prior to each public hearing. One electronic
copy of the NOD will be provided for filing by the City.
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TASK 5.0: MANAGEMENT AND MEET]NGS
Task 5.1: Project Management
Proven specific quality control and project management tasks include:
• Assign the most appropriate Principal in Charge and Project Manager for the project and
ensure their availability throughout the project.
• Have the Consultant Project Manager and City staff systematically review the work
program to ensure a clear understanding of project definition and scope of work.
• Assign a project team with experience on similar projects and coordinate with task
managers to ensure staffing availability.
• Ensure that all project team members understand applicable local, City, State, and federal
standards, policies, and procedures.
• Ensure timely delivery of project documents. Consultant's commitment to meeting
scheduling needs and project demands extends to doing whatever it takes to complete
the job within established time frames.
• Ensure quality of work products and cost estimates, and timely delivery at lowest cost.
Output: Review project status with the City at agreed -upon intervals to ensure
implementation of the scope of work and harmonious functioning of all team
members, as well as to identify any potential conflicts due to possible changes in
scope.
Task 5.2: Meetings
In addition to the project kickoff meeting, Consultant anticipates up to three coordination
meetings with City staff may be needed during preparation of IS. Consultant anticipates that
these meetings (as required) will take place via teleconference.
Consultant will attend up to two public hearings/meetings of the City to consider approval of
the IS/MND and action on the project. If requested, Consultant will make presentations
explaining the IS/MND's content, findings, and determinations, and will respond to relevant
comments raised during the public hearing.
Output: Participation in up to three teleconference meetings with City staff and up to two
public hearings/meetings to consider approval of the IS/MND and action on the
project. Ongoing telephone and email coordination between Consultant and City
staff will ensure the smooth functioning of the CEQA program.
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PROJECT
SCHEDULE
Assuming a Notice to Proceed date of December 1, 2024, the technical studies and the IS/MND
can be completed and ready for public hearings by late June 2025. This includes the
completion and review of all required technical studies, public review, and preparation of
response to public comments. The dates for public hearings will depend on the City review
time and meeting schedules. In the event of non -receipt of required information, extended
City review, and/or delays in completion of required Native American consultation by the City,
this tentative schedule will be correspondingly adjusted.
SCHEDULE OF . DATE OF DELIVERY
Authorization to Proceed December 1, 2024
Task 1.0: Project initiation
1.1: Project Kickoff Meeting
1 day
Early December 2024
1.2: Project Description
1 week
Early December 2024
Task 2.0: Technical Studies/Reports
2.1: Airquality, Energy, and GHG Emissions Report Peer
Review
2weeks
Mid December2024
2.2: Cultural Resources Assessment Peer Review
2 weeks
Mid -December 2024
2.3: Noise Analysis Peer Review
2 weeks'
Mid -December 2024
2.4: TIA
10 weeks
Early January 2025
Task 3.0: Initial Study
3.1: Draft Initial Study (2 rounds review/revision)
3 weeks2
Late January 2025
City Review
2 weeks
Mid -February 2025
Consultant Revision
1 week
Late February 2025
City Review
1 week
Early March 2025
3.2: Mitigation Monitoring and Reporting Program
2 days
Mid -March 2025
Task 4.0: Mitigated Negative Declaration
4.1: IS/MND Public Review Materials
1 week
Late March 2025
Public Review Period
30 days
Late March— Early May 2025
4.2: Response to Public Comments
2 weeks
Mid -May 2025
City Review of Response to Comments
2 weeks
Early June 2025
Consultant Revision
3 days
Early June 2025
4.3: Final IS/MND and NOD
1 day
Mid -June 2025
City Review
1 week
Mid -June 2025
Consultant Revises Final IS/MND
2 days
Late June 2D25
Task 5.0. Project Management and Meetings
5.1: Project Management Ongoing
5.2: Meetings and Public Hearings
Staff coordination meetings
As needed
City Planning Commission/City Council
TBD
TOTAL
9+ months
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Redlands: SCE Service Center IS/MND
Milestone
Responsible Party
Duration
Date
Task 1.0: Project Initiation
Task 1.1: Project Kickoff Meeting
City/ Consultant
1 day
May 13, 2025
Task 1.2: Project Description
Consultant
1 week
June 16, 2025
City Review Project Description
City
2 weeks
July 30, 2025
Task 2.0: Technical Studies/Reports (Based on reciept of CaIEEMod, AQ Report and Noise Study by the end of February
2026)
Task 2.1: Air Quality, Energy, and GHG Emissions Report
Peer Review
Consultant
2 weeks
March 13, 2026
Task 2.2; Cultural Resources Assessment Peer Review
Consultant
2 weeks
September 5, 2025
Task 2.3: Noise Analysis Peer Review
Consultant
2 weeks
March 13, 2026
Task 2.4: Transportation Impact Analysis
Consultant
3 weeks*
March 20, 2026
Task 3.0: Initial Study (IS)
Task 3.1: Prepare Administrative Draft IS
Consultant
2 weeks**
March 27, 2026
City Review
City
2 weeks
April 10, 2026
Task 3.2: Prepare Screencheck Draft IS
Consultant
1 week
April 17, 2026
City Review
City
1 week
April 24, 2026
Task 3.3: Prepare Mitigation Monitoring and Reporting
Program
Consultant
3 days
April 17, 2026
Task 4.0: Mitigated Negative Declaration (MND)
Task 4.1: IS/MND Public Review Materials
Consultant
1 week
May 1, 2026
30-Day Public Review Period
30 days
May 31, 2026
Task 4.2: Response to Public Comments
Consultant
2 weeks
June 14, 2026
City Review
City
1 week
June 21, 2026
Task 4.3: Final IS/MND and NOD
Consultant
1 week
June 28, 2026
City Review
City
1 week
July 5, 2026
Consultant Revisions
Consultant
3 days
July 8, 2026
City Planning Commission/City Council
City/ Consultant
T8D
*We need the ColEfMod output sheets to complete the TfA
**We will need2 weeks from receept of on adequate AQ Report and
Noise Study
'Traffic data required. Delays in the receipt of this data will correspondingly delay completion of this effort. Assumes receipt of required traffic data at
project kickoff.
2Concurrent with preparation of technical studies. The InAlal Study cannot be completed until the receipt offinal studies including those commissioned
by the Applicant and Assembly Bill 52 Native American consultation results from the City. Traffic counts cannot be taken during inclement weather
or during school holidays.
City = City of Redlands GHG =
Greenhouse Gas
TIA = Transportation Impact Analysis
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