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AGREEMENT TO PERFORM PROFESSIONAL SERVICES
This agreement for the provision of services associated with Alliant Consulting Inc.
("Agreement") is made and entered in this July 19th, 2016 ("Effective Date"), by and between
the City of Redlands, a municipal corporation ("City)" and National Demographics Corporation
("Consultant"). City and Consultant are sometimes individually referred to herein as a "Party"
and, together, as the "Parties." In consideration of the mutual promises contained herein, City
and Consultant agree as follows:
ARTICLE 1 —ENGAGEMENT OF CONSULTANT
1.1 City hereby engages Consultant to provide assistance in addressing matters relating to the
California Voting Rights Act of 2001, including the review of the possible change to
district elections for council members for the City (the "Services").
1.2 The Services shall be performed by Consultant in a professional manner, and Consultant
represents that it has the skill and the professional expertise necessary to provide the
Services to City at a level of competency presently maintained by other practicing
professional consultants in the industry providing like and similar types of Services.
ARTICLE 2—SERVICES OF CONSULTANT
2.1 The Services that Consultant shall perform are more particularly described in Exhibit
"A," entitled "Scope of Services," which is attached hereto and incorporated herein by
reference.
2.2 Consultant shall comply with applicable federal, state and local laws and regulations in
the performance of this Agreement including, but not limited to State prevailing wage
laws.
ARTICLE 3 —RESPONSIBILITIES OF CITY
3.1 City shall make available to Consultant information in its possession that may assist
Consultant in performing the Services.
3.2 City designates Danielle Garcia, Chief Innovation Officer, as City's representative with
respect to performance of the Services, and such person shall have the authority to
transmit instructions, receive information, interpret and define City's policies and
decisions with respect to performance of the Services.
ARTICLE 4—PERFORMANCE OF SERVICES
4.1 Consultant shall perform and complete the Services in a prompt and diligent manner in
accordance with the schedule set forth in Exhibit "B," entitled "Project Schedule," which
is attached hereto and incorporated herein by reference. The Services shall commence
within ten (10) days of the Effective Date of this Agreement.
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4.2 If Consultant's Services include deliverable electronic visual presentation materials, such
materials shall be delivered in a form, and made available to the City, consistent with
City Council adopted policy for the same. It shall be the obligation of Consultant to
obtain a copy of such policy from City Staff.
ARTICLE 5 —PAYMENTS TO CONSULTANT
5.1 The total compensation for Consultant's performance of the Services shall not exceed the
amount of Forty Two Thousand and Eight Hundred dollars ($42,800). City shall pay
Consultant on a time and materials basis up to the not to exceed amount, in accordance
with Exhibit "C" entitled "Project Costs and Hourly Rates." Exhibit "C" is attached
hereto and incorporated herein by this reference.
5.2 Consultant shall submit monthly invoices to City describing the Services performed
during the preceding month. Consultant's invoices shall include a brief description of the
Services performed, the dates the Services were performed, the number of hours spent and
by whom, and a description of reimbursable expenses related to the project. City shall pay
Consultant no later than thirty (30) days after receipt and approval by City of Consultant's
invoice.
5.3 Any notice or other communication required, or which may be given, pursuant to this
Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date
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of delivery in person; (ii) five (5) days after deposit in first class registered mail, with
return receipt requested; (iii) on the actual delivery date if deposited with an overnight
courier; or (iv) on the date sent by facsimile, if confirmed with a copy sent
contemporaneously by first class, certified, registered or express mail; in each case
properly posted and fully prepaid to the appropriate address set forth below, or such other
address as a Party may provide notice in accordance with this section:
City Consultant
Danielle Garcia, CIO Douglas Johnson, President
Department of Innovation &Technology National Demographics Corporation
City of Redlands PO Box 5271
35 Cajon Street, Suite 222 Glendale, CA 91221
PO. Box 3005 (mailing)
Redlands, CA 92373
ARTICLE 6—INSURANCE AND INDEMNIFICATION
6.1 Insurance required by this Agreement shall be maintained by Consultant for the duration
of its performance of the Services. Consultant shall not perform any Services unless and
until the required insurance listed below is obtained by Consultant. Consultant shall
provide City with certificates of insurance and endorsements evidencing such insurance
prior to commencement of the Services. Insurance policies shall include a provision
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prohibiting cancellation or modification of the policy except upon thirty (30) days prior
written notice to City.
6.2 Workers' Compensation and Employer's Liability insurance in the amount that meets
statutory requirements with an insurance carrier acceptable to City, or certification to
City that Consultant is self-insured or exempt from the workers' compensation laws of
the State of California. Consultant shall provide City with Exhibit "D," entitled
"Workers' Compensation Insurance Certification," which is attached hereto and
incorporated herein by this reference prior to performance of the Services.
6.3 Consultant shall secure and maintain comprehensive general liability insurance with
carriers acceptable to City. Minimum coverage of One Million Dollars ($1,000,000) per
occurrence and Two Million Dollars ($2,000,000) aggregate for public liability, property
damage and personal injury is required. City shall be named as an additional insured and
such insurance shall be primary and non-contributing to any insurance or self-insurance
maintained by City.
6.4 Consultant shall secure and maintain professional liability insurance throughout the term
of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.
6.5 Consultant shall secure and maintain business auto liability coverage, with minimum
limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily
injury liability and property damage liability. This coverage shall include all Consultant
owned vehicles used in connection with Consultant's provision of the Services, hired and
non-owned vehicles, and employee non-ownership vehicles. City shall be named as an
additional insured and such insurance shall be primary and non-contributing to any
insurance or self insurance maintained by City.
6.6 Consultant shall defend, indemnify and hold harmless City and its elected officials,
employees and agents from and against any and all claims, losses or liability, including
attorneys' fees, arising from injury or death to persons or damage to property occasioned
by any negligent act or omission by, or the willful misconduct of, Consultant, or its
officers, employees and agents in performing the Services.
ARTICLE 7---CONFLICTS OF INTEREST
7.1 Consultant covenants and represents that it does not have any investment or interest in
any real property that may be the subject of this Agreement or any other source of
income, interest in real property or investment that would be affected in any manner or
degree by the performance of Consultant's Services. Consultant further covenants and
represents that in the performance of its duties hereunder, no person having any such
interest shall perform any Services under this Agreement.
7.2 Consultant agrees it is not a designated employee within the meaning of the Political
Reform Act because Consultant:
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A. Does not make a governmental decision whether to:
(i) approve a rate, rule or regulation, or adopt or enforce a City law;
(ii) issue, deny, suspend or revoke any City permit, license, application,
certification, approval, order or similar authorization or entitlement;
(iii) authorize the City to enter into, modify or renew a contract;
(iv) grant City approval to a contract that requires City approval and to which
City is a party, or to the specifications for such a contract;
(v) grant City approval to a plan, design, report, study or similar item;
(vi) adopt or grant City approval of, policies, standards or guidelines for City
or for any subdivision thereof.
B. Does not serve in a staff capacity with City and in that capacity, participate in
making a governmental decision or otherwise perform the same or substantially
the same duties for City that would otherwise be performed by an individual
holding a position specified in City's Conflict of Interest Code under Government
Code section 87302.
7.3 In the event City determines that Consultant must disclose its financial interests,
Consultant shall complete and file a Fair Political Practices Commission Form 700,
Statement of Economic Interests, with the City Clerk's office pursuant to the written
instructions provided by the City Clerk.
ARTICLE 8—GENERAL CONSIDERATIONS
8.1 In the event any action is commenced to enforce or interpret any of the terms or
conditions of this Agreement the prevailing Party shall, in addition to any costs and other
relief, be entitled to the recovery of its reasonable attorneys' fees, including fees for the
use of in-house counsel by a Party.
8.2 Consultant shall not assign any of the Services, except with the prior written approval of
City and in strict compliance with the terms and conditions of this Agreement.
8.3 Records, drawings, designs, cost estimates, electronic data files, databases and any other
documents developed by Consultant in connection with its performance of the Services,
and any copyright interest in such documents, shall become the property of City and shall
be delivered to City upon completion of the Services, or upon the request of City. Any
reuse of such documents, and any use of incomplete documents, shall be at City's sole
risk.
8.4 Consultant is for all purposes under this Agreement an independent contractor and shall
perform the Services as an independent contractor. Neither City nor its agents shall have
control over the conduct of Consultant or Consultant's employees, except as herein set
forth. Consultant shall supply all necessary tools and instrumentalities required to
perform the Services. Assigned personnel employed by Consultant are for its account
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only, and in no event shall Consultant or personnel retained by it be deemed to have been
employed by City or engaged by City for the account of, or on behalf of City. Consultant
shall have no authority, express or implied, to act on behalf of City in any capacity
whatsoever as an agent, nor shall Consultant have any authority, express or implied, to
bind City to any obligation.
8.5 Unless earlier terminated as provided for below, this Agreement shall terminate upon
completion and acceptance of the Services by City. This Agreement may be terminated
by City, in its sole discretion, by providing not less than five (5) days prior written notice
to Consultant of City's intent to terminate. If this Agreement is terminated by City, an
adjustment to Consultant's compensation shall be made, but (1) no amount shall be
allowed for anticipated profit or unperformed Services, and (2) any payment due
Consultant at the time of termination may be adjusted to the extent of any additional costs
to City occasioned by any default by Consultant. Upon receipt of a termination notice,
Consultant shall immediately discontinue its provision of the Services and, within five (5)
days of the date of the termination notice, deliver or otherwise make available to City,
copies (in both hard copy and electronic form, where applicable) of project related data,
design calculations, drawings, specifications, reports, estimates, summaries and such
other information and materials as may have been accumulated by Consultant in
performing the Services. Consultant shall be compensated on a pro-rata basis for Services
completed up to the date of termination.
8.6 Consultant shall maintain books, ledgers, invoices, accounts and other records and
documents evidencing costs and expenses related to the Services for a period of three (3)
years, or for any longer period required by law, from the date of final payment to
Consultant pursuant to this Agreement. Such books shall be available at reasonable times
for examination by City at the office of Consultant.
8.7 This Agreement, including the Exhibits incorporated herein by reference, represents the
entire agreement and understanding between the Parties as to the matters contained
herein, and any prior negotiations, written proposals or verbal agreements relating to such
matters are superseded by this Agreement. Except as otherwise provided for herein, any
amendment to this Agreement shall be in writing, approved by City and signed by City
and Consultant.
8.8 This Agreement shall be governed by and construed in accordance with the laws of the
State of California.
8.9 If one or more of the sentences, clauses, paragraphs or sections contained in this
Agreement is declared invalid, void or unenforceable by a court of competent
jurisdiction, the same shall be deemed severable from the remainder of this Agreement
and shall not affect, impair or invalidate the remaining sentences, clauses, paragraphs or
sections contained herein, unless to do so would deprive a Party of a material benefit of
its bargain under this Agreement.
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IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed
in confirmation of this Agreement.
CITY OF REDLANDS NATIONAL DEIN✓ OGRAPHICS CORP.
By: °� d- 3�1-1: ,
Paul W, Faster, Mayor Ha ig&as .Iolon, President
Attest.
Sala E , City Clergy
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EXHIBIT `A'
SCOPE OF SERVICES
Level 1 - database of demographics & elections plus test Council district maps
Tasks A–C: Create the demographic database; Elections Database and
Test District(s)
Level 1: Analysis and report and web- or phone-conference call(s) to discuss. NDC to attend one
(1) meeting/discussion in person, at $1,750 for each day of in-person meeting(s).
Level II—Racially Polarized Voting Analysis (if necessary)
Task: Analysis of potential racially polarized voting patterns in key local and statewide
elections between 1994 and today.
Level 2: Analysis and report and web- or phone-conference call(s) to discuss: two (2) elections
to be analyzed (@$900 per election analyzed). NDC to attend one (1) meeting/discussion in
person, at$1,750 for each day of in-person meeting(s).
Level III - Creating Council Districts (if necessary)
Basic Districting Project Elements ...................................................................... $18,000
Districting Project Elements (Selected for this scope of work):
1. Four (4) in-person presentations: at up to two (2) additional Council meetings, facilitation of
up to two (2) public forurn(s), and/or any other requested meetings; .......(4 meetings @ $1,750
per presentation)
2. Preparation and processing of paper, PDF and Excel-based "public participation kits" (paper
kits that allow the public to draw and submit their own plans).......................................... $4,000
3. Creation, hosting, and updating of an NDC--managed project information.................... $4,500
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EXHIBIT `B'
PROJECT SCHEDULE
Level l Analysis: demographic and election history profiles
This is a short-term effort to compile the demographics of a jurisdiction, its election history, and
to study rather extreme districting test plans looking at (1) whether a majority-minority district is
possible, even if it takes racial gerrymandering to get there; and (2) how extreme the lines would
need to get to avoid pairing any current officeholder. None of these test maps are proposals that
we recommend adopting, and in fact almost all would be illegal to adopt, but they give the
jurisdiction a sense of what plaintiffs might want in a map and how `ugly' a map would need to
be to avoid pairing current officeholders.
About 90% of jurisdictions get enough information from.the Level 1 analysis to make the
decision whether to move to district elections (or not to), without the time and expense of a
polarized voting analysis.
Timeline: Two weeks
Level 2 Analysis: racially polarized voting analysis
Starting with the jurisdiction's own last two (2) elections, and then adding additional elections
if/as needed for added clarity, NDC would conduct a polarized voting analysis to determine the
level of polarized voting present, if any.
Timeline: 3 weeks for initial 2 election(s)
Level 3 Project: drawing election districts (if desired)
NDC will provide a variety of services related to the development and refinement of election
districts, including public outreach, official consideration, adoption and implementation.
Optional elements include an NDC-designed and managed project website; paper- and excel-
based "public participation kit"; online redistricting system that allows members of the public to
draw and submit redistricting proposals online; and Spanish translation services.
Timeline: From one month to fourteen months
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EXHIBIT `C'
PROJECT COSTS AND HOURLY RATES
Level 1 - database of demographics & elections plus test Council district maps
Tasks A— C: Create the demographic database; Elections Database and Test District(s)
Level 1 Cost: $4,000 for the analysis and report and web- or phone-conference call(s) to discuss.
NDC to attend one (1) meeting/discussion in person, @ $1,750 for each day of in-person
meeting(s).
Total Level 1: $5,750
Level II--Racially Polarized Voting Analysis
Task: Analysis of potential racially polarized voting patterns in key local and statewide
elections between 1994 and today.
Level 2 Cost: Analysis and report and web- or phone-conference call(s) to discuss: Two (2)
elections analyzed (@$900 per election analyzed). NDC to attend one (1) meeting/discussion in
person, at$1,750 for each day of in-person meeting(s).
Total Level II: $3,550
Level III - Creating Council Districts
Basic Districting Project Elements ...................................................................... $18,000
Districting Project Elements (Selected for this scope of work):
1. Four (4) in-person presentations: at up to two (2) additional Council meetings, facilitation of
up to two (2) public forum(s), and/or any other requested meetings; .......(4 meetings @ $1,750
per presentation)
2. Preparation and processing of paper, PDF and Excel-based "public participation kits" (paper
kits that allow the public to draw and submit their own plans).......................................... $4,000
3. Creation, hosting, and updating of an NDC--managed project information.................... $4,500
Total Level III: 33,500
Project Grand Total: $42,800
Other Potential Project-Related Expenses:
The only anticipated additional districting expenses would be any site or staff costs for
conducting the community forums; and the cost of printing or copying paper copies of the
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"Public Participation Kit." In NDC's experience, most public participants will download and
print the Kits in their own homes or offices.
Additional Analysis
NDC is happy to assist with any additional analysis that the client requests at our standard hourly
rates:
Principal (Dr. Douglas Johnson) .......... $200 per hour
Vice President (Dr. Justin Levitt) ......... $125 per hour
Senior Analyst .......................................... $75 per hour
Analyst/Clerical ..................................... $50 per hour
Dr. Johnson is also available for deposition and/or testimony work if needed, at$250 per hour.
Spanish translation of project-related materials are $125 per page.
Stated prices include all travel, printing (except public participation kits and any large-plot
maps), and other anticipated expenses.
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EXHIBIT 111)"
WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the paynient of compensation in one or more of
the following ways:
(a) By being insured against liability to pay compensation by one or more insurers
duly authorized to write compensation insurance in this State.
(b) By securing from the Director of Industrial Relations, a certificate of consent to
self-insure, either as an. individual employer, or as one employer in a group of
employers, which may be given upon furnishing proof satisfactory to the Director-
of
irectorof Industrial Relations of ability to self-insure and to pay any compensation that
may become due to his or her employees.
CHECK ONE
/1/`
I am aware of the provisions of Section 3700 of the Labor Code which requires every
employer to be insured against liability for Workers' Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and I will comply with such provisions
before commencing the performance of the work and activities required or permitted under this
Agreement. (Labor Code §1,S6 1).
—1 affirm that at all times, in performing the work and activities required of permitted under
this Agreement, I shall not employ any person in any manner such that I become subject to the
workers' compensation laws of California. However, at any time, if I employ any person such
that I become subject to the workers' compensation laws of California, immediately I shall
provide the City with a certificate of consent to self-insure, or a certification of workers'
compensation insurance.
I certify under penalty of perjury under the laws of the State of California that the information
and representations made in this certificate are true and correct.
Name of Coml-411 Date-, `-/– z'(4–
pcdM
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