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HomeMy WebLinkAbout2016_05_03 - Regular MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council Chambers, Civic Center, 35 Cajon Street, on May 3, 2016 at 5:00 P.M. PRESENT: Paul Foster, Mayor Jon Harrison, Mayor Pro Tem Pat Gilbreath, Councilmember Paul Barich, Councilmember John James, Councilmember ABSENT: None STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Jeanne Donaldson, Deputy City Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief Innovation Officer; Chris Diggs, Municipal Utilities and Engineering Director; Chris Boatman, Quality of Life Director; Farrah Jenner, Assistant Finance Director; Oscar Orci, Development Services Director; Amy Martin, Human Resources Director Mayor Foster called the meeting to order and offered those present the opportunity to provide public comment on any item on the agenda for the closed session. PUBLIC COMMENT: None forthcoming CLOSED SESSION: The meeting recessed to a closed session to discuss the following: 1. Conference with legal counsel: Anticipated Litigation - Government Code §54956.9(4)(2) and(e)(2) -One Case a. Receipt of proposed settlement offer for Administrative Citation dispute 2. Conference with real property negotiator—Government Code §54956.8 (Quality of Life Director Boatman) Property: City Hall, 35 Cajon Street, Redlands, CA 92373 Agency negotiators: N. Enrique Martinez, Chris Boatman Negotiating party: Hazel Brook, Inc. Under negotiation: Terms of payment and price for possible lease of City property May 3,2016 Page 1 3. Conference with real property negotiators - Government Code §54956.8 (Quality of Life Director Boatman) Property: Orange Street Alley Park Agency negotiators: N. Enrique Martinez, Chris Boatman Negotiating party: Terry and Geneil Vines, Ryan Berk, Karim Benjamin, Kadir Fakir and Emmanuel Jacobson Under negotiation: Terms of payment and price for possible lease o of City property The meeting reconvened at 6:06 with an invocation by Mayor Foster and the pledge of allegiance to the American flag. CLOSED SESSION REPORT: City Attorney McHugh announced that no reportable action was taken by the City Council during the closed session. PRESENTATIONS: Redlands Animal Shelter — Animal Control Officer Bill Miller introduced "Annie", a two year old female Terrier mix who is available for adoption along with thirty-nine other dogs, thirty-five cats and seven rabbits at the Redlands Animal Shelter. Officer Miller announced that thirty-three dogs and seventeen cats were adopted since the last City Council meeting. The shelter needs canned cat food. Proclamation — Mayor Foster presented a certificate of proclamation from the City and from State Assemblyman Steinorth to Pastor Anthony Green and Bishop Jackie Green of Second Baptist Church in honor of its 124th Anniversary. Proclamation — In recognition of the role of small business owners in the community, Mayor Foster, Councilmember Barich and Councilmember James presented a certificate of proclamation to Jill Riley, President of the Redlands Chamber of Commerce, declaring May 1-7, 2016 as Small Business Week. PUBLIC COMMENTS: Rail to Redlands — Andy Hoder called for a more open, calm and civil dialogue between the City Council and the public regarding the Rail to Redlands project. Additionally, he would like to see the project renamed. Suicide Awareness — Patty Holohan, of the Redlands Unified School District, announced a community event addressing suicide awareness will be held Saturday, May 7, 2016 starting at 8:30 A.M. at Citrus Valley High School. The event is sponsored by the school district and the community. "Let's Talk About It"will include informational booths,panel discussions and a question and answer session. The public is invited to attend May 3,2016 Page 2 Cease and Desist —Isaac Tate reiterated the details of letters he has submitted to the State Attorney General's office and to the City Council calling for the Council to halt all planning and proceedings in preparation for AirFest 2016. I-10 Freeway Alternatives — Kelly Koehler, of San Bernardino Associated Governments, announced the public comment period related to the Draft Environmental Documents for the I-10 Freeway study runs April 25 to June 8, 2016. The study offers alternatives designed to improve the freeway between Ford Street Exit and the Los Angeles County line. Public hearings are scheduled for May 17, May 18 and May 19, 2016 and the draft document may also be viewed at the A.K. Smiley Public Library. District Voting — Bill Cunningham voiced his concerns about the timing of implementing district voting elections and described a possible scenario whereby a district could potentially become disenfranchised for two years, if the elected councilmembers lived within the same district. Informing the Public—Dr. Sam Wong encouraged the City Council to inform and educate the public through open dialogue, transparency, and a dual-exchange of ideas, so as to avoid misunderstandings. Encouraging Small Business Environment— Greg Brittain recommended the City Council consider the wellbeing of small business owners when making decisions related to the Passenger Rail Project and the General Plan update. He voiced concerns about how the train could negatively affect the City's economic future and in particular, small businesses. CONSENT CALENDAR: Minutes — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved the minutes of the regular meeting of April 19, 2016. Proclamation — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a proclamation recognizing the 124th Anniversary of Second Baptist Church of Redlands. Proclamation — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a proclamation declaring the week of May 10, 2016 as Blue Ribbon Week. Proclamation — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a proclamation declaring May 5, 2016 as the National Day of Prayer. Board Reappointments — As public comment, Ted Gablin, Redlands Airport Association President, asked the City Council to consider appointing Ensen Mason to the Airport Advisory Board, and he reviewed the impressive credentials of Mr. Mason. Mr. Ensen Mason requested commission and board appointments be placed under the New Business category of the City Council agenda, so there May 3,2016 Page 3 can be open discussion in the decision making process. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the reappointments of James Caley and John Loy to each serve a second term on the Airport Advisory Board ending May 1, 2020. Commission Appointments — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved the appointment of Bob Crim Jr. and Michael Day to each serve a term, and the reappointment of Rolland Moore to serve a second term on the Citrus Preservation Commission, all of these ending April 16, 2020. Development Agreement Review — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council approved acceptance of a report for the annual review of approved development agreements and determined that Mountainview Power Company LLC, CEMEX, Robertson's Ready Mix, Redlands Community Hospital, Cal-Red Facility, LLC and Esri are in compliance with the terms of their respective development agreements. Staff was directed to prepare a Certificate of Compliance for each agreement. Training Facilities - On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved an agreement between City of Redlands and the University of Redlands for use of campus facilities for the Redlands Emergency Services Academy. Lease Amendment — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved a fourth amendment to a lease agreement between the City of Redlands and Dill Lumber Company for the property located at 1740 West Redlands Boulevard to extend Redlands Police Department use of the property to June 30, 2017. Towing Agreements — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved rotation agreements between the City of Redlands and Bronc's Towing, Inc., L&L Towing, and Bill and Wag's Towing, Inc. respectively for towing services. Agreement - ROP — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously approved an agreement and Memorandum of Understanding between the Colton-Redlands-Yucaipa Regional Occupation Program (ROP) and the City of Redlands regarding a cooperative work program. Fee Waiver- Redlands Community Music Association — Councilmember Barich recused himself from discussion and voting on this item due to his relationship with the Redlands Community Music Association. Quality of Life Director Boatman introduced a fee waiver request. As public comment, Jan Hudson, Beverly Noerr, and Patty Holohan, highlighted the tremendous value the Summer Music Festival brings to the City and asked for the approval of police presence at the events to ease any fears the public may have. Mr. Dennis Bell is also in favor of a police presence but did question the rationale for utilizing two police May 3,2016 Page 4 sergeants, rather than two police officers for this detail. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council approved a request from the Redlands Community Music Association for a waiver of all fees for police support associated with the 2016 Redlands Bowl Summer Music Festival in the amount of$12,480. Termination of Agreement — Municipal Utilities and Engineering Director Chris Diggs reviewed the process for determining KAD Paving as being in default for their work on the Orange Blossom Trail, Phase L As public comment, Andy Hoder raised questions as to whether HCC Surety Group, the bonding company, was capable of completing the work on time and within budget and wondered about possible fiscal consequences of the termination. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved termination of an agreement with KAD Paving Company for being in default of their contract for Orange Blossom Trail, Phase I. Cell Tower Sublease — On motion of Councilmember Gilbreath, seconded by Councilmember Barich, the City Council unanimously consented to CCTMO LLC's request to sublease to Verizon a portion of the wireless services facility located at the City's Sunset Reservoir site. Resolution No. 7620 — Destruction of Public Records — On motion of Councilmember Gilbreath, Seconded by Councilmember Barich, the City Council unanimously adopted Resolution No. 7620, a resolution of the City Council of the City of Redlands approving the destruction of certain public records in the Finance Department. COMMUNICATIONS: Cancellation of August 2 and August 16, 2016 City Council Meetings — Mayor Foster opened the discussion relating to the cancellation of the August 2 and August 16, 2016 City Council Meetings. As public comment, Andy Hoder voiced his opposition to cancelling both meetings, as an excessively long time for Council to be off and suggested choosing alternative dates. On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously approved the cancellation of the August 2 and August 16, 2016 City Council Meetings. Ad Hoc Redlands Passenger Rail Project — Mayor Foster explained this was not an action item, but a matter of information related to the purpose and term of the ad hoc Redlands Passenger Rail Project Subcommittee, recommending the term last no more than 12 months and proposing five subject items for review. As public comment, Greg Brittain and Sam Wong questioned the source of funding for the train and each provided various statistics they say indicate the taxpayer will ultimately bear the burden. They also both pushed for open communication and would like to see Councilmember Barich appointed to the subcommittee, while Dennis Bell requested the subcommittee meetings be made open to the public. May 3,2016 Page 5 Traffic and Parking Commission Report. — Commission Chair Luis Estrada presented the Traffic and Parking Commission annual report. Mr. Estrada reviewed some of the accomplishments for the year, including traffic calming measures, intersection improvements and traffic studies, all designed to improve the safety and wellness of the community. Councilmember James commended the commission members for their service and dedication. IT Master Plan —Chief Innovation Office Danielle Garcia presented an update on the City's progress with respect to the Information Technology (IT) Master Plan. On motion of Councilmember James, seconded by Councilmember Gilbreath, the City Council agreed to receive and file the update. NEW BUSINESS: Pipeline Replacement — Interim City Engineer, Mike Pool provided an overview of the Colton Avenue/6th Street and Nevada Street/Lugonia Avenue Non-Potable Pipeline Project. On motions of Councilmember Gilbreath, seconded by Councilmember James, the City Council determined that, based on the whole of the administrative record to date, that the information contained in the whole record justifies the adoption of a mitigated negative declaration and the accompanying mitigation monitoring and reporting program for the Project and directed staff to post a Notice of Determination in accordance with the state CEQA guidelines; approved the Colton Avenue and 6th Street Pipeline Project, Project No. 71260 plans and specifications; and awarded a construction contract to MCC Pipeline Incorporated in the amount of$1,879,916.18, for the work. Agreement— Senior Transportation—Recreation Coordinator, Dave Jaffe detailed the current senior transportation program needs and summarized (presented) the grant funding made available through Valley Transportation Services (VTrans) and the Senior Transportation Mobility Funding program. Councilmember Barich is in favor of growing the program. The funding would extend the shuttle services and add a full time van driver. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved the funding agreement with Valley Transportation Services and Consolidated Transportation Services to fund extended shuttle services and approve an additional appropriation of $57,147 from the Air Quality Improvement Fund (221) and approved Resolution No. 7621 adding a full time van driver subject to funding from the Valley Transportation Services and Consolidated Transportation Services. PUBLIC HEARINGS: Resolution No. 7617 — Transportation Development Impact Fees —Mayor Foster opened the public hearing and called upon Municipal Utilities and Engineering Director Chris Diggs for a discussion of using an engineering traffic study for determination of transportation development impact fees (DIF). Mr. Diggs explained this methodology allows the assigned DIF to be more project specific May 3,2016 Page 6 and provides more flexibility to applicants. On motion of Councilmember Gilbreath, seconded by Councilmember James, the City Council unanimously approved Resolution 7616 allowing the use of an engineering study for determination of transportation development impact fees (DIF). COUNCIL,MEMBER ANNOUNCEMENTS AND ACTIVITIES: Art Walk—Everyone agreed the Art Walk held the last Sunday of April was very well attended and a great day. Community Day of Service —All councilmembers participated in the Community Day of Service and worked at various locations. Mayor Foster took a few minutes to sincerely thank the many people involved in this day, from the citizens who showed up to work, to the Redlands Service Club Council, to the Latter Day Saints Church, and to staff members, as well. Councilmember James attended Earth Day, planted trees at the cemetery for Arbor Day, and enjoyed watching activities at the Inland Solar Challenge, held at the Yucaipa Regional Park. He commended Cecilia Griego for efforts towards making this a great event. Councilmember Gilbreath has been busy with Healthy Redlands and the Health and Fitness Fair and even served as a judge for the employee cooking contest. She thanked Kaiser Permanente for their donation of pedometers, making the 10,000 Steps Club a reality. She joined in the Healthy Cities quarterly meeting and will attend the next SANBAG meeting for Mayor Pro Tem Harrison, as well as, be present for the Omnitrans meeting. Mayor Pro Tem Harrison and Councilmember James continue to attend the General Plan Update meetings. Drafts of the elements of the Plan are available for review on line. Go to http://www.redlands2035.org. Mayor Pro Tem Harrison attended Earth Day and thanked the Quality of Life staff for their efforts. He also enjoyed the "Dinner at Grove School" fundraiser where he impressed with the Barton House renovations. He will be leaving for La Quinta to attend the Southern California Associated Governments (SLAG) General meeting May 4 through May 6, 2016. Councilmember Barich participated in the Earth Day activities and was highly impressed with the number of booths and people in attendance. He thanked staff for a great event. Mayor Foster planted a tree for Arbor Day, attended the Disaster Meeting, as its Chairman and congratulated Fay Glass for her tremendous efforts in growing the program. He also participated in the 2nd meeting of the Redlands Art Consortium and invited everyone to attend the annual Mayor's Prayer Breakfast on May 05, 2016. May 3,2016 Page 7 ADJOURNMENT: There being no further business to address Mayor Foster adjourned the meeting at 7:30 P.M. The next regular meeting of the Redlands City Council is scheduled on May 17, 2016. Jeanne Donaldson, Deputy City Clerk May 3,2016 Page 8