HomeMy WebLinkAbout2016_06_21 - Regular MINUTES: of a regular meeting of the City Council of the City of Redlands held in the Council
Chambers, Civic Center, 35 Cajon Street, on June 21, 2016 at 5:00 P.M.
PRESENT: Paul Foster, Mayor
Jon Harrison, Mayor Pro Tem
Pat Gilbreath, Councilmember
Paul Barich, Councilmember
John James, Councilmember
ABSENT: None
STAFF: Enrique Martinez, City Manager; Dan McHugh, City Attorney; Sam Irwin, City
Clerk; Robert Dawes, City Treasurer; Carl Baker, Public Information Officer; Jeff
Frazier, Fire Chief, Mark Garcia, Police Chief, Danielle Garcia, Chief Innovation
Officer; Chris Diggs, Municipal Utilities and Engineering Director; Chris Boatman,
Quality of Life Director; James Garland, Internal Auditor; Oscar Orci, Development
Services Director; Amy Martin, Human Resources Director
Mayor Foster called the meeting to order and offered those present the opportunity to
provide public comment on any item on the agenda for the closed session.
PUBLIC COMMENT:
None forthcoming
CLOSED SESSION:
The meeting recessed to a closed session to discuss the following:
1. Conference with real property negotiator—Government Code §54956.8
Property: APNs 0300-231-36 and 0300-241-24 & -25
Agency negotiators: N. Enrique Martinez, Oscar Orci Negotiating
party: Redlands Conservancy, Thomas A. Hudson
Under negotiation: Terms of payment and price for City purchase of
property
2. Conference with real property negotiator—Government Code §54956.8
Property: APNs 0169-281-47, -48, -49 & -50, 0169-281-19 and
0169-281-23
Agency negotiators: N. Enrique Martinez, Oscar Orci
Negotiating party: Allen Nunez of Pacific Community Real Estate, LLC
and Gerald Tessier of Arteco Partners
Under negotiation: Terms of payment and price for the purchase of City
property
3. Conference with legal counsel: Anticipated Litigation - Government Code
§54956.9(4)(2) and (e)(2) - Two Cases
a. Facts and circumstances: Consideration of a claim by James Stemper
b. Facts and circumstances: Consideration of a claim by Gail Smith
June 21,2016
Page 1
4. Conference with legal counsel: Anticipated Litigation - Government Code
§54956.9(4)(2) and(e)(2) - One Case
a. State Water Resources Control Board letter possibly imposing civil fine
5. Conference with labor negotiator- Government Code §54957.6
Agency negotiator: Amy Martin
Employee Organizations: Redlands Association of Department Directors
Redlands Association of Safety Management
Employees
The meeting reconvened at 6:00 P.M. with an invocation by Councilmember James
and the pledge of allegiance to the American flag.
CLOSED SESSION REPORT:
City Attorney McHugh announced that no reportable action was taken by the City
Council during the closed session.
PRESENTATIONS:
RUDY Pet Adoptions —Animal Control Officer Bill Miller introduced "Gwendolyn",
a year and a half old female Rottweiler mix, who is available for adoption along with
forty-one other dogs and eighty-six cats at the Redlands Animal Shelter. Officer
Miller announced that fifteen dogs and fifteen cats were adopted since the last City
Council meeting.
PUBLIC COMMENTS:
Redlands Passenger Rail - Andy Hoder reviewed the history of Measure I and
questioned whether voters who passed Measure I would support the Redlands
Passenger Rail Project.
East vs. West - Greg Brittain recently returned from a trip to Pennsylvania and
critically compared conditions there with those in California. He asserted that
Pennsylvania has better and cleaner roads with lower taxes. He also reiterated his
reasons for opposition to the Redlands Passenger Rail Project.
Passenger Rail Station Funding - Steve Willer questioned the source of funds to pay
for the design modifications to the downtown Passenger Rail Station and expressed
concerns that Councilmembers' decision making could be biased by the source of
funds.
CONSENT CALENDAR:
Minutes — On motion of Councilmember Gilbreath, seconded by Councilmember
James, the City Council unanimously approved the minutes of the regular and special
meetings of June 7, 2016.
June 21,2016
Page 2
CDBG Subrecipient Agreements - As public comment, Greg Brittain expressed
concerns about the administration of the Community Development Block Grant
(CDBG) Program and the resultant possibility of federal government intervention into
local government sovereignty. On motion of Councilmember James, seconded by
Councilmember Gilbreath, the City Council unanimously approved the FY 2016-
2017 CDBG subrecipient agreements with Family Service Association of Redlands
for $18,343.00, and YMCA of the East Valley, Inland Temporary Homes, San
Bernardino Sexual Assault Services, and Boys & Girls Club of Greater Redlands-
Riverside for $7,500.00 each.
Resolution No. 7619 - Injury and Illness Prevention - On motion of Councilmember
Gilbreath, seconded by Councilmember James, the City Council unanimously
approved Resolution No. 7619 revising the City of Redlands Injury and Illness
Prevention Program.
Resolution No. 7643 - Federal Aid Master Agreement - On motion of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
unanimously approved Resolution No. 7643 approving the execution and
implementation of a revised Federal Aid Master Agreement and designating the
Mayor or his designee to execute the Agreement.
Bid Rejection - On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council unanimously rejected the bid from Rite-Way
Roof Corporation for the Wastewater Treatment Plant, Hinckley Surface Water
Treatment Plant and the Highland Avenue Water Complex Roofing Repairs Project,
Project No. 71266, and directed staff to solicit new bids for the Project.
Resolution No. 7646 — Traffic Regulation — On motion of Councilmember Gilbreath,
seconded by Councilmember James, the City Council unanimously approved
Resolution No. 7646 establishing a crosswalk and no parking zones on Nevada Street
between Lugonia Avenue and Orange Tree Lane, and determining that the project is
exempt from review in accordance with Section 15061(b)(3) of the California
Environmental Quality Act guidelines.
Resolution No. 7647 — Traffic Regulation — On motion of Councilmember Gilbreath,
seconded by Councilmember James, the City Council unanimously approved
Resolution No. 7647 establishing 15-minute time limit parking restrictions at 1171
West State Street, and determining that the project is exempt from review in
accordance with Section 15061(b)(3) of the California Environmental Quality Act
guidelines.
Stuff-a-Plane — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council unanimously approved the Redlands Airport
Association's request to conduct the Stuff-a-Plane with Toys for Tots event scheduled
to be held on October 29, 2016, at the Redlands Municipal Airport.
Prospect Park Trail — On motions of Councilmember Gilbreath, seconded by
Councilmember James, the City Council unanimously agreed that approval of a
contract and construction of a pedestrian trail at Prospect Park is categorically exempt
June 21,2016
Page 3
from further environmental review in accordance with Section 15301(c) of the State's
guidelines implementing the California Environmental Quality Act; and approved a
license agreement with Gomez Construction and Masonry, Inc. for the construction of
the trail.
Fee Waiver - As public comment, Dennis Bell read from the Internal Revenue
Service Code for authority and expressed his frustration when attempting to acquire
the tax records of several non-profit tax exempt organizations which have been
granted fee waivers by the City Council. On motion of Councilmember Gilbreath,
seconded by Councilmember James, the City Council unanimously approved a
request from the Redlands 4th of July Committee to serve alcohol and the waiver of
fees, in the amount of $25,350.17, related to the 491h Redlands 41h of July
Celebration, to be held at Sylvan Park and the University of Redlands Ted Runner
Stadium, on July 4, 2016.
Grant Application — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council unanimously authorized the submission of
an application to the AmeriCorps Planning Grant Program.
Grant Application — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council unanimously authorized the submission of
an application to the Department of Homeland Security, Federal Emergency
Management Agency for the Emergency Management Performance Grant.
Grant Acceptance — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council unanimously approved the acceptance of the
California Disaster Assistance Act funding from the State of California Governor's
Office of Emergency Services, in the amount of$41,963.00.
Custody Services — On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council unanimously approved an amendment to an
agreement between the City of Redlands and G4S Secure Solutions, for an annual
amount not to exceed $128,225.00, for custody services for FY 2015-2016 through
FY2017-2018. The purpose of the amendment is to confirm the amount stipulated in
the agreement is annual rather than cumulative.
Airport Liability Insurance - On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council unanimously approved an acknowledgement
to bind coverage for the City's Airport Premises Liability Insurance with Old
Republic Insurance Company.
COMMUNICATIONS:
Grid Alternatives — Bambi Tran presented an update of the Grid Alternatives
programs and efforts, in partnership with the City, to provide low cost solar energy
assistance to low income families.
June 21,2016
Page 4
Permit Center Assessment — Development Services Director Oscar Orci introduced
Alan Pennington of Matrix Consulting Group who provided an executive summary of
an assessment performed by his organization to look at the City's development review
process, including the entitlement, permitting, and inspection phases of the
development process. Key findings and an eighteen month implementation plan for
addressing areas for improvement were included in the assessment. As public
comment, Tim Murone, representing the Redlands Chamber of Commerce,
highlighted the Chamber's participation in the assessment and expressed his support
for the effort. Mayor Pro Tem Harrison asked for updates every six months to reflect
staffs efforts to address the implementation plan.
CVP 365 Club — Police Chief Mark Garcia thanked the community for their
participation and support for the Civilian Volunteer Patrol (CVP) Program and read
from a list of donors, grouped by number of years of participation, each of whom will
receive certificates of appreciation for their efforts as financial supporters. Mayor
Foster added the thanks of the City Council and a grateful community for the
important and cost effective contributions of the CVP.
PUBLIC HEARINGS:
Resolution No. 7645 - Water Mana_eg ment - Mayor Foster opened the public hearing
and called upon Cecilia Griego, of the Municipal Utilities and Engineering
Department, for an overview of the 2015 San Bernardino Valley Regional Urban
Water Management Plan. On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council unanimously approved Resolution No. 7645
adopting the Plan and determining that the adoption is exempt from further
environmental review in accordance with Section 15061of the California
Environmental Quality Act.
Resolutions No. 7633, 7634, 7635, 7636 & 7637 and Ordinance No. 2832 - Redlands
Pennsylvania, Applicant - Mayor Foster opened the public hearing and called upon
Development Services Assistant Director Robert Dalquest for a summary of the
applicants requests to develop approximately 24.87 acres of land located on the
southerly side of San Bernardino Avenue between Judson Street and Dearborn Street
in the R-E (Residential Estate) District and the A-1 (Agricultural) District. As public
comment, several members of the Redlands Municipal Airport community expressed
concerns about the proposed development's impact on airport operations. The main
concern is that approval of the development, prior to completion of ongoing airport
planning updates, may be disregarding factors bearing on the decision. Speakers
consistently requested a delay in the approval until the Airport Master Plan is
updated. In response, Mayor Foster listed the consultants and legal advisors
employed by the City and said every one of them indicated the noise hazard concerns
are not a factor for this development, regardless of which candidate airport traffic
pattern is evaluated for the Airport Master Plan update. On motions of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
unanimously approved Resolution No. 7634 for General Plan Amendment No. 135 to
amend the General Plan land use designation of 4.95 acres from Parks/Golf Courses
to Very-Low-Density Residential (0 to 2.7 dwelling units per gross acre); Resolution
June 21,2016
Page 5
No. 7635 for Agricultural Preserve Removal No. 122 to remove 4.95 acres from the
City-designated agricultural preserve; the introduction of Ordinance No. 2832 for
Zone Change No. 457 to rezone 4.95 acres from A-1 (Agricultural) District to the R-
E (Residential Estate) District; Resolution No. 7636 for Conditional Use Permit No.
1047 for a planned residential development consisting of 67 lots and 10 lettered lots
on 24.87 acres, located on the southerly side of San Bernardino Avenue between
Judson Street and Dearborn Street, in the R-E (Residential Estate) District and the A-
1 (Agricultural) District; and Resolution No. 7637 for Tentative Tract No. 19975 to
subdivide approximately 24.87 acres into 67 lots for single family residential
purposes and 10 lettered lots, located on the southerly side of San Bernardino Avenue
between Judson Street and Dearborn Street, in the R-E (Residential Estate) District
and the A-1 (Agricultural) District.
Resolutions No. 7537, 7538, & 7539 and Ordinance No. 2819 - Diversified Pacific,
Applicant - Mayor Foster opened the public hearing and called upon Development
Services Assistant Director Robert Dalquest for a summary of the applicants requests
to develop approximately 32.28 acres located on the north side of San Bernardino
Avenue, approximately 600 feet east of Judson Street. As public comment, several
members of the Redlands Municipal Airport community expressed concerns about
the proposed development's impact on airport operations. The main concern is that
approval of the development, prior to completion of ongoing airport planning
updates, may be disregarding factors bearing on the decision. Speakers consistently
requested a delay in the approval until the Airport Master Plan is updated. In
response, Mayor Foster listed the consultants and legal advisors employed by the City
and said every one of them indicated the noise hazard concerns are not a factor for
this development, regardless of which candidate airport traffic pattern is evaluated for
the Airport Master Plan update. On motions of Councilmember Gilbreath, seconded
by Councilmember James, the City Council unanimously approved Resolution No.
7538 for a Socio-Economic Cost/ Benefit Study; Resolution No. 7537 (Agricultural
Preserve Removal No. 121) to remove a portion of an approximately 32.28-acre site
from a City Agricultural Preserve located on the north side of San Bernardino
Avenue, approximately 600 feet east of Judson Street in the A-1 (Agricultural)
District (Proposed change to R-E (Residential Estate) District; the introduction of
Ordinance No. 2819 (Zone Change No. 443) to rezone approximately 32.28 acres
from A-1 (Agricultural) District to R-E (Residential Estate) District located on the
north side of San Bernardino Avenue, approximately 600 feet east of Judson Street;
and Resolution No. 7539 (Tentative Tract No. 18979) to subdivide approximately
32.28 acres into fifty five (55) lots for single family residential use and one lettered
lot for open space purposes located on the north side of San Bernardino Avenue,
approximately 600 feet east of Judson Street in the A-1 (Agricultural) District
[Proposed change to R-E(Residential Estate) District].
NEW BUSINESS:
City Hall Cafe — Tabitha Kevari, of the Quality of Life Department, summarized a
proposal to provide a coffee cart and cafe venue to the City Hall courtyard. On
motion of Councilmember James, seconded by Mayor Pro Tem Harrison, the City
June 21,2016
Page 6
Council unanimously approved a license agreement between the City of Redlands and
HazelBrook, Inc. for the use of City Hall for an outdoor coffee cart and cafe venue.
Dining in the Alley — Tabitha Kevari, of the Quality of Life Department, summarized
a proposal to provide outdoor dining in the Orange Street Alley Park. On motion of
Councilmember Gilbreath, seconded by Mayor Pro Tem Harrison, the City Council
unanimously approved a license agreement between the City of Redlands and
Emanuel Jacobson for the use of the Orange Street Alley Park for outdoor dining for
a restaurant located at 16 East State Street.
CFD Maintenance - Quality of Life Director Chris Boatman explained the need to
expand the scope of work of the landscape maintenance agreement for Community
Facilities District (CFD) 2004-1 due to newly annexed areas. On motion of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
unanimously approved the first amendment to the agreement between the City of
Redlands and TLC Landscape Services, Inc. for landscape maintenance services of
CFD 2004-1.
Skate Park Design — Tim Sullivan, of the Quality of Life Department, provided an
overview of the Skate Park planning process and introduced the design consultant,
Craig Waltz of California Skateparks, who presented the latest version of the
proposed design of the Redlands Skate Park. As public comment, Andy Hoder,
Susan Broderick and Justin Weekley expressed optimism with progress being made
on the park, thanked the City Council, staff and all the volunteers for their efforts and
looked forward to the work to be done for completion of the project. On motions of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
unanimously agreed that approval of the skatepark design is exempt from further
environmental review in accordance with Section 15061(b)(3) of the California
Environmental Quality Act guidelines and approved the design for the Redlands
Skatepark.
Ordinance No. 2834 - Water Service — Municipal Utilities and Engineering Director
Chris Diggs presented a proposal to discourage trespassing and vandalism, reduce
costs, and mitigate health and safety risks associated with trespassing on vacant
properties. On motion of Councilmember Gilbreath, seconded by Councilmember
James, the City Council unanimously approved the introduction of Ordinance No.
2834 amending Chapter 13.12 of the Redlands Municipal Code to include
requirement of legal occupancy prior to restoration of water service for premises
found in violation of the Health and Safety Code.
Water Conservation Settlement - Municipal Utilities and Engineering Director Chris
Diggs presented details of a settlement agreement and stipulation resulting from a
State Water Resources Control Board enforcement action letter. Under the terms of
the agreement, Redlands is stipulated to spend a previously identified civil liability of
$61,000.00 on water conservation programs in order to further improve the City's
conservation efforts. On motion of Councilmember Gilbreath, seconded by
Councilmember James, the City Council unanimously approved the settlement
June 21,2016
Page 7
agreement and stipulation between the City of Redlands and the State Water
Resources Control Board.
Water Project Pavement Repair - Risa Jones, of the Municipal Utilities and
Engineering Department, described the process used to derive thee list of pavement
repairs driven by water projects throughout the City's water service area. On motions
of Councilmember Gilbreath, seconded by Councilmember James, the City Council
unanimously agreed that pavement repairs are categorically exempt from further
environmental review in accordance with Section 15301 of the California
Environmental Quality Act guidelines, approved the Citywide Pavement Repair for
Water Projects specifications, and awarded a construction contract to MCC Pipeline,
Inc., in an amount up to $800,000.00, for the work.
MUED Vehicle Purchase - Bassam Alzammar, of the Municipal Utilities and
Engineering Department (MUED), defined the need for replacement vehicles within
MUED. On motion of Councilmember Gilbreath, seconded by Councilmember
James, the City Council unanimously approved the purchase of three new vehicles in
the amount of$140,219.97.
Inspections and CASA Services - Development Services Director Oscar Orci
explained the need for extending a consulting services contract. On motion of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
unanimously approved the fourth amendment to an agreement between the City of
Redlands and CSG Consultants, Inc. to provide both professional building and fire
plan review, building and fire inspections and Certified Access Specialists (CASp)
consulting services in an amount not to exceed $100,000.00 in FY 2016-2017.
Resolution No. 7642 and Ordinance No. 2833 - Bonds for City Officers - Human
Resources Director Amy Martin presented a rationale for changing the way the City
provides official bonds for City officers. On motion of Councilmember Gilbreath,
seconded by Councilmember James, the City Council unanimously approved
Resolution No. 7642 authorizing the purchase of an insurance policy or master bond
in lieu of purchasing individual official bonds; and the introduction of Ordinance No.
2833 amending Chapter 2.10 of the Redlands Municipal Code relating to official
bonds for City officers.
Resolution No. 7624 - Salary Schedules - Human Resources Director Amy Martin
summarized changes to the City of Redlands employee salary schedule. On motion
of Councilmember Gilbreath, seconded by Councilmember James, the City Council
unanimously approved Salary Resolution No. 7624.
Insurance Coverage Binder - Human Resources Director Amy Martin summarized
changes to the City of Redlands insurance coverage binder. On motion of
Councilmember Gilbreath, seconded by Councilmember James, the City Council
unanimously approved the acknowledgement to bind coverage for the City's
Commercial Property & Difference in Conditions Coverage and Commercial Vehicle
Physical Damage Insurance with Alliant's Property Insurance Program.
June 21,2016
Page 8
Workers' Compensation Insurance Binder - Human Resources Director Amy Martin
summarized changes to the City of Redlands Workers' Compensation Insurance
binder. On motion of Councilmember Gilbreath, seconded by Councilmember
James, the City Council unanimously approved the acknowledgement to bind
coverage for the City's Excess Workers' Compensation Insurance with Safety
National.
COUNCIL,MEMBER ANNOUNCEMENTS AND ACTIVITIES:
The Gateway Beautification Project Ground Breaking, on June 6, 2016, was attended
by Mayor Foster and Councilmembers James and Gilbreath.
Mayor Pro Tem Harrison attended a San Bernardino Associated Governments Transit
Committee Meeting on June 9, 2016 to consider a request for proposals for the
Redlands Passenger Rail vehicles. He also attended a CERT training exercise, a
Greener Valleys Conference at CalPoly Pomona and a vigil for the people of
Orlando, Florida after their terrible mass shooting.
Councilmember Barich attended the Surfin' State Street event on June 10, 2016 and
complimented staff for a great event.
The 10,000 Steps Pro _gram started on June 11, 2016 and will run until August 6, 2016.
Councilmember Gilbreath attended Board meetings for Omnitrans and the A.K.
Smiley Library
Councilmember James attended a meeting of the San Bernardino Valley Municipal
Water District Advisory Commission on Water Policy on June 16, 2016.
Mayor Foster was on vacation, but was able to get back in time to attend and honor
the La-Z-Boy employees on the occasion of their 50th year anniversary in Redlands.
ADJOURNMENT:
There being no further business to address Mayor Foster adjourned the meeting at
8:28 P.M. The next regular meeting of the Redlands City Council is scheduled on
July 5, 2016.
Sam Irwin, City Clerk
June 21,2016
Page 9