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HomeMy WebLinkAbout2016_04_05 - Regular MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on April 5, 2016 at 5:00 P.M. PRESENT: Paul Foster, Mayor Jon Harrison, Mayor Pro Tem Pat Gilbreath, Councilmember Paul Barich, Councilmember John James, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Mark Garcia, Police Chief, Danielle Garcia, Chief Innovation Officer; Chris Diggs, Municipal Utilities and Engineering Director; Chris Boatman, Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci, Development Services Director; Amy Martin, Human Resources Director LATE BREAKING AGENDA ITEM: On motion of Mayor Foster, seconded by Councilmember Gilbreath, the City Council unanimously agreed to add a matter of anticipated litigation to the City Council's closed session agenda as a"late breaking item." 1. Conference with legal counsel: Anticipated Litigation - Government Code §54956.9(4)(2) - One Case Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: None forthcoming CLOSED SESSION: The meeting recessed to a closed session to discuss the following: 1. Conference with labor negotiator - Government Code §54957.6 Agency negotiator: Mayor Foster Unrepresented Employees: City Attorney, City Manager April 5,2016 Page 1 2. Conference with real property negotiator—Government Code §54956.8 Property: (212 and 216 Brookside Avenue)APNs 0171-101- 01, -02, -03, -04, & -05; 0171-211-15, -17 & -25; and 0171-211-13, -14, -16, -18, -19, -20 and-21 Agency negotiators: N. Enrique Martinez, Oscar Orci Negotiating party: Thomas M. Robinson, Vantage One Real Estate Investments, LLC Under negotiation: Terms and price for the purchase of City and County of San Bernardino property The meeting reconvened at 6:00 P.M. with an invocation by Councilmember James and the pledge of allegiance to the American flag. CLOSED SESSION REPORT: City Attorney McHugh announced that no reportable action was taken by the City Council during the closed session. PRESENTATIONS: Redlands Animal Shelter—Animal Control Officer Bill Miller introduced"Peter", a three-month old male Chihuahua who is available for adoption along with thirty-eight other dogs and twenty-one cats at the Redlands Animal Shelter. It was announced that seven dogs and a rabbit were adopted since the last City Council meeting. Child Abuse Prevention — Mayor Foster presented a proclamation to Melinda Corral, of Building a Generation and representing the San Bernardino County Child Abuse Prevention Council, declaring the month of April 2016 to be Child Abuse Prevention Month. Donate Life — Mayor Foster presented a proclamation to Marie Hyta, of One Legacy, declaring the month of April 2016 to also be Department of Motor Vehicles Donate Life California Month. PUBLIC COMMENTS: Sk8 Park—Martin Abdalmalik and Colsen Tucker provided park user perspective as they described their pleasure in participating in the planning process for a Redlands Skate Park. They wanted to know more about the funding process and requested a City Council proclamation to designate June 21, 2016 as "Go Skateboard Day." Sustainability Opposition — Greg Brittain criticized the Sustainability Element of the draft General Plan 2035, asserting that the element is an example of a recurring theme in government, "pay more, get less." He listed California utility rates compared to the national average and blamed sustainable energy mandates for the disadvantageous disparities. April 5,2016 Page 2 Taxes on Rebates — Arthur Anderson listed the changes he has made to his property to help with conservation efforts and expressed his displeasure with the fact that the rebates he received for these changes are subject to federal income taxes. Trees — Andy Hoder highlighted a dichotomy he sees in the fact that the City of Redlands is recognized for its beautiful trees at the same time we have over 1,000 dead or dying trees in the City. He called for more funds in the budget for tree trimming. Possibilities for Special Needs — Rebecca Sepulveda spoke in support of the Possibilities Club to bring awareness and support to this social organization which presents fun and social gatherings each month for the special needs community and associated families. Citation Appeal — Roger Seasholtz restated his request for relief from fines and code enforcement and wants more information on the administrative citation appeal process. Voting Districts — Steve Rogers attributed to his address, access problems he has been having to date and suggested the City Council should adopt voting districts for the next general municipal election to better represent the interests within the City of Redlands. CONSENT CALENDAR: Minutes — As public comment, Greg Brittain expressed his dissatisfaction with a lack of respect and proper orientation he perceived in the tone of that portion of the minutes which discussed the public comments during the hearing on water and sewer rates. On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved the minutes of the regular meeting of March 15, 2016. Proclamation — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a proclamation declaring the month of April 2016 to be Child Abuse Prevention Month. Proclamation — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a proclamation declaring the month of April 2016 to also be Department of Motor Vehicles Donate Life California Month. Commission Appointment — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved the appointment of Prachi Asher to serve on the Human Relations Commission for a four-year term ending April 5, 2020. Service Club Sime — Quality of Life Director Chris Boatman presented a plan to replace thirty-year old service club signs. As public comment, Andy Hoder suggested the money for such a project would be better spent on other priorities. April 5,2016 Page 3 On motion of Councilmember James, seconded by Councilmember Gilbreath, the City Council unanimously approved a proposed design for signs to replace three service club signposts currently located on Redlands Boulevard between Ford Street and Highland Avenue, on Redlands Boulevard adjacent to Jennie Davis Park, and on Brookside Avenue between San Mateo and Price Streets. Omnitrans JPA — Quality of Life Director Chris Boatman explained the relationship between Redlands and Omnitrans. As public comment, Greg Brittain expressed his opposition to public transportation management and planning efforts. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an amended and restated Joint Powers Agreement (JPA) between the City of Redlands and Omnitrans to have Omnitrans continue as the county-wide transportation authority for San Bernardino County. Fee Waiver — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a request from the Redlands Art Festival Association for the waiver of $2,717.00 in fees and permission to serve and consume alcoholic beverages associated with the Redlands Festival ofArts event to be held at Smiley Park, May 27 thru 29, 2016. Fee Waiver — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a request from the Redlands Optimist Club for the waiver of$1,723.50 in fees and permission to serve and consume alcoholic beverages associated with the 25th Annual Car Show and Chili Cook-Off event to be held at Sylvan Park on June 4, 2016. Fee Waiver — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a request from the Redlands Professional Firefighters Association for the waiver of$1,270.00 in fees and permission to serve and consume alcoholic beverages associated with the 20th Annual Firefighters Car Show event to be held at Ed Hales Park on May 29, 2016. Ordinance No. 2830 — Water Rates — Municipal Utilities and Engineering Director Chris Diggs reviewed the process used to arrive at the recommended water rate increases. As public comment, Sam Wong and Greg Brittain highlighted sources of confusion and miscommunication during the Proposition 218 protest process and called for re-accomplishment of the vote. Andy Hoder asked for time for further consideration of funding alternatives to provide water pipeline system repairs. On motion of Mayor Pro Tem Harrison, seconded by Councilmember James, the City Council approved the adoption of Ordinance No. 2830 amending Section 3.52 of the Redlands Municipal Code relating to water rates. Councilmember Barich voted No on the motion, restating his desire to provide more rapid repair of the City's water pipeline system. April 5,2016 Page 4 Ordinance No. 2831 — Sewer Rates — Municipal Utilities and Engineering Director Chris Diggs reviewed the process used to arrive at the recommended sewer rate increases. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved the adoption of Ordinance No. 2831 amending Section 3.62 of the RMC relating to sewer rates. Park Use Agreement — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a contract between the City of Redlands and the San Bernardino County Regional Parks Department for use of the Yucaipa Regional Park for the 2016 Inland Solar Challenge to be held April 22 thru 24, 2016. Resolution No. 7605 — Personnel Rules and Regulations — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved Resolution No. 7605 adopting the City's personnel rules and regulations and rescinding Resolution No. 7532. COMMUNICATIONS: Traffic and Parking Commission Report — This item was removed from the meeting agenda for presentation at a later date. Withdrawal from Grant — Mayor Pro Tem Harrison introduced a proposal to withdraw from participation in the Santa Ana Watershed Project Authority Emergency Drought Grant Program which was established for the development of budget based water rates. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously agreed to direct staff to withdraw from the Santa Ana Watershed Project Authority Emergency Drought Grant Program. NEW BUSINESS: Resolutions No. 7606 and 7610 and Ordinance No. 2829 - Procurement Policy — Purchasing Manager Dana Abramovitz-Daniel presented background on a proposal to rescind certain City Council resolutions and amend the Redlands Municipal Code (RMC) to implement changes and updates to procurement policies. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution No. 7606 rescinding Resolution No. 4460 relating to procurement through the Department of General Services, Resolution No. 7610 rescinding Resolution No. 6080 relating to procurement of recycled content products, and the introduction of Ordinance No. 2829 amending Chapter 2.16 of the RMC relating to procurement through auction, local business preferences, and requirements for the use of recycled materials in the procurement process. Auditing Services —Finance Director Tina Kundig introduced the need to perform an independent audit of FY2015-2016. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved an agreement between the City of Redlands and Lance, Soll & Lunghard, LLP for April 5,2016 Page 5 audit of FY2015-2016 with the option to provide auditing services for two additional fiscal years. Pipeline Replacement — Jason Montgomery, of the Municipal Utilities and Engineering Department, explained the selection process for the pipeline replacement program. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously agreed that approval of an agreement and construction of the Palm Avenue Water Pipeline Replacement Project, Project No. 71265 is exempt from review under Section 15302 of the California Environmental Quality Act guidelines, approved the Project plans and specifications, and awarded a construction contract between the City of Redlands and MCC Pipeline, Inc., in the amount of$155,007.00, for the work. Fleet Maintenance — Tim Sullivan, of the Quality of Life Department, explained the need to increase contractor support for fleet maintenance and repairs. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved a first amendment to the agreement between the City of Redlands and Southern California Fleet Services for maintenance and repair services of the City's vehicles. The amendment increases the amount of the agreement by $100,680.00 per year for three years. Employment Agreements — Human Resources Director Amy Martin presented amendments to the employment agreements for the City Manager and the City Attorney. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the fourth amendment to the Employment Agreement between the City of Redlands and N. Enrique Martinez, the City Manager, and the twelfth amendment to the Employment Agreement between the City of Redlands and Daniel J. McHugh, the City Attorney. The amendments increase the annual salary of Mr. Martinez by $9,600.00 and that of Mr. McHugh by $2,400.00. The City Manager will no longer receive reimbursement for computer usage, cell phone or a vehicle allowance. The City Attorney will no longer receive reimbursement for a vehicle allowance. COUNCIL,MEMBER ANNOUNCEMENTS AND ACTIVITIES: Councilmember James attended the opening of the Harkins Movie Theatre in Mountain Grove Center, and State Senator Mike Morrell's, "2016 Patriots of the Past, Present& Future"recognition program, both on April 1, 2016. Mayor Pro Tem Harrison and Councilmember James continue to attend the General Plan Update meetings. Drafts of the elements of the Plan are available for review on line. Go to http://www.redlands2035.org. The next Steering Committee meeting is scheduled for April 13, 2016, in the Council Chambers. Mayor Pro Tem Harrison will attend a meeting of San Bernardino Associated Governments (SANBAG), on April 6, 2016, at which the private funding of the New York Street and University of Redlands stations for the Redlands Passenger Rail Project will be integrated into the overall financial plan. He is also continuing to assist with planning and fundraising for the Redlands Skate Park. April 5,2016 Page 6 Councilmember Gilbreath attended the SANBAG City County Conference, March 31 through April 1, 2016, at her own expense, and the ribbon-cutting opening of Yogurtland at Mountain Grove on April 2, 2016. Healthy Redlands is developing an implementation plan to support the Kaiser Permanente "10,000 Steps a Day Program". Mayor Foster and Councilmember Barich joined in the festivities of the Shamrock Club celebration of St Patrick's Day on March 17, 2016. City Clerk Irwin performed his final duties as the organization's Chief Leprechaun. Mayor Foster also attended the inaugural meeting of the Redlands Arts Consortium on March 23, 2016 and spoke at the Loma Linda University Hospital Guild's "Big Hearts for Little Hearts" event at the Burrage Mansion on April 3, 2016. ADJOURNMENT: There being no further business to address Mayor Foster adjourned the meeting at 7:24 P.M. The next regular meeting of the Redlands City Council is scheduled on April 19, 2016. April 5,2016 Page 7