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HomeMy WebLinkAbout2016_03_15 - Regular MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on March 15, 2016 at 5:00 P.M. PRESENT: Paul Foster, Mayor Jon Harrison, Mayor Pro Tem Pat Gilbreath, Councilmember Paul Barich, Councilmember John James, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief Innovation Officer; Chris Diggs, Municipal Utilities and Engineering Director; Chris Boatman, Quality of Life Director; Tina Kundig, Finance Director; Robert Dalquest, Development Services Assistant Director; Amy Martin, Human Resources Director Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: None forthcoming CLOSED SESSION: The meeting recessed to a closed session to discuss the following: 1. Conference with legal counsel: Existing Litigation - Government Code §54956.9(d)(1) - One Case a. Patricia Landrum v. City of Redlands et al, San Bernardino Superior Court Case No. CLADS 1501281 2. Conference with legal counsel: Anticipated Litigation - Government Code §54956.9(d)(2) and (e)(3) - One Case a. Consideration of a subrogation claim filed against the City by Farmers Insurance Exchange 3. Conference with real property negotiator—Government Code §54956.8 Property: APNs 0169-156-19 and -20 (508 & 516 North Eureka Street) Agency negotiators: N. Enrique Martinez, Oscar Orci Negotiating party: Judson and Brown, LLC Under negotiation: Terms and price for the purchase of City property The meeting reconvened at 6:00 P.M. with an invocation by Mayor Pro Tem Harrison and the pledge of allegiance to the American flag. March 15,2016 Page 1 CLOSED SESSION REPORT: City Attorney McHugh announced that, by unanimous vote, the City Council authorized settlement of a subrogation claim filed against the City by Farmers Insurance Exchange. PRESENTATIONS: Redlands Animal Shelter — Animal Shelter Volunteer Sentil Chinnachamy introduced "Barrie", a three-year old male terrier mix who is available for adoption at the Redlands Animal Shelter. It was announced that twenty-two dogs, fifteen cats and a bird were adopted since the last City Council meeting. Veteran Recognition — Mayor Foster presented proclamations to Xochilt Seleska, the president of the American Legion Auxiliary Unit 650, declaring March 30, 2016 as Welcome Home Vietnam Veterans Day. The proclamations will be presented by the respective Auxiliary Units to American Legion Posts 106 and 650 at ceremonies on the designated Day. PUBLIC COMMENTS: Airport Issues — Steve Willer and Ted Gablin, of the Redlands Airport Association, expressed disappointment that a public hearing on this meeting agenda had been cancelled. They had hoped the hearing would provide opportunity to address land use issues affecting the area adjacent to the Redlands Municipal Airport. Dissatisfaction — Greg Brittain listed reasons for his discontent with the performance of government in the areas of education and transportation. He restated his opposition to the Redlands Passenger Rail Project. Youth Football — Nicholas Wells introduced himself as the Director of Redlands Junior All American Football and thanked the City Council and staff for allowing and supporting his organization's use of Community Field. Animal Control Manning — Edward Millican described an incident involving an unfriendly dog in North Redlands. When he sought assistance from Redlands Animal Control, he got an answering machine message without a reference phone number to seek further help. He suggested the message be changed and perhaps an increase in manpower to provide a better response to such incidents. Citation Appeal — Roger Seasholtz said he had received more citations on his property and restated his request for relief and information on the appeal process for an administrative citation. Voting Districts — Steve Rogers criticized the General Plan update process to date and suggested the City Council should adopt voting districts for the next general municipal election to better represent the interests within the City of Redlands. March 15,2016 Page 2 Street Light Repairs—Andy Hoder thanked the City Staff for the rapid repair of an inoperative street light near McKinley Elementary School which he had mentioned during Public Comment in the March 1, 2016 City Council meeting. CONSENT CALENDAR: Minutes — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the minutes of the regular meeting of March 1, 2016. Proclamation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a proclamation declaring March 30, 2016 as Welcome Home Vietnam Veterans Day. Agreement Extension — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the first amendment to an agreement between the City of Redlands and Labor Ready for temporary staffing services. The amendment extends the agreement to one year from June 30, 2016. Arts Fund Allocation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the allocation of $75.00 from the Public Arts Fund for the Cultural Arts Commission membership in the San Bernardino County Arts Connection, a nonprofit organization established to encourage, develop and support the arts. CDBG Funds Reprogramming — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the reprogramming of $8,000.00 from currently un-programmed FY2014-2015 Community Development Block Grant (CDBG) funds to the A.K. Smiley Public Library Waterproofing Project No. 43 05 1. EIR Addendum Funding — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a Funding Agreement between the City of Redlands and Property One, LLC, in the amount of $16,800.00, to fund the preparation of an Addendum to a previously certified Environmental Impact Report (EIR) for a proposed 94,000 square foot commercial center and a contract administration fee. The project site (a.k.a. Redlands Promenade Project) is approximately 10.13 acres in size and located on the west side of Eureka Street, between the Interstate 10 Freeway and Stuart Avenue, in the Downtown Specific Plan No. 45. Service Club Signage — This item was removed from the meeting agenda for consideration at a later date. Fee Waiver — Quality of Life Director Chris Boatman introduced a fee waiver request. As public comment, Andy Hoder and Dennis Bell expressed concerns about the amount of the waiver and suggested the applicant should be required to pay at least a portion of the fees. On motion of Councilmember Gilbreath, March 15,2016 Page 3 seconded by Councilmember James, the City Council unanimously approved a request from the Redlands Bicycle Classic for the waiver of $33,844.80 in fees associated with the 32nd Annual Redlands Bicycle Classic event to be held April 6-10, 2016. Fee Waiver — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a request from Inland Empire Lighthouse for the Blind, Inc. for the waiver of $651.00 in fees associated with the Cruise for Sight Car Show event to be held at Sylvan Park on May 7, 2016. Resolution No. 7612 — Traffic Regulation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7612 establishing two-hour time limit parking restrictions at 1504 through 1619 Laurel Avenue, and determining that the project is exempt from review in accordance with Section 15061(b)(3) of the California Environmental Quality Act guidelines. Resolution No. 7613 — Traffic Regulation — On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7613 establishing no parking zones at 1000 and 1125 Pine Avenue, and determining that the project is exempt from review in accordance with Section 15061(b)(3) of the California Environmental Quality Act guidelines. COMMUNICATIONS: Freeway Closures— Tyeisha Prunty, of CalTrans Public Affairs, presented a heads up report regarding weekend closures scheduled to occur on the Interstate 10 freeway between Ford Street and Live Oak Canyon Road. A project to replace pavement on the Interstate will involve lane closures and crossover routing in varied locations from March 2016 to June 2017. The speed limit in the construction zone will be 50 miles per hour. Municipal Utilities/Public Works Commission Report — Commission Chair Stephen Stockton presented the Municipal Utilities/Public Works Commission annual report. Mr. Stockton reviewed the activities of the Commission for the past two years and grouped them in the categories of flood control, street paving, water system, water conservation, capital improvements, the Redlands/Alabama intersection, sidewalk repair, and the Orange Blossom Trail. Discussion after the report centered on the possibility of combining the Municipal Utilities/Public Works Commission with the Utilities Advisory Committee. Cultural Arts Commission Report — Commission Chair Danielle Trynoski presented the Cultural Arts Commission Annual Report. Ms. Trynoski discussed the events of the last year to include the Artwalk, Festival of the Arts, Back2School Jam, and the Downtown Redlands Artwalk. She concluded with a discussion of the Commission's support for the Mayor's Public Art initiative. March 15,2016 Page 4 Human Relations Commission Report — Commission Chair Gail Howard presented the Human Relations Commission Annual Report. Ms. Howard highlighted events of the past year to include the Cesar Chavez Breakfast and Scholarships, Toy Distributions, Black Lives Matter, and a visit from the Nation of Islam. She looks forward to establishing a Martin Luther King Essay Contest and trying to address the issue of Syrian Refugees. NEW BUSINESS: RDA 2016-I-01 — Loralee Farris, of the Development Services Department, presented background on the Residential Development Allocation (RDA)process. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously accepted the recommendations of the points to be awarded to the subject project, approved RDA 2016-I-01 and allocated eighty-two (82) units to LENNAR; Conditional Use Permit No. 1028, Tentative Tract No. 18988. Chemicals Purchase — Municipal Utilities and Engineering Director Chris Diggs explained the need to increase annual purchase orders for certain chemicals used by the wastewater and surface water treatment plants. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a modification to a purchase order with Brenntag for a new annual amount of $240,000.00 for a coagulate chemical and with California Water Technologies for a new annual amount of$125,000.00 for Ferric Chloride. Resolution No. 7611 - PARIS Debt — Ross Wittman, of the Municipal Utilities and Engineering Department, presented an overview of the Pavement Accelerated Repair Implementation Strategy (PARIS) financing plan. As public comment, Andy Hoder inquired as to the difference between the use of bonds in this financing plan and the proposal to use bonds to repair the water system pipeline. On motion of Mayor Pro Tem Harrison, seconded by Councilmember Barich, the City Council unanimously approved Resolution No. 7611 authorizing the incurrence of a $3 million debt obligation with the California Infrastructure and Economic Development Bank for the financing of the PARIS Program. Grant Application MOU — Fire Chief Jeff Frazier summarized the process for a regional application to the Department of Homeland Security Grant Program. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a Memorandum of Understanding (MOU) between the City of Redlands and the City of Colton supporting a regional application to the Department of Homeland Security for the FY2015 Assistance to Firefighters Grant Program. Airport Consultant Amendment —Quality of Life Director Chris Boatman introduced James Harris, of Coffman Associates, who defined the tasks to be performed with a proposed change in scope of consulting services work at the airport. As public comment, Eric Fraser and Ted Gablin suggested the tasks March 15,2016 Page 5 defined in the amendment are superfluous and a waste of government funds. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a first amendment to the agreement between the City of Redlands and Coffman Associates, in an amount not-to-exceed $104,612.00, for consulting services related to the airport permit and helicopter traffic pattern; and directed staff to submit applications to the Federal Aviation Administration necessary to effectuate the consultant's recommendations. PUBLIC HEARINGS: Ordinances No. 2830 and 2831 — Water and Sewer Rates — Mayor Foster opened the hearing and called upon Municipal Utilities and Engineering Director Chris Diggs to provide more supporting data for impact of the proposed increased water and sewer rates. In response to 32,615 Proposition 218 notices sent to water and sewer customers and a private citizen led initiative campaign, 3,084 protests were received by the Office of the City Clerk. This number is insufficient to meet the 50% plus one standard required for a successful Proposition 218 protest and stop implementation of the new rates. As public comment, thirty-eight residents expressed their opposition to the two proposed ordinances. Suggestions, requests, threats, criticisms and accusations were stated and restated. At the end of the discussion, the majority of the City Council stood firm in their belief that the rate increase proposal is the best current approach to provide and maintain a safe water and sewer system to the City of Redlands. On motion of Mayor Foster, seconded by Mayor Pro Tem Harrison, the City Council approved the introduction of Ordinance No. 2830 amending Section 3.52 of the Redlands Municipal Code (RMC) relating to water rates. Councilmember Barich voted No on the motion citing his desire for an alternative source of funding to result in a more rapid approach to pipeline repairs. On motion of Mayor Foster, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved the introduction of Ordinance No. 2831 amending Section 3.62 of the RMC relating to sewer rates. Staff was directed to continue to work with the Utilities Advisory Committee to review the water and sewer rates every two years as per the RMC. Resolutions No. 7537, 7538, 7539, and Ordinance No. 2819 —Diversified Pacific, Applicant — At the request of the applicant, this item was removed from the meeting agenda for consideration at a later date. Resolution No. 7609 —Fee and Service Charge Revenue/Cost Comparison System — Mayor Foster opened the hearing and called upon Public Information Officer Carl Baker to summarize proposed changes in the City's fee schedule. On motion of Mayor Foster, seconded by Councilmember Gilbreath, the City Council unanimously approved Resolution No. 7609 approving a fee and service charge revenue/cost comparison system; establishing the amounts of fees and charges levied in connection with the City's provision of regulations, products and services; and rescinding Resolution No. 7536. March 15,2016 Page 6 COUNCILMEMBER ANNOUNCEMENTS AND ACTIVITIES: Councilmember Barich attended the National League of Cities 2016 Congressional City Conference in Washington, DC and anticipates announcing economic development opportunities for Redlands in the near future. Councilmember Gilbreath attended a World Affairs Council Meeting at which Jack Dangermond spoke with some very interesting perspectives on the future. Healthy Redlands is pursuing a grant from Kaiser Permanente to start a "10,000 Steps a Day Program". Mayor Pro Tem Harrison and Councilmember James continue to attend the General Plan Update meetings. The next meeting is scheduled for March 16, 2016 at the University of Redlands University Club. Mayor Pro Tem Harrison has been attending San Bernardino Associated Governments (SANBAG) meetings dealing with the first steps of removing utilities from the path of the Redlands Passenger Rail Project. Additionally, he has been working with the Redlands Conservancy to develop a Long Term Strategic Plan for the Zanj a Trail. Mayor Foster attended a very impressive Eagle Scout Ceremony at the Church of Jesus Christ of Latter Day Saints, and is looking forward to a Coffee with the Council session with Councilmember James on Saturday, March 19, 2016, at the Olive Avenue Market, at 9:00 A.M. ADJOURNMENT: There being no further business to address Mayor Foster adjourned the meeting at 10:24 P.M. The next regular meeting of the Redlands City Council is scheduled on April 5, 2016. March 15,2016 Page 7