HomeMy WebLinkAbout2016_05_17 - Regular MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council
Chambers, Civic Center, 35 Cajon Street, on May 17, 2016 at 5:00 P.M.
PRESENT: Paul Foster, Mayor
Jon Harrison, Mayor Pro Tem
Pat Gilbreath, Councilmember
ABSENT: Paul Barich, Councilmember
John James, Councilmember
STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City
Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff
Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief Innovation
Officer; Chris Diggs, Municipal Utilities and Engineering Director; Chris Boatman,
Quality of Life Director; Tina Kundig, Finance Director; Oscar Orci, Development
Services Director; Amy Martin, Human Resources Director
Mayor Foster called the meeting to order and offered those present the opportunity to
provide public comment on any item on the agenda for the closed session.
PUBLIC COMMENT:
Closed Session Participants — Steve Rogers noted that the City Manager is not
indicated as participating in the discussion of some items on the closed session
agenda. He asserted that the Manager should be present for all discussions. He also
distributed and referred to a letter he wrote to the City of Redlands Human Relations
Commission highlighting his frustration in working with city staff.
CLOSED SESSION:
The meeting recessed to a closed session to discuss the following:
1. Conference with legal counsel: Anticipated Litigation - Government Code
§54956.9(4)(2) and(e)(3) - Three Cases
a. Consideration of claim filed against the City of Redlands by Maureen Villena
b. Consideration of claim filed against the City of Redlands by Southern
California Edison Company
c. Consideration of demand for reimbursement of costs by the United States
Environmental Protection Agency
2. Conference with legal counsel: Anticipated Litigation - Government Code
§54956.9(4)(2) and (e)(1) - One Case
3. Conference with real property negotiator—Government Code §54956.8
Property: APNs 0171-053-03, -04 & -06 and 0171-251-06, -07,
-08, -09 & -10
Agency negotiators: N. Enrique Martinez, Oscar Orci
Negotiating party: Travis King, Brixton Redlands LLC
Under negotiation: Terms of payment and price for the purchase of City
property
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4. Conference with real property negotiator—Government Code §54956.8
Property: 212 and 216 Brookside Avenue, APNs 0171-101-01, -
02, -03, -04 & -05, 0171-211-15, -17 & -25 and 0171-
211-13, -14, -16, -18, -19, -20 & -21
Agency negotiators: N. Enrique Martinez, Oscar Orci
Negotiating party: Thomas M. Robinson, Vantage One Real Estate
Investments LLC, Terry W. Thompson, San Bernardino
County Real Estate Services Department
Under negotiation: Terms of payment and price for the purchase of City and
County of San Bernardino property
The meeting reconvened at 6:07 P.M. with an invocation by Mayor Pro Tem Harrison
and the pledge of allegiance to the American flag.
CLOSED SESSION REPORT:
No reportable action was taken by the City Council during the closed session.
PRESENTATIONS:
Redlands Animal Shelter —Animal Control Officer Bill Miller introduced "Sammy",
a two year old male Chihuahua, who is available for adoption along with twenty-four
other dogs and forty-four cats at the Redlands Animal Shelter. Officer Miller
announced that twenty-three dogs, seventeen cats and eight rabbits were adopted
since the last City Council meeting.
Woman of the Year —Assemblyman Marc Steinorth presented a certificate to Youth
Hope founder Heidi Mayer in recognition of her selection as the 40th Assembly
District Woman of the Year for her work with homeless children.
PUBLIC COMMENTS:
Highway 210 Widening — Cheryl Donahue, of the San Bernardino Associated
Governments, announced a public hearing to be held on June 2, 2016, from 5:00 P.M.
to 7:00 P.M., at Beatty Middle School in Highland, to address a project to widen and
enhance the intersection of California Highway 210 and Base Line in Highland.
Public comments on this project will be accepted until June 7, 2016.
Neighborhood Watch — Fernando Ramirez requested consideration during budget
discussions for more police patrols in the area of Colton Avenue between Eureka and
Orange Streets.
Discourse and Decision-making—Andy Hoder, reviewed the impacts of development
decisions made by City Councils in the past and proposed an atmosphere or process
more conducive to a dialogue between government and the governed citizens of
Redlands going forward.
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High Density Housing — Greg Brittain criticized the General Plan Steering
Committee for approving the inclusion of transit villages in the General Plan. He
said the approval is inconsistent with priorities reflected in the survey administered
prior to development of the Plan.
Safety Concerns —Carolyn Hayes expressed her concerns for public safety in areas of
congregating homeless transients.
CONSENT CALENDAR:
Minutes — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem
Harrison, the City Council unanimously approved the minutes of the regular meeting
of May 3, 2016.
Proclamation — On motion of Councilmember Gilbreath, seconded by Mayor Pro
Tem Harrison, the City Council unanimously approved a proclamation recognizing
May 24, 2016 as Eritrea National Day.
Fee Waiver — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem
Harrison, the City Council unanimously approved a request from Youth Hope
Foundation for the waiver of park reservation fees in the amount of$426.00 related to
the Annual Day in the Park event to be held at Sylvan Park on September 10, 2016.
Fee Waiver — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem
Harrison, the City Council unanimously approved a request from the Rotary Club of
Redlands for the waiver of park reservation fees in the amount of$6,050.12 related to
the Touch-A-Truck event to be held at the University of Redlands stadium parking lot
on June 11, 2016.
Fee Waiver — On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem
Harrison, the City Council unanimously approved a request from the Volunteers for
Veterans Foundation for the waiver of park reservation fees in the amount of$926.00
related to the 26th Annual Volunteers for Veterans Car Show event to be held at
Sylvan Park on October 9, 2016.
Lobbying Services — On motion of Councilmember Gilbreath, seconded by Mayor
Pro Tem Harrison, the City Council unanimously approved an agreement between the
City of Redlands and Innovative Federal Strategies, LLC, in the amount not to exceed
$31,000.00, for federal legislative advocate services for one year.
Resolutions No. 7625 and 7629 - Assessment Engineer Appointment —On motion of
Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council
unanimously approved Resolutions No. 7625 and 7629 appointing an assessment
engineer and directing the preparation of the engineer's reports for Landscape
Maintenance District No. 1 and Street Lighting District No. 1.
May 17,2016
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COMMUNICATIONS:
Passenger Rail Subcommittee — Mayor Pro Tem Harrison summarized activities to
date and issues to be addressed by the Subcommittee. He discussed enhancing the
design for the downtown station design to reflect architectural characteristics of the
Santa Fe Historic District, potential right-of-way acquisitions, fulfilling parking
needs, updating the memorandum of understanding between the City of Redlands and
San Bernardino Associated Governments (SANBAG) and land use surrounding the
stations. As public comment, Greg Brittain read from an article written by Norm
King, former Executive Director of SANBAG, citing decreasing demand for mass
transit, and restated his opposition to the Redlands Passenger Rail project.
District Elections — Mayor Foster opened discussion with a review of recent court
cases involving the California Voting Rights Act of 2001. As public comment, Andy
Hoder expressed his opposition to any election process which calls for voting
districts. On motion of Mayor Foster, seconded by Councilmember Gilbreath, the
City Council unanimously approved the preparation of a Request for Proposal to
retain the services of an appropriately experienced consultant to assist in addressing
matters relating to the California Voting Rights Act of 2001, including the review of
the possible change to district elections for City Council members. Staff was directed
to return with a consultant recommendation for the Council's consideration at the
regular meeting scheduled for July 5, 2016.
PUBLIC HEARING:
Resolution No. 7616 — Historic Resource Designation — Mayor Foster opened the
hearing and called upon Loralee Farris, of the Development Services Department, to
summarize a proposal to consider the historic designation of a property on West Olive
Avenue. As public comment, Andy Hoder expressed his support for the designation.
As the owner of the property, Ernie Dierking thanked the City staff and the Redlands
Conservancy for their assistance and support during the historic designation process.
On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the
City Council unanimously agreed, based on the whole of the administrative record to
date, that the information contained therein justifies the adoption of a Notice of
Exemption for the designation pursuant to Section 15061(b)(3) of the California
Environmental Quality Act guidelines, and approved Resolution No. 7616 (Historic
Resource No. 126) for the Historic designation of the single family dwelling and
detached carriage house located at 433 West Olive Avenue within the R-3 (Multiple-
Family Residential) District.
NEW BUSINESS:
Auctioning Services — Purchasing Manager Dana Abramovitz-Daniel explained the
need for auctioning services. On motion of Councilmember Gilbreath, seconded by
Mayor Pro Tem Harrison, the City Council unanimously approved an agreement
between the City of Redlands and Ken Porter Auctions for auctioning services for the
sale of City of Redlands surplus personal property.
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Annual Purchase Orders — Purchasing Manager Dana Abramovitz-Daniel presented
an overview of existing annual purchase orders. On motion of Councilmember
Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council approved existing
annual purchase orders with Lowe's not to exceed $160,000, Grainger not to exceed
$180,000, Fastenal not to exceed $195,000, Home Depot not to exceed $195,000,
Office Depot not to exceed $195,000, Cintas not to exceed $145,000 and Hertz
Equipment Rental not to exceed $110,000 for the provision of miscellaneous tools,
equipment and supplies on a need-by-need basis for total annual amounts.
Miscellaneous MUED Annual Purchase Orders - Chris Diggs, of the Municipal
Utilities and Engineering Department (MUED), presented a summary of the annual
purchase orders for a variety of supplies such as plumbing parts, chemicals necessary
for water treatment, and aggregate for street repairs, used by the department to
manage water operations. On motion of Councilmember Gilbreath, seconded by
Mayor Pro Tem Harrison, the City Council approved thirty-seven annual purchase
orders identified by staff and totaling nearly $4,000,000.00.
IT Disaster Planning — Chief Innovation Officer Danielle Garcia explained the need
for information technology (IT) disaster planning. On motion of Councilmember
Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously
approved an agreement between the City of Redlands and Moss-Adams LLP, in an
amount not-to-exceed $73,250.00, for IT disaster recovery planning.
Website Development—Chief Innovation Officer Danielle Garcia explained the need
redesign and development of the City's website. On motion of Councilmember
Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council unanimously
deemed the informal request for proposals solicitation process sufficient for an
agreement for the City of Redlands website redesign and development, waived the
requirement for a formal request for proposals, and approved an agreement between
the City of Redlands and Reliance Communications LLC, in an amount not-to-exceed
$59,000.00, for website redesign and development.
Resolution No. 7623 —Wildland Fire Suppression—Fire Chief Jeff Frazier provided a
history of fire protection for areas south of Sunset Drive within the City of Redlands.
On motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the
City Council unanimously approved Resolution No. 7623 approving the FY 2016-
2017 reimbursement agreement 43CA03070 between the City of Redlands and Cal-
Fire for the purpose of providing wildland fire suppression resources.
Gateway Beautification — Quality of Life Director Chris Boatman provided an
overview of efforts to enhance the beauty of entrances to the City of Redlands. As
public comment, Andy Hoder suggested the amount proposed for the project is too
much and the money would be better spent on street tree trimming. Susan Broderick
agreed the amount is too high, but she felt the money would be better spent for the
skate park. On motions of Councilmember Gilbreath, seconded by Mayor Pro Tem
Harrison, the City Council unanimously agreed that approval of a contract and
construction of the Redlands Entry Landscape Beautification Project is categorically
exempt from further environmental review in accordance with Section 15061(c) of
May 17,2016
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the California Environmental Quality Act guidelines; approved the Project plans and
specifications; waived a minor irregularity in the bid; and awarded a construction
contract to Clean Cut Landscape, in the amount of$1,360,463.90, for the work.
Salary Schedules — Human Resources Director Amy Martin explained the need to
adjust the salary schedules for the City Manager and City Attorney positions. On
motion of Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison,
seconded by Councilmember James, the City Council unanimously approved the
salary schedule for the City Manager and City Attorney effective May 23, 2016.
Real Estate Negotiations —Development Services Director Oscar Orci, explained the
need for an exclusive real estate negotiation agreement. On motion of
Councilmember Gilbreath, seconded by Mayor Foster, the City Council unanimously
approved an Exclusive Negotiating Agreement between the City of Redlands and
VantageOne Real Estate Investment LLC to establish the terms and conditions of the
City's purchase of property at 216 Brookside Avenue from San Bernardino County
and subsequent sale of that property to VantageOne.
COUNCIL,MEMBER ANNOUNCEMENTS AND ACTIVITIES:
Police Department Promotions — Mayor Foster and Councilmember Gilbreath
attended the Mayor's Prayer Breakfast on May 5, 2016 and the promotion and
recognition event held by the Redlands Police Department on May 17, 2016.
Councilmember Gilbreath has been busy with Omnitrans and CONFIRE Board
meetings, a San Bernardino Associated Governments meeting and Healthy Redlands.
She said the 10,000 Steps Program will be ready to start on June 11, 2016 and will
run until August 6, 2016.
Mayor Pro Tem Harrison represented Redlands at the Southern California
Association of Governments General Assembly on May 4&5, 2016. He attended
informative workshops on providing affordable housing to residents of Southern
California.
Mayor Foster attended a joint session of the City of Redlands Historic and Scenic
Preservation Commission and the Planning Commission and thanked Ron Running
and the Redlands Area Historical Society for facilitating the discussion.
The Mayor also reminded everyone of the State of the City luncheon hosted by the
Redlands Chamber of Commerce on June 24, 2016 at the University of Redlands
Orton Center.
ADJOURNMENT:
There being no further business to address Mayor Foster adjourned the meeting at
7:17 P.M. The next regular meeting of the Redlands City Council is scheduled on
June 7, 2016.
May 17,2016
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